Scope of Work


The Rome Centre for Climate Action and Energy Transition is seeking an Energy Finance Specialist to advance UNDP's mission in Kenya through the "Energy for Growth in Africa" programme. The implementing the partnership’s initiatives, working closely with the UNDP Country Office in Kenya to ensure effective coordination.
The primary focus of this role will be to identify and... support national and country-specific activities that can accelerate the clean energy transition, driving progress toward UNDP's energy objectives in the region. The Energy Finance Specialist will provide strategic insights and technical expertise to ensure alignment with both national needs and global energy goals, ultimately contributing to a more sustainable and resilient energy future for Kenya.
Energy Finance Specialist will be instrumental in executing the initiatives of the partnership and will collaborate closely with the UNDP Kenya Office to ensure efficient coordination with the supervision of UNDP Rome Center Energy for Growth in Africa Team. The Energy Finance Specialist will support UNDP Kenya in expediting the energy transition in Kenya, in accordance with UNDP's energy goals in the region. The position will entail creating new initiatives in a cohesive manner, with an emphasis on sustainable energy and climate change actions to capitalize on opportunities for enhancing and refining energy strategies tailored to the Kenyan context.


Duties and Responsibilities


The Renewable Energy Specialist will act as the focal point for the UNDP Rome Center's ‘’Energy for Growth initiative in Africa’’, providing essential advice and technical expertise, advocating for change, building relationships, and sharing knowledge in the areas of clean energy transition This role involves identifying regional and country-specific initiatives that can facilitate energy transition and support both regional and national climate objectives, aligning with the goals and scope of Energy for Growth in Africa. S/he will enhance the capabilities of the UNDP Kenya Office in the clean energy and climate sectors by offering specialized expertise and technical skills, particularly in these key areas:


Project Identification and Origination:


Identify clean energy projects that lack sufficient capital for development; 
Develop and maintain a pipeline of clean energy projects in collaboration with UNDP Country Office;
Coordinate with stakeholders to align project identification with national priorities and the objectives of the Energy for Growth initiative;  
Develop a country engagement strategy for Kenya, analyze current economic trends, identify emerging opportunities, and align efforts to promote Energy for Growth initiative in Kenya. 


Build Strategic stakeholder Engagement and Coordination:


Engage with energy sector stakeholders—including government agencies, private investors, and development institutions, particularly G7 development partners, to foster collaboration and ensure alignment with G7 priorities;
Lead and support the development of partnerships with relevant UN Agencies, government institutions, bi-lateral and multi-lateral donors, private sector and civil society organizations to pursue institutional and policy development for effective implementation of the Energy for Growth initiative;
Develop and execute a comprehensive engagement strategy for Kenyan ensuring that stakeholder engagement align with the objectives of the Energy for Growth in Africa initiative;
Support the organization of stakeholder meetings and related events and prepare technical advisory work, policy, and communication materials including advice to the country office’s related approaches and initiatives in the area of energy access and transition;
Map and engage key stakeholders, including government agencies, Development partners, NGOs, private investors, and energy service providers.


  Lead Project Risk Mitigation and Enhancement:


Provide technical expertise to assess the risks associated with the identified energy projects, particularly in terms of financing and bankability;
Advice and implement de-risking mechanisms, including technical assistance, catalytic funds for blended finance structures, and insurance for political and off-taker risks;
Collaborate with financial institutions and other partners to ensure project risks are addressed effectively to enhance the attractiveness of projects for investment.


Lead knowledge and capacity building, knowledge sharing and technical Assistance: 


Provide technical expertise and strategic guidance to clean energy projects at the development stage, including feasibility assessments, power purchase agreements, and environmental and social impact assessments;
Lead and support the UNDP Country Office in building capacity related to clean energy project preparation and implementation;
Lead and support country programming that links and strengthens existing efforts on long-term energy planning (e.g., as stated in Nationally Determined Contributions (NDCs), as well as flagship initiatives.


