Qualified candidates are to submit job resume for the recruitment exercise in the following fields below


1. Community Food Project Worker

2. Community Volunteer Jobs

3. Conservation Volunteer

4. Emergency Relief Worker

5. Homeless Shelter Worker

6. Red Cross Volunteer

7. Suicide Hotline Volunteer

8. Women's Shelter Jobs

9. Youth... Volunteer

Qualified candidates will be notified through email within 7 days of submitting resume
 more

Duties and Responsibilities


The Project Coordinator will be responsible for providing managerial leadership to the project, managing and supporting the day-to-day activities and resources of the project, with special emphasis on coordination and networking, management, and mobilization of resources.
Under the supervision of the UNDP Global Advisor on Community Security Specialist, and in... close coordination with the rule of law, justice and security team, the Gender Team and USPC, the Project Coordinator will:


Ensure effective management of the project by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project’s progress through monitoring, evaluation and reporting


Managing and coordinating the implementation of the respective activities based on the relevant project documents, including, as needed, consultants and experts to achieve project results;
Developing comprehensive/detailed project work-plans that include all project activities and roles and responsibilities of the stakeholders and setting-out corresponding milestones;
Monitoring the progress of implementation of project activities and key event schedules observing the work-plans and setting deadlines including monitoring of the financial resources and accounting to ensure accuracy and reliability of financial reports;
Mobilizing goods and services to support project activities, including drafting TORs and works/product requirements and specifications;
Managing and monitoring project risks initially identified, submitting information on the new risks and possible mitigating measures to the Project Board for consideration and updating the status of these risks by maintaining a Project Risk Log;
Ensuring adherence of project activities to the existing financial, procurement and administrative processes that are in line with prevailing UNDP rules and regulations and, at the same time, observing the project timelines;
Preparing project progress reports (progress against planned activities, update on risks issues, expenditures…) and ensuring timely submission of the reports to the relevant instances, such as the project boards and relevant donors;
Managing project tracking in Quantum in accordance with UNDP procedures;
Ensure the sustainability of the project deliverables by promoting ownership among the national beneficiaries and stakeholders and encouraging systemic changes of the supported institutions.


Maintaining collaborative working relationships among key project partners and projects’ donors, through effective communication, consultation and reporting and support resource mobilization


Maintaining strong relationships with the implementing partners, KNPA, USPC and other relevant partners and donors;
Maintaining regular coordination and quality assurance of expert inputs and products as well as among project partners to ensure coherence and complementarity of project activities;
Identifying opportunities for deepening the cooperation and recommending adequate approaches to dealing with different stakeholders based on information on all relevant stakeholders gathered during projects’ implementation, including the Global Partnership on TF-GBV in partnership with UNDP’s Gender Team, and other initiatives led by UNFPA, UN Women and UNODC;
Maintaining regular communication on relevant project issues with the local and international counterparties, consultants and experts and ensuring quality and timely delivery of all agreed outputs;
Maintaining effective linkages with KNPA and other potential donors;
Submitting reports to UNDP, partners and donors in a quality and timely manner;
Support resource mobilization efforts and project development.


Aligning the project with UN values and UNDP priorities:


Ensure the principles of gender equality, democratic governance, social inclusion and human rights are effectively reflected in all project activities;
Ensure that gender equality is pursued in all project activities and reflected in work plans, budgets, reports, research, analyses and, where specifically relevant, analyzed in detail;
Ensure that accessibility for persons with disabilities is reflected in all project activities;
Consult regularly with other UNDP projects and programs on related activities where synergies are possible;
Strive to engage groups and communities in project activities that affect them;
Communicate project goals and activities clearly to both stakeholders and the wider public.


Facilitate knowledge and capacity building, knowledge sharing, and advocacy relevant to the assigned thematic areas:


Identify capacity building needs and opportunities. Ensure appropriate training, project workshops and other relevant activities are organized and implemented in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia;
Ensure project reports capture results, lessons learned and good practices for possible wider application;
Participate in and ensure sound contributions to knowledge networks and communities of practice on development and project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area;
Promote advocacy for UNDP’s work and opportunities for collaboration in addressing development trends in coordination with the project partners, stakeholders, and UNDP communications staff.


The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Project Coordinator will report to the Global Advisor on Community Security in Nairobi, under the overall guidance of the Senior Advisor on Justice and Security of the Rule of Law and Security Team.

Competencies

CORE


Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact 
Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems 
Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands 
Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity


Cross Functional & Technical Competencies 

2030 Agenda: Peace: Rule of Law, Security and Human Rights              


Rule of Law / Human Rights


2030 Agenda: Peace: Rule of Law, Security and Human Rights              


Community Security and Armed Violence Reduction 


2030 Agenda: Peace: Rule of Law, Security and Human Rights               


Police reform


Business Direction & Strategy: Strategic Thinking          


Develop effective strategies and prioritized plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.


