Job Summary

The primary function of this position is to provide technical assistance to the service delivery team. Maintain and monitor systems to ensure controls and processes are compliant. Ensure systems stability, performance optimization, ERP module enhancements, and Power BI reporting, as well as provide user support.

Key Responsibilities

System Maintenance & Support


Conduct... regular system health checks and performance tuning.
Apply updates, patches, and security enhancements.
Provide user support, troubleshooting, and training.
Ensure data integrity and system stability.
Recognizes problems by identifying abnormalities, reporting violations. Implements security improvements by assessing current situation; evaluating trends; anticipating requirements. 


Power BI Reports Development


Design, develop, and maintain Power BI dashboards and reports for analytics.
Ensure real-time data synchronization between ERP and Power BI.
Optimize reports for performance and usability.


System Integration


Implement seamless integration between Dynamics 365 ERP and other internal/external applications.
Ensure data consistency across systems.
Develop and maintain APIs and middleware for integration.


Enhancements


Improve financial reporting, budget tracking, and compliance.
Automate workflows and enhance vendor and commitment reports.
Streamline HR, Admin and grants modules
Enhance user experience and self-service capabilities.


Qualifications: 

The ideal candidate should have:


A Bachelor’s degree in Computer Science, Information Technology, Software engineering or a related field.
5+ years of experience in Microsoft Dynamics 365 ERP implementation, maintenance, and customization.
Expertise in Power BI report development and data visualization.
Strong knowledge of system integration, API development, and middleware.
Proficiency in SQL, Power Platform, and automation tools.
Excellent problem-solving, troubleshooting, and user support skills.


Key Competencies


Strong analytical and critical-thinking skills.
Ability to work independently and collaboratively with multiple departments.
Excellent communication and documentation skills.
Ability to meet deadlines and manage multiple priorities effectively more

Job Summary.


Under the supervision of the Strategic Information Lead, the SI Specialist will provide technical assistance and capacity building to M&E and data management staff at Point of Service in support of SI activities in Migori County. He/She will provide support to the M&E and data management components at the Point of Service level.


Roles and Responsibilities:


Provide... specialized training to facility and other partner staff in Health Information Systems including Kenya EMR and other databases.
Provide mentorship to site HRIOs on HIV related M&E systems.
Provide support and data analysis training to health facility staff with focus on use of Kenya EMR
Conduct routine data management including data collection, collation, analysis and reporting.
Ensure that all national HIV related tools are available in supported facilities and health care workers are mentored to use them appropriately.
Data analysis, generating of reports and presentation to the program on a monthly/quarterly/annual basis to inform the program/donor/MOH.
Develop and revise M&E processes and related tools that support quality assurance for key program areas.
Provide capacity building and other form of support to site level staff on M&E activities such as data collection, analysis and interpretation.
Conduct data quality assessments with strategic action plans and share assessment findings for improvement.
Conduct targeted site visits to provide mentorship on all issues related to Strategic Information.
Conduct data quality control/assurance activities.
Manage project databases and generate reports for donor reporting and project management.
Develop SQL queries and related activities.


Required Qualifications.


A bachelor’s degree in science, Health Information Systems, Public Health, Health Informatics, Statistics, Mathematics or any other relevant degree.
Those with Master’s degree will have added advantage.
Training in M&E from a credible institution is desirable
Advanced computer skills including advanced excel, MS access, PowerPoint etc.
Training in a statistical data analysis software is desirable


Experience:


A minimum of three (3) years’ experience working with HIV data systems with strong analytical skills


Skills and Attributes:


Excellent communication and organization skills
Team player with strong leadership skills
Ability to work in a high-pressure environment.
High levels of integrity and should be able to multi-task and set priorities. more

Overall Job Function
To provide technical analytical testing for KENPHIA II respondent samples for determination of HIV Prevalence and incidence (recency) at the Central Laboratory. Working under the Central Laboratory Coordinator, he or she will carry out verification of survey respondent sample shipment from satellite laboratories, catalogue them in testing batches, ensure testing is executed,... facilitate archiving in biorepository using LDMS and support return of results to facilities of respondent’s choices for linkage to care and treatment in collaboration with the Laboratory data lead. Perform various duties to successfully fulfil the functions of this position including the following technical activities.
Duties and Responsibilities

Attend the full survey training to understand the purpose and intent of the survey, as well as the plan for implementation.
Verifying shipped samples from KENPHIA II satellite laboratories, check pre-analytical sample integrity/quality.
Conduct Viral Load testing of identified KENPHIA II respondent samples shipped from satellite laboratories and return of results for linkage to prevention, care and treatment.
Conduct Lag Avidity testing of identified KENPHIA II respondent samples.
Participate in production of Training and Quality assurance panels for HIV, CD4 and Syphilis testing.
Supporting Testing of DBS with for DNA PCR and returning results for linkage to prevention, care and treatment.
Run HIV Geenius Confirmatory tests for computing the national prevalence as the KENPHIA II Laboratory SOPs.
Facilitate any shipment of KENPHIA II samples for additional testing in recommended specialized laboratories with guidance from the Central Laboratory Coordinator.
Carrying out Instrument/Equipment user routine maintenance, calibration checks and checking equipment book of life for
Carry out sample repository using LDMS for future testing as defined in KENPHIA II Protocol and applicable SOPs.
Provide technical support to field laboratory personnel and satellite laboratories on for challenges using barcodes, phlebotomy good practices, necessary documentation, packaging, use of LDMS on samples prepared for shipment to Central Testing Laboratory
Perform any other duties assigned by the Central Laboratory Coordinator.
Perform Quality Assurance measures in line with KENPHIA II SOP provision through the following activities:
Kit Lot-to-Lot verification to establish fitness for purpose before distribution to testing KENPHIA II teams at both Satellite and Household facilities.
Prepare Quality Control Samples/QC Materials (both Negative and Positive controls).
Perform instrument daily maintenance of equipment to optimize functionality and accuracy of results generated.
Monitor daily environmental controls necessary for testing and storage of reagents including sample storage in fridges and freezers including in the KENPHIA Biorepository.
Perform competency assessment panels for the entire scope of testing work in the KENPHIA II Central Testing Laboratory.
Provide on job trainings for new staff who have been brought in to support testing at Central Testing Laboratory level based KENPHIA training SOPs.

