Duties and Responsibilities


Research and Analysis
Support the undertaking of research and trends analysis in relation to inclusive governance, youth participation, and democratic engagement.
Contribute to the mapping of relevant policies, actors, and opportunities to strengthen civic space and participation.
Supporting advocacy initiatives towards drafting and implementation of laws... and policies that promote more inclusive, responsive, and resilient governance.
Knowledge Generation and Advocacy
Assist in drafting research and advocacy briefs to inform internal programming and engagement with national and subnational partners.
Support the production of knowledge products, including policy notes and discussion papers aligned with programme priorities.
Programme Design and Implementation
Provide administrative, research, and coordination support in the design, planning, and implementation of programme activities under the Governance Unit, with a focus on enhancing youth participation and inclusive governance processes.
Assist in the preparation of workplans, concept notes, briefing materials, and knowledge products to inform programme delivery and stakeholder engagement.
Contribute to programme monitoring by supporting data collection, entry, analysis, and document management, ensuring timely and accurate reporting of progress and results.
Provide logistical and coordination support for meetings, trainings, consultations, and outreach activities with government institutions, civil society, youth networks, and development partners.
Support the documentation of lessons learned, success stories, and best practices from programme engagements to inform adaptive programming, advocacy, and knowledge sharing.
Assist in leveraging both digital platforms and in-person approaches to engage diverse youth constituencies, ensuring active participation of marginalized and underrepresented groups.
Experience in using tools/software’s to maintain and update stakeholder databases, contact lists, and partner engagement trackers to support effective collaboration and follow-up.
Attend project technical meetings, take comprehensive meeting notes with a focus on action points and share with the line manager for review and onward circulation.
Stakeholder Engagement and Logistics
Support the planning, coordination, and organization of meetings, trainings, workshops, and consultations with internal teams, government institutions, civil society, youth networks, and other external partners.
Assist in preparing agendas, concept notes, briefing materials, and presentations for stakeholder engagements to ensure strategic alignment with UNDP’s governance and youth participation objectives.
Participate in internal discussions and external partner meetings to capture key points, prepare meeting summaries, and follow up on agreed action items.
Contribute to outreach efforts by mapping and maintaining an updated database of stakeholders, including youth-led organizations, civic tech actors, and development partners working on governance and electoral processes.
Provide logistical and administrative support for events, including venue arrangements, travel coordination, documentation, and dissemination of meeting outcomes.


Other Duties


Perform additional tasks as assigned to contribute to the effective delivery of the GIG Unit’s mandate on governance, peace, and inclusive growth.


Required Skills and Experience

Education:


Candidates must at the time of application meet one of the following criteria:
Be enrolled in a bachelor’s or master’s degree in social sciences, Political Science, Development Studies, Communication, or any related field.
Have graduated from such a programme within the past year. more

Duties and Responsibilities


Under the supervision of the Head of ICT and in close collaboration with the ICT/Finance/Procurement and HR team, the intern will:
Support the design, development, and maintenance of interactive dashboards and reports.
Assist in cleaning, transforming, and analyzing data to generate actionable insights.
Contributes to the automation and optimization of... reporting processes.
Connect to multiple data sources (Excel, SQL databases, APIs, cloud services, etc.).
Build interactive dashboards and reports using:(Charts (bar, line, pie, Tables and matrices, Slicers and filters, Maps and KPIs)
Design for user experience: consistent layout, intuitive navigation, color themes.
Schedule data refreshes via Power BI Service.
Provide general administrative and ICT support to the ICT unit as required.


Expected Outputs:


Functional and user-friendly Power BI dashboards and reports.
Cleaned and well-documented datasets.
Documentation of data sources, transformations, and business logic.
Weekly status updates and a final presentation/report summarizing work completed.
Share dashboards with stakeholders and manage access via workspaces and row-level security (RLS).
Functioning of the CRM


Competencies

Required Skills and Experience

Education:


Currently pursuing or recently completed a degree in IT, Computer Science, Data Science or a related field. (such as a Master’s Programme, or higher)
Currently pursuing or recently completed a degree in Software Engineering
Be enrolled in the final academic year of a first university degree Programme (such as bachelor’s degree or equivalent)
Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one year of graduation.
Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program. more

Duties and Responsibilities

Summary of key functions:


Support research, design and implementation of CO strategies related to partnerships building.
Support research, design and implementation of CO strategies related to resource mobilization and pipeline management.
Facilitate and support knowledge building and knowledge sharing.
Support Partnership building 
Undertakes research... and analysis on both traditional and emerging donors.
Supports the development of the partnership and resource mobilization strategy.
Identification of opportunities for UNDP in its relationship with other UN Agencies
Support analysis of the level of CO engagement with each donor: type and level of contact and particular areas of interest
Contributes to strategies for engagement and development of partnership and communication products to enhance UNDP’s visibility and influence with existing and prospective partners.
Support CO resource mobilization and pipeline management
Supports monitoring and updates on resource mobilization and pipeline data on UNITY system.
Support identification and assessment of CO opportunities for resource mobilization, including contributions on government and private sector.
Support analysis of key development and sectoral policies currently being discussed and implemented in the country and key donors willing to support these policies.
Facilitate and support knowledge building and knowledge sharing
Identification and synthesis of best practices and lessons learned directly linked to resource mobilization and partnership-building activities.
Contributions to knowledge networks and communities of practice.
Support the organization of training/briefing for the CO staff on resource mobilization issues.


Required Skills and Experience

Education:

Applicants must at the time of application meet one of the following requirements: 


Be enrolled in the final academic year of a first university degree.
Be enrolled in a graduate school programme. 
Have graduated with a university degree or diploma and, if selected, must start the internship within one year of graduation. 
Project Management certification will be an advantage more

Duties and Responsibilities

The purpose of this internship is to provide an opportunity for graduate-level students to enhance their educational experience through practical work. The selected candidate will be responsible for the following tasks:


Assisting with Procurement Processes: Support the procurement team by following established procedures and guidelines.
Supplier roster:... Support on the establishment of a supplier rosters for goods and service. 
Documentation and Categorization: Create and maintain organized records for all procurement submissions.
Digital Record Management: Organize and maintain digital records related to procurement activities.
Office Support: Contribute to daily office duties and tasks as needed.
Additional Activities: Provide support for any other procurement-related activities as assigned.


Competencies

Required Skills and Experience

Education:

Applicants at the time of application, applicants must meet one of the following


Currently pursuing or recently completed a degree in Procurement, or a related field. (such as a master’s programme, or higher) or completed Degree not more than one Year during the application
Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent)
Have recently graduated with a university degree and if selected, must start the internship within one-year of graduation.


