Daily responsibilities will depend on the individual's background, the intern's assigned office as well as the internship period. The Graphic Arts intern will be joining a very dynamic team and will be responsible for the following duties:
Support the HRMS team on their communication efforts to reach out to the wide range of clients on different communication initiatives.
Design and improve... the look and feel of the internal communication materials, that includes posters, quick guides, brochures, presentation decks, templates.
Assist with improving the look and feel of online communication products.
Contribute to the discussion of a visual identity for HRMS team.
Liaises with relevant parties on job specifications and approval of mechanicals for dispatch, etc.
Tracks and monitors production flow to ensure that deadlines are met.
Performs other related assigned tasks as required.


Qualifications/special skills


Applicants must at the time of application meet one of the following requirements:
Be enrolled in a graduate school programme (second university degree or equivalent, or higher).
Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent).
Have graduated with Bachelor's degree, Masters, PhD or equivalent. Be computer literate in standard software applications (Microsoft Office Suite).
Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.
Preferred areas of studies: Graduate or post-graduate studies in Graphic design.
Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. more

Responsibilities

COMMISSARY Receive and review applications for access to the UN Commissary and ensure they are in line with rules and regulations governing the access. Process new and renewal applications, forward for approval.
Receive and inspect all incoming containers when required. Follow a checklist to ensure goods received comply with the host country agreement list of approved... categories of goods and ensure that no tampering has taken place.
Process access to the Commissary for the UN Gigiri conference delegates as required.
FUEL STATION Receive and review applications for fuel Radio Frequency Identification (RFID) tags and ensure that they are in line with rules and regulations governing issuance of such cards for the UN fuel station. Process the paperwork, and fuel applications using the Fuel Integrated Management System. File documents.
Handle customer queries and complaints in a timely manner by email, letter, telephone. Escalate problems, sensitive issues or concerns to the supervisor.
Receive and inspect fuel deliveries with the assistance of the Fuel Station Manager. Check container seals and dip readings and sign off on the delivery note. Forward the delivery documents to the COU finance assistant for processing. Report on queries or where you suspect fuel contamination to supervisor.
UN EVENTS AND WELLNESS CENTRE (UNEWC)
Answer customer queries and/or forward the query to the appropriate UNEWC staff to handle more complex client requests.
COU ADMINISTRATION Maintain and efficient filing system for COU activities and ensure documents are filed on a daily basis.
Respond to client inquiries by email and phone.
Provide information to clients when approached on how to participate or apply for COU services. 

Education

Completion of high school diploma or equivalent is required. Additional qualifications in front office operations or in achieving client satisfaction service is desirable.

Work Experience

A minimum of three (3) years progressively working experience in customer service and front desk operations is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree.
Experience in customer support using Enterprise Resource Planning (ERP) systems is required.
Experience working with vendors and clients in cooperate, local NGO or International organization is desirable.
One (1) year or more of experience in data analytics or related area is desirable. more

Responsibilities

RECRUITMENT AND PLACEMENT: Assist in processing vacancy announcements.  
Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying... short-lists of candidates.
Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.
Assists in organizing and coordinating competitive recruitment examinations.
Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).
STAFF DEVELOPMENT AND CAREER SUPPORT TRAINING: Assists in the organization and conducts of training courses and workshops.
JOB DESIGN AND CLASSIFICATION:  Assists in reviewing and processing requests for classification.
Provides advice and answers general queries on classification procedures and processes.
LOCAL OUTREACH INITIATIVE: Assist on local outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc.
Assist on local head-hunting initiatives to attract potential talent to apply for advertised vacancies. 

Education

Completion of High school diploma or equivalent is required. Supplemental training in human resources, administration or related area is required.
Bachelor’s degree in human resources, business administration and other related area is desirable.

Work Experience

A minimum of seven (7) years of progressive work experience in human resources, administration or related field is required out of which 2 years should be in recruitment.
The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree. Experience in the whole recruitment process from vacancy building to onboarding of staff is required.
Experience in the use of recruitment and outreach tools like PeopleSoft or Inspira is required.
Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.
Experience in the engagement and processing of consultant and individual contractor contracts is desirable.
1 year or more of experience in data analytics or related area is desirable. more

Responsibilities
BUDGETING:

Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary.
Ensure that requisitions for... goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations.
Assist in reviewing requests for creation and extension of positions as well as requests for recruitment.
Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables.
Perform certifying functions of financial transactions as per delegation.

