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Conduct a detailed feasibility study, including field investigations... and comprehensive analyses of technical, economic/financial, environmental, social, legal, and management options to assess the feasibility of water resource potentials.
Assess the condition of existing water sources to determine their yields, quality, and suitability for motorization, and conduct hydrogeological investigations for new potential sites in areas without existing sources.
Perform borehole siting, including reconnaissance surveys, hydrogeological investigations, and borehole design.
Develop detailed engineering designs for piped water supply systems in the districts of Moroto, Kaabong, and Kotido.
Create technical specifications and scope of works for proposed drilling contracts and develop bills of quantities (BOQs).
Participate in the independent evaluation process during the procurement of borehole drilling and construction services, when requested.
Supervise borehole construction contracts in conjunction with UNDP and District officials, ensuring skills transfer while adhering to statutory requirements and government regulations.
Oversee and ensure the quality of construction activities.
Provide technical support and advice for water construction activities in UNDP-supported projects within the Karamoja region. more

About The Job
Duties And Responsibilities
Summary of key functions:

Ensures provision of consistent and high quality analysis and strategic policy advice on Climate, Environment and Sustainability to the Smart SDGs Cities Programme and other relevant UN-Habitat projects & programmes in Ghana
Provides effective programme development, oversee and support implementation on Climate, Environment... and Sustainability programs in cities
Ensures the provision of advocacy and strategic partnership building a favorable environment on Climate, Environment and Sustainability transformation in cities
Facilitates knowledge building, management and sharing on Climate, Environment and Sustainability in cities
Ensures provision of consistent and high-quality strategic policy advice on Climate, Environment and Sustainability to the Smart SDGs Cities Programme and relevant UN-Habitat projects & programmes in Ghana, focusing on the achievement of the following results:
Coordinates and conducts climate and environment data analysis, especially in support to the Metropolitan, Municipalities and Districts Authorities (MMDAs) targeted by the Smart SDG Cities Programme in Ghana, including case evidence and research findings to inform data collection.
Develops training materials and provides training to data collectors and analysts in MMDAs on climate and environment data collection and analysis
Offers constructive solutions to climate adaptation issues faced by cities engaged in the Smart SDG Cities Programme through participatory planning processes, and supports their incorporation into cities’ strategic plans and investment pipelines.
Supports mainstreaming climate and environment issues in capacity building of relevant institutions represented in the Smart SDG Cities including those responsible for planning, law enforcement and the delivery of basic urban services, by developing methodology to assess local institutions and analyse gaps, and developing and implementing training courses that helps build local capacity.
Monitors the Smart SDG Cities Programme, in areas of climate and environmental sustainability; develops methodology to measure and report on change and impact; trains and supports local institutions in doing so
Keeps abreast with national, regional and global climate, environment and sustainability issues, studies, findings/news, including by participating to policy-based and scientific networks, and contributes to planning and policy recommendations.
Incorporates results of the government’s multi-sectoral climate and environment strategies, policy statements and pronouncements into programmes and projects

2 Provides Effective Programme Development And Management Advice On Climate, Environment And Sustainability In Cities, Focusing On The Achievement Of The Following Results

