The Project Officer is accountable for coordination and implementation of various approved Project activities, working with partners in Kenya to ensure timely and efficient high-quality deliverables in line with agreed project guidelines and objectives, the strategic planning, design and operational delivery of eye health programs that are aligned to The Foundation’s strategic... framework.  


KEY RESPONSIBILITIES 


Support the implementation of approved Projects in accordance with agreed Project Implementation Plans, work plans and annual budgets. 
Support the Program Manager in ensuring that program activities are timely planned, implemented, monitored and reported through submission of timely quality quarterly reports. Advise on any developments that might necessitate deviation from planned activities and ensure that the Program Manager and relevant team members are made aware of relevant meetings, forums etc. taking place in the counties. 
Support Partner capacity self-reviews, identify and build partners’ capacity and support partners with timely mobilization of goods and services to initiate and complete activities. 
Work with the Program Manager, M&E Advisor, and Policy & Advocacy Advisor to strengthen the quality and health systems initiatives in the Counties. 
Support Partners prepare annual financial budgets, plan and monitor monthly/quarterly expenditure against budgets and ensure submission of timely accurate monthly and quarterly financial returns, and utilization of project assets and resources as per The Fred Hollows Foundation’s policy. 
Support the Program Manager in organizing and monitoring The Fred Hollows Foundation Kenya (FHFK) and other joint engagements with the County health teams, relevant County departments and other partners. 
Support FHFK communication and fundraising initiatives through identification and sharing of compelling beneficiary stories and case studies. Ensure branding per FHF guidelines. 
Promote documentation and knowledge management for continuous learning through regular program reviews, sharing of change stories and innovative initiatives for overall skill and scale up. 


WHAT YOU’LL NEED TO SUCCEED 


Bachelor's degree in public health, Social Sciences, International Development, or health systems. 
A minimum of 3 years working experience with reputable NGO’s. 
Knowledge of project design, project management, budget development and monitoring. 
Experience in community-based health programming and working with community-based organisations. 
Project management skills and ability to meet deadlines and juggle several projects concurrently. 
Proven ability to influence, work collaboratively and manage outcomes with partners and stakeholders. 
Support and coordinate successful health projects and development of effective & efficient implementation systems. 
Strong communication skills including fluency in written and spoken English and the ability to write effectively for varied purposes and audiences. more

The purpose of the training is to provide participants with knowledge and skills to enable them develop budgets that effectively link inputs to outcomes. The training is based on the need to improve financial management in the public sector and specifically in county governments. The program is specially designed to strengthen the capacity for health planning, budgeting and monitoring in the... counties. The training will serve as an incentive towards realization of national and county goals including delivery of timely and quality services to the citizenry.
Specific Objectives:
By the end of this training, participants should be able to:

Explain the linkage between policy, planning and budgeting
Discuss the budgeting framework in the public sector
Justify cost estimates for health sector programmes
Appraise budget monitoring, evaluation and reporting processes
Design health sector programmes

Expected Learning Outcomes:
This training is designed to enhance capacity of participants to:

Prioritize critical areas within the public health sector
Cost public health programmes
Execute programme based public health sector budgets
Apply the monitoring, evaluation and reporting framework
Advocate for health budgets

Broadly, the training will cover the following areas:

Planning in the Health Sector.
Public sector Budgeting.
Medium Term Expenditure Framework.
Programmatic Approach to Budgeting.
Costing of Programmes.
Budget Monitoring, Evaluation and Reporting
Programme Based Budgeting Practicum

Scope of the Training
The facilitator undertakes to perform the training with the highest standards of professional and ethical competence and integrity. The facilitator is strongly encouraged to develop highly interactive and practical outputs for this training. The facilitator is required to perform the following functions at minimum:

Design the overall outline and content based on existing resources and good practice in program-based budgeting for health.
Provide the necessary training materials and support (e.g. production of documents, tools and materials, etc.) to ensure successful conduct of the training sessions.
Facilitate the training based on the agreed agenda, training objectives and outputs.
Prepare a final report of the training that includes assessment of participant evaluations. The training materials will be finalised after conclusion of the training workshop based on participants’ observations and feedback and will be included in the final report.

