The consultant will:

Develop the induction and orientation module outlining clear topics to be covered during the session and the proposed mode of delivery
Conduct key informant interviews and focused group discussions with leadership and staff
Conduct training on culture shift with staff and or champions based on recommendations generated from the undertaking.
Provide coaching for key... groups and individuals essential for the implementation of the culture shift

Reporting and Supervision
The successful consultant (or team of consultants) will work under the supervision of the Chief of Staff in close consultations with the Executive Director and the culture shift committee.
Qualifications and Experience
APHRC is seeking a consulting firm or individual with demonstrated experience in conducting culture shift programs or institutional change management especially for not-for-profit international organizations. The consultant or, in the case of a firm, the lead consultant should be highly skilled and experienced with the following:

At least 10 years demonstrated experience in training, coaching and leadership in not-for-profit organizations
Strong planning, facilitation, interpersonal and communications skills
Excellent verbal and written communication in English more

Duties And Responsibilities

Develop, implement, and review research and data governance policies, guidelines, and processes to ensure good research and data governance standards.
Provide expertise, guidance and/or training on good governance practice in research.
Monitor relevant regulatory and policy developments to ensure changes are incorporated into institutional policies and procedures... in a timely manner.
Maintains a robust system for internally reviewing and approving research protocols to ensure that they meet expected standards and obligations for responsible and ethical research.
Ensure compliance with applicable requirements, laws and regulations for all research activities undertaken by APHRC and its key partners.
Provide information, education, and advice on research governance matters to stakeholders involved in the conduct and management of research in accordance with international, national and local policies, guidelines, and other reference material adopted by the jurisdiction.
Undertake risk management assessments and implement risk mitigation measures related to research activities and procedures.
Oversee and manage the quality assurance and control processes that monitor compliance to research governance practices.
Design and deliver projects to develop effective ethical and regulatory processes.
Ensure that reports to regulatory bodies are submitted as required.
Ensure documentation and archival of all ethical correspondence relating to research protocols and modifications.
Oversee record management pertaining to research and data governance activities and produce management reports as necessary.
Develop governance agreements and review in collaboration with relevant internal and external stakeholders.
Act as chair/ secretary to relevant research governance committees and ensures mandates, objectives and deliverables are achieved.
Orient new research staff on the research governance system.
Oversee unit budget development and management.
Fundraising.

Qualifications, Skills And Experience

PhD level degree in Social Sciences, or other related fields.
At least 10 years of relevant post-qualification experience.
Familiarity with the population health and wellbeing research and development landscape.
Strong written and oral communication and interpersonal skills.
Strong research and analysis skills.
Ability to work collaboratively in a diverse environment.
Exceptional organizational and coordination skills. more

Role

University research plays a critical role in improving wellbeing, informing policy decisions, and driving innovation. However, the impact of this research often remains under-communicated, hindering efforts to secure sustained funding and public support. While quantitative data is essential, compelling case studies go beyond mere numbers. They weave narratives that capture the human... stories behind the research, highlighting the challenges addressed, the innovative solutions developed, and the real-world impact on societal outcomes. These narratives resonate with audiences, generating greater understanding and appreciation for the value of research. The case studies produced in this workstream target a diverse audience, including:

Funders: Highlighting the transformative power of research investments.
Policymakers: Demonstrating the research-policy nexus and influencing policy decisions.
Public: Raising awareness about the impact of research on their lives.
Media: Generating media interest and amplifying the research’s impact.
Led by APHRC, the workstream aims to identify, analyse and document four case studies showcasing the impact of research and innovation projects conducted by South African universities. The case studies will highlight the tangible contributions of university research and innovation to national priorities and broader societal well-being.
Criteria for Selecting Case Studies

Prepare a Short Summary (2 Pages Maximum)

Charts and Infographics: Visualize data and trends to make complex information more easily understood by the audience.
Photographs: Images of researchers, healthcare providers, community members, or interventions in action can personalize the narrative.
Short Video Clips: Short videos can capture the essence of the research and its impact in a compelling way.