Provides guidance to the Smart SDG Cities Programme and the UN-Habitat country programme in Ghana in general to ensure that sound climate and environment analysis informs programme design and implementation, identifying strategic actions to be undertaken to improve the quality of programme implementation and ensure achievement of related results.
Ensures climate and environment focus within the Smart SDG Cities Programme and the UN-Habitat country programme in Ghana in general is well articulated, communicated, and supported by all spheres of operations and programming to enhance sustainability.
Identify priority areas and projects with high impact for climate, environment and sustainability in cities or across cities in the program that can be proposed to local and national authorities for further development, financing and implementation.
Monitors UN-Habitat country programme in Ghana in areas of climate and environmental sustainability to ensure alignment with UN-Habitat/UN global agenda and the UN Sustainable Development Cooperation Framework.
Analyses and researches information on donors, prepares substantive briefs on possible areas of cooperation, identifies opportunities for initiation of new projects, lead the conceptualisation of strategic programme interventions, and actively contributes to the overall office effort in resource mobilisation, including by reviewing concept notes and proposals to mainstream climate and environment aspects.
Ensures progress reports are regularly prepared on activities, outputs and outcomes related to climate, environment and sustainability, including when reporting to donors.
Provides leadership on climate, environment and sustainability issues within the context of UN thematic group activities, UN Joint Programmes and partnership with donors and other partners in this field.
Organises and participates in technical reviews as well as programme evaluation exercises related to climate, environment and sustainability issues, and support in the follow-up of evaluations’ recommendations.
Provides guidance and support for the conduct of climate, environment advocacy, awareness raising and educational interventions especially on humanitarian settings.
Ensures the provision of advocacy and Strategic partnership building advice on Climate, Environment and Sustainability, focusing on the achievement of the following results:
Develops and strengthens partnerships with UN Agencies, International Financing Institutions, government institutions, bilateral and multi-lateral partners, private sector, civil society on climate, environment and sustainability based on UN-Habitat’s strategic goals ,the Smart SDG Cities Programme, country’s needs and donors’ priorities; participates in UN-Inter Agency Groups for climate and environment.
Identifies entry points for climate and environment innovations.
Initiates and coordinates strategic advocacy activities to maximize support of the UN system, government and civil society partners on climate and environment issues in urban areas, in line with international commitments.
Undertakes related tasks as directed by the UN-Habitat senior management in Ghana.
Facilitate knowledge building, management and sharing on Climate, Environment and Sustainability, focusing on the achievement of the following results:
Identifies and synthesises best practices and lessons learnt on climate, environment and sustainability directly linked to the Smart SDG Cities Programme and the UN-Habitat country programme in Ghana in general, and provides sound contributions to knowledge networks and communities of practice in her/his field of specialization.
Helps developing and reviewing learning, communication and advocacy materials, including reviewing them for climate and environment sensitivity and use of appropriate language reflecting UN-Habitat branding and visibility guidelines.
Leads on gathering inputs and information on climate, environment and sustainability required for the production of relevant advocacy products, including online and digital products, and supports dissemination.
Identifies storylines and drafting of substantive articles on climate and environment.
Works closely with other staff to ensure effective communication of appropriate climate and environment to partners and public.
Work in collaboration with relevant NGO´s public and private partners to maximize outcome.

Competencies
Corporate Competencies:

Demonstrates commitment to UN-Habitat’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Management and Leadership

Good managerial and leading skills;
Demonstrates strong coordination and organizational skills;
Ability to work as a part of a team, sharing information and coordinating efforts within the team;
Consistently approaches to work with energy and a positive and constructive attitude;
Excellent analytical and writing skills.



Communication:

Good communication skill both in writing and oral including networking and interpersonal skills;
Proven ability to persuade and influence others to cooperate.

Client Orientation:

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organises and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Proven ability to build strong relations with partners, clients for positive feedback;
Ability to undertake and apply gender analysis to ensure gender equitable solutions.

Partnership:

Builds, coordinates and advises on strategic and programmatic partnership;
Facilitates the engagement of major stakeholders or groups in environment and sustainable development decision making, their access to and sharing of information for effective compliance.

Communication and Outreach:

Advises on the development and management of a communication strategy, outreach campaigns and activities under her/his field of specialization to raise the Agency’s profile at the national and international levels.

Professionalism

Demonstrates professional
Demonstrates professional competence and mastery of subject matter;
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
Speaks and writes clearly and effectively and demonstrates openness in sharing information and keeping people informed;
Willing to undertake other assignments as provided by UN-Habitat senior management in Ghana.

Leadership

Proactive in developing strategies to accomplish objectives,
Establishes and maintains relationships with a broad range of people to understand needs and gain support,
Drives for change and improvements,
Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Judgment/Decision-making:

Identifies the key issues in a complex situation,
Gathers relevant information before making a decision,
Considers positive and negative impacts of decisions prior to making them,
Proposes a course of action based on all available information,
Checks assumptions against facts

Education, Required Skills and Experience:

Advanced university degree (Master's degree or equivalent) in Environmental Science, Studies or engineering, Climate Change, International Development or a related field.

Experience

A minimum six (7) years (with PhD degree) or, minimum twelve (12) years (with Masters’ degree) of extensive working experience in development cooperation, is required;
Proven experience on developing systems, procedures, guidelines, manuals and templates for reporting and verification practices;
Proven experience and knowledge in Development Effectiveness and cooperation, environment and climate change, gender and youth and related issues is an asset;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Language Requirements:

Excellent knowledge of English, both spoken and written and national language of the duty station more

Under the overall supervision of the OCHA ROSEA Head of Office, and as part of the Access/CMCoord and Analysis Unit (ACA), the Humanitarian Affairs Officer/PSEA reports to the Head of ACA and works in close conjunction and liaison with all units within OCHA ROSEA, especially the ACA and EPR Unit, including when providing surge and support to countries across the region with a specific focus on... PSEA. The Humanitarian Affairs Officer/PSEA is expected regularly deploy to support humanitarian preparedness and response – with respect to PSEA – across the region (and beyond as required). He/She will work to support and strengthen coordination of the collective PSEA activities for the East and Southern Africa region. The PSEA Coordinator will work closely with the IASC Secretariat PSEAH team, and PSEA taskforce co-chairs.
The candidate will be based in Nairobi, Kenya. This position will require regular surge deployments within and potentially outside the region. Candidates are expected to be available and willing to surge for up to three months at a time.
OCHA ROSEA strives to foster a diverse and inclusive work environment. Female and multilingual candidates are strongly encouraged to apply for this position.

