Key responsibilities: 


Devise the strategy for the integration of methane emission data from field measurements, satellite remote sensing, emission inventories, and company reporting to be approved by the IMEO SOC.
Establish and maintain deep expertise in the technical aspects of the various empirical and non-empirical methane data sources relevant for IMEO’s data integration.
Provide... thought leadership on the synthesis, organization, and communication of highly heterogenous data streams with the aim to provide policy-relevant and actionable data products for use in effective policy formulation and emissions mitigation.
Coordinate and collaborate with scientists and policy experts within IMEO and from academia, industry, and research organizations internationally regarding their data collection efforts and data needs.
Coordinate with IMEO’s  management to determine the internal and public data integration outputs over time in alignment with IMEO’s data vision. 
Coordinate with IMEO’s internal data architecture and data visualization teams to communicate the scope, priorities, and availability of data outputs for public sharing vs. internal use, and to convert the data integration outputs into public-facing data products.
Support internal and external efforts to integrate IMEO’s synthesized data into national inventories.
Provide high-level advisory to the Methane Science Studies team to enhance the studies’ alignment with IMEO’s data integration strategy, and to maintain regular exchange on new developments in methane science.
Provide scientific advice to the OGMP2.0 analytics team to align OGMP2.0 data products with the state of the art in empirical methane data collection.
Lead and participate in the analysis and writing of papers in peer-reviewed journals.
Support data user seminars and capacity-building initiatives designed for diverse stakeholders.
Remain at the cutting edge of methane science and up-to-date with the scientific literature; build and maintain relevant scientific networks.
Support "rapid response" and/or project development efforts on an as-needed basis.


Education

An advanced degree (PhD or Master's) preferably in Engineering Systems, Earth Systems Science, Information Science, or related disciplines is required.

Work Experience 


A minimum of 7 years of experience synthesizing and integrating highly diverse data sets is required.
Experience with greenhouse gas emission data is required.
Strong quantitative analysis skills; proficiency in statistical analysis and understanding of atmospheric and/or emission data is required.
Demonstrated scientific expertise, including but not limited to a record of scholarly publications and/or involvement in scientific panels is required.
Ability to synthesize, interpret, and communicate scientific data in an advocacy setting and for non-scientific populations is desirable.
Knowledge about environmental issues, especially air emissions is required; familiarity with emission inventories is desirable.
Experience with methane emission data is desirable. more

Functional Responsibilities

Under the supervision of the Head of Programme through Project Manager, the PMS Advisor will provide strategic advice to the Government Negotiation Structure, Chief Negotiator, Core Negotiation Team, the Ministry for European Affairs, Ministry for Foreign Affairs and other ministries in regards to coordination of EU accession process, strategic planning and aligning... future actions with the accelerated integration and “phasing-in” to individual EU policies, the EU markets and EU programmes. 

Based on the characteristics of the EU integration process but also the “accelerated integration” as defined in the official EU documents, the PMS Advisor will provide advice for the processes that are currently underway and/or planned, with special attention to the substantial reforms needed in line with the revised methodology, harmonisation processes and the required mechanisms, both from a policy and an institutional perspective. S/he will provide technical expertise and advice in streamlining processes and development of documentation, while reflecting good experiences from the region. 

The PMS Advisor’s support will focus on the following strategic aspects of the EU integration process: 


EU Membership Negotiations
Stabilisation and Association Agreement (SAA) and Stabilisation and Association Process (SAP). 
Revised Enlargement Methodology
EU Policy and various Chapters of the EU Acquis Communitaire
Networking with EU institutions
Implementation of the Growth Plan for the Western Balkans and Reform Agenda 
EU Funding
Cooperation mechanisms with the media, CSO, academia, private sector and youth.


The selected candidate will perform functions as follows: 


Provide technical expertise and advice on SAA process
Provide technical expertise and advice to the beneficiaries on the EU negotiations, in the line with the revised enlargement methodology, negotiating framework, negotiation positions, roadmaps and benchmarking, derogations and transitional arrangements, while reflecting on good practices and lessons learned from the region
Provide technical expertise on EU alignment process in line with EU Policy and the reforms under various Chapters of the EU Acquis Communautaire
Provide advice and support development of legal and operational documents (decisions, procedures, guidelines, instructions etc.), to support the efficient functioning of the negotiation structure in accordance with the country’s Negotiating Framework, based on good practices and lessons learned from accession process;
Provide technical expertise regarding networking with the EU institutions, and facilitate the access to the relevant EU institutions
Provide technical expertise and advice on the implementation of the Reform Growth Facility for WB (RGF) instrument, its coordination and control mechanism and implementation of RGF Regulation on a needs based cases
Provide technical expertise and advice on efficient stakeholder engagement in the EU accession process, including on the role and cooperation with other stakeholders such as the Assembly, media, civil society, chambers and business community, academia and other institutions involved in the process


Education 


Master’s degree preferably in Law, Economy, Political Science, European Studies, International Relations or other relevant discipline is required
Bachelor’s degree with a combination of two additional years of relevant professional experience may be accepted in lieu of the Master degree