Requirements
Minimum and Preferred Qualifications 

Bachelor of Science Medical Laboratory science or Biomedical sciences
Master of Science in fields of Virology and Immunology will be an added advantage.
For BSc. Medical Laboratory, they should be registered with the Kenya MedicalLaboratory Technologist and Technician Board (KMLTTB) and have a valid Practicing License and experience attachment in an ISO 15189 Accredited Laboratory.
Training with IT background, high level proficient skills in computing, Laboratory information system (LIS).
Knowledge and experience of quality management system essentials is critical in this assignment.
Proficiency in use of Point of Care (POC) systems

 Experience

3 years’ experience working in an ISO accredited molecular laboratory.
Experience in HIV Laboratory work; CD4, DNA PCR (EID) and HIV-1 Viral load testing/or Work involving specimen referring system.
Experiences in previous similar surveys will be an added advantage 

Competencies

Training with IT background, high level proficient skills in Computing.
Ability to write clear and concise summaries of reports for internal and external audiences.
Must be fully available for the duration of survey.
Must have a good disciplinary record

Attributes: 
The Central Laboratory Technologist must have the following general skills and attributes: 

Detail orientated and highly organized as well as ability to multi-task and have problem-solving skills.
Ability to meet tight deadlines and to successfully manage multiple assignments concurrently.
Ability to work under pressure with minimum supervision.
Flexible and proactive.
Able to maintain high levels of confidentiality more

Overall Job Function
Reporting to their respective Field Team Leads, Interviewers will be responsible for conducting interviews in selected households. They will also be responsible for obtaining informed consent, assent and parental/guardian permission from eligible participants before they take part in the survey. Interviewers will be cross trained to support HBTS Counsellors where applicable.... Since the survey activities will be implemented on a phased approach across the country, the Interviewer will also be required to relocate to the respective assigned regions within the country.
Duties and Responsibilities:

Attend the full survey training to understand the purpose and intent of the survey, as well as the plan for implementation
Study and understand all instruction included in the KENPHIA II Standard Operating Procedures (SOPs).
Coordinate with the Field Team Lead on how to carry out the survey and to report daily work done.
Under the guidance of the Field Team Lead, visit identified clusters and locate selected households according to KENPHIA II sample design
Obtain consent, assent and/or parental/guardian permission from all eligible members of the selected households using KENPHIA II approved forms programmed in a tablet.
Conduct household and individual interviews by administering KENPHIA II approved questionnaire programmed in a tablet.
Ensure that all assigned interviews are completed, and that collected data are complete, accurate and consistent as per protocol
Validate and re-validate all information and answers collected through the survey.
Ensure the collected and validated data is sent to the server
Respond to all questions/concerns raised by the household members concerning the survey
Assure confidentiality of all information provided by survey participants.
Update the Field Team Lead on completed and partially completed interviews and home-based testing on a daily basis.
Schedule and inform the Field Team Lead of call backs for any incomplete interview.
Be responsible for safety of all fieldwork materials and supplies under their custody.
Accompany the Field Team Lead for community entry meetings.
Report any unanticipated incident and protocol deviation to the Field Team Lead.
Support the HBTS counsellor to provide assigned services such as counselling, identification of preferred facilities, filling of linkage forms and referral to prevention, care and treatment, and social services to all eligible survey participants. 
Carry out other duties and responsibilities as assigned.

Requirements
Minimum and Preferred Qualifications

A Diploma in Social Science or health related field from a recognized institution.
Good communication skills and fluency in spoken and written English, Kiswahili and relevant local languages as per the location of fieldwork.
A HTS NASCOP certificate, valid proficiency testing, and experience is an added advantage.
Training with IT background, high level proficient skills in computing with experience in use of data collection software’s such as ODK, KOBO Toolbox, REDCAP, CSPro.

Experience

Proven experience in field data collection and/or survey implementation.
Experience in HTS in a Kenyan health facility or Home-Based Testing and Counselling will be an added advantage

Competencies

Comfortable using electronic gadgets such as smart phones and tablets.
Ability to write clear and concise summaries of reports for internal and external audiences.
Must be fully available for the duration of the survey period.
Must have a good disciplinary record

Attributes: 

Friendly and patient.
Able to maintain high levels of confidentiality.
Should have strong interpersonal skills (active listening, empathy, social awareness, emotional awareness). 
Strong interpersonal skills and ability to work effectively and independently with minimal supervision.
Detail orientated and highly organized as well as ability to multi-task and have problem-solving skills.
Ability to meet tight deadlines and to successfully manage multiple assignments concurrently.
Ability to work under pressure with minimum supervision.
Good personal work relation with other survey team members, Flexible and proactive.
Proactive in handling challenging situations more

Overall Job Function
Reporting to their respective Field Team Leads, the HBTS Counsellor will be responsible for conducting home-based testing services in selected households. They will also be responsible for obtaining informed consent, assent and parental/guardian permission from participants before taking part in the survey. Since the survey activities will be implemented in a phased approach... across the country, the HBTS Counsellor will also be required to relocate to the respective assigned regions within the country.
Duties and Responsibilities:

Attend the full survey training to understand the purpose and intent of the survey, as well as the plan for implementation.
Study and understand all instructions included in the KENPHIA II Standard Operating Procedures (SOPs).
Coordinate with the Field Team Lead on how to carry out the survey and to report daily work done.
Under the guidance of the Field team lead, visit identified Enumeration Areas (EA) and locate selected households according to KENPHIA II sample design.
Obtain consent, assent and/or parental/guardian permission from all eligible members of the selected households using KENPHIA II approved forms programmed in a tablet.
Conduct household and individual interviews by administering KENPHIA II approved questionnaires programmed in a tablet.
Provide pre- and post-test counselling for HIV, Hepatitis B and Syphilis results to household survey participants. Provide referral and follow up on linkage to prevention, care and treatment and social services to all eligible survey participants.
Ensure that all assigned interviews and HBTS reports are completed, and that collected data are complete, accurate and consistent.
Validate and re-validate all information, responses and answers collected through the survey.
Assure confidentiality of all information provided by survey participants.
Update the Field Team Lead on completed and partially completed interviews and home-based testing services on a daily basis.
Schedule and inform Field Team Lead of return visits for any incomplete interview/testing services.
Be responsible for safety of all fieldwork materials and supplies under his/her custody.
Accompany the Field Team Lead for community entry meetings.
Report any protocol deviation to the Field Team Lead or regional linkage to care officers.
Prepare and hand over summary of all referrals to the respective Regional LTC supervisors as well as support coordination for LTC at facilities.
Report field incidents and adverse events to the Field Team Lead or Regional linkage to care officers.
Participate in the survey quality management/quality assurance HBTS activities.
Participating in survey meetings (virtual or in-person).
Uphold the principle of ethics throughout the survey.
Respond to questions or feedback from the survey implementation and data teams.
To carry out other survey related duties and responsibilities as assigned

Requirements
Minimum and Preferred Qualifications

NASCOP HIV Testing Services (HTS) Certificate
Diploma in Social Science or training in any health-related field
Good communication skills and fluency in spoken and written English, Kiswahili and relevant local languages as per the location of fieldwork.

Experience

At least 2 years’ experience in HTS in a Kenyan health facility.
Experience in Home-based testing and counseling
Experience in field data collection and/or surveys will be an added advantage

Competencies

Comfortable using electronic gadgets such as smart phones and tablets
Ability to write clear and concise summaries of reports for internal and external audiences.
Must be fully available for the duration of survey period.
Must have a good disciplinary record

Attributes: 

Friendly and patient.
Able to maintain high levels of confidentiality.
Should have strong interpersonal skills (active listening, empathy, social awareness, emotional awareness). 
Strong interpersonal skills and ability to work effectively and independently with minimal supervision.
Detail orientated and highly organized as well as ability to multi-task and have problem-solving skills.
Ability to meet tight deadlines and to successfully manage multiple assignments concurrently.
Ability to work under pressure with minimum supervision.
Good personal work relation with other survey team members, Flexible and proactive.
Proactive in handling challenging situations more

Overall Job Function
This position primary entails working with KENPHIA field teams to implement laboratory component for KENPHIA II Survey designed to provide technical testing of bio markers of interest at household level. Perform various duties including but not limited to; collect, test, issue results and manage blood samples at household and transportation to Satellite testing Laboratory... within specified timelines, while maintaining high levels of professionalism and confidentiality.
 Duties and responsibilities
The Field Medical Laboratory Technologist will perform various duties as needed to successfully fulfill the functions of this position including but not limited to the following technical activities: 