 
Researchers: Sharing their insights into the research process and the significance of the findings.
Policymakers: Describing how the research influenced policy decisions.
Healthcare Providers: Highlighting how the research improved their practice or patient care.
Community Members: Sharing their experiences and how the research impacted their health and well-being.
External stakeholder collaboration (research partners, funders, regulators)
University support structures (including Research Management Offices, Technology Transfer Offices)
Internal policies and systems promoting research impact.
Deliverables
A set of four well-written, compelling case studies demonstrating impactful research and innovation from South African universities.
Dissemination and Advocacy Strategies
APHRC Website and Social Media: A dedicated webpage will be created on the APHRC website to showcase the case studies. This webpage will be promoted through social media platforms like X, Facebook, and LinkedIn.
SARIMA Website and Social Media: The case studies will be showcased on the SARIMA website, and promoted through social media platforms like X and LinkedIn.
Other channels and platforms will be discussed and agreed between the funder, APHRC and SARIMA.
2 Reporting and Communication
Timeline
Submission of Potential Research for Case Study Development
Briefly describe the research project and its objectives.
Highlight the specific challenge the research addressed.
Summarize the research approach and key findings.
Explain how the research made impact and quantify this impact (if possible).
Include any evidence of policy influence or potential for scale-up.

Provide Supporting Materials (To The Extent Applicable)

Include relevant publications, reports, or presentations related to your research.
Share any data (quantitative or qualitative) that demonstrates impact.
Offer contact details for key individuals involved in the project eg researchers, funders, end-users, beneficiaries and others who played a role in ensuring that impact was achieved (including – without limitation the institutional Research Support Office). more

Scope of work

The rapporteur will attend workshops, training sessions, and/or conferences sponsored or facilitated by the project, and accurately and effectively capture the event proceedings. The rapporteur will take notes via his or her preferred method and then produce a written report of the proceedings based on an agreed pre-set template and format.

Before the event

Become familiar... with the speakers and review their presentations.
Meet project staff before the event to go over any specific instructions for that event.
Determine final report template together with the project staff to guide rapporteur responsibilities on the day of the conference.

During the event

Capture in whatever format (e.g., handwritten notes, typed notes, recorded notes, photographs, handouts, and presentations) all pertinent information for each presentation, including the speaker's name, title, and organization.
The notes should include the main points from the presentation, either from what is spoken or what is in the presentation slides.
Present a summary of the discussion, highlighting any conclusions, recommendations, and/or next steps.

After the event

Prepare a summary report using the format provided, highlighting the main topics, objectives, and themes of the conference; provide a summary of key outcomes of the event including suggested follow-up.
Based on the event agenda provide a summary indicating the name, title, and organization of the speaker, main findings, conclusions, and/or recommendations of the speaker/section.
Submit a final, formatted summary report in word format within two weeks of the event.

Expected Output:

The rapporteur will produce a summary report that covers the entirety of the event proceedings.

Deliverables and timeline:

The consultant will be responsible for the delivery, content, technical quality, and accuracy of the deliverables.

Required skills, experience, and competencies.

Bachelor’s degree or equivalent in mass communication, journalism, public health, or related discipline.
Minimum three to five years of professional experience in proceedings/ reporting and rapporteur services at an international and national conference/forum/seminar (please provide evidence/records/references).
Experience with or knowledge of key concepts in sexual reproductive and health rights (SRHR) in Sub Saharan Africa.
Proficiency in computers, especially Microsoft Office suite applications.
Experience in working with government agencies and donors is an advantage.
Displays culture, gender, religion, race, nationality and age sensitivity and adaptability.
Sensitivity and respect for human rights and gender equality.

Functional competencies

Excellent organizational skills.
Strong analytical, writing, and communication skills.
Ability to prepare and deliver reports and presentations promptly.
Strong motivation and ability to work and deliver under short deadlines.
Focuses on impact and result for the client and responds positively to critical feedback.

Language

Excellent oral and written English
Working knowledge of French and Portuguese is desired more

APHRC seeks to recruit a Training Program Coordinator to work in its Research and Related Capacity Strengthening (RRCS) Division to support the management and coordination of the Training Program. This is an opportunity to join an existing team dedicated to conducting research and related capacity strengthening focusing on postgraduates, early and mid-career researchers, and other professional... that work with health researchers.
This is a new role arising from the implementation of the current five-year strategic plan which has, subsequently triggered tremendous growth in our programs. The position will require international travels.