Duties And Responsibilities

Under the supervision of the Head of Access/CMCoord and Analysis Unit, the National Humanitarian Affairs Officer/PSEA will be responsible for the following duties:

Country Surge and Support

Provide frontline surge in response to new emergencies, the escalation of existing emergencies and/or to fill critical gaps, particularly to facilitate/lead coordination arrangements related to PSEA.
Support coordinated humanitarian operational preparedness for, and response to, emergencies in Southern and Eastern Africa, including through frontline surge, and support (remote and in-person), with a focus on PSEA, including in relevant processes and products such as operational coordination, inter-cluster coordination, contingency plans, the Humanitarian Programme Cycle, flash updates, humanitarian financing (e.g. CERF) etc. with the aim to mainstream PSEA in humanitarian preparedness and response;
Monitor analyze and report on PSEA developments and arrangements in assigned areas of Southern and Eastern Africa ;
Follow developments in countries assigned by the supervisor, keep country profiles up-to-date; and engage with the Resident Coordinator’s Office coordination specialist for assigned countries, and highlight any issues of concern to feed into the daily operational update and flag for the attention of OCHA’s senior leadership; Support OCHA ROSEA to partner with other humanitarian agencies to plan and evaluate PSEA programmes in countries in Southern and Eastern Africa, and help ensure that latest findings, lessons learned and policy guidelines, etc. are incorporated into these activities, including gender-related considerations.
Support engagement with relevant authorities and humanitarian partners to triangulate humanitarian information and effectively identify and map PSEA needs and response activities in assigned areas of Southern and Eastern Africa;
Manages the production of appeals for international assistance; ensures the proper use and spending of donor contributions channeled through OCHA.including incorporating PSEA activities and considerations;
Support as appropriate the preparation of relevant Central Emergency Response Fund (CERF) applications and reports in countries under ROSEA’s coverage without OCHA country offices, including providing advice and guidance on including PSEA arrangements and programs.
Prepare briefing materials and presentations providing up-to-date analysis on trends and developments on PSEA situation in the region;
As appropriate, support, organize and/or participate in coordinated assessment missions to build consensus on humanitarian needs and priorities in assigned areas, including in relation to PSEA needs and activities.

Coordination

Under the guidance of the head of the ACA section, provide assistance and support to OCHA Country Offices, OCHA Humanitarian Advisory Teams (HATs) on PSEA and related policy issues, upon request;
Under the guidance of the head of the ACA section, support OCHA Country Offices, OCHA Humanitarian Advisory Teams (HATs) to identify operational challenges and gaps in PSEA;
Support the Regional PSEA Task Team co-chairs in the implementation of the Regional PSEA Task team-work plan;
Establishes and maintains contacts with government officials, other UN agencies, non-governmental organizations, diplomatic missions, media, etc., with a particular emphasis on ongoing engagement with experts and practitioners on PSEA.
Under the guidance of the head of the ACA section support the integration of cross-cluster issues and cross cutting issues (e.g. gender, protection, accountability to affected people) in humanitarian programming in the region related to PSEA issues,, including through identifying opportunities (and challenges) with the use of cash and voucher assistance;
Organizes and participates in work groups, meetings, conferences, consultations with other agencies and partners on humanitarian and emergency relief-related matters.
Serves as the primary focal point on specific topics or policy-related issues for PSEA; keeps abreast of latest developments, liaises with other humanitarian organizations, donors, etc., ensures appropriate monitoring and reporting mechanisms; provides information and advice on a range of related issues.
Perform other tasks that may be assigned by the Head of Unit to support the coordination of humanitarian action in the region, or any other duties requested by the OCHA Head of Office or Deputy Head of Office.

