Mission of the position:

Lead and guide in implementation of Communications and Branding Strategy to promote SOS
Children’s Villages in Kenya, support advocacy, programme and fundraising teams
Develop and maintain professional contacts with key print and broadcast media nationally and
proactively facilitate media coverage of SOS Children’s Villages in Kenya’s success
Work with SOS... Children's Villages in Kenya facilities staff to supply factual stories, photographs and video to local, national and international media and other outlets in a timely, proactive and professional manner
Support in the development of high quality, well researched, and well written communications and media products (e.g., annual reports, newsletters, success stories, tweets, blog and Facebook post, brochures, posters, banners, press releases, speeches, etc.)

Key performance areas and main responsibilities

Content Creation and Distribution: Develop and distribute publications, press releases, website content, photographs, videos, partnership marketing resources/materials, other strategic and targeted communications as required to communicate SOS Kenya’s mission and impact in liaison with facility heads.
Social Media Management: Maintain social media platforms (Facebook, LinkedIn and Twitter) for the MA; by proactively manage the generation and posting of content on the sites to increase visibility and foster positive engagement; Design and implement strategies to increase the number of followers at each site and website management.
Media Relations: Serve as the main point of contact for media, organize interviews, and maintain strong relationships with journalists to enhance SOS Children’s Villages in Kenya’s public profile.
Storytelling and Documentation: Collect and document success stories, best practices, and impact stories from the field to share with donors and external audiences.
 Strategic Communications: Develop and implement internal and external brand and communication strategies that align with the organization’s mission and audience needs as well as align it to progressive changes if any.
Brand Management: Ensure all communications materials are aligned with SOS Children’s Villages’ brand guidelines and donor requirements, maintaining consistency across all platforms.
Program support: Work with programs team on communicating events such as launchings, disseminations workshops, review meetings, field visits by developing the messages, press release and brochures appropriate for each event; •
M&E Support: In collaboration with the program M&E team and technical leads, initiate or accompany field visits to intervention areas to collect quality photos, quotes, and materials suitable for success stories and use in the communications work
Event Planning and Support: Plan and support SOS Children’s Villages in Kenya’s events, preparing communication materials and documenting events through photography and videography for promotional use.

Minimum Qualifications & Experience Required

Degree in Communications, International Relations Journalism, Public Relation or related fields.
Minimum of 5 (five) years relevant experience.
Good understanding of needs of media and public audiences.
Social media skills.
Proficiency in English. Knowledge and Skills
Excellent communications and public speaking skills.
Excellent writing skills and should be able to compose engaging and accurate content/stories.
Strong communicator who works well independently and with a team.
Knowledge and skills of face-to-face and virtual events’ production.
Superior time management skills and the ability to juggle multiple projects simultaneously.
Knowledge and skills of photo-taking and video shooting and editing skills.
Knowledge of Adobe Photoshop, Canva, InDesign and Illustrator is an asset.
Ability to think strategically and identify ways to improve communication efforts
Must be resourceful and take initiative even when given minimal direction
Knowledge of Salesforce and any other CRM system. more

Position Summary:
The Finance Manager is a key member of the Senior Management Team responsible for the day to day accounting and financial management of the organisation. This position reports directly to the National Director and supervises a team of 10 coworkers. The Finance Manager is also responsible for reporting on the financial performance to management and the Audit & Finance Committee... of the Board of Trustees.
Key Performance Areas and Main Responsibilities:

Strategy

Actively engage and contribute to the review of the SOS CV KE and finance strategy, policy and approach within the organization.
Ensure that the appropriate vision and processes are in place to ensure the long-term financial viability of the organization, and provide sound financial advice to Management and Trustees .
Ensure the organization is aware of its accountability to its stakeholders and that all relationships are managed, monitored and considered in the development of the organization.
Finance Policies, Procedures and Processes
As custodian of finance policies and processes and standard operating procedures manuals. Maintain a documented system of accounting policies and procedures.
Ensure appropriate risk management techniques and financial controls are embedded throughout the organization at strategic and operational levels.
Develop and implement goals, policies, priorities, and procedures relating to financial management, budget, accounting, and/or payroll.
Establish system controls for new financial systems and develops procedures to improve existing systems.
Ensure compliance with donor grant agreements and policies and provide support during proposal formulation

Fund Management

Work with the senior management team and the trustees to determine the organization’s most sustainable funding structure and participate in fund raising initiatives.
Forecast cash flow positions, related operational needs, and available funds, and ensure that sufficient funds are available to meet ongoing operational and capital investment requirements.
Invest funds in line with approved investment policy.

Budgeting

Lead the budgeting process, ensuring strong processes are in place for resource allocation and performance monitoring at all levels.
With the various senior managers develop departmental budgets, schedule expenditure, analyze variances and take corrective actions to address variances.
Report to management on variances from the established budget, and the reasons for those variances

Financial Analysis

Direct the installation and maintenance of accounting records to show receipts and expenditures
Drive the maintenance of general and subsidiary ledgers, accounts receivable, accounts payable revenue distribution, depreciation, cost, property, and operating expenses.
Supervise and participate in the preparation of various financial statements and reports, including statements and reports of estimated future costs and revenues.
Interpret the organization’s financial results to management and recommend improvement activities
Review bottlenecks and recommend changes to improve the overall level of throughput. 

Audit, Risk & Compliance

Ensures adherence to policies, procedures and statutory guidelines.
Facilitate statutory and internal audits. Coordinate preparation of external audit materials and external financial reporting.
Lead the process and confirm that corrective and preventative actions identified by audit, risk and compliance reviews; investigations or other assessment mechanisms are undertaken within the agreed time frame.