Attend the full survey training to understand the purpose and intent of the survey, as well as the plan for implementation.
Work in a team with main role of implementing bio marker testing in accordance with KENPHIA II Protocol and detailed SOPs in the household and issue results for linkage to prevention, care and treatment.
Organize testing supplies every morning using an approved KENPHIA II Field supplies management SOP to ensure uninterrupted testing services in coordination satellite logistician.
Verify eligible consented or assented respondents for the blood draw and testing in accordance with KENPHIA II Protocol.
Perform phlebotomy as detailed in KENPHIA SOPs and obtain sufficient sample volume to be used for testing and aliquoting as detailed in KENPHIA II protocol and applicable sample collection SOPs.
Properly labelling samples and ensuring they are transported to the satellite laboratories within the defined time as per guiding SOPs.
Test controls at least every two weeks as detailed in the KENPHIA II Laboratory SOPs.
Perform competency every six months as provided KENPHIA II Laboratory SOPs.
Test eligible survey respondents for HIV infection using the three (3) test algorithm as well as Syphilis and Hepatitis B in accordance with KENPHIA II SOPs.
Screen children below 18 months as per KENPHIA II SOPs and ensure packaging and referral for DNA PCR testing (EID) at Satellite Laboratory using GeneXpert POC.
Test Eligible survey respondent for syphilis and issue results for subsequent linkage to prevention and treatment services in facilities of their choice.
Manage waste generated at household level in line with KENPHIA II Biosafety Waste management SOPs.
Report on any accident/ incident occurrence during testing processes of KENPHIA II Biomarkers as per the Events management SOPs.
Effectively communicate to their respective KENPHIA II Regional Laboratory supervisor regarding any challenges encountered for any necessary support.
Documentation of all laboratory activities in forms, tools and electronically in tablets.
Carry out any other duties as assigned by field team leads.

Requirements
Minimum and Preferred Qualifications

Degree or Diploma in Medical laboratory Sciences or Biomedical Sciences.
Trained in Phlebotomy with at least 2 years’ experience in Phlebotomy practice or training and experience attachment in an ISO 15189 Accredited Laboratory.
Must be registered with the Kenya Medical Laboratory Technologist and Technician Board (KMLTTB) and have a valid Practicing License and experience attachment in an ISO 15189 Accredited Laboratory.
Proficiency in use of Point of Care (POC) systems is an advantage
Good communication skills and fluency in spoken and written English, Kiswahili and relevant local languages as per the location of fieldwork.

Experience

Experience in working on the laboratory bench for at least three (3) years.
Experience performing Quality Assurance measures in all phases of biomedical testing
Knowledge of and practical experience in HIV community-based research and ethical requirements.
Experience with population survey (IBBS, KDHS, KAIS, KENPHIA) will be an added advantage

 Competencies

Ability to work with your hands and will need dexterity to work with small vials, test tubes, and delicate laboratory equipment
Comfortable using electronic gadgets such as smart phones and tablets
Ability to write clear and concise summaries of reports for internal and external audiences.
Must be fully available for survey period.
Must have a good disciplinary record

Attributes:
The Field Laboratory Technologist must have the following general skills and attributes:

Friendly and patient.
Detail orientated and highly organized as well as have ability to multi-task.
Flexible and proactive.
Able to maintain high levels of confidentiality.
Should have strong interpersonal skills (active listening, empathy, social awareness, emotional awareness). more

Overall Job Function
To receive samples and make entries to the Laboratory Data Management System (LDMS), process samples into Dried Blood Spots (DBS) and centrifuge whole blood to get plasma aliquots for shipment to Central testing Laboratory. Provide testing services for KENPHIA II field samples that is CD4 Testing and GeneXpert POCT of DNA PCR (EID). Conduct Satellite Laboratory activities in... liaison with field teams to implement the Laboratory Component for KENPHIA II Survey. He/she will perform various duties as needed to successfully fulfil the functions of this position including but not limited to the following technical activities.
Duties and Responsibilities

Attend the full survey training to understand the purpose and intent of the survey, as well as the plan for implementation
Verifying collected samples from household as well as check pre-analytical sample integrity/quality.
Sample processing into Dried Blood Spots (DBS) and plasma aliquoting to vials, triple packaging and shipment to Central testing Laboratory according to the KENPHIA II Laboratory Standard Operations Procedures (SOPs).
Testing survey respondent samples flagged for HIV DNA PCR (EID) using GeneXpert and returning results for linkage to prevention, care and treatment as per KENPHIA II Linkage to Care (LTC) SOPs.
CD4 testing using PIMA CD4 Machine at the Satellite laboratory as described in KENPHIA II Protocol and applicable Laboratory SOPs.
Provide technical support to field medical laboratory technologists for challenges on barcodes, phlebotomy good practices, necessary documentation, packaging and transportation to ensure specimen integrity at the satellite laboratory.
Perform Quality Assurance measures in line with KENPHIA II SOP provision through the following activities:

Kit Lot verification to establish fitness for purpose and testing.
Testing of Quality Control Samples/QC Materials (both Negative and Positive controls)
Perform daily instrument maintenance to ensure equipment functionality and result accuracy.
Monitor daily environmental controls necessary for testing and storage of reagents including sample storage in fridges and freezers.
Provide on job trainings for new staff who have been brought in to support testing at Satellite level based KENPHIA II training SOPs.
HIV and Syphilis Quality Assurance re-testing.



 Requirements
Minimum and Preferred Qualifications

Bachelor of science in Medical Laboratory science or Higher Diploma in Medical Virology from a recognized institution.
Must be registered with the Kenya Medical Laboratory Technologist and Technician Board (KMLTTB) and have a valid Practicing License and experience attachment in an ISO 15189 Accredited Laboratory.
Knowledge working with a laboratory information system (LIS) is critical for this assignment.
Knowledge and experience of Quality Management System essentials is critical in this assignment
Proficiency in use of Point of Care (POC) systems is an advantage
Good communication skills and fluency in spoken and written English, Kiswahili and relevant local languages as per the location of fieldwork.