Competencies

Corporate Values

Integrity
Professionalism
Respect for diversity

Functional Competencies

PROFESSIONALISM: Knowledge of a range of humanitarian assistance, emergency relief and related humanitarian issues, including approaches and techniques to address difficult problems. Analytical capacity and in particular the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response. Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned country/area. Ability to work under extreme pressure, on occasion in a highly stressful environment. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Recruitment Qualifications

Education

Master’s Degree preferably in Political or Social Science, Law, International studies or other relevant science with 5 years of relevant and qualifying experience is required; a Bachelor’s degree in combination with 7 additional years of relevant and qualifying experience in the field of humanitarian affairs may be accepted in lieu of the advanced university degree. Given due consideration in lieu of the advanced university degree.

Experience, Knowledge, And Skills

A minimum five years of relevant progressively professional responsible experience in humanitarian affairs roles (especially those dealing with Protection, Safeguarding and/or Protection from Sexual Exploitation and Abuse), or other related areas is required.
Experience working directly on Protection from Sexual Exploitation and Abuse is highly desirable.
Experience working with a UN organization, NGO or civil society organization is desirable.
A thorough understanding of the humanitarian situation in Southern and Eastern Africa, excellent communication, report writing & analytical skills are necessary.

Language Requirements

Fluency in written and spoken English and Swahili is required.
Knowledge of French and/or Arabic is highly desirable. more

Task description

Under the direct supervision of the Representative, the UN Volunteer will undertake the following tasks: Provide administrative support to the DRR:

Provide administrative support to ensure the smooth and efficient functioning of the DRR front office.
Coordinate the efficient and discreet management of the Representative’s schedule; Coordinates calendar and schedule of... regular and ad-hoc internal meetings, prepare minutes and summaries of actions to be taken; track progress on planned issues; ensure follow-up with focal points.
Adhere to appropriate protocol and correspondence guidelines when communicating with external partners.
Assemble briefing materials and prepare power-points and other briefs for the DRR; Coordinate travel planning and logistical support arrangements for official missions of the DRR; Facilitate effective communications and information management support:
Screen all incoming communications, filters outgoing correspondence for DRR signature, clearance, and further action by other staff; wherever possible.
Facilitate the flow of information/communication between the DRR Office and other units.
Review, prioritize and route correspondence to and from DRR Office; •Follow-up action and keep the DRR informed.
Review correspondence for proper internal clearances prior to the DRR signature; Respond and/or direct inquiries to the appropriate Unit for timely action and/or response.
Maintain and organize up to date hard and electronic files for easy access and retrieval.
Ensure safekeeping of confidential materials; •Work and coordinate closely with Operations unit to ensure compliance with corporate guidelines. Support to external relations activities:
Responsible for protocol matters, receives high ranking officials, and answer calls/inquiries with tact and discretion.
Organizes official events/hospitality for the DRR.

Furthermore, UN Volunteers are required to:

Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day).
Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.
Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities.
Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.
Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. more

Duties and Responsibilities
UN Volunteer deployment

Provide regional deployment services in adherence to established UNV practices, regulations and policies; 
Engage in deployment activities and coordinate with third parties as needed to support timely volunteer deployment, as per corporate key performance indicators;
Check documents, obtain relevant clearances and confirm Entry on Duty for... selected candidates;
Issue offers and contracts, as per established standards; 
Process pre-departure entitlements;
Implement agreed standard communications and processes related to UN Volunteer deployment;
Alert supervisor about deficiencies or risks and liaise with Regional Offices and Field Units on exceptional situations and provide guidance on applicable regulations, rules and policies to ensure full compliance with accountability framework;  
Record actions and data in the volunteer management systems.

 Volunteer Deployment Coordination and technical support

Keep relevant parties updated on status of deployment and negotiate adjustments when required; 
Facilitate timely resolution of queries related to volunteer deployment;
Compile deployment specificities of countries in the portfolio to facilitate fast and smooth deployment of UN Volunteers;
Identify shortfalls (clearances, visas, etc.) in UNV’s deployment for specific countries, regions and profiles and support deployment efforts to satisfy specific partner demand;
Liaise with other team members in the VSC, the Regional Office and Field Units to keep abreast of evolving demand for UN Volunteer deployment in the region; 
Represent the organization, collaborate, and advise, as necessary, external parties on deployment-related matters.

Facilitation of knowledge building and sharing

Provide input to the design of training materials and corporate activities towards building the deployment capacity of UNV personnel;
Synthetize lessons learned in UN Volunteer deployment with the aim to improve VSC timeliness and quality delivery; 
Make contributions to knowledge networks and communities of practice; 
Provide input on deployment policies, systems and processes for the purpose of continuous improvement;
Serve on a rotational basis as a focal point for VSC on various topics;
Perform other administrative duties as may be required.

Competencies Core 
Achieve Results

Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively

Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility 

Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies
Knowledge Generation

Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.

