Responsibilities

Provides information to staff members and delegations on entitlements, policy and procedures on official travel, removal of personal effects arrangements in accordance with governing rules and regulations. . Review travel and shipment requests in Umoja to ensure conformity with applicable rules.
Calculates air fares and constructs itineraries for staff and defendants,... delegations and non-staff (consultants, meeting participants and contractors) traveling on official business in line with the most economical and direct route.
Liaises with contracted travel agency on complex itineraries and issuance of tickets.
Approves travel and shipment authorizations including amendments.
Calculates and records lump-sum entitlements.
Request and record refunds in Umoja.
Perform partial and complete cancellation of Travel Requests in Umoja, if applicable.
Process expense reports that are routed to travel unit in accordance with rules and regulations.
Co-ordinates arrangements for removal of personal effects for staff members worldwide including registering shipments and insurance coverage, insurance claims and reviewing invoices. . Provides Umoja support on travel related issues to staff members.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Performs any related duties as assigned.

Education

Completion of a high school diploma or equivalent is required. Supplemental training in a field relevant to the post is desirable.

Job - Specific Qualification

Specialized Travel Agent training (such as IATA certification or equivalent) is required.

Work Experience

A minimum of five (5) years of progressively responsible experience in travel administration, travel rate construction, routing and travel reimbursement, or related area is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree.
Working experience in Enterprise Resource Planning (ERP) systems is required.
Three (3) years of working experience in the UN system or similar international organization is desirable.
Experience arranging travel for large group of meeting participants is desirable.
One (1) year or more of experience in data analytics or related area is desirable. more
  • Travels & Tours
2   
Responsibilities
HUMAN RESOURCES MANAGEMENT: 

Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and... procedures.
Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities and entitlements under the Staff Rules and Regulations.
Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
Monitors staffing table and prepare relevant statistical data/charts.

PROCUREMENT AND CONTRACT ADMINISTRATION:

May assist in processing procurement related actions such as solicitation documents, purchase orders and contract approval documents.
Assists with day-to-day monitoring and administration of contracts between the UN and external contractors for outsourced services.
Prepares and processes all UN property passes and door keys.
Maintain contract filing system and archiving.

GENERAL ADMINISTRATION:

Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
Performs other related administrative duties, as required (e.g operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning, identification of office technology needs and maintenance of equipment, software and system, organizing and coordinating seminars, conferences and translations). • May be responsible for guiding, training and supervising the work of more junior General Service staff.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other relevant duties as required.

Job - Specific Qualification

The Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent certification is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible experience in administrative services, human resources, procurement or related area is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.
Experience in Enterprise Resource Planning (ERP) system is desirable.
Experience in administration of vendors contracts such as monitoring and tracking of schedules and costs is desirable.
One (1) year experience or more in data analytics or related area is desirable. more
  • Administration
  • Secretarial
5   
Responsibilities

Provide leadership to the team by; planning assignments of the members during scheduled shifts; give instructions to the members and ensure that uniforms, communications equipment, and other kits necessary for duty are provided and ensure that posts are properly and effectively manned and duties properly executed.
Organizes and manages the activities and operations of the... Unit.
Inspects line-ups of officers to ensure that they are properly attired and equipped, as well as knowledgeable of the daily security requirements.
Assigns officers to areas and maintains contact with supervisory personnel and officers.
Directly supervises Unit personnel by delegating appropriate responsibilities and accountabilities and ensures that these are clear to each team member and allocates sufficient time and resources for completion of tasks, regularly monitoring and discussing performance and giving feedback and coaching to team members, acting as a role model, ensuring development and timely training of team and fairly appraises performance of team members.

Education

Completion of High school diploma or equivalent is required. Supplementary training in security or military is required.
Must have passed the United Nations Security Assessment Test and passed the security induction training by the Department of Security and Safety Services.