 Experience

2 years’ experience in a busy medical laboratory
Experience of two years on HIV Laboratory work; CD4, DNA PCR (EID) and HIV-1 Viral load testing/or Work involving specimen referring system. 
Experience working in an Accredited Laboratory; Attachments, mentorship or internship will be considered.
Experiences in previous similar surveys will be an added advantage 

Competencies

Training with IT background, high level proficient skills in computing
Ability to write clear and concise summaries of reports for internal and external audiences.
Must be fully available for the duration of survey.
Must have a good disciplinary record

Attributes: 
The Satellite Laboratory Technologist must have the following general skills and attributes: 

Friendly and patient 
Detail orientated and highly organized as well as have ability to multi-task.
Flexible and proactive
Able to maintain high levels of confidentiality
Should have strong interpersonal skills (active listening, empathy, social awareness, emotional awareness). more

Overall Job Function
The Regional Survey Coordinator will provide oversight, direction and support to ten field teams in his/her assigned region through the designated team leads and coordinate the regional team composed of the Regional Community Mobilization Officers, Regional Laboratory Officers, Regional HBTS and Linkage To Care Officers, Regional ICT Assistants, Regional warehouse... logisticians and Regional fleet officers.  The incumbent is responsible for providing leadership and troubleshooting all elements of problem solving with field operations, ensure good community relations and serve as the liaison to the Ministry of Health and other implementing institutions in the region.
 Main Duties and Responsibilities:

Provide survey implementation oversight, direction and support to all field teams in his/her assigned region.
Coordinate other regional field team members including Community Mobilization officers, Regional HBTC and Linkage officers, Regional Laboratory Officers, Regional warehouse logisticians, Regional fleet officers and Regional ICT Assistants.
Support field team training on the study protocol, procedures, policies, relevant regulations and ensure that the study protocol, standard operating procedures (SOPs), and other relevant policies and regulations are being followed.
Take leadership on all elements of problem solving, and troubleshooting all field operations
Ensure good community relations and serve as the liaison to the county departments of health, Ministry of Health and other implementing institutions in the region.
Monitor protocol deviations, receive any incident reports and document them in a form that will be transmitted to the Ethics and Regulatory Lead.
Understand and adhere to the protocol, SOPs, and other appropriate regulations, procedures and policies and guide the team leads and field team members to ensure the same.
Ensure that survey staff maintain confidentiality of survey participants and adhere to principles of Good Clinical Practice (GCP) and ethics of human subjects’ research.
Conduct frequent field visits to ensure timely recruitment of participants in the region and collection of high-quality data.
Prepare progress report and other reports as may be required.
Carry out other duties and responsibilities as assigned by the KENPHIA II project Management Team.

Requirements
Required Qualifications

Degree in health-related field or Social Sciences
At least 3 years of survey experience with Supervision or leadership role within a survey or research study.
Experience in research supervisory and management
Experience in remote data management systems and processes and experience in using mobile-based data collection tools like tablets.
Background in HIV/AIDS and/or infectious diseases.
Proactive in handling challenging situations.
Strong organizational, problem solving and good analytical laboratory skills.
Good communication skills and fluency in spoken and written English, Kiswahili and relevant local languages as per the assigned region.
Proficiency in relevant computer applications: MS Word, Excel, Internet, Email, etc.  

Other Requirements

Ability to meet tight deadlines and to successfully manage multiple assignments concurrently.
Ability to function independently or with minimal supervision.
Ability to adhere to medical research health ethics, as provided.
Ability to travel and work non-standard working hours in any part of the country as per the survey requirements. more

Overall Job Function
Reporting to the KENPHIA II Community Mobilization Lead, the KENPHIA II Regional Community Mobilization officer(s) will be responsible for overseeing mobilization activities within assigned areas. The role will be responsible for identifying key community contacts, working closely with the county community focal persons and ensuring effective communication and mobilization... activities are carried out with the aim of achieving survey response rates of > 0%.
Major Duties and Responsibilities

Lead county entry procedures fourteen days prior to data collection and coordinate community entry of field data collection teams in coordination with the Regional survey coordinator to ensure smooth KENPHIA II operations.
Identify partners at the county, sub-county, ward and locational level and work closely with them in implementing planned community mobilization activities at the identified cluster level.
Accurately and efficiently communicate KENPHIA II activities to the community at entry and at exit through community engagement forums, focus group discussions and door to door mobilization in the community.
Monitor cluster readiness for data collection in accordance with the deployment plan through community engagement meetings and focus group discussions.
Drawing from the approved ACSM strategy, develop regional Plan for all community mobilization activities in tandem with the approved deployment plan fourteen days before community entry and during data collection, communicating any challenges for resolution within 24hrs.
Train, coordinate and oversee activities of community mobilizers through weekly and meetings and regular support supervision to ensure effective community mobilization activities are being carried out by tracking feedback from the cluster
Working with KENPHIA II designated county focal points, guide the development of community mobilizers and coordinate with the field teams to ensure mobilization activities are fourteen days before data collection and during field activities as planned.
Maintain pro-active stakeholder engagement ahead of the field teams, during the survey and post-survey.
Together with the regional survey coordinators ensure team collaboration.
Organize and lead weekly team briefings to discuss project successes/progress, review challenges, prepare for upcoming weekly activities, review data and ensure protocol/SOP adherence.
Prepare and share weekly plans and reports detailing community mobilization schedules, meetings and overall planning documents to the Regional Survey coordinator and the National Community Mobilization Coordinator at the beginning and end of week respectively.
Prepare and submit incident reports to the community mobilization coordinator within 24 hours. 
Coordinate Community exit meetings a day after data collection and post data collection monitoring 10 days post data collection.

Requirements
Minimum Qualifications and Experience

 Degree in Social Sciences, Community Development, Psychology, Planning and any related field.
 Understanding of HIV testing guidelines as per the Kenya National Algorithm.
 At least 2 years’ experience implementing community mobilization of which one year has been in a leadership role supervising team.
Working knowledge of county health management systems and a clear understanding of the Kenya Community Health Strategy 2020-2025 as well as a background in HIV/AIDS and or infectious diseases.
Previous experience in population-based household surveys or research experience is an added advantage.

Other Qualifications

Proactive in handling challenging situations
Willingness to travel nationally for field work
Strong organizational, problem solving and excellent communication skills.
Strong interpersonal and communication (written and spoken) skills in English and Swahili.
Ability to meet tight deadlines and to successfully manage multiple assignments concurrently.
Ability to function independently or with minimal supervision.
Ability to adhere to medical research health ethics, as provided.
Ability to travel and work non-standard working hours in any part of the country as per survey requirements. more

OVERALL JOB FUNCTION
The Regional Home-based Testing Counselling (HBTC) and Linkage to Care Officers will be responsible for supervising KENPHIA II Home-based Testing and Counselling activities in his/her assigned regions and support the linkage to care processes as per the KENPHIA II Protocol. He/she will also ensure that KENPHIA II HBTC activities are implemented as per the KENPHIA II protocol... and in line with the national guidelines.
DUTIES AND RESPONSIBILITIES:

Monitor and supervise KENPHIA II HBTC and linkage to care activities in his/her assigned region.
Provide guidance on HBTC procedures and ensure that testing and counselling activities adhere to the national guidelines.
Identify, document and escalate appropriately any survey non-conforming events in regard to testing and counselling and implement recommended corrective action as per KENPHIA II incident reporting guidance.
Identify health facilities and other social services providers for referral in the region and ensure referral of participants that require care, treatment and support for social services.
Ensure that survey HBTC Counsellors maintain confidentiality of study participants and adhere to principles of Good Clinical Practice (GCP) and ethics of human subjects’ research.
Maintain constant communication with the county health departments and Ministry of Health officers and other implementing partners in the survey regions for ease of referral for all participants that need linkage to care, treatment and other social services system.
Work closely with the Facility Linkage Focal Persons to ensure a seamless process in the linkage of all participants
Compile survey HBTC and linkage activities on a weekly, month basis or as guided and review with the National LTC lead. 
Coordinate with the Regional Survey Coordinators and team leads to supervise and support the HBTC officers to ensure quality HBTC and Linkage to Care services as well as conduct de-briefing sessions for the counsellors.
Attend survey team weekly meetings and provide updates on HBTC and Linkage to Care activities.
Track the requisite linkage to care indicators throughout the survey
Carry out other duties and responsibilities as assigned by the KENPHIA II National LTC Lead. 