Experience:


Working experience in procurement and/or Logistics is an asset but not required.
Proficient with managing Microsoft Excel spreadsheets, databases and any ERP systems.
A desire to work with and gain the confidence and respect of people with different language, national and cultural backgrounds more

Scope of Work


The Rome Centre for Climate Action and Energy Transition is seeking an Energy Finance Specialist to advance UNDP's mission in Kenya through the "Energy for Growth in Africa" programme. The implementing the partnership’s initiatives, working closely with the UNDP Country Office in Kenya to ensure effective coordination.
The primary focus of this role will be to identify and... support national and country-specific activities that can accelerate the clean energy transition, driving progress toward UNDP's energy objectives in the region. The Energy Finance Specialist will provide strategic insights and technical expertise to ensure alignment with both national needs and global energy goals, ultimately contributing to a more sustainable and resilient energy future for Kenya.
Energy Finance Specialist will be instrumental in executing the initiatives of the partnership and will collaborate closely with the UNDP Kenya Office to ensure efficient coordination with the supervision of UNDP Rome Center Energy for Growth in Africa Team. The Energy Finance Specialist will support UNDP Kenya in expediting the energy transition in Kenya, in accordance with UNDP's energy goals in the region. The position will entail creating new initiatives in a cohesive manner, with an emphasis on sustainable energy and climate change actions to capitalize on opportunities for enhancing and refining energy strategies tailored to the Kenyan context.


Duties and Responsibilities


The Renewable Energy Specialist will act as the focal point for the UNDP Rome Center's ‘’Energy for Growth initiative in Africa’’, providing essential advice and technical expertise, advocating for change, building relationships, and sharing knowledge in the areas of clean energy transition This role involves identifying regional and country-specific initiatives that can facilitate energy transition and support both regional and national climate objectives, aligning with the goals and scope of Energy for Growth in Africa. S/he will enhance the capabilities of the UNDP Kenya Office in the clean energy and climate sectors by offering specialized expertise and technical skills, particularly in these key areas:


Project Identification and Origination:


Identify clean energy projects that lack sufficient capital for development; 
Develop and maintain a pipeline of clean energy projects in collaboration with UNDP Country Office;
Coordinate with stakeholders to align project identification with national priorities and the objectives of the Energy for Growth initiative;  
Develop a country engagement strategy for Kenya, analyze current economic trends, identify emerging opportunities, and align efforts to promote Energy for Growth initiative in Kenya. 


Build Strategic stakeholder Engagement and Coordination:


Engage with energy sector stakeholders—including government agencies, private investors, and development institutions, particularly G7 development partners, to foster collaboration and ensure alignment with G7 priorities;
Lead and support the development of partnerships with relevant UN Agencies, government institutions, bi-lateral and multi-lateral donors, private sector and civil society organizations to pursue institutional and policy development for effective implementation of the Energy for Growth initiative;
Develop and execute a comprehensive engagement strategy for Kenyan ensuring that stakeholder engagement align with the objectives of the Energy for Growth in Africa initiative;
Support the organization of stakeholder meetings and related events and prepare technical advisory work, policy, and communication materials including advice to the country office’s related approaches and initiatives in the area of energy access and transition;
Map and engage key stakeholders, including government agencies, Development partners, NGOs, private investors, and energy service providers.


  Lead Project Risk Mitigation and Enhancement:


Provide technical expertise to assess the risks associated with the identified energy projects, particularly in terms of financing and bankability;
Advice and implement de-risking mechanisms, including technical assistance, catalytic funds for blended finance structures, and insurance for political and off-taker risks;
Collaborate with financial institutions and other partners to ensure project risks are addressed effectively to enhance the attractiveness of projects for investment.


Lead knowledge and capacity building, knowledge sharing and technical Assistance: 


Provide technical expertise and strategic guidance to clean energy projects at the development stage, including feasibility assessments, power purchase agreements, and environmental and social impact assessments;
Lead and support the UNDP Country Office in building capacity related to clean energy project preparation and implementation;
Lead and support country programming that links and strengthens existing efforts on long-term energy planning (e.g., as stated in Nationally Determined Contributions (NDCs), as well as flagship initiatives.


Reporting and Monitoring:


Prepare a quarterly report on project progress, including updates on project identification, risk mitigation activities, stakeholder engagement, and investment facilitation;
Prepare regular report on the status of engagement with G7 and other development partners covering key developments, collaborative initiatives, challenges encountered, and recommendations for strengthening partnerships;
Develop monitoring tools to track the implementation of supported projects in achieving energy access and economic development objectives;
Provide feedback and lessons learned to enhance the impact of the Energy for Growth in Africa initiative.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.


Institutional Arrangement

The Energy Finance Specialist will work under the direct supervision of the "Energy for Growth in Africa" team lead at the UNDP Rome Center, with a second reporting line to the Deputy Resident Representative for Programmes at the Kenya Country Office.

Competencies

Core


Achieve Results:- LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
Think Innovatively:- LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
Learn Continuously:-LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility:-LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
Act with Determination:-LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner:- LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion:- LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity


Cross-Functional & Technical Competencies

Business Management:- Partnerships Management 


Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies


Business Management:- Portfolio Management    


Ability to select, prioritise and control the organization's programmes and projects in line with its strategic objectives and capacity. 
Ability to balance the implementation of change initiatives with regular activities for optimal return on investment. Knowledge and understanding of key principles of project, programme, and portfolio management.


Business Management:- Operations Management 


Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner 
 Knowledge of relevant concepts and mechanisms


Business Direction and  Strategy:-     System Thinking


Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

 


Business Direction and Strategy:- Business acumen    


Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome. Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such framework.


Partnership management:- Resource mobilization    


Ability to identify funding sources, match    funding needs (programs/projects/initiatives) with funding opportunities and establish a plan to meet funding requirements.


Communications:- Advocacy strategy and implementation 


Ability to create and implement advocacy strategies which lead to impactful 


Required Skills and Experience

Education:

Min. Academic Education   


Advanced university degree (or equivalent) in Renewable Energy, Climate Change, International Development, Finance, Energy Policy, Engineering, other related fields is required or;
A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.


Experience:

Min. years of relevant Work experience


 Minimum 7 years (with master’s degree) or 9 years (with bachelor’s degree) of professional experience in executing clean energy projects in Kenya, offering policy guidance and program support in the broader fields of sustainable development, climate change, and green growth across various development scenarios.


Required skills and competencies

 Experience in:


Analysis of energy projects, focus on renewable, energy efficiency, distributed generation, productive use, clean cooking (this will depend on what the CO thinks we need to be doing);
Energy market, pricing mechanisms, regulatory frameworks for the energy sector;
Energy finance structures.