Reporting and Monitoring:


Prepare a quarterly report on project progress, including updates on project identification, risk mitigation activities, stakeholder engagement, and investment facilitation;
Prepare regular report on the status of engagement with G7 and other development partners covering key developments, collaborative initiatives, challenges encountered, and recommendations for strengthening partnerships;
Develop monitoring tools to track the implementation of supported projects in achieving energy access and economic development objectives;
Provide feedback and lessons learned to enhance the impact of the Energy for Growth in Africa initiative.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.


Institutional Arrangement

The Energy Finance Specialist will work under the direct supervision of the "Energy for Growth in Africa" team lead at the UNDP Rome Center, with a second reporting line to the Deputy Resident Representative for Programmes at the Kenya Country Office.

Competencies

Core


Achieve Results:- LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
Think Innovatively:- LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
Learn Continuously:-LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility:-LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
Act with Determination:-LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner:- LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion:- LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity


Cross-Functional & Technical Competencies

Business Management:- Partnerships Management 


Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies


Business Management:- Portfolio Management    


Ability to select, prioritise and control the organization's programmes and projects in line with its strategic objectives and capacity. 
Ability to balance the implementation of change initiatives with regular activities for optimal return on investment. Knowledge and understanding of key principles of project, programme, and portfolio management.


Business Management:- Operations Management 


Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner 
 Knowledge of relevant concepts and mechanisms


Business Direction and  Strategy:-     System Thinking


Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

 


Business Direction and Strategy:- Business acumen    


Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome. Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such framework.


Partnership management:- Resource mobilization    


Ability to identify funding sources, match    funding needs (programs/projects/initiatives) with funding opportunities and establish a plan to meet funding requirements.


Communications:- Advocacy strategy and implementation 


Ability to create and implement advocacy strategies which lead to impactful 


Required Skills and Experience

Education:

Min. Academic Education   


Advanced university degree (or equivalent) in Renewable Energy, Climate Change, International Development, Finance, Energy Policy, Engineering, other related fields is required or;
A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.


Experience:

Min. years of relevant Work experience


 Minimum 7 years (with master’s degree) or 9 years (with bachelor’s degree) of professional experience in executing clean energy projects in Kenya, offering policy guidance and program support in the broader fields of sustainable development, climate change, and green growth across various development scenarios.


Required skills and competencies

 Experience in:


Analysis of energy projects, focus on renewable, energy efficiency, distributed generation, productive use, clean cooking (this will depend on what the CO thinks we need to be doing);
Energy market, pricing mechanisms, regulatory frameworks for the energy sector;
Energy finance structures.


Desired additional skills and competencies


Experience in providing operational and project/programme management support for projects/programmes related to sustainable energy and climate change, prior work experience with UNDP;
Experience in demonstrated capacity in elaborating investment plans in the field of energy, particularly in the field of energy access and transition with a focus on energy financing mechanism;
Experience in creating energy investment facilities, mobilizing resources, engaging partnerships, and managing risks for clean energy investments with UNDP or other international organizations;
Substantive understanding of energy policies, regulations, and incentives at local and national levels, notably in Africa;
Experience in developing strategies for unlocking renewable energy financing (working experience with actors such as IFC/ World Bank, Africa Development Bank, Africa Finance Corporation, European Investment Bank and other Multilateral Development Banks);
Experience in fostering partnerships between public and private entities to leverage resources and finance energy projects;
Experience with development policy financing for clean energy projects;
Knowledge of cross-cutting issues, including gender equality, human rights and Sustainable Development Goals;
Experience in actively engaging with various public and private stakeholders in Kenya's energy sector through projects and programs;
Experience in media outreach focused on sustainable energy, as well as coordinating youth and women in sustainable energy initiatives in Kenya;
Experience at a professional level in a large international or governmental organization, prior experience working with UN system agencies;
Experience with policy research and publications on topics such as sustainable development, green transition, climate, environment, and sustainable energy;
Ability to negotiate terms and conditions of financing agreements, contracts, and partnerships with stakeholders;
Technical/advisory experience in the UN System related to climate change and energy;
Relevant partnership experience and network development in the field of SDG 7 in Africa.