Requirements
Minimum Requirements

 Degree in any health-related field.
 HBTC NASCOP certification and updated proficiency testing.
 Strong supervisory and management experience.
 5 years’ experience of which 3 years are in supervisory position at sub-county, county or HIV program level of home-based HTS provision and working knowledge of HIV program implementation.
Experience in conducting home-based testing and counselling services and HIV health surveys will be an added advantage.
Logistics experience including coordination and tracking of testing supplies.
Experience in using mobile-based data collection tools like Tablets.
Strong organizational, problem solving, people and stakeholder management skills,
Proficiency in results-based framework and approach
Good communication skills and fluency in spoken and written English, Kiswahili and relevant local languages as per the location of fieldwork.
Proficiency in relevant computer applications: MS Word, Excel, Internet, Email, etc.

Other Requirements

 Ability to meet tight deadlines and to successfully manage multiple assignments concurrently.
 Ability to function independently or with minimal supervision.
 Ability to travel and work non-standard working hours in any part of the country as per survey requirements. more

Overall Job Function
Reporting the KENPHIA II Field Laboratory Manager, the Regional Laboratory Officer will be responsible for overseeing the day-to-day operations of field biomarker testing and satellite/mobile laboratory activities through extensive monitoring, supervision and carrying out spot checks to ensure compliance to the KENPHIA II protocol.
The role will also be responsible for... providing Field & Satellite laboratories and Logistics oversight, ensuring coordinated supervision and smooth running of the satellite Laboratories, sample and team movements for the KENPHIA II Survey. The incumbent will ensure that samples are correctly collected, processed, and transported in line with SOPs and QA/QC procedures for point of care HIV rapid testing. In addition, the KENPHIA II Regional Lab Officer will be responsible for overseeing the smooth operations of the satellite/mobile labs as well as supplies and stocks management prior to and post satellite lab staff deployment and exit in liaison with supply chain team. The role is also responsible for the supervision of the Satellite Laboratory Leads.
Main Duties and Responsibilities:

Ensure acceptable best practices, procedures and SOPs adherence are followed during sample management processes in the survey through daily monitoring and Weekly reporting.
Supervise the satellite lab leads to ensure Good Laboratory Practice (GLP) are followed and Quality assurance is maintained in the survey.
Ensure that all tests are preformed according to good laboratory practices (GLP) both in households and satellite labs.
Responsible for set up and readiness of satellite labs in the assigned regions at least 1 week prior to opening.
Coordinate with the Satellite laboratory logistician on availability and delivery of needed supplies for all the satellite labs in the region on time.
Ensure that All survey equipment in the lab meet Kenya calibration standard before usage in the survey mainly Gene Xpert and PIMA CD4 machines.
Ensure timely submission of reports to immediate supervisor
Management of all laboratory supplies including tracking of expiry dates in appropriate forms at any given timeline.
Resolving all non-conforming events (NCEs) relating to the biomarker component of the survey.
Coordinate with the satellite lab leads to ensure maintenance of specimen’s integrity during the survey.
Provide support at the meeting points by ensuring that the samples have been collated and shipped to the satellite lab on time.
Work closely with the Regional survey coordinator and the other regional supervisors in addressing survey matters and ensure seamless flow of field and satellite lab activities.
Where necessary perform refresher training as part of Quality Assurance (QA).
Attend regional meetings and any other meetings called upon by the survey management team.
Provide any technical support to the survey monitors when needed.
Share daily reports on occurrences in their regions.

Requirements
Required Qualifications

Minimum Bachelor of science in Medical Laboratory Sciences
A Medical Laboratory Scientist should be skilled in QMS
Must be registered with the Kenya Medical Laboratory Technicians and Technologists Board (KMLTTB) with a current practising license.
Experience in working on the laboratory bench for at least three (3) years.
Experience Field laboratory sample management processes.
Good Phlebotomy experience will be an added advantage.
Experience in CD4 testing; proficiency in use of Point of Care (POC) is an advantage.
Experience with population-based surveys such as KAIS, KENPHIA, Kenya Demographic and Health Survey (KDHS) etc. will be an added advantage.
Knowledge of and practical experience in Laboratory logistics requirements.

Other Requirements

Experience performing Quality Assurance measures in all phases of biomedical testing
Ability to write clear and concise summaries of reports for internal and external audiences
Able to maintain high levels of confidentiality
Fluent in both written and verbal English and Swahili languages.
Friendly and patient
Detail orientated and highly organized person with a go getter attitude yet a team player.
Self-supervised and self-motivated person
Proactive and collaborative
Ability to travel and work non-standard working hours in any part of the country as per survey requirements. more

OVERALL JOB FUNCTION
The Data Quality Lead within the data management team will play a critical role in managing the AIMS dashboard, real-time data monitoring, and ensuring data quality within the Kenya Population-based HIV Impact Assessment II (KENPHIA II) which is a cross-sectional, Household-Based National HIV Survey. This role involves daily monitoring of survey data, identifying the... addressing data issues and coordinating the data monitors to provide immediate feedback to regional field teams. The successful candidate will report to KENPHIA II Data Manager.
Key Responsibilities:
Data Quality Assurance:

Review data collected by field teams and laboratories, ensuring consistency and accuracy across the different data sources.
Trouble shooting data and survey process issues with other members of the data team in real time

Data Review:

Constantly review data collected by teams and laboratories to ensure high standards of quality and accuracy.
Maintain ongoing communication with teams to address any emerging data quality issues in real-time.
Support the secondary editing of the survey data

AIMS Dashboard Management/ Real-Time Data Monitoring:

Oversee the AIMS dashboard to ensure accurate and timely data entry and reporting.
Conduct daily monitoring of survey data to identify and address missing data, skipped elements, and other quality issues.
Provide real-time feedback to field teams to correct data collection practices.

Coordination and Escalation:

Maintain communication with regional teams, coordinators, and monitors to address any issues and escalate when necessary.
Coordinate with various stakeholders to ensure smooth data collection and quality assurance processes.

Feedback and Improvement:

Analyze data quality trends and provide recommendations for process improvements.
Develop and deliver training sessions for field teams and data monitors on best practices for data collection and quality assurance.

Team Management and Communication:

Manage a team of data monitors who are in constant communication with field teams.
Follow up on the data collection process and ensure adherence to protocols.
Regularly review data collected by teams and laboratories, providing guidance and support as needed.

Requirements
REQUIRED QUALIFICATIONS

Bachelor's degree in statistics, computer science, public health, laboratory science or a related field (or equivalent practical experience).
Minimum 3 years of work experience in a quality assurance or quality control role, preferably in a public health, public health laboratory or surveillance setting.
PHIA experience is an added advantage.
Experience in implementing data quality improvement projects and/or managing and monitoring data QA/QC procedures in large clinical research studies.
Familiarity with linkage to care processes and support for return of results.
Prior experience working with LIMS and CSPro among other health information systems (HIS) in hospital settings.
Understanding of statistical quality control processes. 
Expertise in Total Quality Management (TQM), including QA/QC.