Duties/Responsibilities

Conduct resources and capacity needs assessments to identify knowledge and skill gaps to be addressed through different support modalities (e.g., short course training, fellowships, etc.).
Support curriculum development process for select courses (i.e., lead the curriculum design, content and method development, course piloting, implementation, and evaluation) whether conducted on-line, in-person, or blended.
Lead the design, development, and implementation of Training-of-Trainer (ToT) workshops for facilitators (English or French speaking) in preparation for planned short courses.
Lead the recruitment of facilitators and participants for planned short courses, ensuring diversity and Africa-wide reach.
Support course facilitation (i.e., serve as lead trainer in at least one course (e.g., Grants Proposal Writing; Impact Evaluation; Implementation Research; Mixed Methods Research; Systematic Review & Meta-Analysis; Scientific Writing; etc.).
Conduct course evaluation, including instrument development, formative assessment (e.g., training needs assessment prior to training to identify skills and knowledge gaps to be addressed) and summative assessment (e.g., end of training or follow-up evaluation survey to assess impact of the training on participants and/or institutions), including data collection, analysis, and report preparation.
Manage database of course curricula, participants, facilitators (including consultants) and related training records, ensuring training materials and equipment are regularly updated.
Lead the dissemination of the Research Support Hub training opportunities and recruitment of participants.
Liaise with the Virtual Academy (VA) Coordinator to ensure APHRC short courses are available in the VA platform, ensuring materials are up to date and are accessible in English and French.
Design and implement monitoring & evaluation (M&E) tools to continuously monitor project implementation and lead report writing based on M&E data collected.
Lead the dissemination of best practices to appropriate audiences, including conference presentation and manuscript writing when appropriate.
Contribute to RRCS program sustainability by supporting proposal development.
Support marketing of APHRC short courses to potential individuals and institutions.

Qualifications, Skills, & Experience

PhD in Education (preferably with emphasis in curriculum & instruction), Public Health, Social Sciences, or related field.
At least 10 years post-master’s experience in an academic or research setting.
Hands-on experience developing training resources and short courses and conducting capacity strengthening activity in academic settings and/or research institutes.
Strong quantitative skills (managing, analyzing & interpreting data), with extensive familiarity with quantitative statistical packages (e.g. Stata, R, SAS or SPSS).
Expertise in mixed methods research approaches.
Experience with e-learning platforms.
Good record of publications (at least 5 as lead author in peer-reviewed journals).
Good oral communication and writing skills in English and French.
Ability to work independently, set priorities, juggle tasks and meet tight deadlines.
Excellent interpersonal, organizational, and coordination skills and ability to work in a culturally diverse team. more

APHRC seeks to recruit a Project Coordinator to work in its Research and Related Capacity Strengthening Division to support the coordination of a Novo Nordisk Foundation (NNF) funded project, Improving education on cardiometabolic diseases in Kenya through research capacity strengthening. The aim of this 2-year project is to improve the management of cardiometabolic diseases (CMDs) in Kenya... through research evidence generation and capacity strengthening.
The ideal candidate should have strong project management skills and familiarity with academic curriculum of mid-level institutions (e.g. Kenya Medical Training College (KMTC) that prepares medical professionals.  This is an opportunity to join a team working as part of a countrywide consortium to contribute to rolling back the burden of CMDs in target communities and thereby contribute to improving the health and wellbeing of the population. This is a new role arising from the implementation of the current five-year strategic plan which has, subsequently triggered tremendous growth in our programs.

Duties/Responsibilities

Coordinate the development of a comprehensive baseline survey to inform review and development of pre- and in-service curricula.
Coordinate the development of a short course on cardiometabolic disease (CMD) for two cadres (clinical officers and nurses).
Coordinate development of guidelines for selection and recognition of faculty and health facility staff to attend short course CMD training as mentors.
Support the implementation of short course on Master Training-of-Trainer (TOT) trainings on CMDs for Medical Training College (MTC) faculty and clinical mentors to serve as mentors and champions.
Support the coordination of implementation and tracking of mentorship activities at both faculty and health facility level.
Coordinate capacity building of MTCs and faculty to offer blended and e-learning courses.
Coordinate initial design of a short-term CMD research fellowship program for MTC faculty.
Coordinate conduct of two studies – (1) operational study on attraction and retention of Human Resources for Health (HRH)/faculty in harsh geographies and rural areas and (2) diagnostic study on the quality of, and access to, CMD prevention, diagnosis, and treatment services in underserved areas.
Contribute to the development of Kenya’s non-communicable diseases (NCDs) research agenda.
Participate in the networking, exchange programs, and knowledge sharing for the Partnership for Education of Health Professionals (PEP).
Coordinate project monitoring and evaluation, knowledge management, and communication, including providing weekly and monthly updates, quarterly project reports, and other reports that may be required by APHRC.
Coordinate the RRCS management and administrative matters, in liaison with the Head and Unit Leaders of the Division.