Management of the Finance Function

Mentor and coach staff to build their capacity.
Drive performance to ensure superior levels of performance are maintained. Recognize strong performance and institute corrective action where performance is below par. Proactively manage poor performance.
Fully responsible and accountable for the finance department budget.
Prepare and circulate monthly departmental dashboard reports to relevant stakeholders to facilitate informed and sound decision making. Trends, insights, concerns and recommendations clearly elaborated.
Prepare Board papers as and when required.

Formal Qualifications & Experience Requirements

A Bachelor’s degree in finance or accounting, from a recognized institution of higher learning.
Must be a CPA-K holder and must be a member of ICPAK or other relevant body and in good standing
A Masters level qualification will be an added advantage.
A minimum of 10 years working experience with progressive responsibility for finance in a medium or large organization, preferably in the I NGO sector with at least 5 years in a senior management /leadership position.
A solid understanding of accounting principles, IFRS-(International Financial Reporting Standards) and working knowledge of all statutory legislation and regulations pertaining to finance.
Proficient user of D365 and MS Office productivity tools – especially advanced Excel
Extensive understanding of financial trends both within the organization and general market
Must have no criminal record and a demonstrated understanding of children’s issues and rights.
Strong people engagement and influencing skills with the ability to build relationships, communicate, present, negotiate and resolve conflict
Analytical – synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
Experienced leader of diverse people and processes with the ability to lead, develop and direct team members to deliver to high performance targets and standards.
A demonstrated adaptability to drive change and transformation.
Able to work under pressure, with strong organizational, planning, prioritization and execution skills and the ability take accountability for results and achievement of objectives.
Enthusiastic, decisive, pragmatic and dynamic hands-on individual with a sense of urgency, attention to detail, thoroughness and unquestionable integrity.
Commitment to the mission and values of SOS Children's Villages Kenya, with a dedication to making a positive impact on the lives of children and families more

Mission of the position:
The Office Administration Assistant plays a pivotal behind-the-scenes role in furthering the organization's mission. By streamlining daily office operations, this essential position allows the Head of Mission, and other colleagues to dedicate their focus to core duties directly impacting child welfare programs.
This crucial role is achieved through a variety of tasks.... The Assistant skillfully manages staff travel arrangements, ensures accurate documentation, and oversees all aspects of day-to-day office administration. In essence, they act as the backbone of the office, maintaining a smooth workflow and fostering a productive environment for everyone.
Key responsibilities:
Core Office Management

Professionally greet and direct visitors to appropriate staff.
Efficiently manage incoming calls, routing them to the most suitable staff member.
Maintain an up-to-date phone directory and ensure timely updates.
Implement efficient filing systems for central office documents and staff files, ensuring easy retrieval.
Register, file, and manage all incoming and outgoing correspondence (letters, faxes, memos).
Oversee postal services, including collection, delivery, and subscription management.
In collaboration with Liaison Coordinator, manage office supplies and consumables, maintaining adequate stock levels.
Coordinate equipment requisition and maintenance.
Maintain records of office supplies and manage relationships with vendors.
Administer the general email address and safeguard the official office stamp.

Travel & Logistics Coordination

Coordinate travel arrangements for the Head of Mission and staff, including flights, accommodation, and transportation.
Collaborate with travel agencies and the Regional Logistics & Liaison Coordinator to secure optimal itineraries.
Manage visa applications and ensure all necessary documentation is prepared.
In collaboration with Liaison Coordinator, coordinates Work Permit applications for international staff
Organize logistics for international visitors, including flights, accommodation, and transportation.
Verify and process travel invoices.

Program Development & HR Support

Facilitate administrative and logistical needs for the Program Development team.
Maintain comprehensive staff files in accordance with HR guidelines.
Manage leave requests for Nairobi staff, collaborating with the HROD team.
Assist with interview logistics in collaboration with HROD.
In collaboration with HROD, facilitates new staff onboarding and orientation
Coordinate the day-to-day HR administration duties for both offices (IBN&RTRC) by ensuring timely and quality HR paperwork related to employee requests, filing, etc.
Offer secretarial support as needed.
Perform other duties as assigned by the Head of Mission or relevant department.

Qualifications

Minimum of 2 years of experience as an Office Administration Assistant or similar role.
A bachelor’s degree in from a recognized University
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to work independently and as part of a team.
Attention to detail and accuracy.
Excellent customer service skills
Ability to work in a cross-cultural environment more

Position Summary:
Reporting to the Program Coordinator, the CDW will facilitate program development, provide overall coordination and strategic direction, forge networks with other stakeholders and monitor, evaluate and report on other sub-projects within the family support program. He/she will also be responsible for planning and implementing activities within the family support program... including the capacity building projects. In addition, he/she will coordinate the family support program activities and ensure that they conform to the goals and objectives of the family strengthening programs. The position will in particular support the Family support Team Leader in this regard.
Key performance areas and main responsibilities:
Management of the Family Support program

 Assist in the development of strategies relating to the program
 Implement all activities within the family support program
 Propose measures for program strengthening especially of the support groups
 Prepare detailed annual plans, budgets, reports and planning schedules.
 Holds regular reviews and assessments with all beneficiaries /Target Groups, Support Groups, Community Health Workers and contact persons and identify areas for improvement.
 Maintain a healthy relationship at all times between the staff, families and contact person

Responsible for all Target Group assessments and selection of beneficiaries into the program

 Carry out social assessments of the families and individuals referred from the VCT.
 Conduct home visits to families assessed to verify further information given and also establish their economic status.
 Using the selection criteria and with the help of the other social workers, select beneficiaries to be supported by the program.
 Always maintain an up to date record of beneficiaries in terms of number of families, children, adults, youth and sex.
 Ensure that all records are well kept; maintain an excellent filing system in form of hard copies as well as in the computers.
 Update the fact sheet and other records on quarterly basis.