Training Approach and Methodology
The facilitator is required to prepare an experiential based learning module where the ophthalmologists can share and build upon their expertise and practical knowledge. Use of lectures, discussions, videos, pictures, demonstrations and varied facilitation methods will be adopted to enable practice and skill development.
Results and Deliverables
The facilitator will provide the following:

A training plan which details the methodology/approaches and timelines associated with this assignment and outlines a draft outline for the training workshop.
The final agreed outline for the training and the full complement of the training materials.
The final report on the training including a thorough evaluation of the workshop to be submitted within two weeks of the completion of the workshop.

The Foundation will provide the following:

Focal person to support in undertaking the assignment
Give feedback on the training plan and methodology
Support coordination between the facilitator and partners during the training.

Duration/Schedule
The training is expected to take place in October/November 2024 at Jaramogi Oginga Odinga Teaching and Referral Hospital and Moi Teaching and Referral Hospital. A detailed plan including logistics will be discussed and agreed with the facilitator.
Facilitator’s Qualifications and Experience
The training will be contracted to an independent and experienced facilitator who will work closely with The Foundation staff in the design and implementation of the training. The Foundation seeks to engage the services of an independent individual with the following experiences and expertise:

Hold a degree in Social Sciences, Health Systems Management, Economics, etc.
Demonstrated experience in developing and facilitating trainings on Program-Based Budgeting for Health Sector.
Knowledge and a sound understanding of the working principles and operation of on Program-Based Budgeting for Health Sector.
Experience in developing and delivering highly interactive and practical outputs for training especially health management teams at national and county levels.
Ability to work independently, proactively seek information and manage feedback and input.
Excellent spoken and written communication skills in English. more

The LCS Lead will provide consultancy services in provision of advisory services on Clinical quality improvement for cataract services. The consultant, in conjunction with the Foundation’s medical and country office team, will provide technical support to the Ophthalmic teams from partner programmes spread across the country.
SCOPE OF WORK
The LCS Lead assignment is focused on but not limited to... the following: -

Help improve quality of care for patients who use services supported by The Foundation through its partners.
Understand, demonstrate, and promote The Foundations’ strategy on continuous quality improvement and minimum standards (preoperative, intra operative and post operative).
Support and follow the implementation of a regular and routine CSOM by all partners and design a system for partners to track and report SUIs (serious untoward incidents)
Advise, coach and/or mentor partner clinical staff in their journey in quality improvement.
Become an advocate for the quality work and work with partners to present quality improvement achievements to key stakeholders including Ministry of Health meetings.
Support a yearly national CQI workshops that may be organized and delivered along with FHF-Kenya country office and medical advisor of the foundation. Follow implementations agreed plans.
Help to establish and Support Hospital Quality Teams to fulfil at least two PDSA cycles per year in any domains of quality improvement with focus on clinical quality.
Collaborate and work closely with Hospital Quality Champions (HQC) in their respective program areas.
Build the capacity of Hospital Quality teams.
Support locally led programming, advocacy and funding geared to improve clinical quality initiatives.
General advisory role in the medical aspects of Cataract programs and activities and how they can be improved to create impact.
Monitoring progress of implementation of SOPs for Cataract management, recommendations by the FHF Regional Medical Advisor (Africa) and to identify the problems that are hindering implementation of the agreed policies / programs.
Oversee implementation of policies related to good clinical practice and procedures that need to be carried out with regards to ensuring quality in clinical care
Advice on quality Improvement activities; gaps in quality of care, gaps in adherence to care, and opportunities for improvement.
Advise teams on evidence-based practices and assessment of innovation and emerging technology.
Support partners to conduct some relevant operational research that aimed at service improvement.
Review and monitor competence, identification of training and development needs of clinical staff to support provide hands on trainings and mentoring for improved service delivery.
Advise and encourage clinician’s participation to add more value and quality to the hospital.
Discuss with the teams and document establishment of a quality assurance and improvement strategies for the project.
Document and discuss with hospital medical superintendents and County Directors of Health on the agreed recommendations for future follow up.