ACCOUNTING:

Process financial documents in line with the financial rules and regulations.
Review and analysis of various accounting data and assist in the review and analysis of financial statements.
Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedures, rules and regulations.
Verify accuracy of postings and process corrections as appropriate.
Analyze open item managed accounts (OIM) in the Enterprise Resource Planning (ERP) system (Umoja) and initiate corrective action.
Perform approval functions of financial transactions as per delegation.

PAYROLL AND BENEFITS ADMINISTRATION:

Perform Payroll comparison and data validation of simulation runs (in HANA Payroll Analysis Tool).
Prepare Payroll data for monthly mass upload files (direct payroll deductions/payments).
Audit various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
Provide information to Pension Fund participants and beneficiaries on participation entitlements and benefits and prepares year end pension schedules for financial statement reporting.
Monitor all insurance transactions including those involving participants on non- Headquarter payroll but covered under Headquarters insurance plans. 

Education

Completion of a high school diploma or secondary school is required. Supplemental courses/ training in finance, administration, project management or related field is required.

Job - Specific Qualification

A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.

Work Experience

A minimum of five (5) years of progressively work experience in finance, budget or related area is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree.
Working experience with the Enterprise Resource Planning (ERP) systems and finance system such as Oracle or SAP is desirable.
Working experience with Budgets, Accounts Payable, Accounts Receivable or Treasury functions is desirable.
Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
One (1) year or more of experience in data analytics or related area is desirable. more

Responsibilities
BUDGETING:

Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary.
Ensure that requisitions for... goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations.
Assist in reviewing requests for creation and extension of positions as well as requests for recruitment.
Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables.
Perform certifying functions of financial transactions as per delegation.

ACCOUNTING:

Process financial documents in line with the financial rules and regulations.
Review and analysis of various accounting data and assist in the review and analysis of financial statements.
Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedures, rules and regulations.
Verify accuracy of postings and process corrections as appropriate.
Analyze open item managed accounts (OIM) in the Enterprise Resource Planning (ERP) system (Umoja) and initiate corrective action.
Perform approval functions of financial transactions as per delegation.

PAYROLL AND BENEFITS ADMINISTRATION:

Perform Payroll comparison and data validation of simulation runs (in HANA Payroll Analysis Tool).
Prepare Payroll data for monthly mass upload files (direct payroll deductions/payments).
Audit various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
Provide information to Pension Fund participants and beneficiaries on participation entitlements and benefits and prepares year end pension schedules for financial statement reporting.
Monitor all insurance transactions including those involving participants on non- Headquarter payroll but covered under Headquarters insurance plans. 

Education

Completion of a high school diploma or secondary school is required. Supplemental courses/ training in finance, administration, project management or related field is required.

Job - Specific Qualification

A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.

Work Experience

A minimum of seven (7) years of experience in finance, budgeting or related area is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree.
Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
Knowledge and experience with processes of Financial Management is desirable.
Experience with integrated business processes, analytics and reporting is desirable. Experience with Asset Accounting or Vendor Payments are desirable. more

Responsibilities
Strategic Workforce Planning & Talent Sourcing:

Develop and implement talent acquisition strategies aligned with the organization’s short and long-term goals.
Collaborate with department heads and senior management to forecast hiring needs and develop recruitment plans that meet organizational objectives.
Identify upcoming job openings in coordination with client... offices.

Job Classification & Guidance:

Prepare classification analyses of jobs in the Professional and General Service and related categories.
Provide guidance to programme managers on the application of classification policies and procedures.

Recruitment Advisory & Support to Hiring Managers:

Provide guidance and advice to hiring managers on job design, language, skillsets, and levels.
Guide hiring managers in developing effective sourcing strategies and outreach initiatives to attract the right talent for available positions.
Review draft job openings and conduct human resources assessments of applications.
Review recommendations on the selection of candidates by client offices, ensuring conformity with UN staff selection system policies.

End-to-End Recruitment Management:

Manage the entire recruitment cycle, including job posting, candidate sourcing, application screening, interview coordination, reference checks, and offer management.
Ensure a streamlined and effective recruitment process that attracts high-quality candidates.
Serve as ex-officio/secretary to central review bodies, preparing and presenting cases to these bodies.

Diversity and Inclusion Initiatives:

Implement strategies to attract diverse talent, ensuring that recruitment practices promote equity and inclusion.
Monitor applications and track diversity and inclusion dimensions of candidates.
Partner with internal and external stakeholders to develop and execute outreach programs aimed at underrepresented groups.