Facilitate Open communications within the Family Support Team and other departments

 Attend regular department meetings.
 Ensure that up-to-date records for all reports, minutes of meetings, correspondence etc. are properly documented and safely kept.
 Facilitate effective communication within the team to build a cohesive and supportive unit.
 Facilitate open communication and coordination between the family support program and other programs in the center.
 Objectively resolve problems and make timely decisions affecting the team and the operations of their work.

Facilitate the educational development of children in the target group

 With the assistance of the community representatives develop selection criteria to identify children to besupported for bursary and assist them in the selection.
 Monitor the performance and progress of all the children supported in the program every term and develop progress charts.
 Prepare holiday programme ensuring that sufficient educational and recreational activities are offered to the children.
 Ensure that all the children are ready for school whenever the new term begins by purchasing personal school materials for them well in advance to avoid lateness and delays.

Facilitate and ensure the effectiveness of all the support groups, Community Health Workers and community representatives

 In collaboration with the VCT counselors, conduct group counseling sessions for the support groups and provide emotional support.
 Organize trainings for the support groups and Community Health Workers according to need.
 Facilitate the CHWS and Support groups in their efforts to provide psychological and social support to each other.
 Monitor the progress of support groups through attending their meetings at least once every month.
 Follow up on the activities of the Community Health Workers.
 Provide incentives in form of trainings and material rewards to the Community Health Workers to motivate them

Establish links and develop networks with NGOs, CBOs, donors GOK departments and community

 Identify potential donors, government of Kenya departments and private businesses and establish networks.
 Coordinate activities with partners in areas of mutual interest.
 Maintain good relations with the local and international sponsors through ensuring prompt correspondence and providing regular updates on progress of the programmes.
 Handle and respond to high-level correspondence in consultation with the Project Coordinator and/or his appointee

Data Management and Protection

 At all times ensures that personal data of donors, sponsors, SOS Children’s Villages beneficiaries and their families as well as SOS co-workers is handled confidentially and in accordance with prevailing SOS-Kinderdorf International data protection laws.
 Combine and rearrange data from source documents where required, enter data from source documents into prescribed computer database, files and forms
 Transcribe information into required electronic format, Scan documents into document management systems or databases and store completed documents in designated locations.
 Check completed work for accuracy; maintain logbooks or records of activities and tasks undertaken on/in the databases.
 Respond to requests for information and access relevant files while ensuring compliance with data integrity and security policies
 Ensure that data on all program participants is accurate and up to date as per the set standards/frequency of updating and review (every 3 – 6 Months)
Performs any other tasks that may be assigned by the immediate supervisor from time to time

Formal qualifications & Experience Requirements

 Bachelor’s Degree in Social Sciences, Community development, Child psychology or related disciplines.
 4 years’ progressive experience working with vulnerable populations (children, youth, women) and community groups
 Knowledge in data collection, analysis and knowledge management
 Experience with project cycle management in a complex project is desirable
 Experience in child -focused organizations working with children on care, protection and advocacy is an added advantage
 Strong analytical ability as well as excellent oral and written communication skills in English and Kiswahili is preferred
 Must be a team player with excellent interpersonal skills
 Strong written and oral skills in English and Kiswahili with strong report writing skills more

Job Summary:
Reporting to the Location Program Director, the Programme Administrator provides administrative support to SOS Children’s Village Programmes. H/She assists with the synchronization of administrative activities at the SOS Children’s Village Programme. In addition, H/She ensures that SOS Children’s Village project complies with established policies and procedures, and guides the... development of the administrative function ensuring that organisational objectives are supported and remain relevant
Support effective financial resources use and ensure procurement processes are adhered to

 Gives support to the Programme accountant in ensuring proper financial management of the SOS Children’s Village and adherence to the financial and administrative regulations of SOS Children’s Villages in Kenya and SOS-Kinderdorf International.
 Participates in the preparation of the annual plans and budget of the SOS Children’s Village Programme and ensures the budget is not exceeded.
 Maintains and continuously updates list of prequalified suppliers, contractors and consultants in various specific categories of goods, works or services according to the procurement needs of SOS Children’s Villages in Kenya at location level.
 Prepares SOS Children’s Villages in Kenya Procurement Plans in liaison with user departments.
 Prepares Local Purchase Orders, Local Service Orders and Contract Agreements.
 Outsources for quotations from suppliers as per the threshold in reference to the procurement manual.
 Coordinates receipt and inspection of delivered item ensuring the quality and given specifications are met.
 Acts as the permanent secretary to the procurement committees and shall prepare the bid analysis and or evaluation reports of the deliberations of the procurement committees.
 Ensures that all records on procurement are prepared, updated and properly and stored kept Shall organize sensitization on matters of procurement for SOS Children’s Villages in Kenya stakeholders
 Prepares LPO’s and petty cash payments and ensures all documents supporting payments are attached before a payment is processed.
 Ensures Programme staff are well advised on procurement time around time to ensure smooth implementation of activities.
 Organizes sensitization on matters of procurement for SOS Children’s Village location staff and stakeholders.