SERVICES TO BE PERFORMED
Pertaining Quality and standards:

Guide program team to integrate quality issues, appropriate training including FHFK and FHF strategic tools while developing proposals and planning for service delivery.
Plan and support the program team for training of clinical staff of partner hospitals that includes training needs assessments, recommending training programmes, develop plans and schedules including liaison with FHF and partner hospitals.
Facilitate partner eye clinics to assess and develop Quality Assurance Systems (QAS) for patient care and safety to that of internationally accepted standards.
Support partners to implement CSOM system and periodically review the data for service improvement.
Provide oversight/quality assurance system during cataract surgical outreaches / camps.
Actively participate in monitoring of quality of care and services, clinical training and recommend areas of improvement.
When necessary, assess the skills of eye care team including surgeons and provide when possible or recommend a skill enhancing training or CMEs (continuous medical education) in another institution.
Serve as a focal person for matters related to Continuous Quality Improvement (CQI) initiatives on cataract service pathway and serve as liaison for FHF Kenya with key stakeholders including MOH and others. This will involve supporting CQI activities on eye care service delivery in general and on cataracts services in particular.
The consultant will have introductory and induction meetings with FHF’s medical advisor to be appraised with current CQI initiatives in the Foundation. Subsequently support other CQI efforts (trainings, workshops, CSOM, supporting MSAT and other relevant tasks) in Kenya. This will be carried out with support from FHF medical team.
Be ready to build self-capacity through enrollment in quality improvement training including short term (3 weeks) course at IHI (Institute for Health care Improvement), participate in and in time become faculty at FHF supported face to face and virtual CQI workshops.
Attend and complete 24 weeks FHF’s blended CQI training (presentations and e-learnings).
The LCS lead will serve as faculty to deliver various trainings to partners pertaining to CQI. S(h)e will closely support partners to carry out CQI tasks including ensuring implementation of facility level CSOM.

Approach:
FHF-Kenya in collaboration with MOH will support the selection of a senior consultant ophthalmologist. The consultant will be serving on part time base (30% of his/her time – approx. 30 days annually) as the local clinical support for Kenya. The consultant will closely work with MOH and the foundation's country office team and medical advisor.
Deliverables:
The following deliverables are expected from the consultant:

A report on the recommended template highlighting recommendations and action plan relating to the scope of work.
A tentative work plan detailing how the consultant intends to engage in CQI initiatives.
Provide a monthly report on CQI initiatives delivered.

The Foundation will provide the following:

Focal person to support in undertaking the assignment.
Provide organisational clinical quality policies, minimum standards, essential ophthalmic items list, position statements on cataract services, documents required for desk review.
Give feedback on the approach proposed to undertake the CQI initiatives.
Provide feedback on draft data collection tools, reports and other deliverables.
Advise on the usage of the data collected for service improvements.
Support coordination between the consultant and partners during the entire consultancy period.
Payment of agreed consultancy fees.

Schedule:
The assignment is expected to start on October 1, 2024, and end on September 31, 2025, for an estimated duration of 30 working days spread out as per below timelines. This will include desk reviews, fieldwork, interviews, and report writing and final presentation to FHF. Data collection will take place in at least half of the project counties agreed between the consultant and FHF Kenya.
Tentative Timeframes:
October 2024 – September 2025 – one visit per project area per quarter (Subject to changes depending on circumstances).
LCS lead qualifications
The LCS Lead will be contracted to a reputable eye hospital or an independent and experienced consultant Ophthalmologist who will work closely with The Foundation staff and MOH in the design and implementation of the CQI initiatives. The Foundation seeks to engage the services of a reputable eye hospital / an independent individual that have the following experiences and expertise in eye health.

Hospital – with strong policies and procedures on quality and capacity to mentor other hospitals.
A registered and experienced Ophthalmologist, preferably a subspecialist in one ophthalmology field.
Strong knowledge and experience working with the Kenyan health care systems and overall understanding of Kenyan health sector policies especially on Kenya quality model for health (KQMH).
Strong analytical skills
Ability to work independently, proactively seek information and manage feedback and input.
Willing to travel to county hospitals.
Excellent spoken and written communication skills in English and Kiswahili

The following additional skills and experience are highly desirable:

Knowledge and experience in eye health and a sound understanding of programs and strategies relating to eye health in Kenya.