Desired additional skills and competencies


Experience in providing operational and project/programme management support for projects/programmes related to sustainable energy and climate change, prior work experience with UNDP;
Experience in demonstrated capacity in elaborating investment plans in the field of energy, particularly in the field of energy access and transition with a focus on energy financing mechanism;
Experience in creating energy investment facilities, mobilizing resources, engaging partnerships, and managing risks for clean energy investments with UNDP or other international organizations;
Substantive understanding of energy policies, regulations, and incentives at local and national levels, notably in Africa;
Experience in developing strategies for unlocking renewable energy financing (working experience with actors such as IFC/ World Bank, Africa Development Bank, Africa Finance Corporation, European Investment Bank and other Multilateral Development Banks);
Experience in fostering partnerships between public and private entities to leverage resources and finance energy projects;
Experience with development policy financing for clean energy projects;
Knowledge of cross-cutting issues, including gender equality, human rights and Sustainable Development Goals;
Experience in actively engaging with various public and private stakeholders in Kenya's energy sector through projects and programs;
Experience in media outreach focused on sustainable energy, as well as coordinating youth and women in sustainable energy initiatives in Kenya;
Experience at a professional level in a large international or governmental organization, prior experience working with UN system agencies;
Experience with policy research and publications on topics such as sustainable development, green transition, climate, environment, and sustainable energy;
Ability to negotiate terms and conditions of financing agreements, contracts, and partnerships with stakeholders;
Technical/advisory experience in the UN System related to climate change and energy;
Relevant partnership experience and network development in the field of SDG 7 in Africa.


Required Language(s) (at working level)


 Fluency in English and Kiswahili is required.
 Knowledge or fluency in other official UN languages is an asset. more

Qualified candidates are to submit job resume for the recruitment exercise in the following fields below


1. Community Food Project Worker

2. Community Volunteer Jobs

3. Conservation Volunteer

4. Emergency Relief Worker

5. Homeless Shelter Worker

6. Red Cross Volunteer

7. Suicide Hotline Volunteer

8. Women's Shelter Jobs

9. Youth... Volunteer

Qualified candidates will be notified through email within 7 days of submitting resume
 more

Duties and Responsibilities


The Project Coordinator will be responsible for providing managerial leadership to the project, managing and supporting the day-to-day activities and resources of the project, with special emphasis on coordination and networking, management, and mobilization of resources.
Under the supervision of the UNDP Global Advisor on Community Security Specialist, and in... close coordination with the rule of law, justice and security team, the Gender Team and USPC, the Project Coordinator will:


Ensure effective management of the project by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project’s progress through monitoring, evaluation and reporting


Managing and coordinating the implementation of the respective activities based on the relevant project documents, including, as needed, consultants and experts to achieve project results;
Developing comprehensive/detailed project work-plans that include all project activities and roles and responsibilities of the stakeholders and setting-out corresponding milestones;
Monitoring the progress of implementation of project activities and key event schedules observing the work-plans and setting deadlines including monitoring of the financial resources and accounting to ensure accuracy and reliability of financial reports;
Mobilizing goods and services to support project activities, including drafting TORs and works/product requirements and specifications;
Managing and monitoring project risks initially identified, submitting information on the new risks and possible mitigating measures to the Project Board for consideration and updating the status of these risks by maintaining a Project Risk Log;
Ensuring adherence of project activities to the existing financial, procurement and administrative processes that are in line with prevailing UNDP rules and regulations and, at the same time, observing the project timelines;
Preparing project progress reports (progress against planned activities, update on risks issues, expenditures…) and ensuring timely submission of the reports to the relevant instances, such as the project boards and relevant donors;
Managing project tracking in Quantum in accordance with UNDP procedures;
Ensure the sustainability of the project deliverables by promoting ownership among the national beneficiaries and stakeholders and encouraging systemic changes of the supported institutions.


Maintaining collaborative working relationships among key project partners and projects’ donors, through effective communication, consultation and reporting and support resource mobilization


Maintaining strong relationships with the implementing partners, KNPA, USPC and other relevant partners and donors;
Maintaining regular coordination and quality assurance of expert inputs and products as well as among project partners to ensure coherence and complementarity of project activities;
Identifying opportunities for deepening the cooperation and recommending adequate approaches to dealing with different stakeholders based on information on all relevant stakeholders gathered during projects’ implementation, including the Global Partnership on TF-GBV in partnership with UNDP’s Gender Team, and other initiatives led by UNFPA, UN Women and UNODC;
Maintaining regular communication on relevant project issues with the local and international counterparties, consultants and experts and ensuring quality and timely delivery of all agreed outputs;
Maintaining effective linkages with KNPA and other potential donors;
Submitting reports to UNDP, partners and donors in a quality and timely manner;
Support resource mobilization efforts and project development.


Aligning the project with UN values and UNDP priorities:


Ensure the principles of gender equality, democratic governance, social inclusion and human rights are effectively reflected in all project activities;
Ensure that gender equality is pursued in all project activities and reflected in work plans, budgets, reports, research, analyses and, where specifically relevant, analyzed in detail;
Ensure that accessibility for persons with disabilities is reflected in all project activities;
Consult regularly with other UNDP projects and programs on related activities where synergies are possible;
Strive to engage groups and communities in project activities that affect them;
Communicate project goals and activities clearly to both stakeholders and the wider public.


Facilitate knowledge and capacity building, knowledge sharing, and advocacy relevant to the assigned thematic areas:


Identify capacity building needs and opportunities. Ensure appropriate training, project workshops and other relevant activities are organized and implemented in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia;
Ensure project reports capture results, lessons learned and good practices for possible wider application;
Participate in and ensure sound contributions to knowledge networks and communities of practice on development and project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area;
Promote advocacy for UNDP’s work and opportunities for collaboration in addressing development trends in coordination with the project partners, stakeholders, and UNDP communications staff.


The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Project Coordinator will report to the Global Advisor on Community Security in Nairobi, under the overall guidance of the Senior Advisor on Justice and Security of the Rule of Law and Security Team.

Competencies

CORE


Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact 
Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems 
Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands 
Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity


Cross Functional & Technical Competencies 

2030 Agenda: Peace: Rule of Law, Security and Human Rights              


Rule of Law / Human Rights


2030 Agenda: Peace: Rule of Law, Security and Human Rights              


Community Security and Armed Violence Reduction 


2030 Agenda: Peace: Rule of Law, Security and Human Rights               


Police reform


Business Direction & Strategy: Strategic Thinking          


Develop effective strategies and prioritized plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.


Business Direction & Strategy: System Thinking             


Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system


Business Management: Project Management  


Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.


Business Management: Results-based Management  


Ability to manage programmes and projects with a focus at improved performance and demonstrable results.


Required Skills and Experience

Education:


Advanced university degree (master’s degree or equivalent) in International Relations, Political Science, Development Studies, Criminology, Law, Social Sciences, Human Rights, Gender Studies or relevant field of study is required. OR
A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.


Experience:


A minimum of 5 years (with master’s degree) or 7 years (with bachelor’s degree) of professional work experience on policy and programme development in a related field, including peace and security, law enforcement, rule of law, human rights, gender, and governance, is required. more

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-UGA-00420, following the instructions in the user guide.