Assets Management

 Updates the fixed assets registers for the SOS Children’s Village Programme and conducts quarterly reviews.
 Coordinates the purchase of stationery, equipment and other supplies, and deals with various suppliers as necessary.
 Ensures that tools, equipment and machines in the Programme workshop are properly maintained and repaired regularly, and any necessary replacements are ordered in time.
 Assists with the establishment of proper store-keeping records and procedures. Conducts regular checks off all stores (e.g. drug stores, stationary stores, etc.) to ensure stock-cards are accurate and all proper procedures are being followed.

General Administrative Tasks

 He/she works independently in routine tasks under the general direction of the Programme Director. Supports him/her in any way possible, removing the burden of general administration from him/her.
 Supervises all the administrative activities of the SOS Children’s Village Programme.
 Ensures the maintenance of the entire programme grounds and buildings as well-organized offices, ensuring cleanliness and good order.
 Recommends improvements in office administration, practices, including filing systems.
 Ensures effective communication, information processing and logistics coordination.
 Coordinates the SOS Children’s Villages fleet ensuring that the vehicles are properly maintained, registered and insured.
 Frequently reviews compliance with the agreed SOS administrative policies and procedures.
 Maintains and updates all administrative files, paperwork and other documentation in compliance with SOS policies & procedures. Keeps up-to-date files for all reports, meetings correspondence etc. Ensures the proper safekeeping of all such records.
 Assists in making accommodation or other arrangements for guests, SOS Children's Villages Kenya officials or other visitors.
 Maintains a stationery register and distributes new supplies as necessary.
 Records proceedings of Programme meetings and ensures programme minutes are signed and filled appropriately.
 Organize refreshments for guests and assists with the organization of special functions.
 Ensures proper facility maintenance at all times
 Provided programme reports regularly including but not limited to safety and security and security guard’s performance, Ensures effective management of Human Resource Records at the location.
 Supports the development of simple but effective Human Resources administrative procedures in accordance with the policies of the SOS Children’s Villages Program Policy.
 Prepares monthly reports on agreed key human resource areas for decision making.
 Ensures security of the location is effective and performs secretarial duties to the locational Security Committee.
 Ensure internal memo or relevant communication is disseminated widely, timely and effectively through different communication channels (like notice-boards, e-mail, telephone, etc.) within the location
 Coordinates implementation of all Safety & Health requirements in the location as per OSHA.
 Coordinates all locational staff pension scheme issues in liaison with employees and the Human Resource & Administration Manager.
 Deals with SACCO related queries and issues at the location level
 Coordinates employee benefits administration e.g education rebates, staff medical scheme and pension Scheme queries.
 Staff leave administration: Maintaining all leave records and updates to achieve coordinated leave administration process and keys in primary information in the HRIS leave module and share updated leave schedules on the date of each month with the supervisor and Human Resource Officer.
 Ensures that staff attendance record is maintained for action and decision making.
 Maintains and provides necessary support in the implementation for use of all Human Resources forms and documentation such as leave forms, exit survey forms, application forms etc.
 Update staff files with all HR and other administrative documents and ensure their safety Performs any other tasks that may be assigned by the immediate supervisor from time to time

Minimum Qualifications & Experience Required

Bachelor’s Degree in Business/Public Administration /Office Administration/Office Management or any related discipline.
Minimum of 5 years’ experience in an NGO setting or a busy organisation
Experience handling service providers i.e., transport, office suppliers, accommodation etc. is desirable
Thorough knowledge of customer service, office management and basic bookkeeping procedures.
Ability to use Microsoft Office including Word, Excel, Access and PowerPoint.
The ability to create a positive, everlasting impression with the most professional, courteous and expedient manner and to continually strive for superior client service
Good organizational and multitasking abilities.
Experience in budgeting and managing fundraising initiatives
Familiarity with industry-related laws and regulations
Strong organizational and leadership skills
Exceptional communication skills
Analytical thinking
Problem-solving aptitude more

Position Summary:
Reporting to the School Principal, the Junior Secondary School teacher will be responsible for teaching her/his subjects of specialization, day to day classroom management including maintaining high standards in discipline, academics and talent development, maintaining positive, constructive and professional relationships with students, their families and colleagues. S/he will... be required to create a classroom environment that is conducive to learning and is developmentally appropriate to the maturity and interests of the students and maintain an organized and focused learning environment.
Key performance areas and main responsibilities:

S/he will undertake various duties, which include but are not limited to:
 Prepare lessons in a comprehensive manner and use visual/audio means to facilitate learning.
 Provide individualized instruction to each student by promoting interactive learning.
 Integrate performing arts, visual arts and sports in his/her curriculum delivery
 Prepare, administer and grade tests and assignments to evaluate students’ progress
 Prepare materials for classroom activities
 Adapt teaching methods and instruction materials to meet varying students’ needs and interests
 Maintain accurate and complete student’s records as required
 Maintain and keep learners progress records,
 Meet with parents and guardians to discuss their children’s progress and determine priority resources for children’s needs
 Prepare and implement remedial programs for students requiring extra help
 Attend professional meetings, teacher training workshops in order to maintain and improve professional competence
 Confer with other teachers to plan and schedule lessons following the approved curriculum
 Attend staff meetings and serve in committees as required

Additional responsibility:

 Budget: Working with the principal and HOD’s, the staff will develop the annual operation budget for the department/subject needs.

