Support the Finance department in ensuring that financial and accounting operations are in strict compliance with IPAS AA policies and procedures and specific donor rules and regulations. Also strive to ensure efficient and accountable use of donor funds.

Performing financial review of purchase requests, purchase orders, and payment requests to ensure compliance with Ipas AA policies and... procedures and donor grants and contracts requirements
Verification of documentation that support invoice payments, MPESA reimbursements and advance liquidations for accuracy and completeness.
Receiving invoices from vendors and program staff and capturing/processing same in the financial management system
Accruals determination as per IPAS accrual policy, capturing same and clearance in the Financial Management System
Support the Advisor, FA in ensuring that all General Ledger (GL) postings are correct and are posted to the right work orders and GL codes
Prepare monthly bank reconcialitions by the 5th of every subsequent month
Processing of Participants payments via MPESA reimbursements from time to time.
Reconciling weekly ledger accounts and donor categories on excel.
Prepare monthly vendor reconciliations to ensure timely closure of POs in the system.
Assist in passing journal entries as per IPAS policies.
Cashbook maintenance – back up update of receipts, payments and transfers.
Assisting with audit related requirements (timely documents retrieval, filing after audit completion, proving additional assistance as necessary)
Support the month-end project financial reporting process to ensure that the required monthly report package is accurate, complete, reviewed and approved
Support on administrative duties.
Any other assigned duties
Assist in monthly vendor reconciliations to ensure timely closure of
PO’s in the system.
Assist in creating requisitions on Workday.
Ensure all invoices from our suppliers/vendors are delivered, verified, and paid on time.
Coordinate snacks and meal orders for events and meetings.
Supports the coordination of team meetings and external meetings.
Support in reception duties when called upon.
Ensuring filling and maintenance of finance files, photocopying, and scanning of documents as directed.
Assist in petty cash management.
Support on administrative duties.
Any other assigned duties more

About the job

The Policy & Advocacy Advisor maintains relationships at the National and County level to assist with Ipas’s mission by organizing sensitization workshops and providing ongoing information to technical legislative and Judicial arms including management teams and members of county assemblies and engage with key policy makers, support to local activists and is responsible for... maintaining local organizational alliances and other stakeholders at the county level including working towards budgetary allocations and commitments. The position also provides both technical and administrative support to projects, with support from the Finance Advisors and Monitoring and Evaluation Advisors, the Advocacy and Policy.

Advisor will have responsibility for:

Advocacy, influence and thought leadership.
Project management, planning, implementation, supervision, monitoring, and evaluation

Key Tasks And Responsibilities

Advocacy, influence and thought leadership.

Conceptualizes and implements programmatic activities aimed at improving the policy environment through engaging with key policy makers including partnerships with coalitions and networks.
Conceptualizing and drafting white papers and policy position papers to inform the development of legislative, policy and strategic documents including annual Work Plans at the National and sub-national levels.
Conduct legal analysis of the status of reproductive justice in all our program networks.
Provide technical policy guidance to partners and represent lpas Africa Alliance at external technical events, conferences etc.
Mapping shifts in working relations in the attitudes by stakeholders through recording of both positive and negative statements by policy makers at the National, sub-national and regional levels.
Lead and support legal advocacy and analysis on SRHR.
Support capacity building of stakeholders and Alliance staff on advocacy work and in coordination with other office staff, provides policy support and technical assistance as needed for global policy unit and national policy activities.