Customer satisfaction/ client management

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs;
Provide inputs to the development of customer service strategy;
Look for ways to add value beyond clients' immediate requests;
Ability to anticipate clients' upcoming needs and concerns.

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience;
Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Required Skills and Experience
Education:

Secondary education with technical training in human resources, business administration or related areas; 
University degree in human resources, business, or public administration, or related areas is desirable but is not a requirement.

Experience:

6 years of relevant experience in personnel and/or business management;
Alternatively, Bachelor’s degree  with 3 years of relevant experience may be accepted; 
Experience in MS Office 365;
Experience working in web-based management/CRM systems would be an asset;
Experience working with Salesforce Service Cloud would be an asset;
Experience in an international or non-profit context would be an asset;
Experience working with volunteers would be an asset;
Fluency in English;
Proficiency in another official UN language and/or other dominant language in the region would be an asset. more

Duties and Responsibilities
Identification of suitable candidates for national UN Volunteer assignments

Provide identification and recruitment services in adherence to established UN Volunteers Conditions of Service, regulations and policies;
Verify quality and consistency of Description of Assignments (DOAs), and provide guidance on designing DOAs to UN host entities, UNV Regional Offices... and Field Units;
Advertise relevant assignments in line with established processes;
Identify suitable candidates for national UN Volunteer assignments in diverse areas of expertise and for various host entities, as per corporate Key Performance Indicators, and according to DOA requirements and in compliance with UNV Recruitment and Selection policy;
Check references, obtain relevant clearances and verify performance appraisals for selected candidates, ensuring they match established standards of competence and integrity;
Alert supervisor about deficiencies or risks, liaise with Regional Offices and Field Units on exceptional situations and provide guidance on applicable regulations, rules and policies to ensure full compliance with accountability framework;
Keep relevant parties updated on status of identification and negotiate adjustments when required;
Record actions and data in the volunteer management systems;
Facilitate timely resolution of queries related to volunteer recruitment.

Outreach and support to talent acquisition

Liaise with other team members in the VSC, the Regional Office and Field Units to keep abreast of evolving demand for national UN Volunteer profiles in their portfolio;
Leverage social media and other means to identify suitable candidates for individual UN Volunteer assignments;  
Identify gaps or shortfalls (languages, specific competencies, etc.) in UNV’s existing talent pool and support talent acquisition efforts to satisfy specific partner demand;
Support regional and national outreach campaigns and networks of talent sources in coordination with the Talent Acquisition team and the Communication Associate in the Regional Office;
Represent the organization during external talent sourcing and outreach events, including online/onsite presentations to potential candidates;
Assess and earmark candidates for specific professional categories, taking into consideration a balance of nationality, gender and language skills, as per corporate targets. Proactively identify candidates with crisis- related experience to enable and help design a rapid surge response;
Establish and maintain contact with earmarked candidates through targeted correspondence to engage candidates and maintain their interest, as well as their readiness to deploy at short notice.

Facilitation of knowledge building and sharing

Provide input to the design of training materials and corporate activities towards building the recruitment capacity of UNV personnel;
Synthetize lessons learned in national UN Volunteer identification with the aim to improve VSC timeliness and quality delivery;
Make contributions to knowledge networks and communities of practice;
Provide input on identification policies, systems and processes for the purpose of continuous improvement;
Serve on a rotational basis as a focal point for VSC on various topics;
Perform other duties as may be required.

Competencies
Core Competencies
Achieve Results:

Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination 

Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies
Knowledge Generation:

Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed

Customer satisfaction/ client management

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs;
Provide inputs to the development of customer service strategy;
Look for ways to add value beyond clients' immediate requests;
Ability to anticipate clients' upcoming needs and concerns.

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience;
Ability to manage communications internally and externally, through media, social media and other appropriate channels

Recruitment design and management

Knowledge of, ability to design and manage end to end recruitment processes.

Talent sourcing and outreach

Knowledge of and ability to develop and implement strategies, mechanisms and platforms to ensure the effective outreach to the relevant segments of the labour market, active and passive candidates internally and externally.

Required Skills and Experience
Education:

Secondary education with technical training in human resources, business administration or related areas;
University degree in human resources, business or public administration, or related area is desirable but is not a requirement.