Data Analysis & Recruitment Metrics:

Coordinate monitoring and compliance of recruitment key performance indicators (KPIs).
Monitor and analyze recruitment metrics to assess the effectiveness of talent acquisition strategies and processes.
Use data-driven insights to identify areas for improvement, optimize recruitment efforts, and inform decision-making.

Team Supervision & Compliance:

Supervise the work of Human Resources Assistants in carrying out administrative transactions, including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.
Advise Human Resources Assistants on recruitment-related activities, including the preparation of job offers for successful candidates.
Oversee the maintenance of filing systems and ensure compliance with relevant policies and procedures.

Policy Advisory & Development:

Provide advice on the interpretation and application of policies, regulations, and rules, including exceptions to such policies.
Keep abreast of developments in various areas of human resources to ensure effective policy application.

Employer Branding & Candidate Experience:

Enhance employer branding initiatives to position the organization as an employer of choice.
Ensure a positive candidate experience throughout the recruitment process by providing timely feedback, clear communication, and a supportive environment.

Additional Duties

Perform other related tasks as requested by the Chief, Talent Acquisition Unit.

Education

Advanced university degree (Master's degree or equivalent) in public or business administration, human resources management or related area is required.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in human resources management, administration or related area is required.
A minimum five (5) years’ experience in talent acquisition and staffing is required.
A minimum three (3) years’ experience supervising a team is required.
Relevant recruitment experience of at least three (3) years at a professional level with the United Nations or equivalent international organization is desirable.
Experience in job design, specifically in the classification of functions to determine appropriate levels and alignment to organizational goals, is desirable.
Experience with PeopleSoft platforms, such as inspira or equivalent is desirable.
A minimum three (3) years' experience in Employee value Preposition (EVP) and active talent sourcing is desirable.
A minimum three (3) years' experience in implementing disability inclusion initiatives within the recruitment process is desirable.
Two (2) years or more of experience in data analytics or related area is desirable. more

Responsibilities:

Support outreach initiatives related to voluntary contributions to Donors, Member States, Private Sector entities within the guidelines established by the United Nations.
Prepare brochures, presentations and other marketing material, including a project video, to solicit Voluntary Contributions or in-kind contributions from Member States and other potential donors for... various aspects of the project.
Work with the United Nations Information Service (UNIS) to identify the ‘Do’s and Don’t’s’ permissible for Contractors and Consultants engaged by the GMP.
Regularly update the UN internet websites and UNON intranet sites with project articles and stories in support of the overall GMP Communication Strategy.
Support development of the GMP social media strategy and social media accounts and coordinate implementation.
Draft/compile information and communication products for target audiences, including press releases, reports, brochures, briefings, video clips, newsletters, etc.
Focus communication initiatives such as power point presentations to key stakeholders key topics such as 'sustainability' and 'accessibility’ and others as identified by the GMP. Organize or participate in the organization of conferences, press briefings, meetings etc.
Prepares presentations and briefing materials for officials prior to their participation in such events.

Qualifications/special skills

An advanced university degree (Master's degree or equivalent) in Communications or related field is required. A first-level university degree with two year's work experience may be accepted in lieu of an advanced degree.
Two years of relevant experience in social media, public information, journalism, communication, media affairs, campaigns or events of public interest, or related area is required.
Video development and editing skills are required.
Knowledge in developing information/communications products for target audiences such press releases, reports, brochures, briefings, video clips, newsletters, catalogues, video editing and graphic editing tools desirable. more