Performs other reasonable tasks assigned by the immediate supervisor.
Formal qualifications & Experience Requirements

A Bachelor’s degree in Performing Arts and Sports.
Must have three years of teaching experience.
Must have a Teachers Service Commission certificate
Have good working skills with technology such as Word, PowerPoint and Excel.
A good communicator, able to provide clear and effective written and verbal communication.
Problem solving skills, proactive in identifying issues and addressing these thoroughly by making an effort to find appropriate solutions.
Knowledge in data collection, analysis and utilization in academic management
Demonstrated ability to monitor academic performance and institute necessary remedial measures as need arises.

Desirable Behavior

 Role model of the organization’s values both internally and externally
 Ability to engage sensitively with members of the school community and partners
 A proactive problem solver and strategic thinker.
 A team player.
 Manages changes easily.
 Innovative and creative more

Position summary:

Reporting to the National Director, the Location Program Director leads the implementation of the organization’s Strategy, Plans, Budgets and Policies; monitoring, evaluation, reporting and learning processes; partnership engagement, management and resource mobilization and provides general leadership to the Program location team towards realizing the organization’s Vision... and Mission.

Key performance areas and main responsibilities

Lead and coordinate the implementation of the organization’s Strategy through program design, planning & budgeting, implementation, Monitoring, Evaluation and Reporting on all location Programs and Operations
Work with the location program team and NO program managers to identify program priorities for children and youth at the location.
Lead program design, planning, budgeting and implementation of location programs.
Ensure appropriate allocation of budgetary, human and other resources to programs in the location as per the approved plans and budgets.
Work with the national Monitoring and Evaluation Manager and location team to monitor and evaluate program implementation and facilitate re-design where appropriate.

A loving home for every child

Lead regular analysis of Budgets versus Actual expenditures on planned actions as per the location plans and budgets and ensure adherence to the approved plans and budgets, taking remedial action to ensure efficient utilization of resources and mitigate against over or under-expenditure.
Coordinate program reporting to internal and external audiences (National Office,
PSAs, IPD donors, Government, CSO stakeholders and others) in line with the Member Association (MA) and respective donor guidelines.
Facilitate learning among staff from the program location and other program locations and Member Associations.
Lead and coordinate the development of all annual, mid-term and long-term plans and budgets for the program location as guided by the National Director.
Supervise, coordinate and provide technical supervision and support to all heads of departments or portfolios.
Work with the program location team and HR to continuously identify technical support needs of staff at the location.
Based on the identified needs, develop and implement capacity development actions to strengthen performance.
Provide continuous technical support supervision to staff in the program location.
Provide administrative support to the program location staff to improve efficiency, effectiveness and productivity.
Lead and coordinate the dissemination of all policies that are relevant to the smooth administration of the program location to staff.
Work with the NO team and location staff to ensure implementation and full adherence to all policy provisions by the location staff.
Provide support to the location staff in strengthening administrative processes for the smooth implementation of programs.
Lead the resolution and reporting on all outstanding audit issues emerging from the program location as detailed in internal and external audit reports.
Work with the Member Association’s Internal Audit department and external auditors to undertake scheduled audits on the location as guided by the National Director.
Identify and address areas of improvement based on findings and recommendations of internal and external audit reports.
Lead the location team in ensuring timely resolution of all issues identified by internal and external audit exercises.
Consolidate and submit reports and appropriate documentation on all resolved audit issues to the ND and Internal Audit Department as appropriate.
Lead partnership management and resource mobilization efforts to contribute to the MA’s overall self-sustainability goals.
Spearhead the identification and formal engagement of local strategic partners (Civil
Society Organizations, Government, private sector and others) to advance the MA’s vision, mission and programs in line with the MA’s partnership policy.
Develop clear Memoranda of Understanding (MoU) with each strategic partner detailing clear objectives, roles, responsibilities and contribution to the partnership.

A loving home for every child

Work with the location team to manage the partnerships for the mutual benefit of the parties.
Work with the Fund Development and Communication (FDC) department to develop and implement local fundraising plans to mobilize resources for the location.
Support development of grant applications aimed at sustaining or expanding the location’s programs in collaboration with the FDC department.
Perform any other reasonable task as assigned by the immediate supervisor from time to time.

Required qualifications & experience requirements

Bachelor’s Degree in relevant social science with at least 8 Years of relevant experience;
Master's Degree in relevant Social Science with at least 5 Years of relevant experience
Experience in general management, programming and operations.
Experience in fund development and management.
Experience in financial and administration management
Experience in partnership development and management including donor servicing.

Required personal attributes

Sound understanding of SOS Children’s Villages in Kenya’s Vision, Mission, principles, work and strategic focus.
Sound understanding of the international, regional and local child care and protection context including key legal frameworks guiding child rights programming.
Good people skills and ability to lead and work within teams comprised of members from diverse backgrounds.
Minimum 8 years’ experience in a managerial position dealing with program design, planning, budgeting, implementation, monitoring and reporting.
Expertise in the functioning of local and international NGOs and Programming
Excellent communications and presentation skills.
High standards of conduct and ethics as well as integrity, appropriate judgment, independence and confidentiality.
Personal organization and planning skills; ability to organize and prioritize
Capable of a rigorous analytical approach and result oriented.
Ability to place details in a wider context;
Flexible, resilient and able to manage stress. more