OTHER REQUIREMENTS

Excellent organizational skills and oral/written communication abilities.
Advanced skills in Microsoft Office Excel and at least one of SAS, STATA or R statistical analysis package.
Knowledge of Geographical Information System (GIS) is an added advantage.
Ability to work independently and in a team with the ability to support the team to work effectively and efficiently.
Excellent communication and interpersonal skills.
Analytical and attentive to details. more

Job Summary



The Senior Data Manager will play a pivotal role in the Kenya Population-Based HIV Impact Assessment (KENPHIA II) survey, leading and directing all data management activities. This role involves managing the production of statistical studies and handling data using advanced statistical tools like SAS, STATA, R, and Python. The Senior Data Manager will also supervise data... analysts and manage the presentation of findings to stakeholders.



Key Responsibilities:

Data Management
Develop the Survey Data Management Plan
Handle large and complex data sets, ensuring data quality, integrity, and confidentiality.
Develop and implement robust data management processes to ensure data accuracy and consistency.
Manage large databases and maintain data systems using tools such as SAS, R, Python, and SQL.
Oversee data cleaning and verification to ensure data quality and reliability.
Prepare comprehensive data reports using appropriate data visualisation tools for effective communication with stakeholders.
Employ advanced SQL scripting for complex data extraction and management.
Support the design and review of survey instruments like questionnaires, tracking forms, etc.
Analyse survey data using SAS ,STATA or R, accounting for design features like stratification, clustering, and weighting.
Reporting and Presentations
Write detailed analysis plans, finalize tabulation plans and descriptions of analyses and findings for research protocols or reports.
Develop and present routine progress reports to stakeholders in weekly and monthly meetings using various data visualisation tools.
Input real-time data to dashboards to provide stakeholders with live updates on the survey's progress.
Prepare comprehensive data reports, including tables and graphs to present clinical or survey results.
Team Management
Lead, mentor, and monitor the performance of the data analysts and associates.
Set performance standards and conduct performance appraisals.
Statistical Study Design and Analysis
Design, analyse, and implement targeted statistical studies for survey/public health research.
Conduct statistical analyses complex survey data.
Use SAS, STATA, R, and Python for data manipulation, analysis, and visualisation.
Generate weighted point estimates and inference estimations for survey outcomes, applying Jackknife or Taylor series linearisation techniques as needed.

Requirements



Required Qualifications:

Master's degree or higher in Statistics, Biostatistics, Data Science, or a related field.
At least 5 years of experience in a data management role, preferably in a research or health care setting.
Proficiency in statistical software such as SAS, STATA, R, and Python.
Extensive experience with SQL scripting for complex data extraction and manipulation.
Knowledge of advanced statistical methods, including longitudinal analysis, mixed-effect modelling, logistic regression analyses, and model-building techniques.
Proven experience in survey instrument design and data collection in field studies.
Strong leadership skills with experience in training and mentoring team members.
Knowledge of variance estimation techniques such as Jackknife and Taylor series linearisation.

Additional Requirements:

Excellent written and verbal communication skills.
Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
Deep understanding of public health surveys and response rates.
Demonstrated ability to explain complex technical concepts to non-technical stakeholders.
Familiarity with the survey's study data system, including real-time data monitoring, household monitoring, field team management, laboratory sample tracking, quality and proficiency test tool, real-time dashboard, and linkage-to-care applications. more

OVERALL JOB FUNCTION
The Program Assistant will be responsible for the coordination of administrative and program support within the Specific Program activities in close collaboration with the Program and Admin Specialist and HR Officer This role will involve actively engaging with the Survey field teams to streamline participants payments and ensure that timelines are met.
DUTIES AND... RESPONSIBILITIES:
Program Management Functions

Work with the program and administration specialist to support meeting survey coordination including booking boardrooms/ venue, registration of participants etc. for in-person meetings within the assigned program. 
Support coordination and monitor planned activities in line with the work plan and serve as a liaison between the field teams and the office staff.  

Administrative Functions

 Responsible for tagging of all program assets and issuing staff with the required office resource
 Management of program inventory to ensure it is regularly updated, tracking of assets and sharing the same with finance.   
 Reporting and following up on staff office/furniture repairs.  
Work with the logistics and operations team in the coordination of weekly office transportation needs for the staff as well as support in the deployment plan
Verify taxi requests, prepare taxi analysis and share taxi reports as well as filing of taxi reports  
 Organize and coordinate trainings, workshops, meetings and provide logistical support
Ensure timely payments of participants
 Provide logistics support by making travel and accommodation arrangements for program staff
 Raise PRQs for Program activities and follow up with procurement for LPO issuance
Minute taking in meetings and sharing the same within the stipulated timelines

HR Functions

 ERP Support- Ensure all field survey members are added into the ZOHO People and tagged to the right supervisors.  
Support the creation of physical employment files for field staff guided by CIHEB Kenya filing procedures and follow up with individual staff to verify that all documents have been filed.
 Support the HR team and the Regional Survey coordinator in ascertaining leave requests in the system and contact respective field team members for any anomalies.  
Verify field team's timesheet filing and confirm completeness of the same before filing into their individual files.
 Support the HRO in exit management of field staff – Clear the field staff of all assets issued to them and ensure proper documentation inclusive of timesheet, leave and clearance forms are duly signed and filed.  
​Any other duties assigned by the management 

​​​​​​​Requirements
REQUIRED QUALIFICATIONS

Degree in development-related course Project Management/Social Sciences/Administration.
An understanding of HR management principles.
2-year Experience managing health-related donor-funded programs will be an added advantage

OTHER REQUIREMENTS

Good computer skills with proficiency in Microsoft packages
Good organizational skills
Sound interpersonal and liaison skills as well as a team player
Excellent planning and organizational skills
Good communication and facilitation skills
Must be a self-motivated and reliable person who can work with minimal supervision.
Ability to travel and work non-standard working hours in any part of the country as per survey requirements. more

OVERALL JOB FUNCTION
The Finance Assistant’s role will involve actively engaging with the Survey field teams to ensure DSA & financial transactions are accurately and completely recorded on a timely basis as per CIHEB Kenya Policies and Procedures
DUTIES AND RESPONSIBILITIES:

Ensures that all payments which include but not limited to DSA, Stipend to NGAOs, and CHPs are made against... sufficient, complete, correct, and relevant supporting documents duly verified and approved by Team lead, Regional survey coordinator & budget holders
Attach payment references to & from the Program Mpesa Account to all payment vouchers. 
Provide support to day-to-day operation of accounting transactions and in administration of the function in the Field
Perform Weekly Mpesa Account reconciliation for the Program.
Assist in issuing program activity and travel advances to staff and follow up on retirement of the same after conclusion of activities and/or travel. 
Keep track of and follow up all expected surrenders to ensure that all unused cash returned from specific program advance is deposited in CIHEB Kenya Specific Bank account daily and expenditures settled as per CIHEB Kenya policy.
Reviewing all meeting, Training, mobilization participants reimbursements to ensure completeness and accuracy before Mobile payment is made as per CIHEB Kenya policy
Ensure completeness of all financial documentation and file all payment vouchers and journal vouchers sequentially and maintain an effective filling system (virtual and physical) in line with organizational requirements 
ERP Support for the Regional field teams and ensuring that the advance & retirement are coded correctly in the Office Dynamic system
Responsible for ensuring finance policies compliance at the field Level Perform all other duties related to the position.