Qualifications, Skills and Experience

Master’s degree in Health and Social Sciences, Education, Business and Development Studies, or related fields.
At least three years post-masters experience in an academic or research setting.
Experience and strong interest in research, research capacity strengthening and instructional/curriculum design.
Demonstrated prior experience in project coordination.
Hands-on experience organizing events, virtual and physical.
Experience in implementation of capacity strengthening activities in academic settings.
Excellent writing, organizational and interpersonal skills.
Computer literacy in Microsoft packages (e.g. MS Word, MS PowerPoint, & MS Excel).

Desirable:

Familiarity with KMTC curriculum and research capacity strengthening in health and/or social science related fields.
Familiarity with M&E and risk management frameworks.
Analytic thinking and ability to work in a culturally diverse team. more

CARTA seeks to recruit a Program Coordinator to coordinate the activities of the non-African partner institutions (NAP), support the CARTA-evidence project and assist the CARTA secretariat in other program management tasks. This is a new role arising from the implementation of the current five-year strategic plan which has, subsequently triggered tremendous growth in our... programs.

Location

The Consortium will consider applications from candidates interested in being headquartered in the University of the Witwatersrand (Johannesburg, South Africa), APHRC (Nairobi, Kenya), or one of the non-African-partner institutions. Independently of the agreed location for work, the position will involve international travel and the job may require an average of a week per month on location, usually an African country, or longer stays at APHRC or the University of the Witwatersrand.

Duties/Responsibilities
Coordination of Non-African Partners (NAP) Activities

Convening of CARTA non-African partner institutions regular meetings.
Coordinating the work of partner focal persons in the NAP institutions, communicating with them regularly and keep them informed about all CARTA-related activities, roles and responsibilities.
Reporting on CARTA’s performance, visibility, engagement and other relevant issues at the non-African partner institutions to the CARTA secretariat, Executive Directorate, Partners Forum, Board of Management and other adhoc meetings.
Coordinating the identification of experts from NAP institutions who can contribute to CARTA activities.

Implementing external review processes including but not exclusively those associated to:

CARTA postdoctoral awards;
CARTA PhD fellowship training;
CARTA graduate training including the Graduate Grant Writing Workshop;
CARTA research hubs.
Coordinating the organization of graduate workshops.
Providing administrative support to CARTA activities and projects based at NAP institutions, providing project management support (including budgeting and accounting for funds disbursed in support of CARTA activities at non-African partner institutions) and serving as the connection with the CARTA secretariat.

Identification of research capacity strengthening opportunities:

At non-African partner institutions for CARTA fellows.
At CARTA events for students and staff from non-African institutions.
Identification of funding opportunities and supporting fundraising for CARTA.
Other activities that the NAP may consider necessary.

Coordination of CARTA Evidence Activities

Providing administrative support to CARTA-Evidence activities, providing project management support (including budgeting and accounting for funds disbursed in support of CARTA evidence activities) and serving as the connection with the CARTA secretariat.
Identifying funding opportunities and supporting fundraising for CARTA evidence.
Supporting the implementation of CARTA evidence project activities, coordinating stakeholder and partners meetings, tracking progress and reporting against  approved milestones.
Assist in the development and implementation of the CARTA evidence project.
Coordinate CARTA evidence site updates and reporting activities.
Overseeing website traffic and engage users and stakeholders to increase its use.

Secretariat support to the University of the Witwatersrand

Providing administrative support to the CARTA co-director based at the University of the Witwatersrand.
Supporting the planning, coordination and implementation of CARTA activities at the University of the Witwatersrand.