Key performance areas and main responsibilities:
Fundraising and Donor Liaison

Proactively identify institutional partnership opportunities at the national/local level (from bilateral, multilateral, international organization and embassies and foundations) that match organizational priorities and donor requirements.
Develop a comprehensive database of potential donors and update the same... regularly to ensure clear potential funding opportunities for SOS Children’s Villages in Kenya based on thorough research and intelligence gathering
Writing expression of interests, concept notes and proposals and related applications for both grants and contracts under the strategic guidance of the HFDC. This includes: background research, stakeholder analysis, data collection & analysis, consultation processes, development of narrative proposal, coordination of grant proposal budget development and production of all associated documents to a high standard in accordance with donor requirements
Develop and maintain good relationships with donors by ensuring regular communication, knowledge exchange and effective reporting.
Working with the HFDC, be the link between SOS Children’s Villages in Kenya and donors especially in management of institutional funding contracts. Ensure regular communication with the SOS Children’s Villages international and regional offices

Donor Contract Management

Prepare and submit IPD monthly updates and quarterly reports to the Head of Fund Development and Communications (HFDC)
Coordinate, monitor and assess the quality of donor reporting making sure that donor requirements are met during the project implementation, monitoring and evaluation and phase/close out
Responsible for Donor Contract Management (DCM) of institutional (restricted) grants, including contract preparation, development of consortium agreements, teaming agreements, monitoring of compliance with donor requirements, submission of reports.
Create and maintain grant records in the ProDIGI Grant management system for all institutional donor contracts.
Undertake routine donor contract administration for country programmes and ensure all grant files; (electronic, system and paper) are complete and kept up to date.
Establish a close cross-functional working relationship with the Finance, Communication and Program and other departments and provide advice to ensure synergy in donor budgeting, contract management and reporting.

Strategy, Capacity Building

Develop and implement an institutional fundraising and partnership strategy in line with the needs of SOS Children’s Villages Kenya and ensure this is infused within the organizational strategic plan, global IPD Strategy 3.0 and national plans
Ensuring Senior Management are appraised of all strategic opportunities, challenges and risks in relation to potential funding opportunities, including key relations, grants and contracts.
Analyzing the funding environment vis á vis SOS Children’s Villages in Kenya’s strategy, plans and priorities, mapping key donors and identifying trends in funding and implications for SOS Children’s Villages in Kenya; Review and implement the recommendations of the donor market survey
Train and support relevant staff in Project Cycle Management and Logical Framework Approach among other models and approaches for project design and management
Build fundraising capacity within the programme team, by training staff on proposal development, funding trends and policies, donor relations, reporting, contract management, etc.
Document learning on the implementation of donor-funded grants and contracts, in order to improve understanding of donor requirements and to improve SOS Children’s Villages in Kenya’s overall grant performance and compliance

Partnership Development and Networking

Establish and maintain regular contact with donors by organizing donor roundtables, face-to-face meetings, attending donor forums etc.
Supporting the HFDC, ND and programme team to develop new and existing relationships with key donors and potential consortia partners
Negotiate collaboration with partner institutions and government departments in support of SOS Children’s Villages in Kenya subject to approval from HFDC.
Coordinating and facilitating consortia formation and strategic partnerships with other like-minded organizations/or local implementing partners for joint proposal development processes
Coordinating capacity assessments and due diligence checks of potential local partners to be included in proposals
Developing MOUs, pre-teaming agreements or other required documentation in relation to consortium formation and partnership development.
Represent SOS Children’s Villages in Kenya in sector level meetings (development and humanitarian/emergency) and other networking forums and use this to aggressively develop funding partnerships
Participate in regional IPD networking and training forums and contribute to development of new IPD strategies to improve practice
Developing material to help promote SOS Children’s Villages in Kenya amongst potential donors, partners and key Government representatives, including briefings, capacity statements and presentations
Work closely with the General Secretariat in ESAF regional office and International Office in order to ensure coordinated contact with donors.

Performance Indicators

Developed National institutional partnership fundraising strategy
Developed donor contract management mechanisms
Amount of funds (in EUR) raised from institutional partners
Number of proposal development processes launched, finalized and successful
Number, frequency, timeliness, and quality of reporting (internal and external donor reports)
Number and quality of capacity building/training/Coaching conducted for staff
Number of partnerships and coalitions built, agreements developed and signed with like-minded institutions

Formal qualifications & Experience Requirements

Minimum Bachelor and preferably Master Degree, in the Social Sciences (social work, psychology, social-pedagogy, community development or economics) and, additionally, a Project Management qualification.
Minimum 7 years working experience in the field of Project Management for Institutional Donor funded projects
He/she should have 7 years’ extensive experience in planning, securing and managing funds from institutional donors as well as a thorough understanding of development programming.
Potential candidates should demonstrate evidence of medium/large proposals they have developed and won 2M USD)
A thorough understanding of program design and development especially in the sectors of Education, Health, Livelihoods, Gender and GBV, Child Protection, Advocacy and Emergency Preparedness and Response.
Experience in social science research; the candidate should have extensive experience conducting assessments, evaluations etc.
A thorough understanding of Donor Contract Management, Project Cycle Management, and training approaches is required.
Experience of capacity building non-funding staff in all aspects of funding and contract compliance.