Responsibilities

Administration of Entitlements
Administer benefits and entitlements of staff, including mobility and hardship allowances, medical and life insurance coverage, pension fund participation, dependency allowance, education grant, home leave, family visit, parental and other special leaves, rental subsidy, change of family/dependency status and related actions, travel and freight... entitlements, compensation claims, promotion, special post allowance, and separation benefits.
Review staff members' eligibility for entitlements and benefits within the Staff Regulations and Staff Rules, determine entitlements, seek clarifications from staff members where necessary, review, analyze, and document cases requiring exceptional approval based on delegation of authority.
Process and record staff entitlements in Umoja.
Maintain effective and efficient communication with the Budget and Financial Management Service (BFMS) on staff salary, allowances and entitlement related issues. Administration of Contract
Administer and monitor contractual status of staff, including relevant actions regarding appointments, extensions, transfers, reassignments, loans or secondment of staff, determining status and entitlements and draft related correspondence and follow up with staff members and their office, as needed.
Coordinate and monitor the onboarding of new staff members to ensure smooth and expeditious entry on duty and timely entry in the payroll.
Other related duties
Support the HR Officer for respective teams with coordination of reports, statistical information and actions required in support of review exercises and cleanup activities required. • Undertake relevant research, interpretation and analysis of rules and regulations and precedent setting policy rulings, for preparation of background information required for drafting cases for review and action and maintain status report with respect to such cases.
Take the initiative to organize and lead brown bag sessions for staff members, focusing on important benefits and entitlements information.
Other functions as required related to staff administration and as the senior team member in the respective team.
Guide and mentor junior staff on entitlements and benefits processing in Umoja. Take the lead on knowledge sharing of updates, new policies and practices in the UN HR community.
Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assist with visualizations and updating information material such as web pages or brochures.
Perform other work-related duties as required.

Education

Completion of high school diploma or equivalent is required. Bachelor's degree in human resources, business administration and other related area is desirable.

Work Experience

A minimum of ten (10) years of progressively responsible work experience in human resources management, personnel administrative services or related area is required.
The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first level University degree.
Experience in processing and troubleshooting personnel transactions in Enterprise Resource Planning System and or SAP (Systems Applications and Products) is required.
Six (6) years work experience in handling complicated staff entitlement and benefits cases and application of human resources staff rules in an International Organization is desirable. Experience in supervising, leading or mentoring human resource assistants is desirable.
Experience with Business Intelligence reporting is desirable. more

Responsibilities

Provides information to staff members and delegations on entitlements, policy and procedures on official travel, removal of personal effects arrangements in accordance with governing rules and regulations. . Review travel and shipment requests in Umoja to ensure conformity with applicable rules.
Calculates air fares and constructs itineraries for staff and defendants,... delegations and non-staff (consultants, meeting participants and contractors) traveling on official business in line with the most economical and direct route.
Liaises with contracted travel agency on complex itineraries and issuance of tickets.
Approves travel and shipment authorizations including amendments.
Calculates and records lump-sum entitlements.
Request and record refunds in Umoja.
Perform partial and complete cancellation of Travel Requests in Umoja, if applicable.
Process expense reports that are routed to travel unit in accordance with rules and regulations.
Co-ordinates arrangements for removal of personal effects for staff members worldwide including registering shipments and insurance coverage, insurance claims and reviewing invoices. . Provides Umoja support on travel related issues to staff members.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Performs any related duties as assigned.

Education

Completion of a high school diploma or equivalent is required. Supplemental training in a field relevant to the post is desirable.

Job - Specific Qualification

Specialized Travel Agent training (such as IATA certification or equivalent) is required.

Work Experience

A minimum of five (5) years of progressively responsible experience in travel administration, travel rate construction, routing and travel reimbursement, or related area is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree.
Working experience in Enterprise Resource Planning (ERP) systems is required.
Three (3) years of working experience in the UN system or similar international organization is desirable.
Experience arranging travel for large group of meeting participants is desirable.
One (1) year or more of experience in data analytics or related area is desirable. more

Responsibilities
HUMAN RESOURCES MANAGEMENT: 

Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and... procedures.
Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities and entitlements under the Staff Rules and Regulations.
Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
Monitors staffing table and prepare relevant statistical data/charts.

PROCUREMENT AND CONTRACT ADMINISTRATION:

May assist in processing procurement related actions such as solicitation documents, purchase orders and contract approval documents.
Assists with day-to-day monitoring and administration of contracts between the UN and external contractors for outsourced services.
Prepares and processes all UN property passes and door keys.
Maintain contract filing system and archiving.

GENERAL ADMINISTRATION:

Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
Performs other related administrative duties, as required (e.g operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning, identification of office technology needs and maintenance of equipment, software and system, organizing and coordinating seminars, conferences and translations). • May be responsible for guiding, training and supervising the work of more junior General Service staff.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other relevant duties as required.

Job - Specific Qualification

The Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent certification is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible experience in administrative services, human resources, procurement or related area is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.
Experience in Enterprise Resource Planning (ERP) system is desirable.
Experience in administration of vendors contracts such as monitoring and tracking of schedules and costs is desirable.
One (1) year experience or more in data analytics or related area is desirable. more