General Program Support

Maintaining accurate and up-to-date program records and documentation.
Contributing to the development of research papers, policy briefs, and other knowledge products.
Other program-related activities that may be necessary.

Qualifications, Skills and Experience

A Masters degree in Business Administration, Health Systems Strengthening, Public Health, Applied Sciences or related field.
At least three years post-masters experience in an academic or research setting.
Experience managing capacity strengthening activities in academic settings and/or research institutes.
Good verbal and written communication skills in English.
Ability to work independently, set priorities, juggle tasks and meet tight deadlines.
Excellent interpersonal and organizational skills and ability to work in a culturally diverse team. more

Duties/Responsibilities
 Workforce Planning

Partner with hiring managers to evaluate staffing needs and determine specific position responsibilities and requirements to ensure accurate candidate sourcing.

Recruitment- Regular and Temporary Staff, Consultants

Collaborate with line managers to ensure job descriptions are reviewed, complete and accurate.
Prepare advertisements for vacant... positions.
Provide oversight on recruitment and selection processes and ensure that all phases are conducted in an efficient manner, and in accordance with APHRC policies and procedures.

Employee Onboarding

Prepare orientation schedule and ensure new staff are oriented within the first one month of reporting.
Ensure staff are aware of relevant policies and procedures and implications of not adhering to them.
Ensure that new staff information is recorded and filed properly.
Ensure new staff have appropriate work space and resources.

Employee Data and Reporting

Manage a filing system and database for HR information and ensure confidentiality of the information.
Collect and evaluate HR data to be used for communicating HR metrics.

Performance Management

Coordinate the performance management processes including goal setting, probationary period reviews, performance improvement plan (PIP), mid-cycle and annual performance appraisals. Ensure the processes are completed and feedback given within agreed timelines.
Support in giving feedback to staff on issues emanating from performance appraisal discussions.
Work with line managers to support staff on issues affecting their performance.

Employee Learning and Development- Unit Specific

Support the line managers in conducting periodic staff training needs assessment & development of annual training plan.
Contribute to identification of learning and development opportunities and recommend such opportunities to individuals based on needs.
Organize and track professional development and capacity building activities for staff.

Leave and Attendance

Oversee the management and general administration of employee leave.
Update all staff leave records and produce periodic reports.
Collaborate with supervisors to ensure utilization of leave in line with Unit plans.

Employee Separation

Ensure proper planning and preparation in respect of departing staff, including fulfilment of all handover responsibilities; oversee off- boarding process for staff exiting the organization including conducting exit interviews, termination of benefits etc.
Work closely with Finance in preparing staff separation documents and dues for settlement.
Review the clearance and exit surveys for employees leaving the organization for feedback on improvement and staff development areas.

 Qualifications, Skills, and Experience 

Bachelor’s degree preferably in the Human Resources Management or relevant field.
Certified Human Resource Professional (CHRP), Higher Diploma in HRM or equivalent.
Professional certification in Human Resources Management/Membership with IHRM.
At least 6 years’ post-qualification work experience as a HR Officer, preferably in a not-for-profit organization/INGO.
In depth knowledge of Kenyan labor laws.
Experience working in a multi-disciplinary and multi-cultural environment.
Familiarity with any Human Resources Information Systems (HRIS) software.
Good interpersonal and organizational skills and ability to maintain confidentiality.
Ability to multi-task and have a flexible work attitude.
Good verbal and written communication skills in English, knowledge of French language will be an added advantage.
Proficiency in the use of MS Office suite.
Ability to work independently, set priorities, juggle tasks and meet strict deadlines. more

Duties/Responsibilities
 Compensation Administration

Ensure APHRC’s compensation practices are compliant with our policies and labor laws and regulations.
Conduct and or participate in salary and benefits surveys for benchmarking.
Coordinate job evaluation and salary structure processes.

 Staff Contracts Management

Maintain and update a database of contract expiry dates and advise Line... Managers for further direction and action.
Timely preparation and issuance of employment and consultancy contracts.
Provide timely updates to employees on their contract status.
Follow up and coordinate various employee lifecycle actions – promotion, re-assignment and separation.

External and Internal Audit Support

Prepare and share necessary documents required during audits.
Track audit reports, lead the HR team in developing action points and follow up the implementation of the audit recommendations.