Confidentiality
The consultant/s agree to not divulge confidential information to any person for any reason during or after completion of this contract with The Foundation. Upon completion or termination of this contract, the consultant undertakes to return to The Foundation any materials, files or property in their possession that relate to the business affairs of The Foundation. The consultant is responsible for safety, security and administration of primary and secondary data collected from FHF or otherwise.
Intellectual Property
All intellectual property and/or copyright material produced by the consultant whilst under contract to The Foundation remain the property of The Foundation and will not be shared with third parties without the express permission of The Foundation. The consultant is required to surrender any copyright material created during the term of the contract to The Foundation upon completion or termination of the contract. more

ABOUT YOU

You will have excellent command of English (both written and spoken). You will also be proficient in Ms Office Suite, MS Excel, MS Access, and MS Word. Furthermore, you will have the ability to work in a fast-paced, self-directed environment under deadline pressures. Finally, you will have the ability to manage own workload independently, multi-task and prioritize effectively. You... will also have a keen to details and you will be proactive.

KEY RESPONSIBILITIES

Support timely monthly data entry onto provided databases (SharePoint, PowerBI) across all project partners in Kenya.
Ensure partners submit all program data including monthly and narrative reports on a timely basis
Work closely with M&E teams to support data verification and validation at selected partner sites and compile report.
Document and share lessons learnt during data entry, collation, and analysis for further improvements
Design excels databases for non-core program indicators and support analysis of this data
Ensure timely follow up of all missing reports and seek clarification from program team members.
Effectively communicate with M&E and program team members on reporting requirements 
Provide any other project management related task upon request by members of programs

WHAT YOU’LL NEED TO SUCCEED

Bachelor's Degree or Diploma in Information Technology (IT), Computer Science, Social Sciences or related field
Experience in designing databases.
Excellent command of English (both written and spoken).
Proficient in Ms Office Suite, MS Excel, MS Access, and MS Word.
Ability to work in a fast-paced, self-directed environment under deadline pressures.
Ability to manage own workload independently, multi-task and prioritize effectively.
Keen to details and proactive.
Ability to work effectively in a multicultural environment.
Great interpersonal skills.
Ability to travel to field when required. more

ABOUT YOU

You will have bachelor’s degree in public health/environmental health or any other health related field. You will also have excellent command of English (both written and spoken). Furthermore, you will be proficient in Ms Office Suite, MS Excel, Word. Additionally, you will have the ability to work in a fast-paced, self-directed environment under deadline pressures. Finally, you will... have the ability to manage own workload independently, multi-task and prioritize effectively. You will also be detail oriented and proactive.

KEY RESPONSIBILITIES

Support the implementation of approved Projects in accordance with agreed Project Implementation Plans, work plans and annual budgets.
Ensure logistics set up for all project related travels.
Ensure quality and timely submission of all project deliverables and documentation as assigned by the program manager.
Ensure timely follow up and processing of all submitted invoices and partner payments.
Effectively communicate with the Project Manager and Project Officer.
Provide any other project management related task upon request by the programs team.

WHAT YOU’LL NEED TO SUCCEED

Bachelor’s degree in Public Health/ Environmental Health or any other health related field.
Excellent command of English (both written and spoken)
Proficient in Ms Office Suite, MS Excel, Word.
Ability to work in a fast-paced, self-directed environment under deadline pressures.
Ability to manage own workload independently, multi-task and prioritize effectively.
Detail oriented and proactive
Previous internship experience in INGO
Ability to work effectively in a multicultural environment.
Great interpersonal skills. more

ABOUT YOU 

You will have excellent interpersonal skills with the ability to manage a wide variety of relationships utilizing collaborative consultation, communication, and negotiation skills. You will also have excellent problem-solving skills, demonstrates resilience and initiative when face with challenges. 
Furthermore, you will have the ability to work well with others under deadline... situations and juggle several priority tasks. You will also have good presentation skills (both written and oral) and ability to communicate technical materials to a mix of audiences and for differing purposes using print, electronic, and presentation media. Additionally, you will be an energetic self-starter with resilience, pace, interpersonal flexibility, and comfort with ambiguity to succeed within the evolving and sometimes demanding contexts. You must be able to build and maintain strong relationships with a wide range of stakeholders and have demonstrated capacity to work effectively in cross cultural / mixed language environments. You will also have financial Management skills especially development & management of budgets and budget reports and high sense of integrity, ethics, and confidentiality. Finally, you will have the ability to meet deadlines and juggle several tasks at the same time and you will be a good report writing and documentation skills. You will have demonstrated ability to work independently and in a team environment and strong organizational skills. 