Experience:

6 years of relevant experience in personnel and/or business administration;
Alternatively, may be accepted bachelor's degree in combination with 3 years of relevant experience in personnel and/or business administration;
Experience in MS Office 365;
Knowledge of the conditions of service of the UN Common System or of international organizations would be an asset;
Experience in recruitment would be an asset.
Experience working in web-based management systems would be an asset;
Experience working with volunteers would be an asset.
Fluency in English.
Proficiency in another official UN language or in a dominant language in the region would be an asset.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period more

Duties and Responsibilities

 

The Information and Database Associate in close collaboration with a RMU team, will hold the following functions and responsibilities: 

Data collection, enrichment and management of the Contractor Information Management System (CIMS) Somalia
Generate data and assist in production of data-analytical reports
Support Knowledge sharing and knowledge management... tools
Assist in replication of CIMS to other countries
Assist in the maintenance of other RMU Systems and digital innovation
Assist in the drafting of Partner Verification Reports (PVRs)

Data collection, enrichment and management of the Contractor Information Management System (CIMS) Somalia

Lead data collection from UN agencies and data enrichment in CIMS to meet desired target.
Assist in scheduled review of existing data uploaded in the system for compliance and ensure quality of the data collected. 
Support in building partnerships for enhanced usage of the CIMS database. This includes interaction with UN Agency database focal points and engagement in peer discussions, information sharing and supporting procurement working and other fora. 
Assist in the maintenance and development of new functionalities of CIMS (Drupal based system).
Generate data and assist in production of data-analytical reports
Generate data and assist in analysis using tools like Power Bi and Excel 
Assist in the production of quarterly and bi-annual reports data reports 
Work on enhancement of the CIMS analytical reports to meet stakeholder needs. 
Capacity Building and Knowledge sharing 
Assist in managing the RMU’s online presence (website).
Support maintenance of the RMU and RCO shared portal 
Continuously work on development on areas that support the RMU. 
Build capacity of CIMS focal points through regular and ad hoc trainings and user support training
Support Replication of CIMS to other countries
Support Replication of CIMS to other countries by preparing onboarding materials and subsequent technical support as well as customization of CIMS to the needs of the recipient country
Support the System and Software Analyst to resolve 2nd level escalated issues from replicated countries.
Assist in the maintenance of other RMU Systems and digital innovation
Assist in the data collection and upload of other RMU information systems like the Capacity Injection Reporting Tool (CIRT)
Assist in the development and maintenance of the RMU online learning platform. (RMU LMS)
Assist in the identification, development and implementation of other tools as are relevant for the RMU, the RCO office and its clients.
Assist in identifying new areas where digitization is advantageous and applicable to the operations of the risk management tools. 
Recommend applicable software-packages to use, understanding user/client specification, needs and requirements to achieve client satisfaction.
Perform any other related duties as required.
Upon request, assist in the drafting of Partner Verification Reports (PVRs)
Assist to review available information from closed and open sources.
Identify and screen associated entities and individuals.
Draft PVRs including caveats, background, entity general information, closed source information, open source information, screening results, and observations/considerations.

Institutional Arrangement

The Information and Database Associate will have a direct reporting line to the Information & Database Management Officer and overall guidance of the Head of the RMU. The Risk Management Unit (RMU) Organigram is attached.

Competencies Core     

Achieve Results:    LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively:    LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously:    LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility:    LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination:     LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner:    LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion:    LEVEL 2: Facilitate conversations to bridge differences, considers in decision making 

Cross-Functional & Technical competencies          

Thematic Area    Name    Definition

Business Management     Digital Awareness and Literacy    Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
Business Development    Collective Intelligence Design    Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions
Business Management    Client Management    Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real client’s and stakeholders.
Digital & Innovation    Digital Product Design    Ability to design digital products which are user-centered, intuitive, functional and achieve desired outcomes
Digital & Innovation    Programming, Web and App Development    Ability to build websites, platforms and apps that are effective and intuitive to use
Digital & Innovation     Data Analysis    Ability to extract, analyze and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making

Required Skills and Experience

Min. Education requirements 

   High School Education with 7 years relevant experience; or Bachelor’s degree preferably in Information/data Sciences, Computer Sciences with 4 years relevant experience. 

Min. years of relevant Work experience   

 A minimum of 7 years of progressively responsible, job related experience; or 4 years with Bachelor Degree in the required fields.

Required skills     

Demonstrated experience in web application development with HTML, PHP, CSS 
Knowledge of database design/development and project .
Data analysis and reporting – experience with data analysis tools such as Power BI, Excel 
Experience in problem solving and the ability to identify solution-based outcomes 
Teamwork – an ability to foster a spirit of cooperation and collaboration 
Experience working with drupal-based system.

Desired skills in addition to the competencies covered in the Competencies section    

Training – experience in facilitating capacity building workshops 
Experience with front end javascript based technologies like REACT JS
Prior experience working for an international organization
Required Language(s)    Proficiency in written and spoken English. 