Requirements
REQUIRED QUALIFICATIONS

Bachelor's degree in finance and accounting, business administration, business management or relevant fields.
Certified Public Accountant (CPA-2).
2 years of practical experience in Accounting & administration, Experience working with NGOs is Preferred
Competency in Reconciliations including Bank and Mpesa

OTHER REQUIREMENTS

Competency in Microsoft applications including Word, Excel, and Outlook. Knowledge of Office 365 dynamic accounting system is an advantage
Team player with excellent communication skills. 
Attention to detail, problem-solving, analytical, and interpersonal skills.  
High standards of ethics and Values 
Ability to Travel and work long hours in any part of the country as per survey requirements more

OVERALL JOB FUNCTION
The Senior Fleet Officer is responsible for supporting fleet management across the country through the regional fleet officers to ensure timely and accurate services and maintenance for vehicles, motorcycles, boats, etc. This role involves overseeing fuel and maintenance records, ensuring compliance with procedures, conducting routine checks, and providing recommendations for... enhancing fleet efficiency. Additionally, the Senior Fleet Officer will monitor fleet movements through tracking systems, address anomalies, and report incidents or accidents as necessary.
DUTIES AND RESPONSIBILITIES:

Manage fleet activities, including fueling, servicing, and maintenance through review of approved travel schedules and trip sheets weekly to ensure efficient use of fleet.
Review and approve fuel reports received from the regional fleet officer by the 5th of each month and address any discrepancies as well as sign off on fuel vouchers.
Coordinate service and repair schedules to ensure compliance with maintenance requirements.
Responsible for processing fleet maintenance documents, including service records and repair invoices for all regions and submission to the Operations Director for monthly approval.
Inspect vehicle logbooks and perform physical checks on motorcycles for damage at the beginning of the project and subsequently conduct this exercise periodically (Monthly) and generate a comprehensive actionable report.
Ensure adherence to safety regulations and procedures within the fleet department and ensure all drivers undergo the basic training and are certified, as well as conduct regular checks using the approved CIHEB Kenya vehicle SOP check list
Conduct routine analysis and spot checks to identify efficiency opportunities and provide recommendations.
Monitor fleet tracking systems to track movement, speed, location, and driving behavior and flag any anomaly for discussion with the relevant project driver and escalation to the Operations Director immediately.
Respond to alerts from the fleet tracking system regarding anomalies such as over speeding or movement outside designated boundaries and escalate to the supervisor as appropriate.
Address all fleet-related issues, including incidents or accidents, and report them to the Operations Director
coordinate with the regional fleet officers and the service provider to ensure timely repairs and replacement of vehicles where applicable.
Flexibly undertake any additional tasks or duties as assigned by the supervisor.

Requirements
REQUIRED QUALIFICATIONS

Bachelor’s degree in business administration, Logistics, Supply Chain Management, Transport Management, or a related field.
Professional Certifications: Possession of a professional certification in fleet management, logistics, or supply chain (e.g., Certified Fleet Manager, Certified Supply Chain Professional) is highly desirable.
Mechanical Knowledge: Solid understanding of vehicle mechanics or technical training in auto-mechanics is an added advantage.
Driving License: A current and valid Class A, A2, B, or D driving license is required.
Minimum of 3 years of relevant experience in fleet management, logistics, or a related field.
Experience in managing a diverse fleet, including vehicles, motorcycles, and boats.
Prior experience working in humanitarian, health, or development projects within Kenya or similar contexts is an advantage.

OTHER REQUIREMENTS

Languages: Fluency in English and Kiswahili is mandatory.
Technical Skills: Proficiency in computer skills, particularly in MS Office (including Excel), and experience with fleet management software.
Safety and Security Knowledge: High level of knowledge regarding safety and security protocols relevant to fleet operations.
Analytical Skills: Strong analytical skills, with the ability to perform data analysis using Excel or other tools.
Communication Skills: Excellent communication and interpersonal skills to effectively coordinate with team members and external partners.
Leadership and Management: Demonstrated experience in leading a team, with strong organizational and multitasking abilities.
Problem-Solving: Ability to troubleshoot fleet-related issues and provide timely solutions. more

Job Summary
The Senior Program Manager (PM) brings together the different project components (following the technical team throughout the project cycle, coaching and guiding them in the process so they develop their capacities) and ensures quality and timely reports to the donor (monthly, ad hoc, interim and final reports to the donor). The PM ensures constant engagement by/with different support... departments to ensure timely support to the project team. The PM supervises/monitors closely the financial planning, liquidity planning and budget utilization/burn rate working in close collaboration with the Program Director. Budget management is the PM's responsibility for the specific project, and they must ensure that this goes together with a close log frame and work plan monitoring.
Roles and Responsibilities

Ensure the planning, implementation and monitoring/evaluation and set targets as included in the project description. Flag significant deviation from the program implementation plan and estimated expenditures; alert Program Director.
Guarantee efficient financial management for the project in compliance with Ciheb Kenya’s model and donor regulations.
In Collaboration with the Program Director, deliver quality project activities reporting, including the findings regarding impact/changes at the level of beneficiaries achieved through the project, compliant and consistent reporting per Ciheb Kenya and donor requirements.
Develop a clear understanding of the assigned programt and strategy to communicate the vision to the program team adequately – also ensure timely input/feedback by the team on strategic issues.
Partnership engagement at the national and county level, working closely with the Program Director and Technical Leads.
Administrative and office support activities (agreement, amendments, signed reports, communications, etc.), ensuring the documentation cycle is up to date, and ensure all departments’ requirements are aligned and addressed (liaison, procurement, finance, HR, M&E)
Prepare, monitor and implement financial and procurement plans.
Manages and evaluates the performance of the program management team
Any other duties as assigned

Requirements
Experience and Academic Qualifications

Masters degree in social sciences, Public Health or equivalent
Minimum of 5 – 8 years of experience in event-based program management.
Extensive experience implementing Community-Based Programs and a solid understanding of integrated community health programs including HIV/AIDS.
Experience engaging various stakeholders at a high level.
Excellent organizational and project management skills, using flowcharts, spreadsheets, timelines, etc., that can be shared with partners and senior staff.
Ability to exercise sound judgment independently.
Proficiency in MS Office suite.

Required Skills, Knowledge and Abilities

Excellent Coordinator
Ability to plan and work with minimal supervision
Willingness to travel for fieldwork at regular intervals.
Ability to foster teamwork
Effective interpersonal skills and ability to work successfully with various stakeholders and professionally represent the organization.
High level of attention to detail and task orientation; ability to manage workload and deadlines. 
Flexibility, high energy, and a strong team player. Willingness to change tasks on short notice and pitch in on team strategy when needed. more

OVERALL JOB FUNCTION
The Regional ICT Assistants will be responsible for training and supporting the field implementation teams as well as the Satellite Laboratories, to provide technical support to ICT survey technologies including but not limited to data collection IT systems such as tablets and servers by configuration, troubleshooting and ensuring data security to facilitate high-quality... survey data collection.
DUTIES AND RESPONSIBILITIES:

