Roles:

Ensuring the implementation of the purchase order process controls
Analysing the aging of the purchase order listing and goods received listing
Ensure accurate matching of purchase orders, goods received notes and the invoice

Ap Capturing Of Invoices And Credit Notes

Receive and manually capture all supplier invoices and credit notes
Ensure that only approved invoices are... accurately and completely captured
Ensure all relevant fields are captured completely and accurately
Ensure that all costs are allocated to the correct GL accounts and cost centers

Supplier Age Analysis And Reconciliation

Perform a monthly reconciliation of the supplier age analysis to ensure that all payments are accounted for and properly posted to avoid long outstanding items and debit balances.
Ensuring all supporting documents are attached (PO, Delivery Notes, Statements and Fiscalised Invoices) all invoices must be approved for payment accordingly before forwarding to Treasury.
Ensure that supplier accounts are not blocked
Accurately and completely reconcile the supplier statement to the AP ledger
Ensure all credit notes are requested where applicable
Timeously follow up on reconciling items to ensure that they are resolved accordingly within the following month
Respond to and resolve all supplier related queries in the shortest time possible

Supplier Payments

Transmit creditor reconciliations to treasury for payment
Ensure that all supplier payments are handled in an organized and
timely manner and payments are within the agreed supplier payment terms.
Ensure that all remittances and proof of payments are distributed to suppliers and stakeholders timeously, accurately, and regularly.

Cost Control

Assist Financial controller in overseeing, review and analysing cost expenditures and purchases within the organization and make recommendations about cost-efficient and financially feasible cost options.

Requirements:

Relevant bachelor’s degree
Must have CPA – Part 2.
Must be analytical, detail and results oriented individual.
Must have the ability to work within strict deadlines and limited supervision
Ability to work in a multi-cultural environment.
Must have an impeccable integrity and diligence.
Ability to communicate effectively. more

Key qualifications and responsibilities

Maintaining and performing quality controls related to inspections.
Inspection for the following product categories : Softgoods/Apparel Products (Hardgoods is a plus)
Minimum 3 years inspection experience (3rd party inspection is preferable) or  2 years in working experience in manufacturing (with at least 1 year experience in a particular product) with... min. 1 year inspection experience
Basic Knowledge on AQL Statiscial Sampling System
Usual command on computer skills such as Windows, MS Word and Excel, etc
University Degree preferably in Textile Engineering or similar
Valid Driving License is a plus.
Fluently speak and write English (Training and reporting  process will be English)
Honest, and reliable, strong sense of work responsibility
Ability to travel more

Full Job Description
About the job

Support management on business development.
Outreach potential business partners by liaising with sizable Chinese Companies in the Eastern African region mainly involved in Building and infrastructure, Power and Utility, Oil and Gas and Mining Industries.
Participate in ad-hoc projects not limited to Sales & Marketing, Product Development, Frontline... support.
Contribute to the continuos improvement on key business & development processes.
Provide actionnable insights based on a thorough business analysis.
Provide administrative support to team leads.
Providng linkage between the company and major Chinese business groups in the region
Experience in account management and business development in the B2B space.
Excellent time management, customer facing and organisational skills.
Able to work effectively under pressure in a fast paced environment, individually or in a team.
Strong Go-To-Market drive
Proficient use of Microsoft Office (essential)

About you

Bachelor’s degree in Engineering, Business, Finance, Marketing or relevant fields.
Go getter, energetic and outgoing.
Self-motivated and hardworking.
Strong verbal and written communication skills in both Chinese and English.
Experience in Infrastructure sector in East Africa  will be an added advantage.
Fresh graduates with strong international business acumen will also be considered more

Your Main Duties and Responsibilities:

Provide market intelligence
Monitor OPT markets at local level in relation with BU/CCEs, and set strategy, business priorities and business plan. Liaise with Local BU managers or Country Chief Executives to define their needs and actions towards their customers and define what service need to be develop to respond to customer needs
Visit clients and... market stakeholders along with local BV sales representatives or local key account managers in order to look for new opportunities, present proposals, negotiate contracts
Leverage from local key wins to duplicate in the rest of Africa
Coordinate Tender/Quotation proposals for the clients, negotiation of Global Framework Agreement
Write technical proposals on behalf of local OPT Business units or validate proposed technical offers
Advise on applicable industry standards, equipment and appropriate suppliers
Validate Financial data for proposals to be submitted to internal BV Engagement committee (AD50)
Source field equipment and laboratory instruments/fitout on behalf of local Business Units
Train and audit field  staff
Liaise with Bureau Veritas Global Service Line to discuss technical matters and sales initiatives/opportunities involving international clients
Drive the change of our Key Account Management Activity shifting from Coordination of works to defining  marketing and sales strategy in order not only to manage our current business portofolio but also to extend our service scope towards new industries, new locations, new services.
Generate, Follow up business leads and opportunities in Salesforce
Promote and leverage BV brand
Work with other BV business units to define common action with GSIT, I&F or M&O