Competencies- Knowledge, skills and abilities

Demonstrable experience in planning, resourcing, implementing, controlling, monitoring & evaluation of and reporting on projects, preferably in the social sciences arena, including donor-funded programs.
Ability to turn a vision into actionable goals and deliverables, including coordinating the activities of several program locations (and their networks of service providers) around these common goals.
Ability to challenge conventional thinking, and to influence others to develop new, innovative solutions to promote quality childcare and development, including using broad cross-sector coordination to create large-scale social change.
Understanding of National legislation policies, strategies and funding mechanisms of SOS Children’s Villages in Kenya in relation to child care development.
Experience in partnership building, including assessing the suitability of partners, and negotiating and formalizing Memorandums of Understanding.
Ability to represent the organization at the highest level, including with national bodies and agencies, NGO networks and international donors.
Ability to link budgets for implementing planned activities and programs, as well as understanding of financial reports for tracking budget execution.
Proven experience in leading a team.
Strong MS office skills, preferably with proficiency in using project management software.
Strong and highly effective communication skills in English including excellent report writing skills.
Willingness to travel within different the regions, as well as travel within the Sub-Saharan Africa region for experience sharing and workshops.
The Candidate should have leadership, and innovation, flexible, self-drive and have the ability to work very fast and under strict deadlines.
Excellent interpersonal, networking and communication skills with the ability to represent SOS Children’s Villages in Kenya in donor forums, develop partnerships with other NGOs
Experience of capacity building non-funding staff in all aspects of funding and contract compliance.

Personal Attributes

Good planning, organizing and coordination skills with attention to detail and accuracy.
Strong interpersonal skills with the ability to work well in a team and to communicate effectively with colleagues, partners, stakeholders and others who are not in the line of command.
Strong analytic and thinking skills, ability to overcome challenges.
Ability to manage own time and to work under high pressure.
Trustworthiness and confidentiality, modelling principled behavior.
Commitment to address the situation the children of our target group and their families more

Job Summary:

Reporting to the Head of Fund Development & Communications, the Institutional Partnership Development Manager supports and leads SOS Children’s Villages in Kenya in the development of partnerships with institutional donors, in order to significantly increase and diversify the financial resources available for National Programs. H/She plays a crucial role in enhancing the capacity... of SOS Children’s Villages in Kenya’s team in grant acquisition, effective grant management, and strategic donor engagement, positioning and partnerships with major institutional donors. H/She collaborates with the Head of Fund Development & Communications, the National Director and the Program Team to secure institutional funding for SOS Children’s Villages in Kenya. H/She develops and implements institutional partnership strategies, writes concept papers, proposals and other grant application documents and is a key contributor to the growth of the funding portfolio. H/She also manages the day to day donor relationships with bilateral donors, governmental institutions, embassies and any other relevant national or international organizations.

Fundraising and Donor Liaison

Proactively identify institutional partnership opportunities at the national/ local level (from bilateral, multilateral, international organizations and embassies and foundations) that match organizational priorities and donor requirements. Develop a comprehensive database of potential donors and update the same regularly to ensure clear potential funding opportunities for SOS Children’s Villages in Kenya based on thorough research and intelligence gathering
Writing expression of interests, concept notes and proposals and related applications for both grants and contracts under the strategic guidance of the HFDC. This includes: background research, stakeholder analysis, data collection & analysis, consultation processes, development of narrative proposal, coordination of grant proposal budget development and production of all associated documents to a high standard in accordance with donor requirements
Develop and maintain good relationships with donors by ensuring regular communication, knowledge exchange and effective reporting.
Working with the HFDC, be the link between SOS Children’s Villages in Kenya and donors especially in management of institutional funding contracts. Ensure regular communication with the SOS Children’s Villages international and regional offices

Donor Contract Management

Prepare and submit IPD monthly updates and quarterly reports to the HFDC and regional office
Coordinate, monitor and assess the quality of donor reporting making sure that donor requirements are met during the project implementation, monitoring and evaluation and phase/close out
Responsible for Donor Contract Management (DCM) of institutional (restricted) grants, including contract preparation, development of consortium agreements, teaming agreements, monitoring of compliance with donor requirements, submission of reports.
Create and maintain grant records in the ProDIGI Grant management system for all institutional donor contracts.
Undertake routine donor contract administration for country programmes and ensure all grant files, (electronic, system and paper) are complete and kept up to date.
Establish a close cross-functional working relationship with the Finance, Communication and Program and other departments and provide advice to ensure synergy in donor budgeting, contract management and reporting.

Strategy, Capacity Building

Develop and implement an institutional fundraising and partnership strategy in line with the needs of SOS Children’s Villages Kenya and ensure this is infused within the organizational strategic plan, global IPD Strategy 3.0 and national plans
Ensuring Senior Management are appraised of all strategic opportunities, challenges and risks in relation to potential funding opportunities, including key relations, grants and contracts.
Analysing the funding environment vis á vis SOS Children’s Villages in Kenya’s strategy, plans and priorities, mapping key donors and identifying trends in funding and implications for SOS Children’s
Villages in Kenya; Review and implement the recommendations of the donor market survey
Train and support relevant staff in Project Cycle Management and Logical Framework Approach among other models and approaches for project design and management
Build fundraising capacity within the programme team, by training staff on proposal development, funding trends and policies, donor relations, reporting, contract management, etc.
Document learning on the implementation of donor-funded grants and contracts, in order to improve understanding of donor requirements and to improve SOS Children’s Villages in Kenya’s overall grant performance and compliance

Partnership Development and Networking

Establish and maintain regular contact with donors by organizing donor roundtables, face to face meetings, attending donor forums etc.
Supporting the HFDC, ND and programme team to develop new and existing relationships with key donors and potential consortia partners
Negotiate collaboration with partner institutions and government departments in support of SOS Children’s Villages in Kenya subject to approval from HFDC.
Coordinating and facilitating consortia formation and strategic partnerships with other like-minded organizations/or local implementing partners for joint proposal development processes
Coordinating capacity assessments and due diligence checks of potential local partners to be included in proposals
Developing MOUs, pre-teaming agreements or other required documentation in relation to consortium formation and partnership development.
Represent SOS Children’s Villages in Kenya in sector level meetings (development and humanitarian/emergency) and other networking forums and use this to aggressively develop funding partnerships
Participate in regional IPD networking and training forums and contribute to development of new IPD strategies to improve practice
Developing material to help promote SOS Children’s Villages in Kenya amongst potential donors, partners and key Government representatives, including briefings, capacity statements and presentations
Work closely with the General Secretariat in ESAF regional office and International Office in order to ensure coordinated contact with donors.