THE OPPORTUNITY  

The Project Assistant will be accountable for supporting the project team in the coordination and implementation of the approved project activities, working with partners at the county level in Kenya to ensure the achievement of timely and efficient high-quality deliverables in line with agreed project guidelines and objectives. The Integrated Cataract project aims to strengthen capacity of county health systems to ensure eye healthcare is accessible to everyone, including marginalised communities, women, and girls. This project is anchored within a health system strengthening approach and it is designed to integrate eye health within the Universal Health Coverage Framework.  

KEY RESPONSIBILITIES 

Support the implementation of approved Projects in accordance with agreed Project Implementation Plans, work plans and annual budgets. 
Support the Program Manager in ensuring that program activities are timely planned, implemented, monitored, and reported through submission of timely quality quarterly reports. Advise on any developments that might necessitate deviation from planned activities and ensure that the Program Manager and relevant team members are made aware of relevant meetings, forums etc. taking place in the counties. 
Identify and build partners’ capacity and support partners with timely mobilization of services to initiate and complete activities. 
Work with the Program Manager, Program coordinators and Project officers to ensure equity in access to eye health services. 
Support Partners prepare annual financial budgets, plan and monitor monthly/quarterly expenditure against output and budget targets and ensure submission of timely accurate monthly and quarterly financial returns, and utilization of project assets and resources as per The Fred Hollows Foundation’s policy. 
Support the Program Manager in organizing and monitoring The Fred Hollows Foundation Kenya (FHFK) and other joint engagements with the County health teams, relevant County departments and other partners. 
Support FHFK communication and fundraising initiatives through identification and sharing of innovative ideas and compelling beneficiary stories and case studies. Ensure branding per FHF guidelines. 

WHAT YOU’LL NEED TO SUCCEED 

Minimum of 2 years working experience with a reputable NGO.  
Knowledge of project design, project management, budget development and monitoring. 
Hands-on experience in project implementation and working through partners and proven ability to influence and work with partners/stakeholders for expected project results. 
Knowledge of health and development issues in Kenya.  
Experience in health advocacy and partner capacity development.  
Adequate knowledge and experience in advocacy, capacity development and Healthy ageing working through community-based associations.   
Ability to support the development of skills and capacity including training initiatives. more

THE OPPORTUNITY

The Strategic Coordinator is accountable for supporting the Director of Portfolio and Scale and Portfolio and Scale team to meet their key objectives aligned to The Foundation’s strategic framework. The role will focus on executive level support and assisting the teams with administrative functions and some project coordination and support.

ABOUT YOU

You will need to... bring a high level of personal initiative and resourcefulness to the table. Your excellent written and verbal skills will be crucial for effective communication in various professional settings. Additionally, your ability to listen effectively and apply diplomacy will play a key role in navigating diverse situations. With excellent people skills, you should be comfortable engaging with various audiences across different settings. Proficiency in MS Office and the use of databases is essential, and your strong project management skills will contribute to the successful execution of our initiatives.

KEY RESPONSIBILITIES
The Strategic Coordinator will own the outcomes of:

Manage the calendar, email correspondence, and travel arrangements for the Director of Portfolio and Scale.
Offer comprehensive project management assistance.
Organize large-scale meetings, including coordinating team travel.
Support in inter-organizational meetings for the Portfolio and Scale department.
Record meeting minutes and follow up on action items from cross-divisional team meetings within the Portfolio and Scale department.
Support in organizing and managing SharePoint folders for Portfolio and Scale, ensuring efficient filing and knowledge management.
Support financial and risk reporting within the Portfolio and Scale department.
Perform any other task as directed by your line manager.