Your Experience & Skills :
Technical capabilities

Has a deep knowledge of API MPMS standards and ASTM/ISO/IP/EN standard testing methods.
Has been working as an OPT inspector in the field and/or as a lab technician or has been auditing OPT field operations and laboratory testing (vessels, storage facilities, refineries, laboratories)
Has a deep knowledge of OPT equipment required in the field, laboratory instruments, field and laboratory consumables, laboratory instruments, laboratory fitout equipment, knows suppliers available in the market and market prices.
Has fair knowledge of OPT laboratory management including ISO 17025 standard
Has a deep knowledge of oil product, crude oil, LPG, LNG, Ammonia specifications, refining and manufacturing processes.
Oil mid-stream and downstream industry knowledge
Has a deep knowledge of oil & petrochemical trade business including trading, refining and downstream business and stakeholders
Has been operating in oil downstream supply chain including oil storage facilities, In-land logistics and retail station networks.
Africa
Familiar with Africa geography, culture and geopolitical environment

Behavior and Sales & Marketing capabilities

Has been leading market intelligence initiatives
Knows how to build a technical and financial proposal issued to clients
Is familiar with financial statements including revenues, GP, OP, Capex, Pay-back
Has been involved in direct sales processes, contract negotiations with clients
Has been building a strong professional network within the industry
Has been working in team and coordinating sales & marketing actions in relation with multiple operating groups
Sales & Business Development oriented with proven track records in growing a business
Customer relationship  excellence
Key Account Management
Familiar with CRM (Salesforce is an added value) more

The key responsibilities of the HR & Administration Officer will include:

HR & Administration matters at the branch level and increase staff productivity.
Support in talent acquisition and career development of staff at branch level
Facilitate job analysis and update job descriptions.
Oversee the coordination and implementation of annual performance reviews at branch level.
Work with senior... management at the branch to investigate and resolve employee relations issues pragmatically and ensure that decisions are consistent and fair.
Coordinate office activities and operations to secure efficiency and compliance to company policies and procedures in force.
QHSSE compliance  – notices; alerts; incidents; investigations & closures
Ensure compliance to laws and regulations governing BV operations at the branch level
Ensure compliance in regards to statutory licenses; permits, fire certificates, KPA; NEMA; OSHA
Casuals and temporary clerks engagement and management.
Supervise administrative staff and divide responsibilities to ensure performance
Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing.
Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits where applicable.
Manage Utilities – electricity; generator set; phones; ICT; water; ACs
Assets management & control
Vehicle & staff movement – driver schedules.
Petty cash/ branch expenditure control in liaison with Finance Department
Submit timely reports and prepare presentations/proposals as assigned
Requirements / Candidate’s Profile:

Requirements:

Bachelor’s degree in HR and Administration, Business or a related field. An MBA in related fields will be an added advantage.
At least 2 years’ experience in HR and Office Administration.
Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
Ability to manage staff at various levels more

Roles:

Ensuring the implementation of the purchase order process controls
Analysing the aging of the purchase order listing and goods received listing
Ensure accurate matching of purchase orders, goods received notes and the invoice

AP CAPTURING OF INVOICES AND CREDIT NOTES

Receive and manually capture all supplier invoices and credit notes
Ensure that only approved invoices are... accurately and completely captured
Ensure all relevant fields are captured completely and accurately
Ensure that all costs are allocated to the correct GL accounts and cost centers

SUPPLIER AGE ANALYSIS AND RECONCILIATION

Perform a monthly reconciliation of the supplier age analysis to ensure that all payments are accounted for and properly posted to avoid long outstanding items and debit balances.
Ensuring all supporting documents are attached (PO, Delivery Notes, Statements and Fiscalised Invoices) all invoices must be approved for payment accordingly before forwarding to Treasury.
Ensure that supplier accounts are not blocked
Accurately and completely reconcile the supplier statement to the AP ledger
Ensure all credit notes are requested where applicable
Timeously follow up on reconciling items to ensure that they are resolved accordingly within the following month
Respond to and resolve all supplier related queries in the shortest time possible

SUPPLIER PAYMENTS

Transmit creditor reconciliations to treasury for payment
Ensure that all supplier payments are handled in an organized and
timely manner and payments are within the agreed supplier payment terms.
Ensure that all remittances and proof of payments are distributed to suppliers and stakeholders timeously, accurately, and regularly.

COST CONTROL

Assist Financial controller in overseeing, review and analysing cost expenditures and purchases within the organization and make recommendations about cost-efficient and financially feasible cost options.

Requirements / Candidate Profile:
Requirements:

Relevant bachelor’s degree
Must have CPA – Part 2.
Must be analytical, detail and results oriented individual.
Must have the ability to work within strict deadlines and limited supervision
Ability to work in a multi-cultural environment.
Must have an impeccable integrity and diligence.
Ability to communicate effectively. more