Work Experience

A minimum of seven (7) years of experience in the security operation within the UN Security Service, including investigation, physical security, personal protection, strategic and operational planning, fire prevention and suppression, emergency medical and hazardous material response, video imaging badge systems or related area is required.
The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level University degree.
At least three (3 ) years experience in the National Police Force or Military Service is required.
At least three (3) years in a supervisory role in security and safety services in the UN system or similar international organization is required.
Experience in providing security coordination and administrative support for an International Organization is desirable.
One (1) year or more of experience in data analytics or related area is desirable

Deadline : Sep 2, 2024 more
  • Security
  • Intelligence

  • Jonathan Otieno

    2w

    Kindly share your resume to jonathanotieno.dr@gmail.com
    Regards.

Responsibilities

Within the delegated authority, the Protocol Officer will be responsible for performing the following duties: Provides protocol services for meetings and events involving Senior UN officials as well as for high-level visits by government dignitaries as appropriate. A
ssists the Chief of Office in ensuring adherence to the various aspects of UN protocol in organizing bilateral... meetings and liaises with counterparts in Permanent Missions and Intergovernmental Organizations to confirm arrangements and coordinates with relevant UNON entities on Protocol related matters.
Assists the Chief of Office in the organization of official visits by Heads of States, Heads of Government, ministers and other VIPs to UNON. Supports the Chief of Office in organizing and preparing official visits of the Secretary-General and the Deputy Secretary-General to Nairobi.
Assists the Chief of Office in organizing ceremonies for the presentation of letters of credentials / letters of appointment to the Secretary-General by newly appointed Permanent Representatives / Permanent Observers.
Provides protocol and liaison services to the Permanent Missions including the issuance of access budges to the compound and approval of access to the UN Commissary. Advises Permanent Missions, Observer Offices and UN entities staff on matters of protocol and procedures.
Performs other related duties as required.

Education

An advanced university degree (Master's degree or equivalent) in international relations, political science, public administration or related fields is required.
A first-level degree (Bachelor's degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in protocol, diplomatic service, external relations or a related area is required.
Experience in an international organization, foreign service and/or the United Nations System is desirable. Work experience in the area of protocol or event management in a multilateral setting is desirable.

Deadline : Aug 23, 2024 more
  • Administration
  • Secretarial
GENERAL:

Prepare and analyse reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate;
Perform data extraction and prepare various reports for management review;
Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner;
Ensure that accurate and complete accounting, reporting and internal... control systems are in place and functioning;
Ensure that all relevant records and audit trails are maintained;
Act as deputy to team leader and back up for other team members;
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making;
Assists with visualizations and updating information material such as web pages or brochures;
Perform other related duties, as assigned.

Education

Completion of high school diploma or secondary school is required.
Supplemental courses/ training in finance, administration, project management or related field is required.

Job - Specific Qualification

A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.

Work Experience

A minimum of seven years (7) of experience in finance, budget or related area is required.
The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level University degree.
Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
Knowledge and experience with processes of Financial Management is desirable.
Experience with integrated business processes, analytics and reporting is desirable.

Deadline : Aug 30, 2024 more
  • Finance
  • Accounting
  • Audit
1   

  • Jonathan Otieno

    2w

    Kindly share your resume to jonathanotieno.dr@gmail.com
    Regards.

Responsibilities

Main Duties: Code, record and reconcile accounting transactions.
Reconcile moderately complex bank accounts in various currencies.
Process payments to vendors for goods and services; This includes calculating, inputting and checking payments for correctness and communicating discrepancies to supervisors; Verify accuracy of data.
Process salaries, entitlements, claims, income... taxes, etc., according to established guidelines and procedures.
Brief and assist newly arrived staff, experts and consultants on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance.
Prepare detailed cost estimates and other data for use in budget analysis and proposals.
Generate expenditure reports from computerized information system databases.

Education

Completion of secondary education or equivalent is required.
Bachelor’s degree in in business, finance, accounting or related field

Job - Specific Qualification

Relevant training in the field of accounting, finance and business administration is desirable.