Work Experience 


At least seven years of working experience as head and/or member of EU accession negotiation team is required
Experience in direct coordination, negotiation and organisation of the accession negotiations is required  
Experience in preparation and participation in screening exercise, negotiation positions and of Intergovernmental Conferences would be an asset
Diplomatic experience working in Brussels based Permanent representation office would be an asset
Experience in overseeing implementation of Stabilisation and Association Agreement (SAA) would be an asset


Language Requirements



Fluent knowledge of English language (speaking, writing and reading) is required more

The Technical Expert will provide technical guidance and support to the implementation of the project,  working in close collaboration with the National Project Director/DNCC, Project Manager and the UNEP Task  Manager. S/he will be responsible for ensuring the availability of information on progress and performance to  provide quality assurance of the project outputs and deliverables.  
Key... functions:  

Lead and provide technical supervision and advice and quality assurance  
Strategic policy advises and knowledge management  
Programme planning, implementation, M&E and reporting  
Technical capacity building and knowledge management  
Monitoring and promoting adaptation learning  

Technical Backstopping

Provide overall technical backstopping for the project to ensure the project outputs and deliverables  are of good quality and in line with the project objectives.  
 Provide advice on best suitable approaches and methodologies for the timely achievement of project  targets and deliverables  
 Assist the PC / PM in planning the implementation of project activities and adjusting the project  results framework, work plan and budget as required and in line with the corporate requirement   Draft or review as requested, ToRs, for technical consultancies and subcontracts and assist in the  selection and recruitment process  
 Undertake technical review and provide quality assurance of the project outputs (training manual,  technical reports, studies, assessments, protocols, tools etc.) and field level interventions.   Oversee and provide technical guidance of the work of National Consultants, District Project  Coordinators in their respective domains in ensuring the quality and delivery of the tasks undertaken.   Provide strategic guidance in the establishment of a technical working group on EbA including  selection of research grants and topics for long term monitoring on EbA  
 Assist in monitoring the technical quality of project M&E systems (including Multiyear plans, AWPs  and targets)  
Assist staff and national consultants in the conduct of project reviews and evaluations and in  revisions of the implementation strategy and work plan, based on review and evaluation results   Make recommendations to PSC for more effective implementation and coordination of project activities 

Monitoring & Learning support

Help develop monitoring framework to measure progress against each of the targets and indicators  in the RRF including change and adjustment in the baseline assessment study being undertaken   Develop learning strategy for the project based on the current levels of awareness and  
understanding of EbA measures and approaches among stakeholder groups, interest areas and  adaptation learning that the project could generate  
Team up with the PM in preparing the APR and PIR for submission to UNEP/GEF   Provide inputs in knowledge management, training, communication and awareness raising of EbA  issues at national and sub national level. Enable and support the appropriate dissemination of results  and findings to policy makers at various levels.  
Support and facilitate for the development of strategic regional and international partnerships for the  exchange of knowledge, skills and information related to climate change adaptation.   Provide technical support in reviewing the existing policies and strategies to embrace EbA measures  through the development of policy brief  
Develop an EbA up scaling strategy and financing plan based on the lessons learnt from this project. 
Although this is a home-based position, the Technical Expert will allocate a certain amount of time within PMU  including undertaking a certain number of field visits during the early stages of project implementation and  monitoring. A total of 305 working days has been allocated for the entire project duration; the indicative  allocated days will be split into yearly and quarterly plans.
The following outputs are anticipated during the tenure:  
Annual Programme review and work planning (preparation of MYP, AWPs and budgets)   Refined project monitoring framework including changes and adjustments in the RRF targets and  indicators based on the baseline assessment study.  
A policy brief on EbA including a project learning and knowledge management strategy   An EbA up scaling strategy and financing plan based on the lessons learnt from the project   Contributions for the write-up of the Project Implementation Report  
Selection of research topics and grants for long term monitoring  
Contributions to mid-term review, final evaluation missions including drafting of PCR   Written reviews of the technical reports, tools and knowledge products developed by the project  culminating to at least ten products  
Guidance, technical oversight towards the production of knowledge products such as policy briefs,  training manuals, tools and protocols on EbA  

Education:

An advanced University Degree (Master’s or equivalent) or higher degree, preferably in natural resource management, biodiversity, climate change adaptation, ecosystem management, disaster risk reduction, environmental science, agriculture and water resources management, or related discipline.
First-level university degree (Bachelor’s or equivalent) in the above-mentioned fields with an additional two (2) years of relevant experience can be accepted in lieu of an advanced degree.

Experience:

A minimum of five (5)years of experience in a senior technical and/or leadership position with planning and management of environmental/or natural resources management programmes, institutional strengthening, capacity building, providing technical support to climate change adaptation projects or related areas is required with a Master’s or higher degree. 
International working experience in the above field preferably from the South Asian region in the capacity of Technical Expert or Team Leader is a must. 
S/he must possess good analytical and report-writing skills in English. more

Programme development planning and coordination

Support the management team to translate the Country Programme Strategy into implementation/results work plans and associated monitoring mechanisms and draft project documents as needed for the implementation of the programme.
Coordinate and collaborate with relevant stakeholders in-country and at HQ, to ensure aligned and coherent planning and... implementation processes. 