Professional Certificates    

Professional certification in the field of Information Sciences, computer sciences, data analytics or related field is a plus.      
Professional certification in the field of project management is an asset. more

Duties and Responsibilities:

The Project Associate will be responsible for providing efficient and effective project implementation support for BES-Net. More specifically, in full compliance with UNDP POPP, rules and regulations, the incumbent will be responsible for the following tasks:

Budget planning and financial management:

Provide support in the development of multi-year and annual... work plans (AWPs) and assist in the formulation of budgets;
Prepare project delivery status reports and reconcile financial data at regular intervals and assist in the revision of AWPs;
Review and verify financial transactions, activities and documentation, taking corrective actions as needed and reporting any unusual activities;
Prepare and present periodic financial reports and analyses as per the donor requirements and for other internal/external purposes;
Ensure that internal expenditures control systems are maintained;
Oversee that petty cash is managed and cleared.

Project implementation and coordination:

Support the smooth transition of the BES-Net operations from ATLAS to Quantum in line with corporate processes and timelines;
Oversee all day-to-day accounts, budgetary and financial management of the project;
Lead the coordination with the responsible parties through the timely review of quarterly financial reports, disbursement of the management of advances;
Assist in the process of projects’ audit assurance activities, verifications and evaluations;
Assist in performing timely project closures;
Provide proposals and support the implementation of cost-saving, reduction and business improvement strategies for the project in consultation with the HQ/UNDP Kenya operations.

Project administration support:

Support constant monitoring and analysis of the operating environment and adjustments in execution modalities, management arrangement and implementation capacities;
Contribute to the formulation, periodic revisions and implementation of procurement/HR plans, ensuring that plans are updated in a timely manner in coordination with the relevant HQ and UNDP Kenya focal points;
Support the organization and coordination of meetings/events and duty missions;
Support the inventory and management of project assets, equipment, correspondence and files, including disposal, in coordination with the asset management focal points;
Assist in addressing operational and protocol issues in close liaison with UNDP Kenya;
Undertake other tasks as required by the Project Manager.

Institutional Arrangement:

The incumbent will work under the supervision of the Programme Specialist (BES-Net Project Manager), and in close coordination with the Administrative Associate. She/he is expected to communicate regularly with the relevant operations counterparts in UNDP Kenya and HQs, and support/offer guidance to the BES-Net team and their implementing partners on matters related to financial management, operations and Quantum to increase their effectiveness.

Competencies:

Achieve Results:   LEVEL 1: Plans and monitors own work, pays attention to details,
delivers quality work by deadline.
Think Innovatively:   LEVEL 1: Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements.
Learn Continuously:   LEVEL 1: Open-minded and curious, shares knowledge, learns from
mistakes, asks for feedback.
Adapt with Agility:   LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination:   LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
Engage and Partner:   LEVEL 1: Demonstrates compassion/understanding towards others,
forms positive relationships.
Enable Diversity and Inclusion:   LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical competencies 

Required skills and competencies:

Demonstrated experience in project implementation support;
Proven experience in project and financial monitoring;
Experience in handling web-based management systems and ERP systems, preferably PeopleSoft/Quantum;
Experience in the usage of computers and office software packages;
Certification in Administration or finance training such as ACCA will be an added advantage;
Experience in accrual accounting, IPSAS, or IFRS is highly desirable;
Experience in working with UNDP;
UNDP Certification in Project Management, Procurement, HR, Accounting and Finance is an asset.

Education:

Completed secondary education; or
Bachelor's degree in business administration, public administration, finance, economics degree or a related field.

Experience:

Six (6) years of relevant experience (for those with secondary education) or three (3) years of relevant experience (with a bachelor’s degree), working in an operations function with specific experience in finance within the UN system.

Language:

Fluency in English with excellent written and oral communication skills is required;
Working knowledge of another UN language is an asset. more

Job Purpose
Under the guidance and supervision of the Head of Administration, the Administrative Analyst ensures execution of administrative services and processes in the Regional Office. The Administrative Analyst  promotes a client-focused, quality and results- oriented approach in the Unit. The Administrative Analyst works in close collaboration with all units in the RO to resolve complex... administrative issues and information exchange. This position is located in Nairobi, within OCHA ROSEA’s  Administrative Unit.
Duties and Responsibilities