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

Administer and support implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.


Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through implementation of effective internal controls and proper... functioning of UNDP’s client–oriented procurement management system. 
Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map CO procurement business processes, and assist in managing workflows in Procurement Unit in coordination with supervisor.
Conducts research to provide input to the formulation and implementation of the CO contract strategy that includes tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions; and strategic procurement that includes sourcing strategy, supplier selection and evaluation, quality management, and cost reduction strategies.


Organize procurement processes for CO, projects, and collaborate with other UN Agencies.


Consolidate procurement plans for the office and projects, and monitor their implementation for the country office and projects.
Organize procurement processes that include preparation and conduct of RFQ, ITB or RFP, and the receipt and evaluation of quotations, bids or proposals in full compliance with UNDP rules and regulations. 
Conduct preliminary review of submissions to internal procurement review committees (CAP, RACP and ACP).
Prepare Purchase Orders and contracts in and outside e-procurement systems, prepare purchase orders for contracting services, and create vendors and buyer profiles in e-procurement. Implement internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are budget check errors or other problems.
Implement harmonized procurement services and analyze new opportunities for joint procurement for the UN agencies in line with the UN reform.


 Implement a sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.


Develop and update rosters of suppliers.
Implement supplier selection and evaluation.


Facilitate procurement knowledge building and knowledge sharing in CO, Region and UNDP.


Organize procurement training for operations and project staff.
Organize procurement training for vendors on e-procurement modules.
Synthesize lessons learned and best practices in procurement.
Make sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: Supervises support staff in Procurement Unit


Requirements:

Education


Secondary education is required 
A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage.


 Experience, Knowledge, and Skills


Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level. At least 3 years in managing public sector procurement of goods and services would be an advantage. 
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge web-based management systems such as ERP.
Experience in organize procurement processes for offices, projects, and collaborate with other organizations.
Experience in organizing procurement training.
At least 3 years in managing public sector procurement of goods and services would be an advantage.
Experience with implementing a sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.
Experience with the  implementation of procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money. more

Duties and Responsibilities

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Ensures the elaboration and implementation... of operational strategies focusing on the achievement of the following results: 


Full compliance of operations activities with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets (STREAM, Integrated Financial Dashboard, Office Budget IWP) and monitoring of achievement of results;
Supervises collaboration arrangements with current and potential partners, and client relationship management system for resource mobilization purposes and appropriate operational partnership arrangements;
Reviews RH businesses processes mapping and operating environment and contributes to internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Logistical and ICT services;
Monitoring timely readjustment of the operations and provides inputs on legal considerations and risk assessment;
Ensures facilitation of knowledge building and sharing with regards to operations processes in the RH, highlighting lessons learnt/best practices and sound contributions to UNDP knowledge networks and communities of practice;
Supervises and approves Quantum use profiles ensuring total compliance with ICF. 


Ensures the project quality assurances and monitoring functions, focusing on the achievement of the following results:


Development of indicators, monitoring and tracking of results of the various projects in the resilience hub, in close coordination with all business units of the regional programme for Africa; 
Implementation of Project Quality Assurances (PQA) milestones, based on the Regional Programme for Africa guidelines; 
Implementation of donor intelligence and partnerships mapping, using the UNDP online interfaces, including the Unity Platform on Quantum+;
Tracking of corporate milestones, reporting obligations and other program milestones related to donor funded project, to strengthen the reputation of UNDP.


Contribute to the financial resources management, in close coordination with the RSCA, and focusing on achievement of the following results: 


Implementation of proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNDP rules and regulations; 
Performance of Level 2 Approving Officer in Quantum for voucher and Treasury transactions approvals, bank reconciliation, etc. Approval of pending disbursements as the “third authority” (checks, bank transfers, EFT), approval of bank reconciliations;
Management of cost-recovery mechanisms for RH services provided to projects and UN Agencies, including ensuring the preparation of proforma invoices for UN agencies; 
Organization and oversight of RH cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site; 
Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ of the results of the investigation when satisfactory answers are not obtained; 
Member of bank signatory panel. Transaction and stop payment approval on internet banking system; 
All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures. 


Actively support efficient procurement and logistical services focusing on achievement of the following results: 


Resilience Hub compliance with corporate rules and regulations in the field and contributes to the elaboration of the CO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e- procurement promotion and introduction, performance measurement, PROMPT; 
Contributes to the elaboration of the Resilience Hub contract strategy including tendering processes and evaluation, guiding the management of contracts and contractor and legal implications; 
Supervision of procurement processes and logistical services in accordance with UNDP rules and regulations, OA acting as Level 2 Approving officer in Quantum for Purchase orders approvals; 
Proper management of UNDP assets, facilities and logistical services, including full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the RH’s assets;
Will be the focal point for all OMT related activities such as HACT, Resilience Hub Audit, private sector due diligence, MOSS & MORSS and Common premises. 


Actively supports common services organization and management, establishment of partnerships with other UN Agencies focusing on achievement of the following results:


Maintenance of coordinating machinery to assist in the implementation of activities on common services and implementation of the UN reform; 
Implementation of harmonized approach to common services management with analysis of requirements and elaboration of proposals on common services based on best operational practices;
Research and identification of systems and applications for optimal content management, knowledge sharing, information provision and learning including e- registry, web-based office management system, etc;
Proper planning and tracking of common services budget and of Agencies contributions to the common services account. 


The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 

Competencies 

Core Competencies


Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build and/or /maintain coalitions/partnership.
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.


Functional/Technical competencies

Communication


Writing and Editing: Ability to create and/or edit written content in different UN languages. 


Partnership Management 


Relationship Management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding. 


Business Direction and Strategy


Effective Decision Making: Ability to make decisions in a timely and efficient manner in line with one authority, area of expertise and resources.  


Business Management: Portfolio Management 


Ability to select, prioritize and control the organization as programmes and projects, in line with its strategic objectives and capacity; 
Ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment. 


Business Management


Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies. 


Business Management: Communication


Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels. 


Business Direction & Strategy


System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system. 


Required Skills and Experience

Education:


Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, Finance, Economics, or related field is required. 
A first-level university degree (bachelor’s degree) in the above fields in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.