Development and follow up of resource mobilization opportunities

Monitor humanitarian and development trends and needs to identify potential areas of intervention within UN mandates and existing capacity. 
Stay abreast of policies on mine action, UN policies, and cross-cutting priorities, such as gender, diversity, conflict sensitivity, sustainability, and environment, to be included in programme design as relevant. 
Coordinate the identification, design, and formulation of new activities to meet programme objectives.
Coordinate preparation of programme documents, including concept notes, proposals, and associated budgets.
Draft and/or review funding agreements and other project documents required for the signature and implementation of new projects.
In coordination with headquarters Resource Mobilization personnel, support the review, submission, negotiation, and signature of funding agreements.

Programme management support

Analyze funding agreements and develop compliance plans and monitoring frameworks to guide key departments and management team to meet requirements of funding agreements, in coordination with HQ. 
In collaboration with relevant personnel, establish monitoring mechanisms to measure delivery against targets outlined in funding agreements. 
Provide review/input to scopes of work for procurement processes to ensure the requirements of the relevant funding sources are reflected in agreements with implementing partners. Review implementing partner reports to ensure requirements are being met. 
Track programme results against targets, alert relevant management if delivery is not on track, compile data and draft reports to internal and external stakeholders and support the management team to prepare for internal reviews.
Coordinate information flow between implementation teams, donors, and headquarters, particularly related to any deviations that would require revisions to the relevant legal agreement; when required, Coordinate budget and activity revisions to funding agreements.
Prepare, and provide editing support for, high quality summary and analytical reports including, but not limited to, project reports, annual reports, situation reports, briefing notes, code cables, and UN reports. Prepare written summaries of meetings/visits and ensure relevant team members implement follow-up actions, as appropriate; research and prepare analytical, and sometimes sensitive, documents for the management team.
Coordinate communications between the Country Programme office and the headquarters Programme, Portfolio Management, and Risk, Quality and Partnership teams to support compliance to programme documents and funding agreements, and the implementation of policies, processes and methods according to internal standards.

Stakeholder coordination, representation, and inter-agency collaboration

Establish and build relationships with UN, international organizations, donors, governments, and mine action stakeholders for the purposes of facilitating activities and improving the quality and relevance of programme implementation.
Participate in, contribute to and report on the relevant inter-agency, UN mission, donor and inter-governmental coordination meetings in consultation with relevant programme technical experts when required. Support the management team with UN common planning and programming processes, including strategic country analysis, UNSDCF, humanitarian response plans, integrated strategic frameworks, etc.
Coordinate, participate in, or contribute to the Mine Action Area of Responsibility/Sub-Cluster under the Protection Cluster, where relevant, including the formulation of the mine action components for the Humanitarian Needs Overview and Response Plan Response plan, in collaboration with the UNMAS Geneva office. 
Support the applications of policies, practices and procedures associated with the overall implementation of the Humanitarian Programme Cycle and associated funding and monitoring mechanisms, where relevant, in collaboration with the UNMAS Geneva office.
Support the development of communication strategies, linked to resource mobilization strategies, where relevant, to maximise communication impact and outreach and build awareness of Country Programme objectives.
Support design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms. 
Support preparations for official meetings, events, briefings, and field visits, and prepare talking points, briefing notes, presentations and speeches for the management team and senior UN officials. 

Knowledge management and document management and innovation

Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.
Implement relevant standards, tools and templates to effectively manage programme development and implementation.
Identify, contribute to, record and share the ongoing development and implementation of best practice, lessons identified, and innovative approaches to improve overall programme performance
Contribute to the management and upkeep of risk management and issue management logs and processes. 

People management (if applicable)

Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.
Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff).
Act as OIC in the absence of more senior management.

Education

Advanced university degree (master or equivalent) with a minimum of 5 years of relevant experience; 
First level university degree (bachelor or equivalent) with a minimum of 7 years relevant experience.

Experience

Relevant experience is defined as progressive experience in programme/project development or management, in either public or private sector organizations. 

Experience working with international humanitarian organisations in conflict and post conflict environments is required. 
Experience in Resource Mobilisation is required. 
Experience in developing and writing comprehensive reports is required.
Experience in humanitarian mine action is desired.

Languages

Fluency in English (reading, writing, speaking) is required.
Fluency in another UN official language is desired. more

Functional Responsibilities:

The Geospatial Intern will work as part of the Technical Services Unit (TSU) Advisory stream and will assist in data collection, processing, and analysis for evidence-based decision-making on the design and construction of infrastructure. S/he will also work in conjunction with the TSU Geospatial Team and other personnel within the unit. S/he should be familiar with... basic academic principles of Geographic Information Systems, remote sensing, surveying, and data analytics, and be able to clearly communicate relevant data infographics and maps to stakeholders.