Business Direction & Strategy: System Thinking             


Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system


Business Management: Project Management  


Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.


Business Management: Results-based Management  


Ability to manage programmes and projects with a focus at improved performance and demonstrable results.


Required Skills and Experience

Education:


Advanced university degree (master’s degree or equivalent) in International Relations, Political Science, Development Studies, Criminology, Law, Social Sciences, Human Rights, Gender Studies or relevant field of study is required. OR
A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.


Experience:


A minimum of 5 years (with master’s degree) or 7 years (with bachelor’s degree) of professional work experience on policy and programme development in a related field, including peace and security, law enforcement, rule of law, human rights, gender, and governance, is required. more

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-UGA-00420, following the instructions in the user guide.

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

Administer and support implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.


Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through implementation of effective internal controls and proper... functioning of UNDP’s client–oriented procurement management system. 
Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map CO procurement business processes, and assist in managing workflows in Procurement Unit in coordination with supervisor.
Conducts research to provide input to the formulation and implementation of the CO contract strategy that includes tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions; and strategic procurement that includes sourcing strategy, supplier selection and evaluation, quality management, and cost reduction strategies.


Organize procurement processes for CO, projects, and collaborate with other UN Agencies.


Consolidate procurement plans for the office and projects, and monitor their implementation for the country office and projects.
Organize procurement processes that include preparation and conduct of RFQ, ITB or RFP, and the receipt and evaluation of quotations, bids or proposals in full compliance with UNDP rules and regulations. 
Conduct preliminary review of submissions to internal procurement review committees (CAP, RACP and ACP).
Prepare Purchase Orders and contracts in and outside e-procurement systems, prepare purchase orders for contracting services, and create vendors and buyer profiles in e-procurement. Implement internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are budget check errors or other problems.
Implement harmonized procurement services and analyze new opportunities for joint procurement for the UN agencies in line with the UN reform.


 Implement a sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.


Develop and update rosters of suppliers.
Implement supplier selection and evaluation.


Facilitate procurement knowledge building and knowledge sharing in CO, Region and UNDP.


Organize procurement training for operations and project staff.
Organize procurement training for vendors on e-procurement modules.
Synthesize lessons learned and best practices in procurement.
Make sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: Supervises support staff in Procurement Unit


Requirements:

Education


Secondary education is required 
A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage.


 Experience, Knowledge, and Skills


Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level. At least 3 years in managing public sector procurement of goods and services would be an advantage. 
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge web-based management systems such as ERP.
Experience in organize procurement processes for offices, projects, and collaborate with other organizations.
Experience in organizing procurement training.
At least 3 years in managing public sector procurement of goods and services would be an advantage.
Experience with implementing a sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.
Experience with the  implementation of procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money. more

Duties and Responsibilities

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Ensures the elaboration and implementation... of operational strategies focusing on the achievement of the following results: 


Full compliance of operations activities with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets (STREAM, Integrated Financial Dashboard, Office Budget IWP) and monitoring of achievement of results;
Supervises collaboration arrangements with current and potential partners, and client relationship management system for resource mobilization purposes and appropriate operational partnership arrangements;
Reviews RH businesses processes mapping and operating environment and contributes to internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Logistical and ICT services;
Monitoring timely readjustment of the operations and provides inputs on legal considerations and risk assessment;
Ensures facilitation of knowledge building and sharing with regards to operations processes in the RH, highlighting lessons learnt/best practices and sound contributions to UNDP knowledge networks and communities of practice;
Supervises and approves Quantum use profiles ensuring total compliance with ICF. 


Ensures the project quality assurances and monitoring functions, focusing on the achievement of the following results:


Development of indicators, monitoring and tracking of results of the various projects in the resilience hub, in close coordination with all business units of the regional programme for Africa; 
Implementation of Project Quality Assurances (PQA) milestones, based on the Regional Programme for Africa guidelines; 
Implementation of donor intelligence and partnerships mapping, using the UNDP online interfaces, including the Unity Platform on Quantum+;
Tracking of corporate milestones, reporting obligations and other program milestones related to donor funded project, to strengthen the reputation of UNDP.