Required Language(s) (at working level)


 Fluency in English and Kiswahili is required.
 Knowledge or fluency in other official UN languages is an asset. more

Qualified candidates are to submit job resume for the recruitment exercise in the following fields below


1. Community Food Project Worker

2. Community Volunteer Jobs

3. Conservation Volunteer

4. Emergency Relief Worker

5. Homeless Shelter Worker

6. Red Cross Volunteer

7. Suicide Hotline Volunteer

8. Women's Shelter Jobs

9. Youth... Volunteer

Qualified candidates will be notified through email within 7 days of submitting resume
 more

Duties and Responsibilities


The Project Coordinator will be responsible for providing managerial leadership to the project, managing and supporting the day-to-day activities and resources of the project, with special emphasis on coordination and networking, management, and mobilization of resources.
Under the supervision of the UNDP Global Advisor on Community Security Specialist, and in... close coordination with the rule of law, justice and security team, the Gender Team and USPC, the Project Coordinator will:


Ensure effective management of the project by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project’s progress through monitoring, evaluation and reporting


Managing and coordinating the implementation of the respective activities based on the relevant project documents, including, as needed, consultants and experts to achieve project results;
Developing comprehensive/detailed project work-plans that include all project activities and roles and responsibilities of the stakeholders and setting-out corresponding milestones;
Monitoring the progress of implementation of project activities and key event schedules observing the work-plans and setting deadlines including monitoring of the financial resources and accounting to ensure accuracy and reliability of financial reports;
Mobilizing goods and services to support project activities, including drafting TORs and works/product requirements and specifications;
Managing and monitoring project risks initially identified, submitting information on the new risks and possible mitigating measures to the Project Board for consideration and updating the status of these risks by maintaining a Project Risk Log;
Ensuring adherence of project activities to the existing financial, procurement and administrative processes that are in line with prevailing UNDP rules and regulations and, at the same time, observing the project timelines;
Preparing project progress reports (progress against planned activities, update on risks issues, expenditures…) and ensuring timely submission of the reports to the relevant instances, such as the project boards and relevant donors;
Managing project tracking in Quantum in accordance with UNDP procedures;
Ensure the sustainability of the project deliverables by promoting ownership among the national beneficiaries and stakeholders and encouraging systemic changes of the supported institutions.


Maintaining collaborative working relationships among key project partners and projects’ donors, through effective communication, consultation and reporting and support resource mobilization


Maintaining strong relationships with the implementing partners, KNPA, USPC and other relevant partners and donors;
Maintaining regular coordination and quality assurance of expert inputs and products as well as among project partners to ensure coherence and complementarity of project activities;
Identifying opportunities for deepening the cooperation and recommending adequate approaches to dealing with different stakeholders based on information on all relevant stakeholders gathered during projects’ implementation, including the Global Partnership on TF-GBV in partnership with UNDP’s Gender Team, and other initiatives led by UNFPA, UN Women and UNODC;
Maintaining regular communication on relevant project issues with the local and international counterparties, consultants and experts and ensuring quality and timely delivery of all agreed outputs;
Maintaining effective linkages with KNPA and other potential donors;
Submitting reports to UNDP, partners and donors in a quality and timely manner;
Support resource mobilization efforts and project development.


Aligning the project with UN values and UNDP priorities:


Ensure the principles of gender equality, democratic governance, social inclusion and human rights are effectively reflected in all project activities;
Ensure that gender equality is pursued in all project activities and reflected in work plans, budgets, reports, research, analyses and, where specifically relevant, analyzed in detail;
Ensure that accessibility for persons with disabilities is reflected in all project activities;
Consult regularly with other UNDP projects and programs on related activities where synergies are possible;
Strive to engage groups and communities in project activities that affect them;
Communicate project goals and activities clearly to both stakeholders and the wider public.