The intern will play a pivotal role in supporting the experienced geospatial team, assisting with various Geographic Information Systems (GIS) and Topographic Surveying tasks. Through hands-on experience, the intern will develop practical skills that will enhance their future career prospects. The intern will have access to the UNOPS Learning Zone Platform for skill development and will also have the opportunity to contribute innovative solutions to geospatial challenges, leveraging their academic background. This will involve engaging in activities such as (but not limited to) the following;

Technical and Quality assurance
Assisting in topographic survey assessments and fieldwork, including field data processing and reporting on site findings.
Assisting in data collection and management, gathering spatial data from various sources, organizing and maintaining GIS database.
Assisting in data analysis to support project planning and design.
Assisting in the preparation of maps and infographics for project presentations and reports.
Assisting in collaboration and integration by working with project teams to integrate GIS data into project workflows.
Assisting in providing technical support and troubleshooting for GIS related issues.
Assisting in documenting GIS processes, methodologies, and best practices.
Assisting in reporting and presentations based on GIS analyses.
Participating in training sessions and workshops to enhance GIS skills and stay updated with GIS technology advancements and industry trends.
Perform any other tasks as directed by the Geospatial Officer.
Collaboration and knowledge sharing
Identify specialist expertise that may be required
Collaborate with other disciplines to ensure coherent documents
Actively and regularly participate in TSU informal and formal meetings.

Education/Experience/Language requirements:
Education:

Secondary school education is required;
To be eligible for this particular internship with UNOPS, the candidate must be studying towards a university degree or have graduated in the past three years prior to the application date of the internship in either of the following areas: Geography, Geomatics, Geographic Information Systems, Geospatial Engineering and/or a relevant field.

Work Experience:

Experience working in a busy organization will be an added advantage.

Language:

Fluency in written and oral English is required.

Other Requirements:

Knowledge and capacity to prepare maps to professional and accurate standards.
Good team player attitude.
Ability to follow instructions precisely and work in a team to support the delivery of successful projects.
Ability to work under pressure and meet strict deadlines.
Excellent communication skills, both verbal and written. more

Summary Of Key Functions

Coordination and Management Support
Management of RO administrative services
Management of Regional Office premises
Knowledge sharing and information management
Coordination and Management Support
Support the coordination and delivery of corporate, cross-functional processes/initiatives.
Cooperate efficiently and effectively among different sub-teams to achieve... results.
Research, review, analyze and summarize information for the Regional Director’s briefings, ensuring the required quality and deadlines are met.
Prepare and maintain a register of minutes and decisions from Management Meetings with close progress monitoring to help ensure implementation of decisions.
Establish solid working relationships with senior leadership and other key stakeholders.
Support collection and analysis of data from the Region, HQ units, and RO Advisors for reporting on KPIs and the RO budget enabling ongoing decision-making
Collect input and feedback related to patterns of issues and inefficiencies to propose relevant processes and system improvements supporting change management
Manage the calendar of the AFR Regional Director arranging high-level meetings/visits
Attend select meetings and working groups to take notes, contribute to implementation, and provide feedback on the information in a concise manner.
Liaise with relevant stakeholders (field offices and HQ) for their inputs into joint projects, presentations, and missions ensuring inputs are provided in a timely manner.
Support drafting of internal communication on behalf of the RD when requested including routine correspondence to internal and external recipients.
Lead special projects managed by the Regional Office, as needed.
Management of RO administrative services
Upholding RO operations and supervision of the administrative team
Monitoring and analysis of administrative services and undertaking continuous improvement in policies, systems and procedures to ensure services are aligned with changing business needs, collaborating with region to drive the efficiency agenda
Ensuring UNOPS administrative resources are fully and properly accounted for and that internal control systems are adequate and functioning.
Assessment of expenditure in administration (office premises, assets, travel, etc.) for previous years; estimate of new requirements and preparation of budget plans
Preparation and monitoring of the teamwork-plans. Supervision and guidance to the staff in the administrative team, including the drivers’ team, handyman and administration personnel, for satisfactory performance and client-oriented services.
Ensuring management of office vehicles and transportation service, supervision of inventory and office assets, and delivery of logistical support from VIP meetings to travel
Administrative advice and support to international staff and consultants (e.g. assist international staff and consultants in finding suitable housing)
Administrative support to key events (e.g. conferences, VIP visits, UN Day, etc.)
Management of UNOPS premises
Overall management of office premises; including negotiation of office lease renewal in consultation with the Regional Office/Multi Country Office management team.
Promotion of energy-saving and implementation of green office policy.
Coordinating and monitoring delivery/quality of procurement, cleaning, and maintenance work of the office and environment to ensure effective and efficient services be provided
Providing assistance to management on security-related issues, from maintenance of the BCP and preparation of quarterly Security Incident Reports to analysis and identification of issues for subsequent corrective action in liaison with relevant stakeholders.
Knowledge sharing and information management
Simplify and streamline processes and implement digital tools necessary for the proper functioning of the Regional Office, staying abreast latest technological developments.
Maintaining filing and UNOPS Staff List (including dependents) updated regularly.
Organization of training for the operations/projects staff on administrative-related topics.
Briefing/debriefing of staff members on issues relating to area of work
Sound contributions to knowledge networks and communities of practice.
Synthesis of lessons learned and best practices in administration.