Contribute to the financial resources management, in close coordination with the RSCA, and focusing on achievement of the following results: 


Implementation of proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNDP rules and regulations; 
Performance of Level 2 Approving Officer in Quantum for voucher and Treasury transactions approvals, bank reconciliation, etc. Approval of pending disbursements as the “third authority” (checks, bank transfers, EFT), approval of bank reconciliations;
Management of cost-recovery mechanisms for RH services provided to projects and UN Agencies, including ensuring the preparation of proforma invoices for UN agencies; 
Organization and oversight of RH cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site; 
Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ of the results of the investigation when satisfactory answers are not obtained; 
Member of bank signatory panel. Transaction and stop payment approval on internet banking system; 
All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures. 


Actively support efficient procurement and logistical services focusing on achievement of the following results: 


Resilience Hub compliance with corporate rules and regulations in the field and contributes to the elaboration of the CO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e- procurement promotion and introduction, performance measurement, PROMPT; 
Contributes to the elaboration of the Resilience Hub contract strategy including tendering processes and evaluation, guiding the management of contracts and contractor and legal implications; 
Supervision of procurement processes and logistical services in accordance with UNDP rules and regulations, OA acting as Level 2 Approving officer in Quantum for Purchase orders approvals; 
Proper management of UNDP assets, facilities and logistical services, including full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the RH’s assets;
Will be the focal point for all OMT related activities such as HACT, Resilience Hub Audit, private sector due diligence, MOSS & MORSS and Common premises. 


Actively supports common services organization and management, establishment of partnerships with other UN Agencies focusing on achievement of the following results:


Maintenance of coordinating machinery to assist in the implementation of activities on common services and implementation of the UN reform; 
Implementation of harmonized approach to common services management with analysis of requirements and elaboration of proposals on common services based on best operational practices;
Research and identification of systems and applications for optimal content management, knowledge sharing, information provision and learning including e- registry, web-based office management system, etc;
Proper planning and tracking of common services budget and of Agencies contributions to the common services account. 


The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 

Competencies 

Core Competencies


Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build and/or /maintain coalitions/partnership.
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.


Functional/Technical competencies

Communication


Writing and Editing: Ability to create and/or edit written content in different UN languages. 


Partnership Management 


Relationship Management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding. 


Business Direction and Strategy


Effective Decision Making: Ability to make decisions in a timely and efficient manner in line with one authority, area of expertise and resources.  


Business Management: Portfolio Management 


Ability to select, prioritize and control the organization as programmes and projects, in line with its strategic objectives and capacity; 
Ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment. 


Business Management


Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies. 


Business Management: Communication


Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels. 


Business Direction & Strategy


System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system. 


Required Skills and Experience

Education:


Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, Finance, Economics, or related field is required. 
A first-level university degree (bachelor’s degree) in the above fields in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.


Experience:


Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in providing management advisory services and/or managing operational systems and establishing relationships with international organizations and national governments; 
Experience in the use of computers, office software packages (MS Word, Excel, etc.), and web-based management systems such as ERP is required; 
Experience and good knowledge of Quantum is highly desirable;
Experience in providing operations and programme support functions to programmes and projects is an asset;
Excellent interpersonal and communication skills and experience working collaboratively in small and large multi-cultural teams within and across organizations is desired;
Previous experience with the UN is an asset. more

Duties and Responsibilities


Assist the Country Coordinator (Programme Analyst) in recruitment of UN Volunteers
Circulate UNV vacancy announcements within the UN system.
Support UNV Recruiters to contact potential candidates to check their interest and availability for national assignments.
Follow up with potential candidates to complete required documentation in UVP.
Support... arrangement of interviews in consultation with host institutions/Invite shortlisted candidates for interviews.
Support preparation of interview reports and uploading into UVP
Ensure that arrival entitlements are processed by the VSC team on time.
Prepare briefing packs and arrange orientation/security briefings for new UNVs. 
Conduct induction for incoming UN volunteers. 
Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
Interact with newly deployed UNVs to ensure successful settlement and integration with host institutions. 
Maintain personal files of UNVs ensuring that all correspondence and matters requiring action is brought to the attention of the Programme Analyst.
Provide required input, where appropriate, in managing and monitoring assignments, i.e., keep track and monitor contractual status of all volunteers including contract extensions, resignations, terminations and follow up on respective replacements via UNV systems – Unified Volunteer -Platform (UVP).
Assist UN Volunteers to submit appropriate background documentation for processing any other entitlements due to volunteers.
Maintain up to date lists of serving volunteers, maintain up to date leave records of all UNVs and support separating UNVs with exit formalities.
Assist in planning and coordinating UNV events - IVD, UNV Retreats, innovative initiatives and any other activities which promote volunteerism and celebrate strengths and contributions of volunteers.
Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Support awareness and outreach  activities to UN hosting agencies and potential partners on the UN V Offer, modalities and categories. 
Follow-up with serving UN Volunteers to complete the Volunteer Reporting Application (VRA). 