Experience:


Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in providing management advisory services and/or managing operational systems and establishing relationships with international organizations and national governments; 
Experience in the use of computers, office software packages (MS Word, Excel, etc.), and web-based management systems such as ERP is required; 
Experience and good knowledge of Quantum is highly desirable;
Experience in providing operations and programme support functions to programmes and projects is an asset;
Excellent interpersonal and communication skills and experience working collaboratively in small and large multi-cultural teams within and across organizations is desired;
Previous experience with the UN is an asset. more

Duties and Responsibilities


Assist the Country Coordinator (Programme Analyst) in recruitment of UN Volunteers
Circulate UNV vacancy announcements within the UN system.
Support UNV Recruiters to contact potential candidates to check their interest and availability for national assignments.
Follow up with potential candidates to complete required documentation in UVP.
Support... arrangement of interviews in consultation with host institutions/Invite shortlisted candidates for interviews.
Support preparation of interview reports and uploading into UVP
Ensure that arrival entitlements are processed by the VSC team on time.
Prepare briefing packs and arrange orientation/security briefings for new UNVs. 
Conduct induction for incoming UN volunteers. 
Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
Interact with newly deployed UNVs to ensure successful settlement and integration with host institutions. 
Maintain personal files of UNVs ensuring that all correspondence and matters requiring action is brought to the attention of the Programme Analyst.
Provide required input, where appropriate, in managing and monitoring assignments, i.e., keep track and monitor contractual status of all volunteers including contract extensions, resignations, terminations and follow up on respective replacements via UNV systems – Unified Volunteer -Platform (UVP).
Assist UN Volunteers to submit appropriate background documentation for processing any other entitlements due to volunteers.
Maintain up to date lists of serving volunteers, maintain up to date leave records of all UNVs and support separating UNVs with exit formalities.
Assist in planning and coordinating UNV events - IVD, UNV Retreats, innovative initiatives and any other activities which promote volunteerism and celebrate strengths and contributions of volunteers.
Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Support awareness and outreach  activities to UN hosting agencies and potential partners on the UN V Offer, modalities and categories. 
Follow-up with serving UN Volunteers to complete the Volunteer Reporting Application (VRA). 


The Programme Assistant will work under the supervision of the Programme Analyst, UNV in Nairobi, Kenya.   

Core Competencies

Achieve Results


Plans and monitors own work, pays attention to details, delivers quality work by deadline


Think Innovatively


Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 


Learn Continuously


Open minded and curious, shares knowledge, learns from mistakes, asks for feedback


Adapt with Agility 


Adapts to change, constructively handles ambiguity/uncertainty, is flexible 


Act with Determination 


Shows drive and motivation, able to deliver calmly in face of adversity, confident


Engage and Partner


Demonstrates compassion/understanding towards others, forms positive relationships


Enable Diversity and Inclusion


Appreciate/respect differences, aware of unconscious bias, confront discrimination 


Cross-Functional & Technical competencies 

Customer satisfaction/client management  


Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond 

clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.


Communications


Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.


Marketing


Ability to communicate the value of a product or service


Relationship Management


Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.


Events management (including retreats, training and meetings)


Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.


Required Skills and Experience

Education:


Secondary education is required.
A university degree in administration, human resources management, international relations or related fields will be given due consideration, but it is not a requirement


Experience:


Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant working experience in administration and/or  programme support services, human resources management, and/or volunteer management. 
Experience in the use of computers and office software packages (ERP, MS Word, Excel, PowerPoint, etc.).; 
Experience with web-based management systems & data management is highly desirable; 
Experience in records management, keeping track of company records and/or information;
Experience in meeting coordination: scheduling meetings, preparing agendas, taking minutes, and distributing follow-up actions;
Fluency in English and in the national language of the duty station; 
Proficiency in another official UN language is an asset. more

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

Ensures implementation of the operational strategies focusing on achievement of the following results:


Full compliance of procurement activities with UN/UNDP rules, regulations, policies and
strategies; implementation of the effective internal control.
CO Procurement business processes mapping and elaboration of the content of internal standard Operating Procedures (SOPs) in Procurement... and Logistics in consultation with direct supervisor and office management.


Organizes procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results


Proper control of the supporting documents for Issuance of Individual Contracts; ensuring due process is followed in the advertisement, recruitment of consultants, preparation of TORs.
Shortlisting of Applicants; ensuring transparency through advertising/ Interview reports/desk reviews.
Prepare interview criteria in conjunction with hiring units and arrange for interviews.
Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) for SSA Contracts.
Advising the requesting/hiring units on the recruitment processes and ensuring dissemination of any information.
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Provision of inputs to preparation of procurement plans for the office.
 Preparation of Purchase orders and contracts in and outside Quantum, preparation of recurring purchase orders for contracting services, and create vendors and buyer profiles in e-procurement.
Purchase orders for contracting of services, vendor creation in Quantum, maintenance of the filing system in the Procurement Unit and buyers profiles in Quantum.
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Provision of information for preparation of cost-recovery bills in Quantum for the procurement services provided by UNDP to other Agencies.
Ensure Guidelines and modalities are in place for Cost recovery as well as solution to queries raised by Agencies on country office.
Prepare cost recovery summary for all Agencies that will be used as a basis of billing.
Prepare billing advises and send them to Agencies on a timely basis.
Actively Engage Agencies to ensure timely response in payment instructions and ensure that disputes regarding the cost recovery charged are resolved.
Follow-up on cost recovery payment with Agencies.
Presentation of reports on procurement (SSA) in the CO.
Preparation of cost-recovery bills in Quantum for the procurement services provided to other Agencies-UNIFEM, UNFPA, UNOPS, UNV, Non-Quantum agencies and UNDP. Generate reports from Quantum through the use of the UN Reports Module to assist in the Monitoring and Evaluation of the Cost Recovery Process.
Development and update of the rosters of consultants, implementation of supplier/Consultant selection and evaluation.
Preparation of procurement plans for the office and projects and their implementation monitoring. timely response to client queries.


Ensures implementation of sourcing strategy focusing on achievement of the following result:

Development and update of the rosters of consultants, implementation of consultants selection and evaluation.


Development and update of the rosters of consultants, implementation of consultant's selection and evaluation


4. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:


Organization of trainings for the operations/ projects staff on Procurement; Synthesis of lessons learnt in recruitment of consultants.
Sound contribution to knowledge networks and communities of practice.


Education:


Secondary education is required
A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but is not a requirement
CIPS level 2 is a requirement for this position.  If certification is not available at the time of recruitment, it should be obtained within one year.


Experience:


Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant progressively responsible administrative experience required at the national and international level.
Experience in public sector procurement of good and services would be an advantage
Progressively responsible procurement experience is required at the national or international level
Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP.
Advance knowledge of automated procurement system, experience handling management systems more

Scope of Work

Under The Guidance And Direct Supervision Of Senior Civil Engineer In Close Collaboration With The Project Teams In NE Sub-Office, The Certified Quantity Surveyor Will Perform The Following Tasks, Focusing On Ensuring Quality And Soundness Of Civil Engineering Work In Close Collaboration With The Civil Engineers And Respective Project Teams


Actively support the assessment... activities for infrastructure construction/rehabilitation activities in the targeted sites in BAY States;
Actively support the preparation of technical documents of civil works projects and prepare detailed BOQs, specifications and internal cost estimate;
Provide technical and civil engineering support for smooth procurement;
Ensure the Management of civil works projects;
Facilitate knowledge, capacity building and knowledge sharing.