Impact of Results

The key results have an impact on the overall efficiency of the office administration management and success in introduction and implementation of operational strategies. Strategic approach to administration management, effective and efficient administrative support, and timely and appropriate delivery of services ensures client satisfaction and overall effective delivery of UNOPS programmes and projects.

Education/Experience/Language requirements:

Education

Bachelor degree (or equivalent) in Business or Public Administration, or related fields is required.

Experience

Two (2) years of experience at the national or international level in administrative management is required.
Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is an advantage.

Language Requirements

Fluency in written and oral English and the language of the duty station required.
Knowledge of a second UN working language is desirable. more

Functional Responsibilities:
Strategic planning and portfolio support

Provide programmatic management and administrative support to the Head of Programme and PMO regarding infrastructure activities, policies, standards, and procedures.
Contribute to strategic oversight, advice and direction on infrastructure project management in line with service and project agreements.
Support planning,... development, implementation and amendment of project budgets and resourcing, to ensure synergies and optimisation across the MCO portfolio.
Develop and establish resource monitoring and planning tools and systems for use by the PMO.
Identify potential programme-level risks and issues and advise on mitigating measures.
Lead the production of needs assessments, due diligence assessments and feasibility studies, including the supervision of consultants when necessary. Review assessments and reports with recommendations for follow up actions.
Support the review of requests for new construction and rehabilitation works and advise the Partnerships Development Office when required.

Delivery support: Set-up and closure

Oversee and support the start up of new infrastructure projects. In the absence of a PM, lead the startup of infrastructure projects including the recruitment of the project team and preliminary activities.
Contribute to the development of high-level programme and project plans, including the collation of lower-level plans into programme and project-level milestones.
Oversee and coordinate closure activities for infrastructure projects, ensuring appropriate disposal of project assets, timely and effective reporting, initiation of financial disbursements as appropriate during Defects Notification Periods (DNPs), updating of information on oUProjects, and effective handover of closed projects to UNOPS HQ for financial closure processes.
Facilitate and ensure that all KEMC Infrastructure Projects have a valid (and agreed) DNP Monitoring plan. In the absence of a PM, coordinate the implementation of DNP monitoring plans and review relevant documents as part of project closure requirements.

Delivery Support: Infrastructure project and portfolio performance

The PMO Infrastructure Specialist is responsible for overseeing the performance of infrastructure projects in the KEMC Programme, ensuring projects are delivered on time, to quality and within budget
Provide routine monitoring of infrastructure projects’ progress and performance through dashboards
Review, assure and provide strategic advice on reports prepared by infrastructure Project Managers in accordance with reporting schedules and KEMC Guidance.
Identify potential risks and issues specific to infrastructure project delivery and escalate to the Head of Programme with recommended mitigating measures.
Coordinate and oversee the implementation of requests or initiatives relevant to project management from the Regional Office, IPAS, and HQ Teams, as necessary.
Take part in surge initiatives for Infrastructure Project Managers and technical team members as required
Support the PMO Specialist with necessary project analysis and information relevant to the PMO (i.e. LMDCs, Procurement Plans, Resources Plans, Forecasts etc.).Support the PMO Specialist with project analysis reports and assemble information relevant to the PMO (i.e. LMDCs, Procurement Plans, Resources Plans, Forecasts etc.).
Lead coordination between projects teams and the Technical Services Unit of KEMC to ensure optimal design management and design review processes, and to achieve quality design outputs.

Delivery support: HSSE and safeguards

Undertake periodic monitoring of the implementation of ESMPs, including missions (as appropriate) and ensure regular reporting is mainstreamed into project progress reports. Take an active role in monitoring the implementation of HSSE plans including requirements and guidelines at project sites.
Take part in periodic HSSE inspections, induction training, incident reporting and investigation as per guidelines
Support the Head of Programme to coordinate timely HSSE monthly reporting and handling of HSSE incidents as per guidelines
Identify gaps, areas to improve and make recommendations to the Head of Programme on appropriate corrective actions
Support the Head of Programme in periodic risk assessments related to HSSE, recommend preventative measures, and the application of good practises
Contribute in the achievement of the goal zero of incidents (injury, disease and fatal).
Provide guidance and support to for the PMs on the development and implementation of QHSSE plans
Ensure Environmental Screening is complete for all Infrastructure projects, provide support and guidance to PMs as required
Provide technical assistance in the drafting of ToRs for ESIAs implemented by 3rd Parties
Ensure seamless coordination and collaboration with the Safeguards division of the Technical Services Unit and optimise the use of TSU retainers in HSSE during project delivery.

Delivery support: Stakeholder engagement

Contribute to development of stakeholder identification and facilitate the formulation of engagement strategies related to infrastructure projects
Contribute to the formulation of programme and project communications plans; and engage with the KEMC communications team to support infrastructure project level communication activities.
Facilitate internal engagement and communication with IPMG and related business units ensuring effective timing and interdependency.