Facilitate knowledge and capacity building, knowledge sharing, and advocacy relevant to the assigned thematic areas:


Identify capacity building needs and opportunities. Ensure appropriate training, project workshops and other relevant activities are organized and implemented in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia;
Ensure project reports capture results, lessons learned and good practices for possible wider application;
Participate in and ensure sound contributions to knowledge networks and communities of practice on development and project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area;
Promote advocacy for UNDP’s work and opportunities for collaboration in addressing development trends in coordination with the project partners, stakeholders, and UNDP communications staff.


The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Project Coordinator will report to the Global Advisor on Community Security in Nairobi, under the overall guidance of the Senior Advisor on Justice and Security of the Rule of Law and Security Team.

Competencies

CORE


Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact 
Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems 
Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands 
Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity


Cross Functional & Technical Competencies 

2030 Agenda: Peace: Rule of Law, Security and Human Rights              


Rule of Law / Human Rights


2030 Agenda: Peace: Rule of Law, Security and Human Rights              


Community Security and Armed Violence Reduction 


2030 Agenda: Peace: Rule of Law, Security and Human Rights               


Police reform


Business Direction & Strategy: Strategic Thinking          


Develop effective strategies and prioritized plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.


Business Direction & Strategy: System Thinking             


Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system


Business Management: Project Management  


Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.


Business Management: Results-based Management  


Ability to manage programmes and projects with a focus at improved performance and demonstrable results.


Required Skills and Experience

Education:


Advanced university degree (master’s degree or equivalent) in International Relations, Political Science, Development Studies, Criminology, Law, Social Sciences, Human Rights, Gender Studies or relevant field of study is required. OR
A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.


Experience:


A minimum of 5 years (with master’s degree) or 7 years (with bachelor’s degree) of professional work experience on policy and programme development in a related field, including peace and security, law enforcement, rule of law, human rights, gender, and governance, is required. more

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-UGA-00420, following the instructions in the user guide.

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

Administer and support implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.


Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through implementation of effective internal controls and proper... functioning of UNDP’s client–oriented procurement management system. 
Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map CO procurement business processes, and assist in managing workflows in Procurement Unit in coordination with supervisor.
Conducts research to provide input to the formulation and implementation of the CO contract strategy that includes tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions; and strategic procurement that includes sourcing strategy, supplier selection and evaluation, quality management, and cost reduction strategies.


Organize procurement processes for CO, projects, and collaborate with other UN Agencies.


Consolidate procurement plans for the office and projects, and monitor their implementation for the country office and projects.
Organize procurement processes that include preparation and conduct of RFQ, ITB or RFP, and the receipt and evaluation of quotations, bids or proposals in full compliance with UNDP rules and regulations. 
Conduct preliminary review of submissions to internal procurement review committees (CAP, RACP and ACP).
Prepare Purchase Orders and contracts in and outside e-procurement systems, prepare purchase orders for contracting services, and create vendors and buyer profiles in e-procurement. Implement internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are budget check errors or other problems.
Implement harmonized procurement services and analyze new opportunities for joint procurement for the UN agencies in line with the UN reform.


 Implement a sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.


Develop and update rosters of suppliers.
Implement supplier selection and evaluation.


Facilitate procurement knowledge building and knowledge sharing in CO, Region and UNDP.


Organize procurement training for operations and project staff.
Organize procurement training for vendors on e-procurement modules.
Synthesize lessons learned and best practices in procurement.
Make sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: Supervises support staff in Procurement Unit


Requirements:

Education


Secondary education is required 
A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage.