Work Experience

A minimum of Five (5) years’ experience in accounting and bookkeeping, budgeting, Finance, administrative services or related areas is for candidates who possess Secondary School certification is required.
The minimum year of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher.
Experience working with Microsoft Office applications is required.
MS word or Word or Excel or Powerpoint or Access or Google Docs or G-Suite or Quickbooks or Computer packages or Computer applications or Google Suite or Computers.
Experience in using web-based or integrated information management systems such as Enterprise Resource Planning (ERP) system is desirable.
One (1) year of experience within the United Nations or similar international organization is desirable.
One (1) year or more of experience in data analytics or related area is desirable. more
  • Finance
  • Accounting
  • Audit
1   
Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for the following duties: Recruitment and placement
Participates in the selection of candidates for secretarial, clerical and related categories positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and... conducting roster searches for vacancies and identifying short-list of candidates.
Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
Provides input into policy development for the HR policies of staff in the General Service and related categories.
Schedules and coordinates entry tests for secretarial/clerical/trades and crafts/security positions.
Assists in organizing and coordinating competitive recruitment examinations.
Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
Reviews and processes personnel actions through IMIS.
Advises staff on visa matters. Administration of entitlements
Supervises and supports maintenance of IMIS entitlements reference tables.
Reviews and processes data pertaining to conditions of service.
Reviews and processes requests for entitlements and exceptions to the Staff Rules and Regulations concerning travel entitlements, currency of payment of emoluments and rental subsidy.

Education

Completion of secondary education or equivalent is required.
Bachelor’s degree in human resource management, business or related field is desirable.

Job - Specific Qualification

Relevant training in the field of human resource management and business administration is desirable.

Work Experience

A minimum of ten (10) years’ experience in human resource management, administrative services, is required.
Experience working with Microsoft Office applications is required. MS word or Word or Excel or Powerpoint or Access or Google Docs or G-Suite or Quickbooks or Computer packages or Computer applications or Google Suite or Computers.
Experience in using web-based or integrated information management systems such as Enterprise Resource Planning (ERP) system is desirable.
One (1) year of experience within the United Nations or similar international organization is desirable.
One (1) year or more of experience in data analytics or related area is desirable. more
  • Human Resources
  • HR
Responsibilities

Main Duties: Within limits of delegated authority and depending on location, a Driver at this level may be responsible for the following duties:
Drives vehicles safely for the transport of authorized personnel and, in the case of Peacekeeping missions, for the transport of general cargo goods and or specialized hazardous good vehicles.
Makes regular deliveries of parcels,... documents, etc., between the UN office and other offices and institutions, e.g. Ministries, Embassies, Permanent Missions, etc.
Makes minor purchases and collect urgent purchases from local suppliers as requested. Collect goods from the customs with due regard to customs regulations and formalities. May make or collect payment for goods.
Meets official personnel at the airport and facilitates immigration and customs formalities as required.
Deals effectively and tactfully with officials and visitors.
Takes care of the day-to-day maintenance of the assigned vehicles, check oil, water, battery, brakes, tries, etc.; perform minor repairs and arrange for other repairs and ensures that the vehicle is kept clean.
Logs official trips, daily mileage, gas consumption, oil changes, greasing, etc.
Ensures that the steps required by rules and regulations are taken in case of involvement in an accident.
Applies good judgment in the context of assignments given.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other duties as assigned.

Education

Completion of secondary education or equivalent is required.

Job - Specific Qualification

Valid National Driver license is required. A Defensive driving certificate is desirable.

Work Experience

A minimum of 2 years of progressive responsible experience as a driver with a safe driving record is required
Experience in vehicle management including maintenance of official vehicles and minor repair of vehicles is required.
Maintenance of official vehicles and minor repair of vehicles or changing oil, tyres, wheel repair, wheel change, oil refil is required.
One (1) year of work experience within the United Nations or similar international organization is desirable.
One (1) year or more of experience in data analytics or related area is desirable. more
  • Driving

  • Jonathan Otieno

    2w

    Kindly share your resume to jonathanotieno.dr@gmail.com
    Regards.