Best practice support: Quality Assurance and Management

On behalf of the PMO, provide quality assurance through periodic monitoring and site inspections to verify the implementation of quality management approaches:
Appraise and facilitate compliance with UNOPS defined standards and international best practice for infrastructure project management including QHSSE.
Coordinate quality reviews of programme and infrastructure project documents and deliverables, including design review submissions through the platform
Provide quality control for management products (project documents, reports, etc.).
Represent the Head of Programme in supporting key stakeholders to continuously identify and improve operational processes relevant to infrastructure projects implementation.
Support the PMO in promoting a culture of compliance on Quality Management policies, guidance, tools and templates
Provide guidance and support to PMs in the development of Quality Management Plans (QMPs) in line with UNOPS Operational Instruction Ref.OI.IPS.2021.02 - Quality Management and Good Practises. Review and provide assurance of QMPs on behalf of the PMO
Ensure all Infrastructure projects have a valid Construction Quality Assurance Plan (QAP) which is aligned with the contract requirements.
Identify issues or non-conformity, and recommend necessary actions to enforce where unsafe acts or processes that seem dangerous or unhealthy are detected
Undertake reviews to ensure infrastructure projects document records are complete and up to date: Design brief, Design Review Certificates, Substantial Completion Certificates, Final Completion Certificates, Contractor Notices, Materials Testing reports, Non-Conformity Registers, DNP monitoring plans, Defects Registers, As-Built Drawings etc.
Provide advice to PMs in the application of Contracts for Works Guidance Material
Develop tools to track compliance of infrastructure products with relevant policies, guidelines and tools, and undertake assurance over their practises for all Infrastructure projects
Escalate issues and risks related to infrastructure compliance to the Project Executive as they arise
Best practice support: Knowledge management and innovation
Act as a focal point for the KEMC Infrastructure maturity enhancement initiatives.
Facilitate training on UNOPS QHSSE policies, tools and instruments including Construction Supervision Guidance,
Ensure routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of project staff.
Participate in, and advocate Infrastructure practitioners membership in relevant Communities of Practice.
Lead the establishment of and curate relevant KEMC knowledge networks in infrastructure related disciplines
Actively interact with PMs and the wider UNOPS Infrastructure community to share case studies, lessons learned and best practises in the Knowledge System.
Provide feedback on policy and supporting guidance related to QHSSE and infrastructure practice.
Contribute to ensuring that lessons learnt are shared in a timely and appropriate manner.

Personnel management

Lead the performance, resource and talent management of Infrastructure and HSSE practitioners in KEMC
Actively promote a culture of continuous improvement and lessons learning in infrastructure related disciplines
Take the lead in recruiting quality technical resources internally and externally to UNOPS in the absence of PMs. Actively support PMs in doing so where already in place.
Lead on-boarding Infrastructure and HSSE practitioners and provide guidance on performance setting and reviews within the practise.
Promote and support a learning culture by empowering individuals and teams to identify critical learning needs and plan/provide easy access to learning opportunities to maintain personnel competency and flexibility.
Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.

Impact of Results

The Project Management Office (PMO) - Infrastructure Specialist, directly impacts on achievement of project results by assisting the Head of Programme to implement effective project management methods and strategies, reduce risks, cut costs and improve success rates. This reinforces the visibility and image of the UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project Services

Education/Experience/Language requirements:

Education:

A Master's degree in Architecture, Urban Planning, Civil Engineering, Mechanical Engineering or other related technical discipline with a Master in either a related engineering based discipline is required;
A combination of a Bachelor's degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Work Experience:

A minimum of at least 5 years of experience in the field of Infrastructure Project Management is required;
Within these 5 years, at least 2 years experience with the design, procurement stages of the infrastructure life cycle is required;
Experience working in middle income countries and developing countries, and with multicultural teams is an asset;
Experience delivering training/ capacity building workshops in infrastructure related topics is a distinct advantage;
Experience managing/overseeing a programme of multiple projects simultaneously is an advantage;
Experience working with Government Ministries, Departments and Agencies (MDAs) on Donor funded projects is an asset;
Knowledge of the UN system and familiarity with UNOPS procedures is a distinct advantage;
Experience in works contract management preferably FIDIC contracting is desired.
Good knowledge of internationally recognized building codes and standards is desired;
Experience implementing infrastructure projects in post-conflict, post-disaster environments will be an advantage;
Experience managing projects with multiple sites and complex logistical dimensions in remote locations is an asset;

Languages:

Fluency in English is required;
Intermediate level in Portuguese is a distinct advantage

Certification:

PRINCE2 Foundation or Practitioner Certification or related certification (MSP/PMP or others) is an advantage. more

Functional Responsibilities:

Analytical and technical tasks:

Support the TSU in rolling out environmental and social (E&S) risk management as a service to UNOPS Projects, including the design of E&S risk management instruments and systems for projects and the implementation on a project basis - based on donor requirements. implementation of the ESMF and other related Environmental & Social... instruments.
Help liaise and coordinate between donor E&S requirements and the preparation and implementation of UNOPS’ Health, Social, Safety and Environmental (HSSE) system.
Support partnerships specialists and project preparation and implementation teams in the design and implementation of E&S risk management aspects.
Support Project teams in monitoring and reporting on the implementation of environmental risk mitigation measures
Support Project teams in reviewing screening results of site-specific activities and assist with risk categorization of activities
Support Project teams in monitoring and reporting on indicators in the Project E&S risk management instruments;
Support the Project teams in ensuring that appropriate E&S instruments and tools are applied by all implementers of the project
Support the Project teams in triggering and overseeing the implementation of environmental correction measures by implementing partners where necessary;
Support the Project teams in ensuring that appropriate environmental and social mitigation measures are proposed and met;
Assist the Project Teams in developing and delivering a series of spot checks to ensure mitigation measures are properly implemented in line with the guideline;
Assist the Project teams in compiling reports on E&S impacts, and mitigation measures, as per Project E&S instruments;
Support the TSU in communicating its services to the UNOPS Africa region and beyond
Assist Project preparation teams in the design and implementation of stakeholder consultations and the preparation of other E&S risk management instruments, such as Environmental and Social Management Frameworks (ESMF), Environmental and Social Management Plans (ESMP), Resettlement Action Plans (RAP), Biodiversity Assessments
Support the management of specialist retainers to prepare required Project E&S instruments

Capacity Building;

Carry out training and capacity building on E&S tools and frameworks, especially for new staff in the TSU and UNOPS where required

Impact of Results

All relevant project activities are successfully achieved in implementing E&S risk management tasks
Improved UNOPS staff capacity in regard to E&S risk management

Education/Experience/Language requirements:

Education:

Bachelor's Degree in Environmental Science or Social Science (Ecology, Sociology, Anthropology, etc ) or related field is required.
Masters Degree in Environmental Science or Social Science (Ecology, Sociology, Anthropology, etc ) is an asset.

Experience:

Minimum of 2 years of relevant experience in environmental and/or social safeguards analysis / implementation is required;
Experience with World Bank Environmental and Social Framework is an asset;
Candidates with experience working on rural infrastructure projects will be preferred;
Candidates with experience in the region will be preferred.

Language:

Full working knowledge of English is required.
Knowledge of French is an asset more

Functional Responsibilities:

More specifically, the duties of the Project Management Specialist include the following:

Process and procedure excellence

Ensure that AFR is in full compliance with UNOPS rules, regulations and policies;
Analyse HQ and regional business processes, and make recommendations to further align efficiency and effectiveness improvements of such processes,... supporting high quality program delivery and needs of field operations.
Support drafting and development of regional Standard Operating Procedures (SOPs) and guidelines in conformity with UNOPS rules and regulations; and (b) templates and training, supporting adequate application and compliance with updated corporate policies and procedures.
Support implementation of updated corporate standards, tools and templates
Provide operational support for missions and audits, conducting necessary preparation work prior to such missions and audits.

Reporting and Analysis

Provide substantive research, analysis and reporting, including contribution to briefing materials and portfolio summary notes for management reports and for programme development needs;
Analyse and report on the performance of country offices, via products such as monthly reports to the Regional Director, and make recommendations for improvements;
Undertake regional performance monitoring;
Prepare regular and ad-hoc management reports as needed;

Finance and Budgeting

Organise the annual budgeting and target setting process for the Regional Office and Africa Region;
Manage the investment funding portfolio throughout the process, from proposal submission to update reports to budget revisions to final closure;
Analyse and report on budget expenditures and assist in advising the Regional Management team on budget status, ensuring that funds allocated is not exceeded or that additional funds are allocated when required;
Manage budget revisions as required;
Analyse project and programme financial reports;
Manage AFR provisions, write offs, and project financial closures;
Provide responses to queries on financial and administrative matters from HQ and AFR offices;

Coordination and monitoring support

Support Quarterly Assurance and monitoring of the regional program portfolio and Quarterly Business Review (QBR) for monitoring of operational and process effectiveness and compliance.
Contribute to the implementation and monitoring of the regional strategic plan, in collaboration with the AFR teams.
Support the implementation of corporate and regional operational strategies, assist in the establishment of management targets and monitor achievement of results;
Support AFR in the coordination of the activities of the Multi Country Office (MCO) / Country Office (CO) Teams and other networks and temporary thematic task forces that are necessary;
Support the effective implementation of corporate initiatives to the AFR region and make recommendations for further improvements.
Support the planning, coordination and monitoring of regional strategic initiatives, including Gender Diversity and Inclusion (GDI), Ethics, Protection from Sexual Exploitation, Abuse and Sexual Harassment (PSEAH) and the regional People Survey Action Plan (PSAP).

Training and capacity building

Support the RMOA and AFR Human Resource managers as focal point for training, learning, and development;
Contribute to the development, monitoring and continuous improvement of the onboarding program for new AFR personnel, in collaboration with the AFR Human Resource managers and HQ.
Support establishing a systematic approach for Learning and Development (L&D) for the region, including assessing business and personnel needs, conducting learning needs and capacity gap assessment, providing orientation on Learning and Development opportunities, and developing and facilitating a tailored training programme in close collaboration with UNOPS HQ teams and AFR offices.
Organise, facilitate training and learning initiatives for personnel on areas of expertise.
Support and provide training and internal consulting in support of new corporate initiatives, policy updates and roll-outs to AFR personnel, as required;
Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of personnel.