Duties And Responsibilities

The Quantity Surveyor shall be responsible for the following detailed tasks and activities towards achieving key functions.


Actively support the assessment activities for infrastructure construction/rehabilitation activities in the targeted sites in BAY States:
Conduct site visits to assess the need for civil works intervention in the JAP locations;
Prepare an analysis of the civil works intervention and cost estimate.
Actively support the preparation of technical documents for the civil works projects and prepare detailed BOQs, specifications and internal cost estimates:
Review and verify the designs of infrastructure facilities, such as police facilities, school buildings, toilet and WASH facilities, boreholes, housing units and others;
Review and certify the government standard specifications, which are submitted by the respective authorities for civil works in BAY States. Recommend the necessary adjustments, if any;
Prepare detailed BOQs, specifications and cost estimate of infrastructure facilities.
Provide technical and civil engineering support for smooth procurement:
Work with the project team to produce project technical documents for the procurement unit for processing;
Work closely with the procurement unit and support in advertising the civil works procurement cases, pre-bid meetings and bidders' clarifications;
Support technical evaluation process. prepare bids arithmetic check and Financial Analysis (FA) reports;
Provide advice on any procurement-related issues;
Support the project teams in the NE Sub-Office in verifying the Variation Orders (VO) (if required);
Assist UNDP as an expert witness in litigation arising from the development or construction of the project and in bearings before various approving and regulatory agencies.
Ensures the Management of civil works projects:
Conduct construction inspection including inspection of materials, samples, and equipment to be installed are meeting the UNDP Contract specifications and standards;
Ensure that the Contractors maintain safety on the site and clean the site after the completion of the rehabilitation work;
Support monitoring progress of infrastructure construction/rehabilitation activities particularly from an engineering point of view and promptly report any abnormality or risks to the respective UNDP project managers and project teams;
Discuss site issues with the Contractor for construction/renovation of civil works projects and promptly report back to UNDP if a problem arises that requires UNDP input;
Verify payments submitted by the contracts and prepare valuation of work implemented;
Identify and report risks or abnormalities related to civil works to the Senior Civil Engineer and the engineering team as well as respective project managers in NE Sub-Office;
Ensuring proper close-out of projects (site cleaning, payment of wages etc) by contractors before demobilization.
Facilitate knowledge, capacity building and knowledge sharing:
Assist in organizing training, workshops, and capacity building activities in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia;
Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners;
Participate in and ensure sound contributions to knowledge networks and communities of practice on project related issues;
Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area.


The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core


Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.


Cross-functional & Technical competencies

Results-based Management


Ability to manage programmes and projects with a focus at improved performance and demonstrable results.


Project Management


Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.


Communication


Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.


Relationship Management


Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.


Advocacy Strategy & Implementation


Ability to create and implement advocacy strategies leading to impactful change.


System Thinking


Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.


Strategic Thinking


Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions.

 


Education



Required Skills and Experience


Advanced university degree (master's degree or equivalent) in the field of construction management, quantity surveying or closely related fields is required; or
A first university degree (bachelor’s degree ) with a combination of additional two years of qualifying relevant experience will be given due consideration in lieu of the advanced university degree;
Member of the Quantity Surveyors Registration Board of Nigeria (QSRBN);
Member Nigeria Institute of Quantity Surveyors.


Experience


Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of progressively responsible experience in quantity surveying for residential and public service infrastructures, including construction and renovation projects is required;
Experience in project management is required;
Experience in Civil Works Procurement is required;
Experience in use of ERP Systems is required;
Experience in using Word, Excel and MS project;
Experience in handling of tender documents for turnkey contracts, including technical inputs/specifications for the procurement of services using the conditions of international lending/funding agencies is required;
Proven ability to work with multi-disciplinary teams and liaison with authorities;
Previous working experience with UNDP and other UN agencies is an asset;
Experience in working in NE Nigeria at the BAY States is an asset;
Experience working in a challenging security environment is an advantage;
Proficiency in preparing bills of quantities (BOQs), and cost estimates for structural items is desired;
Experience in managing quantity surveying aspects of large-scale housing projects, water boreholes, deep aquifers, and solar power projects;
Experience in accurately assessing project costs, analyzing construction materials and labor requirements, and ensuring cost-effectiveness throughout project lifecycles.


Required Languages (at Working Level)


Fluency in written and spoken English is required;
Knowledge of Hausa language is an asset. more

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

Conduct a detailed feasibility study, including field investigations... and comprehensive analyses of technical, economic/financial, environmental, social, legal, and management options to assess the feasibility of water resource potentials.
Assess the condition of existing water sources to determine their yields, quality, and suitability for motorization, and conduct hydrogeological investigations for new potential sites in areas without existing sources.
Perform borehole siting, including reconnaissance surveys, hydrogeological investigations, and borehole design.
Develop detailed engineering designs for piped water supply systems in the districts of Moroto, Kaabong, and Kotido.
Create technical specifications and scope of works for proposed drilling contracts and develop bills of quantities (BOQs).
Participate in the independent evaluation process during the procurement of borehole drilling and construction services, when requested.
Supervise borehole construction contracts in conjunction with UNDP and District officials, ensuring skills transfer while adhering to statutory requirements and government regulations.
Oversee and ensure the quality of construction activities.
Provide technical support and advice for water construction activities in UNDP-supported projects within the Karamoja region. more

About The Job
Duties And Responsibilities
Summary of key functions:

Ensures provision of consistent and high quality analysis and strategic policy advice on Climate, Environment and Sustainability to the Smart SDGs Cities Programme and other relevant UN-Habitat projects & programmes in Ghana
Provides effective programme development, oversee and support implementation on Climate, Environment... and Sustainability programs in cities
Ensures the provision of advocacy and strategic partnership building a favorable environment on Climate, Environment and Sustainability transformation in cities
Facilitates knowledge building, management and sharing on Climate, Environment and Sustainability in cities
Ensures provision of consistent and high-quality strategic policy advice on Climate, Environment and Sustainability to the Smart SDGs Cities Programme and relevant UN-Habitat projects & programmes in Ghana, focusing on the achievement of the following results:
Coordinates and conducts climate and environment data analysis, especially in support to the Metropolitan, Municipalities and Districts Authorities (MMDAs) targeted by the Smart SDG Cities Programme in Ghana, including case evidence and research findings to inform data collection.
Develops training materials and provides training to data collectors and analysts in MMDAs on climate and environment data collection and analysis
Offers constructive solutions to climate adaptation issues faced by cities engaged in the Smart SDG Cities Programme through participatory planning processes, and supports their incorporation into cities’ strategic plans and investment pipelines.
Supports mainstreaming climate and environment issues in capacity building of relevant institutions represented in the Smart SDG Cities including those responsible for planning, law enforcement and the delivery of basic urban services, by developing methodology to assess local institutions and analyse gaps, and developing and implementing training courses that helps build local capacity.
Monitors the Smart SDG Cities Programme, in areas of climate and environmental sustainability; develops methodology to measure and report on change and impact; trains and supports local institutions in doing so
Keeps abreast with national, regional and global climate, environment and sustainability issues, studies, findings/news, including by participating to policy-based and scientific networks, and contributes to planning and policy recommendations.
Incorporates results of the government’s multi-sectoral climate and environment strategies, policy statements and pronouncements into programmes and projects