Minimum Qualification and experience

Minimum Bachelor and preferably Master Degree, in the Social Sciences (social work, psychology, social-pedagogy, community development or economics) and, additionally, a Project Management qualification.
Minimum 7 years working experience in the field of Project Management for Institutional Donor funded projects
He/she should have 7 years’ extensive experience in planning, securing and managing funds from institutional donors as well as a thorough understanding of development programming.
A thorough understanding of program design and development especially in the sectors of Education,
Health, Livelihoods, Gender and GBV, Child Protection, Advocacy and Emergency Preparedness and Response.
Experience in social science research; the candidate should have extensive experience conducting assessments, evaluations etc.
A thorough understanding of Donor Contract Management, Project Cycle Management, and training approaches is required.

Competencies- Knowledge, skills and abilities

Demonstrable experience in planning, resourcing, implementing, controlling, monitoring & evaluation of and reporting on projects, preferably in the social sciences arena, including donor-funded programs.
Ability to turn a vision into actionable goals and deliverables, including coordinating the activities of several program locations (and their networks of service providers) around these common goals.
Ability to challenge conventional thinking, and to influence others to develop new, innovative solutions to promote quality child care and development, including using broad cross-sector coordination to create large-scale social change.
Understanding of the national legislation, policies, strategies and funding mechanisms of SOS Children's Villages Kenya in relation to child care and development.
Experience in partnership-building, including assessing the suitability of partners, and negotiating and formalizing Memorandums of Understanding.
Ability to represent the organization at the highest level, including with national bodies and agencies, NGO networks and international donors.
Ability to link budgets for implementing planned activities and programs, as well as understanding of financial reports for tracking budget execution.
Proven experience in leading a team.
Strong MS office skills, preferably with proficiency in using project management software.
Strong and highly effective communication skills in English including excellent report writing skills.
Willingness to travel within different the regions, as well as travel within the Sub-Saharan Africa region for experience-sharing and workshops.
The Candidate should have leadership, and innovation, flexible, self-drive and have the ability to work very fast and under strict deadlines.
Excellent interpersonal, networking and communication skills with the ability to represent SOS CV Kenya in donor forums, develop partnerships with other NGOs
Experience of capacity building non-funding staff in all aspects of funding and contract compliance.

Personal Attributes

Good planning, organizing and coordination skills with attention to detail and accuracy.
Strong interpersonal skills with the ability to work well in a team and to communicate effectively with colleagues, partners, stakeholders and others who are not in the line of command.
Strong analytic and thinking skills, ability to overcome challenges.
Ability to manage own time and to work under high pressure.
Trustworthiness and confidentiality, modelling principled behavior.
Commitment to address the situation the children of our target group and their families more

Key performance areas and main responsibilities:
Fulfils the Transport Needs of the location

Carries out the driving requirements of the project as directed by the Program Administrator, who is responsible for coordinating vehicle use. This includes conveying the project staff to the various places they may need to visit in the course of their work, efficiently and safely.
S/he also drives... the organisation’s vehicles to all assigned places, delivering and picking up mail & other items as directed.
Conducts trips using the shortest possible route. Avoids unnecessary deviations and multiple trips to minimise mileage and time wastage.
Use of SOS Children’s Villages Kenya vehicles for personal trips is strictly prohibited.
Records all trips in the vehicle mileage logbook.

Ensures the Safety of the Staff

Drives safely at all times, to protect the safety of staff, visitors & sometimes children.
Complies to all traffic regulations and stops only where it is safe to do so.
Follows the correct procedure in the event of an accident. Notifies the Project Manager and appropriate authorities immediately, and renders assistance where necessary.

Maintains the Safety and Security of vehicles

Performs complete visual safety checks of the vehicles before driving on a daily basis, completing daily pre and post trip checklists. Regularly checks lights, indicators, brakes, tyre pressure, oil, battery and radiator.
Reports any defects to the Program Administrator and ensures that all necessary servicing is performed by reputable agencies.
Ensures vehicles are kept in good working order. Possesses manual dexterity for using tools for general maintenance.
Does simple general maintenance as required on the vehicle
Report any needed repairs, and delivers the vehicle to the repair site
Maintains the cleanliness of vehicles by regularly washing the interior and exterior.
Reconciles fuel bills before sending to Accounts Department for payment processing
Keeps records of maintenance work done on the vehicle.

General

Provides a good role model for the SOS Children’s Villages.
Carries out all duties in an exemplary manner.
Ensures vehicles have sufficient fuel at all times and records mileage for each trip made.

Required Qualifications / Abilities

Kenya Certificate of Secondary Education.
At least 5 years working experience working with projects in Non – Governmental Organizations
Thorough knowledge of traffic laws and traffic patterns is desired.
A valid driving license free from any current endorsement (s) for classes of the vehicles the driver is required to drive.
A Defensive Driving Certificate from the Automobile Association of Kenya (AA) or its equivalent

qualifications.
A Valid certificate of Good Conduct
A First Aid Certificate Course lasting not less than one week from St Johns Ambulance or any

other recognized institution.
Occupational Trade Test III Certificate more