Act as the First point of contact to Support and troubleshoot all IT related issues in the field and satellite labs not limited to tablets, connectivity, questionnaire content issues i.e. Skip logics, constraints, consenting etc.
Collaborate with the Program Data systems & HI Advisor, Senior ICT officer, and in-country IT team to conduct testing and deployment of CSPro tablet forms.
Troubleshoot platform-level technology issues that may arise with tablets and under the guidance of the Progran Data team, CSPro Programmer, Senior ICT officer, and in-country IT team.
Help identify and resolve potential connection issues within the survey teams (e.g., from tablets to a group router, from lab equipment to tablets, etc.) to ensure timely data transmission.
Conduct daily data quality control checks under guidance of the Data team, Senior ICT officer and in-country IT team and develop reports.
Ensure data security and integrity through implementation of Passwords on mobile devices, Mobile device management solutions, Network security, VPNs and proper physical handling of IT equipment etc.
Working closely with the regional teams in liaison with the regional coordinator to support IT functions across board.
Provide remote technical assistance by phone or through remote access of tablets used during survey.
Provide in-person training and technical support on ad-hoc basis for field teams and support in enforcement of approved SOPs. 
 Install application updates under guidance of the Prgram Data Manager, CSPro programmer and in-country IT team.
Control and maintain an active inventory of tablets and other ICT equipment, report and send damaged equipment for repair and replacement.
Help troubleshoot any software and connectivity issues with Geenius systems, LDMS systems and coordinate return of results.
Attend in-country meetings on data management and security and be able to articulate the data architecture plan to both tech and non-tech external and internal parties.
Perform other related duties as assigned by supervisor.

Requirements
REQUIRED QUALIFICATIONS

Bachelor's degree in computer science, Business Information Technology, Information Technology, Statistics, Informatics, Engineering, or related field.
Minimum of two (2) years of related experience managing and working directly with health informatics applications and databases from large research studies.Demonstrated and successful experience managing large, population-based survey data.
 Demonstrated experience in providing remote assistance and support (e.g. from a central office location) to public health teams working in the field.
 Demonstrated experience conducting data quality checks and producing data collection monitoring reports.
Demonstrated experience in using and troubleshooting electronic data collection tools, especially tablets.
Strong writing and verbal communication skills.
Experience working in humanitarian, health or development projects within Kenya with working knowledge of handling personal Identifying information.

OTHER REQUIREMENTS

In-depth understanding of data collection applications such as ODK, CSPro, REDCap, CommCare, KoboToolbox etc.
Demonstrated ability to work with mobile telecommunications technologies (GSM,3G/4G,5G etc.), mainly in disconnected mode.
Basic Understanding of cloud-based data storage service offerings, android platform and network connectivity understanding using TCP/IP protocol suite. more

Reports to: Central Warehouse Logistician
Overall Job Function:
KENPHIA II Warehouse Assistant will be responsible to execute stock management activities  (receipt, storage, and issuance to projects or other departments of medical supplies, tools,  equipment and/ or other logistics materials, according to the line manager’s instructions and  as per CIHEB Kenya standards and protocols to ensure... the overall functioning of KenPHIA II activities. S/he  is a key member of the warehouse team and will assist the implementation of quality and  timely stock management activities. As part of the KenPHIA II multidisciplinary team, this position  will interact with staff from different levels and different departments.
Specific Responsibilities and Duties: 

Receiving orders and deliveries, identifying, and reporting potential discrepancies against cargo manifest, purchase orders or others.
Updating and/or creating stock cards for all stock items immediately after reception of
Storing materials in accordance with the system in force to ensure continuous availability ensuring that all items are well organized and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
Monitoring the store temperature and ensuring cold chain items are stored in an adequate temperature. Keep enhanced control of sensitive goods: numbers of lots, expiry dates, packaging, and special storage conditions
Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, waybill number, weight, and mode of transport in accordance with the line manager’s instructions
In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly regarding damage, loss, attempted break-ins, or theft in the warehouse
Assisting the line manager with preparation of the stock reports
Process system IN/OUT transactions in google doc
Control trucks before loading (cleanness, safety, etc.). Inform warehouse supervisor in case of nonconformity, supervising load and offload of trucks
Ensure proper handling of equipment (e.g., pallet jack, pallets, shelves, etc.) is meeting  Inform warehouse supervisor in case of disorder
Perform any other tasks as assigned by supervisor

Qualifications, Knowledge, and Skills: 

Degree in Biomedical/Medical laboratory sciences, material handling management, Supply chain management and its equivalent.
Minimum 2 years’ work experience as storekeeper is desired, especially in medical warehouse
Medical laboratory skills is desirable.
Working experience with donor funded projects dealing with HIV/AIDS care and  treatment is desirable.
Working knowledge of inventory control and metrics.
Possess the ability to work productively, efficiently & effectively with initiative and drive  under tight timescales and pressure whilst maintaining attention to detail and quality.
Ability to work independently with strong problem-solving skills.
Flexibility and available to work for long hours.
Fluent in English and Swahili with good verbal and written communication skills. more

Job Function:
Reporting to the Operations Director. The KENPHIA II Central Warehouse Logistician serves as the key individual responsible for the effective management of the central warehouse operations. This role entails overseeing the receipt and dispatch of goods, implementing efficient stock inventory monitoring and replenishment levels, and coordinating the timely distribution of equipment... and supplies to KENPHIA II regional warehouses and field teams. Additionally, the incumbent will assume supervisory responsibilities over the regional logisticians to ensure seamless coordination and adherence to logistical protocols across all operational areas.
Key Responsibilities:

Warehouse Management: Manage the day-to-day operations of the central warehouse, including receiving, storing, and dispatching goods in accordance with established procedures and standards.
Inventory Control: Implement and maintain systems for monitoring stock levels, conducting regular stock counts, and ensuring accurate record-keeping of inventory transactions.
Distribution Coordination: Coordinate the efficient and timely distribution of equipment, supplies, and materials to regional warehouses and field teams, taking into account logistical considerations such as transportation, storage capacity, and demand forecasts.
Supervision and Training: Provide supervision, guidance, and training to regional logisticians to ensure consistency in operational procedures, compliance with organizational policies, and effective communication within the logistical network.
Quality Assurance: Ensure that all goods received and dispatched meet quality standards and specifications, and address any discrepancies or issues in a timely manner.
Reporting and Documentation: Prepare regular reports on warehouse activities, inventory status, and distribution metrics for review by management, and maintain accurate documentation of all warehouse transactions and records.
Continuous Improvement: Identify opportunities for process optimization, cost reduction, and performance improvement within the warehouse operations, and collaborate with stakeholders to implement necessary changes.

Qualifications and Experience:

A minimum of a BSc./Diploma/B.Pharm in Laboratory Science, Laboratory Technology, Pharmacy or a related discipline and a certificate in Logistics or Supply Chain Management .
Hands on experience using an Enterprise Resource Planning System (ERP) or Warehouse Management System (WMS).
Experience warehousing and distributing laboratory supplies and reagents to the last mile for non-governmental organizations and CDC/USAID funded projects.
Experience distributing temperature sensitive commodities that need to be maintained between 2 – 8 degrees (refrigerated) Centigrade/Celsius and between -15 to -35 degrees Centigrade/Celsius.
Minimum of five (5) years relevant work experience
Prior experience managing laboratory logistics operations for population-based surveys will be an added advantage.
Able to maintain high levels of confidentiality
Ability to multi-task and work with minimal supervision
Computer savvy and proficient in Microsoft Office applications
Flexible, willing to travel and work in both urban and rural parts of Kenya.
Ability to work in a team setting with minimal supervision. more