WHAT YOU’LL NEED TO SUCCEED

Bachelor's degree in business administration, communications, or similar degree.
Strong experience in an executive assistant role
Experience project managing to set deadlines.
Cross functional meeting management
Demonstrated experience engaging with executive level stakeholders and production of appropriate executive level written materials. more

ABOUT YOU
To be successful in this role, you'll be a dynamic professional with excellent interpersonal, presentation, and communication skills. Your proven ability to efficiently manage diverse relationships makes you a standout candidate. As a skilled multitasker and energetic self-starter accustomed to fast-paced environments, you bring strong experience in program and project management,... including data and budget management. Your expertise in cross-functional meeting management, senior-level communication, and successful negotiation and partnering, especially with government and non-government agencies, is essential. Demonstrated writing skills and a track record of effective collaboration across cultures further enhance your suitability for this position.
THE OPPORTUNITY
The Program Manager is accountable for supporting the Portfolio and Scale team in meeting their objectives aligned to the strategic planning, design and operational delivery of Portfolio and Scale programs that are aligned to The Foundations strategic framework. The role will focus on Supporting the Portfolio and Scale Director to meet the goals of the thematic priorities of the organisation. The key area of ownership will be the implementation and management of key pilot projects and partnership coordination with some administrative functions for the team.
KEY RESPONSIBILITIES
The Program Manager will own the outcomes of:

Planning, management, and implementation of key Pilot projects within Portfolio and Scale strategy to align with FHF strategy.
Supporting the Director of Portfolio and Scale in the development of initiatives in support of the Thematic priorities of the organisation Management of various partnerships with different stakeholders.
Ensure all compliance and legislative agreements/contracts are in place before implementation in countries we are piloting in.
Support the development of project and partnership materials as needed. 
Develop strong business relationship across The Foundation and drive shared initiatives.
Other tasks as requested by your line manager

WHAT YOU’LL NEED TO SUCCEED

Degree in a relevant discipline. (Public Health or Development, Project Management)
Strong experience in Program Management (design and implementation) to set deadlines.
Public health experience
Strong experience in Project Management, data management and budget management
Strong experience in cross functional meeting management
Strong experience in senior management level communication
Strong Negotiating and partnering experience (e.g. government, multi-lateral and other non-government agencies)
Demonstrated writing skills.
Working across cultures. more

THE OPPORTUNITY
This internship is a valuable opportunity for recent graduates in the field of communications or related areas to gain hands-on experience in the non-profit sector. This six-month program will provide the intern with real-world exposure to the communication strategies and techniques used to promote Fred Hollows Foundations’ mission to eliminate avoidable blindness in Kenya.
The... intern will work alongside the Communications team to develop engaging content for various channels, assist with event planning and execution, and support data collection and analysis to inform communication strategies. Through on-the-job mentorship and coaching, the intern will gain personal and professional development, including an understanding of communication best practices and the challenges and opportunities facing the non-profit sector. The intern will also have the satisfaction of contributing to a worthy cause that has a positive impact on the lives of many people in Kenya.
KEY RESPONSIBILITIES

Organise and update FHF photo library.
Capturing and documenting events.
Provide general support for comms department, including managing the department calendar, general scheduling for meetings.
Aid in production of FHF publications.
Pitching stories to the local media.
Taking minutes during meetings for the purpose of ensuring the activities are well planned and operate smoothly.
Ensure logistics set up for all project related travels.
Provide any other project management related task upon request by the communications team.

WHAT YOU’LL NEED TO SUCCEED

Bachelor’s degree in communications or any other communications related field.
Excellent command of English (both written and spoken)
Proficient in Ms Office Suite, MS Excel, Word and Adobe suite.
Ability to work in a fast-paced, self-directed environment under deadline pressures.
Ability to manage own workload independently, multi-task and prioritize effectively.
Detail oriented and proactive. more

KEY RESPONSIBILITIES

 Support the implementation of approved Projects in accordance with agreed Project Implementation Plans, work plans and annual budgets.
 Ensure logistics set up for all project related travels.
 Ensure quality and timely submission of all project deliverables and documentation as assigned by the program manager.
 Ensure timely follow up and processing of all submitted... invoices and partner payments.
 Effectively communicate with the Project Manager and Project Officer.
 Provide any other project management related task upon request by the programs team.
 Any other duty that may be assigned from time to time by your line manager.

WHAT YOU’LL NEED TO SUCCEED

 Bachelor’s Degree in Public Health/ Environmental Health or any other health related field. Previous internship experience in Finance department preferably in an INGO
 Strong analytical and conceptual skills.
 Good communication skills, both written and oral
 Demonstrate initiative and resourcefulness to identify and solve issues proactively. more