Responsibilities

The position involves supporting standard administrative activities and processes requiring application of rules and procedures.
Main Duties General Draft correspondence, memoranda and reports on the basis of oral instructions, previous correspondence or other available information sources.
Classify and code material relating to several subject areas and maintain general... office files or provides guidance to junior-level staff in performing this duty.
Arrange internal and external meetings, some involving high-ranking officials and talks minutes and/or notes at meetings.
Assist in the development of travel plans for the unit and makes travel and hotel reservations, prepares travel orders and assembles information pertinent to the purpose of travel
Advise on and make arrangements for shipment and receipt of office and project supplies and equipment, including arranging customs clearances.
Maintain, update and transmit inventory records on non-expendable equipment. Human Resources
Maintain vacancy announcements and conduct pre-recruitment formalities, including reference checks, preparing and dispatching letters of offer and calculating salary and entitlements.
Coordinate and arrange interview schedules, prepares agenda and provides relevant documentation required for recruitment-related meetings to HR Officers and Program Managers.
Set up and maintain reference files/records (electronic and/or hardcopy).
Process requests and provide assistance, advice and briefings to staff members and their dependents on issues relating visas, identity cards, driving licenses and other necessary personnel related documents in accordance with requirements of the organization and the host country. 

Education

Completion of Secondary education or equivalent is required.
Bachelor’s degree in administration or human resources management is desirable.

Work Experience

A minimum of five (5) years’ experience in general office support, administrative support and/or project management support functions for candidates who possess Secondary School certification is required.
The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher.
Experience working with Microsoft Office applications is required.
MS word or Word or Excel or Powerpoint or Access or Google Docs or G-Suite or Quickbooks or Computer packages or Computer applications or Google Suite or Computers. Experience in using web-based or integrated information management systems such as Enterprise Resource Planning (ERP) system is desirable.
One (1) year of experience within the United Nations or similar international organization is desirable.
One (1) year or more of experience in data analytics or related area is desirable. more
  • Administration
  • Secretarial
Responsibilities

Scrutinizes source documents for completeness, accuracy and validity of charges.
Investigates erroneous charges and takes appropriate corrective accounting actions.
Communicates with field offices regarding missing documentation or any other issues related to discrepancies between their accounts and those maintained at Headquarters.
Reconciles and reviews suspense accounts... and ensure proper clearance procedures have been followed.
Extracts details of income, expenditure, assets and liability from accounting system in order to analyze and verify accuracy and validity.
Consolidates data into financial statements.
Assists with the monitoring of expenditures to ensures they remain within authorized levels.
Examines the validity of requests for increases in imprest levels; prepares disbursement vouchers to replenish imprest accounts.
Prepares worksheets and assists with the preparation of financial statements.
Audits various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, travel claims, etc., to ensure correctness of disbursements and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.

Education

Completion of secondary education or equivalent is required.
Bachelor’s degree in business, finance, accounting or related field is desirable.

Job - Specific Qualification

Relevant training in the field of accounting, finance and business administration is desirable.

Work Experience

A minimum of Seven (10) years’ experience in accounting and bookkeeping, budgeting, administrative services, or related areas is for candidates who possess Secondary School certification is required.
The minimum years of relevant experience is reduced to Five (8) for candidates who possess a first-level university degree or higher.
Experience working with Microsoft Office applications is required.
MS word or Word or Excel or Powerpoint or Access or Google Docs or G-Suite or Quickbooks or Computer packages or Computer applications or Google Suite or Computers.
Experience in using web-based or integrated information management systems such as Enterprise Resource Planning (ERP) system is desirable.
One (1) year of experience within the United Nations or similar international organization is desirable.
One (1) year or more of experience in data analytics or related area is desirable. more
  • Finance
  • Accounting
  • Audit
1   

  • Jonathan Otieno

    2w

    Kindly share your resume to jonathanotieno.dr@gmail.com
    Regards.