The Programme Assistant will work under the supervision of the Programme Analyst, UNV in Nairobi, Kenya.   

Core Competencies

Achieve Results


Plans and monitors own work, pays attention to details, delivers quality work by deadline


Think Innovatively


Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 


Learn Continuously


Open minded and curious, shares knowledge, learns from mistakes, asks for feedback


Adapt with Agility 


Adapts to change, constructively handles ambiguity/uncertainty, is flexible 


Act with Determination 


Shows drive and motivation, able to deliver calmly in face of adversity, confident


Engage and Partner


Demonstrates compassion/understanding towards others, forms positive relationships


Enable Diversity and Inclusion


Appreciate/respect differences, aware of unconscious bias, confront discrimination 


Cross-Functional & Technical competencies 

Customer satisfaction/client management  


Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond 

clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.


Communications


Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.


Marketing


Ability to communicate the value of a product or service


Relationship Management


Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.


Events management (including retreats, training and meetings)


Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.


Required Skills and Experience

Education:


Secondary education is required.
A university degree in administration, human resources management, international relations or related fields will be given due consideration, but it is not a requirement


Experience:


Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant working experience in administration and/or  programme support services, human resources management, and/or volunteer management. 
Experience in the use of computers and office software packages (ERP, MS Word, Excel, PowerPoint, etc.).; 
Experience with web-based management systems & data management is highly desirable; 
Experience in records management, keeping track of company records and/or information;
Experience in meeting coordination: scheduling meetings, preparing agendas, taking minutes, and distributing follow-up actions;
Fluency in English and in the national language of the duty station; 
Proficiency in another official UN language is an asset. more

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

Ensures implementation of the operational strategies focusing on achievement of the following results:


Full compliance of procurement activities with UN/UNDP rules, regulations, policies and
strategies; implementation of the effective internal control.
CO Procurement business processes mapping and elaboration of the content of internal standard Operating Procedures (SOPs) in Procurement... and Logistics in consultation with direct supervisor and office management.


Organizes procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results


Proper control of the supporting documents for Issuance of Individual Contracts; ensuring due process is followed in the advertisement, recruitment of consultants, preparation of TORs.
Shortlisting of Applicants; ensuring transparency through advertising/ Interview reports/desk reviews.
Prepare interview criteria in conjunction with hiring units and arrange for interviews.
Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) for SSA Contracts.
Advising the requesting/hiring units on the recruitment processes and ensuring dissemination of any information.
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Provision of inputs to preparation of procurement plans for the office.
 Preparation of Purchase orders and contracts in and outside Quantum, preparation of recurring purchase orders for contracting services, and create vendors and buyer profiles in e-procurement.
Purchase orders for contracting of services, vendor creation in Quantum, maintenance of the filing system in the Procurement Unit and buyers profiles in Quantum.
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Provision of information for preparation of cost-recovery bills in Quantum for the procurement services provided by UNDP to other Agencies.
Ensure Guidelines and modalities are in place for Cost recovery as well as solution to queries raised by Agencies on country office.
Prepare cost recovery summary for all Agencies that will be used as a basis of billing.
Prepare billing advises and send them to Agencies on a timely basis.
Actively Engage Agencies to ensure timely response in payment instructions and ensure that disputes regarding the cost recovery charged are resolved.
Follow-up on cost recovery payment with Agencies.
Presentation of reports on procurement (SSA) in the CO.
Preparation of cost-recovery bills in Quantum for the procurement services provided to other Agencies-UNIFEM, UNFPA, UNOPS, UNV, Non-Quantum agencies and UNDP. Generate reports from Quantum through the use of the UN Reports Module to assist in the Monitoring and Evaluation of the Cost Recovery Process.
Development and update of the rosters of consultants, implementation of supplier/Consultant selection and evaluation.
Preparation of procurement plans for the office and projects and their implementation monitoring. timely response to client queries.


Ensures implementation of sourcing strategy focusing on achievement of the following result:

Development and update of the rosters of consultants, implementation of consultants selection and evaluation.


Development and update of the rosters of consultants, implementation of consultant's selection and evaluation


4. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:


Organization of trainings for the operations/ projects staff on Procurement; Synthesis of lessons learnt in recruitment of consultants.
Sound contribution to knowledge networks and communities of practice.


Education:


Secondary education is required
A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but is not a requirement
CIPS level 2 is a requirement for this position.  If certification is not available at the time of recruitment, it should be obtained within one year.


Experience:


Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant progressively responsible administrative experience required at the national and international level.
Experience in public sector procurement of good and services would be an advantage
Progressively responsible procurement experience is required at the national or international level
Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP.
Advance knowledge of automated procurement system, experience handling management systems more