 Experience, Knowledge, and Skills


Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level. At least 3 years in managing public sector procurement of goods and services would be an advantage. 
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge web-based management systems such as ERP.
Experience in organize procurement processes for offices, projects, and collaborate with other organizations.
Experience in organizing procurement training.
At least 3 years in managing public sector procurement of goods and services would be an advantage.
Experience with implementing a sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.
Experience with the  implementation of procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money. more

Duties and Responsibilities

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Ensures the elaboration and implementation... of operational strategies focusing on the achievement of the following results: 


Full compliance of operations activities with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets (STREAM, Integrated Financial Dashboard, Office Budget IWP) and monitoring of achievement of results;
Supervises collaboration arrangements with current and potential partners, and client relationship management system for resource mobilization purposes and appropriate operational partnership arrangements;
Reviews RH businesses processes mapping and operating environment and contributes to internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Logistical and ICT services;
Monitoring timely readjustment of the operations and provides inputs on legal considerations and risk assessment;
Ensures facilitation of knowledge building and sharing with regards to operations processes in the RH, highlighting lessons learnt/best practices and sound contributions to UNDP knowledge networks and communities of practice;
Supervises and approves Quantum use profiles ensuring total compliance with ICF. 


Ensures the project quality assurances and monitoring functions, focusing on the achievement of the following results:


Development of indicators, monitoring and tracking of results of the various projects in the resilience hub, in close coordination with all business units of the regional programme for Africa; 
Implementation of Project Quality Assurances (PQA) milestones, based on the Regional Programme for Africa guidelines; 
Implementation of donor intelligence and partnerships mapping, using the UNDP online interfaces, including the Unity Platform on Quantum+;
Tracking of corporate milestones, reporting obligations and other program milestones related to donor funded project, to strengthen the reputation of UNDP.


Contribute to the financial resources management, in close coordination with the RSCA, and focusing on achievement of the following results: 


Implementation of proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNDP rules and regulations; 
Performance of Level 2 Approving Officer in Quantum for voucher and Treasury transactions approvals, bank reconciliation, etc. Approval of pending disbursements as the “third authority” (checks, bank transfers, EFT), approval of bank reconciliations;
Management of cost-recovery mechanisms for RH services provided to projects and UN Agencies, including ensuring the preparation of proforma invoices for UN agencies; 
Organization and oversight of RH cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site; 
Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ of the results of the investigation when satisfactory answers are not obtained; 
Member of bank signatory panel. Transaction and stop payment approval on internet banking system; 
All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures. 


Actively support efficient procurement and logistical services focusing on achievement of the following results: 


Resilience Hub compliance with corporate rules and regulations in the field and contributes to the elaboration of the CO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e- procurement promotion and introduction, performance measurement, PROMPT; 
Contributes to the elaboration of the Resilience Hub contract strategy including tendering processes and evaluation, guiding the management of contracts and contractor and legal implications; 
Supervision of procurement processes and logistical services in accordance with UNDP rules and regulations, OA acting as Level 2 Approving officer in Quantum for Purchase orders approvals; 
Proper management of UNDP assets, facilities and logistical services, including full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the RH’s assets;
Will be the focal point for all OMT related activities such as HACT, Resilience Hub Audit, private sector due diligence, MOSS & MORSS and Common premises. 


Actively supports common services organization and management, establishment of partnerships with other UN Agencies focusing on achievement of the following results:


Maintenance of coordinating machinery to assist in the implementation of activities on common services and implementation of the UN reform; 
Implementation of harmonized approach to common services management with analysis of requirements and elaboration of proposals on common services based on best operational practices;
Research and identification of systems and applications for optimal content management, knowledge sharing, information provision and learning including e- registry, web-based office management system, etc;
Proper planning and tracking of common services budget and of Agencies contributions to the common services account. 


The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 

Competencies 

Core Competencies


Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build and/or /maintain coalitions/partnership.
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.


Functional/Technical competencies

Communication


Writing and Editing: Ability to create and/or edit written content in different UN languages. 


Partnership Management 


Relationship Management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding. 


Business Direction and Strategy


Effective Decision Making: Ability to make decisions in a timely and efficient manner in line with one authority, area of expertise and resources.  


Business Management: Portfolio Management 


Ability to select, prioritize and control the organization as programmes and projects, in line with its strategic objectives and capacity; 
Ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment. 


Business Management


Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies. 


Business Management: Communication


Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels. 