Knowledge management (KM)

Support the region-wide Knowledge Management activities, in collaboration with the UNOPS Knowledge Management focal points in HQ, AFR offices and other regions.
Contribute to the identification, documentation and sharing of best practices and lessons learned for knowledge building, promoting best practice and mainstreaming.
Plan and elaborate knowledge-sharing/management needs assessments for AFR business units.
Collaborates with relevant Communities of Practice to identify and share case studies, lessons learned, and best practices, and use for trainings, communication and mainstreaming.

Impact of Results

The Project Management Specialist directly impacts on the achievement of regional results, enhancing intra-regional collaboration. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education/Experience/Language requirements:

Education

An advanced university degree (Master’s degree or equivalent) in Business Administration, Development Studies, International Relations or other related field is required. A first-level university with an additional 2 years of work experience may be accepted in lieu of the advanced degree.
PRINCE2 Practitioner Certification is highly desirable.

Experience

A minimum 5 years of experience in supporting programmes, operations, or management at the national and preferably international levels, in a multicultural setting; relevant experience should also include knowledge of budgeting, data analysis, reporting, human resources, and procurement.
Knowledge of Google Workspace, particularly Google Sheets, or equivalent is desirable
Knowledge of UN/UNOPS’ rules, regulations, policies, tools, and systems is highly desirable.
Experience working in the Africa region will be considered an advantage.

Language requirements

Fluency in English (speaking, reading and writing) is required. more

Summary of Key Functions: 2. Recruitment Guidance Services 3. Knowledge Building and Knowledge Sharing

Support to Recruitments and Talent acquisition
Recruitment Guidance Services
Knowledge Building and Knowledge Sharing
Support to Recruitments and Talent acquisition
Coordinates recruitment and selection processes from beginning to end, e.g.

create vacancy announcements in UNOPS’ online... recruitment system
support with preliminary shortlist in line with the established SOP
administer written tests including plagiarism and AI checks
coordinate the scheduling of interviews and written tests, as appropriate, on behalf of the hiring office
conduct reference checks
initiate fee-setting exercises
take minutes during interviews and finalize the overall selection minutes with active input from panel members (English-language panels)
create ICA awards in the UNOPS ERP system, uploading all supporting documentation to the document manager
prepare offers to candidates and answer their questions


Serve as the HR Representative on interview panels.
Review supporting documentation to ensure completeness of hire packages and support submissions for review by the appropriate panel, e.g. ASB, ASP, LCPC, HQCPC.
Ensure best practices are used for effective and efficient talent acquisition in line with UNOPS policy.
Ensure policy compliance to all recruitment processes.
Guide clients through recruitment and selection processes.
Liaise with UNOPS’ HR related groups such as SSC on personnel administration matters and submit transactional HR service data (normally within the ERP system).
Answer questions and follow-up with personnel and management to ensure completion of recruitment in electronic information systems.
Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
Set up and maintain reference files/records.
Support efficient planning and management, including liaising with internal clients/hiring managers to anticipate their recruitment needs, developing recruitment plans, setting-up and maintaining dashboards to monitor the status of recruitments and recruitment KPIs.
Provide guidance on HR related systems and processes including but not limited to Recruitment, Contracts, Position Management, Benefits and Entitlements consistent with UNOPS rules and procedures.
Research of precedents and analysis of merits of specific requests (for example waivers of recruitment policies); presentation of recommendations, taking into account institutionalized exceptions, and submission of recommendations for the approval of departure from established policies, procedures and guidelines.
Provide advice and guidance to personnel on administrative procedures, processes and practices related to recruitments and the technical administration of personnel in the ERP.
Act as liaison between unit and internal and external clients and focuses on a positive client experience and a business partnering approach.
Advise hiring managers and guide personnel on UNOPS recruitment policies and processes and best practices.
Support the implementation of institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity.
Contribute to HR policy development and corporate HR initiatives by assisting to collect data on trends, risks and opportunities and sharing local HR best practices vis-a-vis recruitments.
Assist with projects in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy.
Organize, facilitate and/or deliver training and learning initiatives for personnel on recruitment-related topics including to less experienced/new personnel in the team.
Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in human resources.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Undertake research on a range of HR related issues and contribute data as well as draft notes/reports.
Support the communication on HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.
Contributes to knowledge management projects.
Support process efficiency initiatives.
Provide input to the development and maintenance of corporate systems and tools.

Education/Experience/Language requirements:

Education:

Completion of Secondary education is required.
First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable but not a requirement and may substitute for some of the required years of experience.

Experience:

Minimum of six years of relevant experience in an international and/or national organization in providing HR advisory, recruitment, and/or HR-generalist services is required.
Proficiency in computers and office software packages and experience in handling web-based management systems is required.

Language Requirements:

Full knowledge of English is essential.
Knowledge of another official UNOPS language is an asset.

Other Requirements:

Within the required working hours (8 hours per day plus a 30 minute lunch break), some flexibility to accommodate recruitments occurring outside the Nairobi time zone (GMT+3) is expected. more