2 Provides Effective Programme Development And Management Advice On Climate, Environment And Sustainability In Cities, Focusing On The Achievement Of The Following Results

Provides guidance to the Smart SDG Cities Programme and the UN-Habitat country programme in Ghana in general to ensure that sound climate and environment analysis informs programme design and implementation, identifying strategic actions to be undertaken to improve the quality of programme implementation and ensure achievement of related results.
Ensures climate and environment focus within the Smart SDG Cities Programme and the UN-Habitat country programme in Ghana in general is well articulated, communicated, and supported by all spheres of operations and programming to enhance sustainability.
Identify priority areas and projects with high impact for climate, environment and sustainability in cities or across cities in the program that can be proposed to local and national authorities for further development, financing and implementation.
Monitors UN-Habitat country programme in Ghana in areas of climate and environmental sustainability to ensure alignment with UN-Habitat/UN global agenda and the UN Sustainable Development Cooperation Framework.
Analyses and researches information on donors, prepares substantive briefs on possible areas of cooperation, identifies opportunities for initiation of new projects, lead the conceptualisation of strategic programme interventions, and actively contributes to the overall office effort in resource mobilisation, including by reviewing concept notes and proposals to mainstream climate and environment aspects.
Ensures progress reports are regularly prepared on activities, outputs and outcomes related to climate, environment and sustainability, including when reporting to donors.
Provides leadership on climate, environment and sustainability issues within the context of UN thematic group activities, UN Joint Programmes and partnership with donors and other partners in this field.
Organises and participates in technical reviews as well as programme evaluation exercises related to climate, environment and sustainability issues, and support in the follow-up of evaluations’ recommendations.
Provides guidance and support for the conduct of climate, environment advocacy, awareness raising and educational interventions especially on humanitarian settings.
Ensures the provision of advocacy and Strategic partnership building advice on Climate, Environment and Sustainability, focusing on the achievement of the following results:
Develops and strengthens partnerships with UN Agencies, International Financing Institutions, government institutions, bilateral and multi-lateral partners, private sector, civil society on climate, environment and sustainability based on UN-Habitat’s strategic goals ,the Smart SDG Cities Programme, country’s needs and donors’ priorities; participates in UN-Inter Agency Groups for climate and environment.
Identifies entry points for climate and environment innovations.
Initiates and coordinates strategic advocacy activities to maximize support of the UN system, government and civil society partners on climate and environment issues in urban areas, in line with international commitments.
Undertakes related tasks as directed by the UN-Habitat senior management in Ghana.
Facilitate knowledge building, management and sharing on Climate, Environment and Sustainability, focusing on the achievement of the following results:
Identifies and synthesises best practices and lessons learnt on climate, environment and sustainability directly linked to the Smart SDG Cities Programme and the UN-Habitat country programme in Ghana in general, and provides sound contributions to knowledge networks and communities of practice in her/his field of specialization.
Helps developing and reviewing learning, communication and advocacy materials, including reviewing them for climate and environment sensitivity and use of appropriate language reflecting UN-Habitat branding and visibility guidelines.
Leads on gathering inputs and information on climate, environment and sustainability required for the production of relevant advocacy products, including online and digital products, and supports dissemination.
Identifies storylines and drafting of substantive articles on climate and environment.
Works closely with other staff to ensure effective communication of appropriate climate and environment to partners and public.
Work in collaboration with relevant NGO´s public and private partners to maximize outcome.

Competencies
Corporate Competencies:

Demonstrates commitment to UN-Habitat’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Management and Leadership

Good managerial and leading skills;
Demonstrates strong coordination and organizational skills;
Ability to work as a part of a team, sharing information and coordinating efforts within the team;
Consistently approaches to work with energy and a positive and constructive attitude;
Excellent analytical and writing skills.



Communication:

Good communication skill both in writing and oral including networking and interpersonal skills;
Proven ability to persuade and influence others to cooperate.

Client Orientation:

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organises and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Proven ability to build strong relations with partners, clients for positive feedback;
Ability to undertake and apply gender analysis to ensure gender equitable solutions.

Partnership:

Builds, coordinates and advises on strategic and programmatic partnership;
Facilitates the engagement of major stakeholders or groups in environment and sustainable development decision making, their access to and sharing of information for effective compliance.

Communication and Outreach:

Advises on the development and management of a communication strategy, outreach campaigns and activities under her/his field of specialization to raise the Agency’s profile at the national and international levels.

Professionalism

Demonstrates professional
Demonstrates professional competence and mastery of subject matter;
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
Speaks and writes clearly and effectively and demonstrates openness in sharing information and keeping people informed;
Willing to undertake other assignments as provided by UN-Habitat senior management in Ghana.

Leadership

Proactive in developing strategies to accomplish objectives,
Establishes and maintains relationships with a broad range of people to understand needs and gain support,
Drives for change and improvements,
Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Judgment/Decision-making:

Identifies the key issues in a complex situation,
Gathers relevant information before making a decision,
Considers positive and negative impacts of decisions prior to making them,
Proposes a course of action based on all available information,
Checks assumptions against facts

Education, Required Skills and Experience:

Advanced university degree (Master's degree or equivalent) in Environmental Science, Studies or engineering, Climate Change, International Development or a related field.

Experience

A minimum six (7) years (with PhD degree) or, minimum twelve (12) years (with Masters’ degree) of extensive working experience in development cooperation, is required;
Proven experience on developing systems, procedures, guidelines, manuals and templates for reporting and verification practices;
Proven experience and knowledge in Development Effectiveness and cooperation, environment and climate change, gender and youth and related issues is an asset;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Language Requirements:

Excellent knowledge of English, both spoken and written and national language of the duty station more

Under the overall supervision of the OCHA ROSEA Head of Office, and as part of the Access/CMCoord and Analysis Unit (ACA), the Humanitarian Affairs Officer/PSEA reports to the Head of ACA and works in close conjunction and liaison with all units within OCHA ROSEA, especially the ACA and EPR Unit, including when providing surge and support to countries across the region with a specific focus on... PSEA. The Humanitarian Affairs Officer/PSEA is expected regularly deploy to support humanitarian preparedness and response – with respect to PSEA – across the region (and beyond as required). He/She will work to support and strengthen coordination of the collective PSEA activities for the East and Southern Africa region. The PSEA Coordinator will work closely with the IASC Secretariat PSEAH team, and PSEA taskforce co-chairs.
The candidate will be based in Nairobi, Kenya. This position will require regular surge deployments within and potentially outside the region. Candidates are expected to be available and willing to surge for up to three months at a time.
OCHA ROSEA strives to foster a diverse and inclusive work environment. Female and multilingual candidates are strongly encouraged to apply for this position.