Business Direction & Strategy


System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system. 


Required Skills and Experience

Education:


Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, Finance, Economics, or related field is required. 
A first-level university degree (bachelor’s degree) in the above fields in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.


Experience:


Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in providing management advisory services and/or managing operational systems and establishing relationships with international organizations and national governments; 
Experience in the use of computers, office software packages (MS Word, Excel, etc.), and web-based management systems such as ERP is required; 
Experience and good knowledge of Quantum is highly desirable;
Experience in providing operations and programme support functions to programmes and projects is an asset;
Excellent interpersonal and communication skills and experience working collaboratively in small and large multi-cultural teams within and across organizations is desired;
Previous experience with the UN is an asset. more

Duties and Responsibilities


Assist the Country Coordinator (Programme Analyst) in recruitment of UN Volunteers
Circulate UNV vacancy announcements within the UN system.
Support UNV Recruiters to contact potential candidates to check their interest and availability for national assignments.
Follow up with potential candidates to complete required documentation in UVP.
Support... arrangement of interviews in consultation with host institutions/Invite shortlisted candidates for interviews.
Support preparation of interview reports and uploading into UVP
Ensure that arrival entitlements are processed by the VSC team on time.
Prepare briefing packs and arrange orientation/security briefings for new UNVs. 
Conduct induction for incoming UN volunteers. 
Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
Interact with newly deployed UNVs to ensure successful settlement and integration with host institutions. 
Maintain personal files of UNVs ensuring that all correspondence and matters requiring action is brought to the attention of the Programme Analyst.
Provide required input, where appropriate, in managing and monitoring assignments, i.e., keep track and monitor contractual status of all volunteers including contract extensions, resignations, terminations and follow up on respective replacements via UNV systems – Unified Volunteer -Platform (UVP).
Assist UN Volunteers to submit appropriate background documentation for processing any other entitlements due to volunteers.
Maintain up to date lists of serving volunteers, maintain up to date leave records of all UNVs and support separating UNVs with exit formalities.
Assist in planning and coordinating UNV events - IVD, UNV Retreats, innovative initiatives and any other activities which promote volunteerism and celebrate strengths and contributions of volunteers.
Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Support awareness and outreach  activities to UN hosting agencies and potential partners on the UN V Offer, modalities and categories. 
Follow-up with serving UN Volunteers to complete the Volunteer Reporting Application (VRA). 


The Programme Assistant will work under the supervision of the Programme Analyst, UNV in Nairobi, Kenya.   

Core Competencies

Achieve Results


Plans and monitors own work, pays attention to details, delivers quality work by deadline


Think Innovatively


Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 


Learn Continuously


Open minded and curious, shares knowledge, learns from mistakes, asks for feedback


Adapt with Agility 


Adapts to change, constructively handles ambiguity/uncertainty, is flexible 


Act with Determination 


Shows drive and motivation, able to deliver calmly in face of adversity, confident


Engage and Partner


Demonstrates compassion/understanding towards others, forms positive relationships


Enable Diversity and Inclusion


Appreciate/respect differences, aware of unconscious bias, confront discrimination 


Cross-Functional & Technical competencies 

Customer satisfaction/client management  


Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond 

clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.


Communications


Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.


Marketing


Ability to communicate the value of a product or service


Relationship Management


Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.


Events management (including retreats, training and meetings)


Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.


Required Skills and Experience

Education:


Secondary education is required.
A university degree in administration, human resources management, international relations or related fields will be given due consideration, but it is not a requirement


Experience:


Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant working experience in administration and/or  programme support services, human resources management, and/or volunteer management. 
Experience in the use of computers and office software packages (ERP, MS Word, Excel, PowerPoint, etc.).; 
Experience with web-based management systems & data management is highly desirable; 
Experience in records management, keeping track of company records and/or information;
Experience in meeting coordination: scheduling meetings, preparing agendas, taking minutes, and distributing follow-up actions;
Fluency in English and in the national language of the duty station; 
Proficiency in another official UN language is an asset. more

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.