Together with the Head of Administration, represents the office in meetings on range of  Administration issues with different agencies including the implementation of the Country BOS and related common services
Briefs staff on policies and procedures relating to Budget/Finance and liaises relevant HQ staff on the same.
Consults regularly with UNDP and other service providers on various issues and joint activities to ensure continued provision of required services including but not limited to the recruitment and the Administration of OCHA National staff.
Participates in CSMT meetings including  Technical Working Groups for HR, procurements etc. 
Drafts letters and other correspondence relating to administrative, financial, and personnel activities
Handles procurement planning and procurement of office supplies and equipment, ensuring budgetary adequacy and observance of procurement rules and regulations.  
Facilitates processing of MOUs by HQ for office rental ensuring availability of MOUs, UNDSS MOSS compliant reports for processing of MOUs. 
Ensures the safekeeping, annual physical inventory; prepares periodical reports for submission to Headquarters including cost analysis and recommendations for replacement/disposal of supplies and equipment.
Oversees the periodical physical inventory check to ensure that physical inventory data matches with inventory record
Together with the Head of Administration, recommends replacement/disposal of items when necessary, in line with rules and regulations.

Competencies
Core Competencies

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross Functional and Technical competencies

Business Development: Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNOCHA’s objectives, based on the systemic analysis and challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions. Business Management: Risk Management: Ability to identify and organize action around mitigating and proactively managing risks.
Business Direction and Strategy: Business Acumen: Ability to understand and deal with business situation in a manner that is likely to lead to a good outcome. Knowledge and understanding of the operational frameworks in the organization and ability to make good judgement and quick decisions within such frameworks.
Business Management: Customer Satisfaction/ Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions and deliver timely and quality results and or solutions to fulfil an understand the real customer’s needs. Provide inputs to the development of customer service strategy. Look for way to add value beyond clients’ immediate requests. Ability  to anticipate clients upcoming needs and concerns
Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally though media and other appropriate channels.
Digital Awareness and Literacy: Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as  needed.
Operations Management: Ability to effectively plan, organize and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.

Required Skills and Experience
Education:

Master’s Degree in Business Administration, Finance, Commerce, Economics or related field or Bachelor’s degree in Business Administration, Finance, Commerce, Economics or related field in combination with 2 additional years of qualifying experience will be given due consideration in lieu of Master’s degree.

Experience:

A minimum of 2 years of relevant professional experience with a Master’s degree and 4 years with a Bachelor’s degree in finance, business administration/public administration, ideally including experience with the UN or other international organizations is required;
Good knowledge of UN policies and administrative, financial, and personnel rules and regulations;
Ability to work with moderate supervision, and with integrity an asset;
Proficiency in the use of computers and office software applications (MS Word, Excel, etc);
Fluency in written and spoken English is required. Knowledge of another UN official language is highly desirable but it is not a requirement more

Task description

This assignment seeks to aggregate two-wheeler motorcycle activity and map it to the locations in Tana River County, providing valuable insights into patterns of movement of peace committees. Specifically, the volunteer will be expected to:

Clean, anonymize and aggregate various daily and weekly Excel datasets from the 12 two-wheeler motorcycles. The datasets collected over... a period of 6 months include variables such as fuel consumption, mileage, start and end locations, parking times, etc.
Analyze the data to help us understand where users (peace committees) begin and end their journeys; produce point of interest data from frequently accessed locations; patterns and trends in fuel consumption, uncover insights how users move, etc.
Map the transit data, GPS coordinates and route information through various maps including but not limited to mobility heat maps, flow maps, origin-destination maps, congestion maps, activity space maps, transit maps, etc. The visualizations should provide coverage of mobility activity across the county to help us understand travel patterns of the respective peace committees and how these differ over time

Requirements

Required experience

Data analysis: The volunteer should have experience in working with large datasets, cleaning and preprocessing data, and conducting statistical analysis. They should be comfortable working with programming languages such as Python, R, SQL.
Data visualization: The volunteer should have experience in creating effective visualizations that communicate insights from data. We are keen on having someone with either Geographic Information System (GIS) experience who is familiar with web-based mapping tools like Google Maps, Mapbox, ArcGIS Online and techniques that can be used to create a wide range of maps that incorporate location-based information or one who is familiar with data visualization libraries and tools such as matplotlib, ggplot, or Tableau.
Domain knowledge: The volunteer should have some understanding of either transportation, urban planning, or logistics.
Problem-solving: The volunteer should be able to think critically and creatively about how to use mobility data to solve specific problems or answer key questions. They should be comfortable working with stakeholders to identify key challenges and develop data-driven solutions.
Communication: The volunteer should be able to communicate complex technical concepts and insights to a non-technical audience. They should be able to develop compelling visualizations that help stakeholders understand the implications of the data. more