Duties And Responsibilities

Under the supervision of the Head of Access/CMCoord and Analysis Unit, the National Humanitarian Affairs Officer/PSEA will be responsible for the following duties:

Country Surge and Support

Provide frontline surge in response to new emergencies, the escalation of existing emergencies and/or to fill critical gaps, particularly to facilitate/lead coordination arrangements related to PSEA.
Support coordinated humanitarian operational preparedness for, and response to, emergencies in Southern and Eastern Africa, including through frontline surge, and support (remote and in-person), with a focus on PSEA, including in relevant processes and products such as operational coordination, inter-cluster coordination, contingency plans, the Humanitarian Programme Cycle, flash updates, humanitarian financing (e.g. CERF) etc. with the aim to mainstream PSEA in humanitarian preparedness and response;
Monitor analyze and report on PSEA developments and arrangements in assigned areas of Southern and Eastern Africa ;
Follow developments in countries assigned by the supervisor, keep country profiles up-to-date; and engage with the Resident Coordinator’s Office coordination specialist for assigned countries, and highlight any issues of concern to feed into the daily operational update and flag for the attention of OCHA’s senior leadership; Support OCHA ROSEA to partner with other humanitarian agencies to plan and evaluate PSEA programmes in countries in Southern and Eastern Africa, and help ensure that latest findings, lessons learned and policy guidelines, etc. are incorporated into these activities, including gender-related considerations.
Support engagement with relevant authorities and humanitarian partners to triangulate humanitarian information and effectively identify and map PSEA needs and response activities in assigned areas of Southern and Eastern Africa;
Manages the production of appeals for international assistance; ensures the proper use and spending of donor contributions channeled through OCHA.including incorporating PSEA activities and considerations;
Support as appropriate the preparation of relevant Central Emergency Response Fund (CERF) applications and reports in countries under ROSEA’s coverage without OCHA country offices, including providing advice and guidance on including PSEA arrangements and programs.
Prepare briefing materials and presentations providing up-to-date analysis on trends and developments on PSEA situation in the region;
As appropriate, support, organize and/or participate in coordinated assessment missions to build consensus on humanitarian needs and priorities in assigned areas, including in relation to PSEA needs and activities.

Coordination

Under the guidance of the head of the ACA section, provide assistance and support to OCHA Country Offices, OCHA Humanitarian Advisory Teams (HATs) on PSEA and related policy issues, upon request;
Under the guidance of the head of the ACA section, support OCHA Country Offices, OCHA Humanitarian Advisory Teams (HATs) to identify operational challenges and gaps in PSEA;
Support the Regional PSEA Task Team co-chairs in the implementation of the Regional PSEA Task team-work plan;
Establishes and maintains contacts with government officials, other UN agencies, non-governmental organizations, diplomatic missions, media, etc., with a particular emphasis on ongoing engagement with experts and practitioners on PSEA.
Under the guidance of the head of the ACA section support the integration of cross-cluster issues and cross cutting issues (e.g. gender, protection, accountability to affected people) in humanitarian programming in the region related to PSEA issues,, including through identifying opportunities (and challenges) with the use of cash and voucher assistance;
Organizes and participates in work groups, meetings, conferences, consultations with other agencies and partners on humanitarian and emergency relief-related matters.
Serves as the primary focal point on specific topics or policy-related issues for PSEA; keeps abreast of latest developments, liaises with other humanitarian organizations, donors, etc., ensures appropriate monitoring and reporting mechanisms; provides information and advice on a range of related issues.
Perform other tasks that may be assigned by the Head of Unit to support the coordination of humanitarian action in the region, or any other duties requested by the OCHA Head of Office or Deputy Head of Office.

Competencies

Corporate Values

Integrity
Professionalism
Respect for diversity

Functional Competencies

PROFESSIONALISM: Knowledge of a range of humanitarian assistance, emergency relief and related humanitarian issues, including approaches and techniques to address difficult problems. Analytical capacity and in particular the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response. Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned country/area. Ability to work under extreme pressure, on occasion in a highly stressful environment. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Recruitment Qualifications

Education

Master’s Degree preferably in Political or Social Science, Law, International studies or other relevant science with 5 years of relevant and qualifying experience is required; a Bachelor’s degree in combination with 7 additional years of relevant and qualifying experience in the field of humanitarian affairs may be accepted in lieu of the advanced university degree. Given due consideration in lieu of the advanced university degree.

Experience, Knowledge, And Skills

A minimum five years of relevant progressively professional responsible experience in humanitarian affairs roles (especially those dealing with Protection, Safeguarding and/or Protection from Sexual Exploitation and Abuse), or other related areas is required.
Experience working directly on Protection from Sexual Exploitation and Abuse is highly desirable.
Experience working with a UN organization, NGO or civil society organization is desirable.
A thorough understanding of the humanitarian situation in Southern and Eastern Africa, excellent communication, report writing & analytical skills are necessary.

Language Requirements

Fluency in written and spoken English and Swahili is required.
Knowledge of French and/or Arabic is highly desirable. more

Task description

Under the direct supervision of the Representative, the UN Volunteer will undertake the following tasks: Provide administrative support to the DRR:

Provide administrative support to ensure the smooth and efficient functioning of the DRR front office.
Coordinate the efficient and discreet management of the Representative’s schedule; Coordinates calendar and schedule of... regular and ad-hoc internal meetings, prepare minutes and summaries of actions to be taken; track progress on planned issues; ensure follow-up with focal points.
Adhere to appropriate protocol and correspondence guidelines when communicating with external partners.
Assemble briefing materials and prepare power-points and other briefs for the DRR; Coordinate travel planning and logistical support arrangements for official missions of the DRR; Facilitate effective communications and information management support:
Screen all incoming communications, filters outgoing correspondence for DRR signature, clearance, and further action by other staff; wherever possible.
Facilitate the flow of information/communication between the DRR Office and other units.
Review, prioritize and route correspondence to and from DRR Office; •Follow-up action and keep the DRR informed.
Review correspondence for proper internal clearances prior to the DRR signature; Respond and/or direct inquiries to the appropriate Unit for timely action and/or response.
Maintain and organize up to date hard and electronic files for easy access and retrieval.
Ensure safekeeping of confidential materials; •Work and coordinate closely with Operations unit to ensure compliance with corporate guidelines. Support to external relations activities:
Responsible for protocol matters, receives high ranking officials, and answer calls/inquiries with tact and discretion.
Organizes official events/hospitality for the DRR.

Furthermore, UN Volunteers are required to:

Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day).
Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.
Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities.
Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.
Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. more