Project management, planning, implementation, supervision, monitoring, and evaluation

In collaboration with Policy & Advocacy Manager, may provide support in monitoring the implementation of the in-country work plans by conducting a monthly review of plans versus results and documenting the variances.
Supporting in program work plans, project budgeting, budget reviews and spending, grant agreements, service contracts, and other related documents as needed
Develop status reports for the policy team on various work plan activities, tracking activity deadlines and drafting or reviewing reports.
Enters and or supports to enter activity events in Terra after each activity and reports to verify that the documentation (registration sheets, attendance lists, pre- and post-tests, and programs) and information requested in reports are entered on time, accurately, and are included in the activity reports.
Provides administrative support including scheduling and coordinating meetings and conferences, taking notes, setting-up meeting rooms, making copies, travel planning, and other tasks as requested.
Performs other duties as assigned

Resource mobilization:

Contributes to the preparation of donor reports and externally facing documents; Ensures quality reporting.
Contributes to project design and proposal preparation. Supports fundraising initiatives for policy activities by contributing to donor proposals and preparation or review of donor reports.

Communications & representation:

Shares learning and expertise within the Ipas network
Contributes to developing or implementing communications plans, primarily at project level.
Builds and maintains strong partnerships, primarily for a specific project

Position Requirements

A deep commitment to sexual and reproductive health and rights, especially abortion and contraception access
Proven ability to build positive working relationships with diverse internal teams and external partners.
Demonstrated capacity and commitment to good stewardship of funds, including strong skills in work planning, budgeting, financial monitoring, and data-driven problem solving.

Education

A bachelor’s degree in law, public policy, development studies, international relations, social sciences, politics, or any other relevant field.

Experience

5 or more years of relevant experience
Experience working in human rights and/or public policy.
Advanced program planning and management experience
Experience working in a non-profit organization.

Skills

Excellent research and public-speaking skills, effective written and verbal communication skills; budgetary management skills; problem-solving, leadership, organizational, analytical and interpersonal skills; and advanced knowledge in computer applications. They must have initiative and be able to work effectively under pressure independently and with a team.

Preferred

Established relationships with public health organizations.
Experience working in a non-profit organization.
Management training or experience
Project design and management skills

Working Environment

Ability to travel up to 25 % domestically and regionally. more

Activity and days.

Review documents, secondary data including previous formative research and media analyses, and existing SBCC strategies and materials - 3 days
Assess SBCC methods and approaches currently used at Ipas/implementation of the shifting gears framework in Ipas programs, existing gaps through holding consultation sessions with Ipas staff, champions, community members, CSOs and... other partners. Findings to inform final design of the strategy. 3 days
Analyze the assessment and prepare report - 1 day
Develop an SBCC Strategy in consultation with Alliance staff, partners, and other key stakeholders including program participants 10 days
Pretest and pilot materials developed with key stakeholders and target audience recording the feedback for incorporation into the final strategy - 5 days
Write Communication Plan outlining message themes and/or specific wording of messages, primary and secondary audiences, recommended communication channels and media, and roles and responsibilities for implementation. 1 days
Conduct an orientation training of trainers on the newly developed SBCC strategy to Ipas staff, champions, and community members 2 days
Write/Develop M & E Plan setting benchmarks for success of the SBCC strategy, for example message coverage, uptake of key behaviors and services, appropriate use of services and products. The strategy should recommend specific methodologies and tools that can be integrated into existing project M & E system and roles and responsibilities for implementing M & E for SBCC Strategy- 2 days
Write brief reports for each trip to the field outlining activities completed and stakeholders who participated in the process of development. 1 days
Write brief reports for each trip to the field outlining activities completed and stakeholders who participated in the process of development- 1 days.

Required Skills And Qualifications

Previous experience developing project/program-level SBCC Strategies
Theory driven approach to SBCC
Previous experience in the region
Previous experience with the technical content
Ability to use secondary data to conduct a specific contextual analysis and identify gaps that need to be filled in order to develop an SBC strategy.
Familiarity with and ability to adapt pre-testing and communication planning tools
Familiarity with and ability to adapt M & E tools and methodologies for gauging the effectiveness of SBC Strategies
Qualitative/participatory research and analysis skills. Past experience with using research data to target messages to different primary and secondary audiences through appropriate media and channels
Collaborative working style
Ability to produce deliverables in a results-oriented, time-sensitive environment
Excellent communication, writing, and organizational skills more