Administration of Pension, Medical, Group Life Assurance and Group Personal Accident Schemes

Maintain an up-to-date insurance coverage for employees: medical, pension, WIBA/GPA and/or GLA.
Focal person for benefits orientation, timely enrolment and deletion of staff onto the relevant schemes, and facilitation of claims reimbursements.
Provide timely support to staff and dependents to ensure they access benefits and maintain an up to date records on usage.
Regular engagement with the insurance service providers to ensure provision of quality service.

Employee Assistance Program

Develop coordinated and consistent approaches that strengthen staff representation mechanisms for staff engagement.
Identify and assess issues related to duty of care, including physical, mental health and safety of APHRC’s workforce.
Promote effective communication with employees and key stakeholders to build positive relationships, employee involvement, and commitment.
Create platforms for both formal and informal counselling on areas of concern for staff.
Promote work/life integration.

Employee Learning and Development

Manage a training plan that details required training that is delivered within the agreed/specific timescales and ensure outcomes are appropriately measured and reported.
Facilitate staff training as may be required.
Work with the Research and Related Capacity Strengthening function to coordinate training programs, workshops, and other learning opportunities for employees.
Participate in assessments of staff training and development needs.
Evaluate and report on learning and development programs and their effectiveness, and submit proposals for their improvement, as necessary.
Process staff development requests and ensure the implementation of identified staff development activities.

Teambuilding- Organization wide

Coordinate staff wellness and engagement initiatives e.g. welfare association, staff retreats, team building and meetings, wellness activities.
Participate in employee engagement action planning and interventions with the aim of improving morale, team cohesion, learning and development and other prioritized areas.
Establish a team-building mechanism and activities to foster openness, trust and cooperation.

 Qualifications, Skills, and Experience 

Bachelors in Human Resources Management or relevant field.
Certified Human Resource Professional (CHRP) or Higher Diploma in Human Resource.
Professional certification in Human Resources Management/membership with IHRM.
At least 6 years’ post-qualification relevant work experience, preferably in an INGO.
Demonstrable knowledge of compensation practices and principles.
In depth knowledge of Kenya labor laws.
Experience working in a multi-disciplinary and multi-cultural environment.
Familiarity with any Human Resources Information Systems (HRIS) software.
Experience developing dashboards and using data visualization tools preferred.
Good interpersonal and organizational skills and ability to maintain confidentiality.
Ability to multi-task and have a flexible work attitude.
Excellent verbal and written communication skills; ability to explain technical information to employees at all levels.
Ability to work independently, set priorities, juggle tasks and meet strict deadlines. more

Purpose
The consultancy seeks to:

Understand and establish staff views on issues and gain inputs and guidance into steering human resource processes and strategic direction;
Enhance APHRC systems to deliver on APHRC’s priorities and mandate;
Facilitate a process for staff to make their inputs and contribution in internal organization practices; and
Establish areas where there have been... significant changes, areas that have remained the same and areas that have gotten worse.

Deliverables:

A customized staff satisfaction and engagement survey instrument in line with APHRC’s context and areas identified;
Conduct an organization-wide survey;
Survey report to APHRC management and Board HR Committee of findings and recommendations to address areas of improvement; and
Hold feedback sessions with staff.

The survey scope will cover the following areas:

Organization context – mission, vision, values, culture, guiding principles.
Organization systems, policies and practices – HR and business integrity policies.
Leadership and management style – including supervision.
Opportunities for training & career development.
Pay and benefits.
Work environment.
The job and working relationships.
Performance management system.
Internal communications.
Work life balance.
Retention – what will make staff stay at APHRC or choose APHRC over other prospects.
Induction.
Soft controls.

Interested consultants should submit their bids not later than July 7, 2023 via email to consultancies@aphrc.org and cc procurement@aphrc.org, with subject line entitled ‘Consultancy for Conducting a Staff Satisfaction and Engagement Survey - 2023’. Only shortlisted candidates will be contacted. The application should be addressed to:
The Human Resources Officer
African Population and Health Research Center, Inc.
APHRC Campus, Manga Close, off Kirawa Road, Kitisuru
P.O. Box 10787-GPO, Nairobi, Kenya. more