AD/7/108/24 -1 POST
The Project
The University of Nairobi as legal host of the African Higher Education in Emergencies Network (AHEEN) is implementing a grant in support of refugees and displaced persons in five African countries to ensure their access and completion of higher education degrees courses and their transition to the labour market.
The Person

A suitable candidate must have a... minimum of a Master’s degree in any discipline relevant to AHEEN, a PhD degree is preferred.
Candidates must possess significant executive leadership experience and a proven record of achievement in Education in Emergencies (EiE) and Higher Education in Emergencies (HEiE).
Alongside experience of leading a complex network of implementing AHEEN members, suitable candidates must bring demonstrable experience to successfully lead the RDP Pathways Program through its launch phase. Experience working at the interface of academe and the humanitarian sector and demonstrated competence in implementing programs in emergency contexts respecting Core Humanitarian Standards HS and the INEE Minimum Standards is a requirement.
The successful candidate has the capacity to critically assess evolving fragile contexts and creatively adapt programming in collaboration with AHEEN RDP Pathways implementing members.
In addition, the successful candidate must have excellent communication and interpersonal skills and demonstrable ability to develop effective working relationships with a diverse set of members and stakeholders in the HEiE sector. The appointee must also demonstrate a clear commitment to Equality, Diversity, and Inclusion in relation to every aspect of AHEEN’s activity and more widely as a leader in HEiE on the continent.
The applicant must have demonstrated language competence in English, working proficiency in Kiswahili would represent a clear advantage, with additional language proficiency in another African Union working language (Arabic, French, and Portuguese) desirable.

The Position

The Chief Executive Officer will provide leadership and direction for the AHEEN RDP Pathways Project and head the AHEEN RDP Pathways secretariat. The CEO will work closely with implementing members and the AHEEN network as a whole to advocate for the right to education of refugees and displaced persons, develop and monitor high quality programmes, ensure effective implementation of the AHEEN RDP Pathways strategy, drive implementation and manage all aspects of regular grant narrative and financial reporting for the grant holder as well as review reporting from implementing members.

Duties and Responsibilities
Overall responsibility for program management, implementation, communications, evaluation and safeguarding (in coordination with the AHEEN Steering Committee and the AHEEN Advisory Board)

Implement the AHEEN RDP Pathways vision across 10 implementation sites in 5 African countries
Act as liaison with the University of Nairobi leadership, programme coordinators in 10 implementation sites, the AHEEN network coordinator and the programme donor
Operate as a positive role model for the culture of the AHEEN RDP Pathways organization; be principled, inspirational and act with integrity
Develop a highly performing collaborative team; provide the project stakeholders with trusted feedback and advice, be creative in working in low-resource environments and willing to take measured risks.

Qualifications

The suitable candidate must have a minimum of a Master’s degree in any discipline relevant to the objectives of AHEEN, a PhD degree is preferred, and
Minimum five (5) years’ experience in humanitarian work and donor compliance/grants management, preferably related to EiE and HEiE;
Demonstrated competence with MS Word, Excel and any other Enterprise Resource Planning (ERP) software; mastery of responsible monitoring and evaluation (M&E) approaches and tools for fragile contexts, familiarity with learning management systems and EdTech for humanitarian contexts present an important added advantage;
Demonstrated knowledge and experience working within the humanitariandevelopment-peace nexus and the Global Compact on Refugees.
Experience working with a whole-of-society network will be an added advantage.

Terms of Appointment

This is a 3-year contract appointment, renewable based on performance evaluation as standard procedure at the University of Nairobi. We offer a competitive salary along with the benefits afforded to University employees in similar grades. more

AD/7/98/24, I POST
The Position
The position is domiciled in the Department of Clinical Medicine and Therapeutics in the Faculty of Health Sciencies, under the Fleming Fund Kenya Grant. This is a two (2) year project that will be conducted in several hospitals in Kenya to strengthen surveillance of antimicrobial resistance and antimicrobial use.
Location

The position will be based at the... Department of Clinical Medicine and Therapeutics and will report to the Principal Investigator.

Duties and Responsibilites

Procurement:

 Liaise with UON’s procurement department to ensure project complies with policies and procedures.
 Collate the project’s requests into the annual procurement and disposal plan as per the approved budget for management review and approval. Upload this plan onto the EPMIS portal.
 Liaise with activity leads in preparing, terms of reference and specifications of items/service requested. Follow up with the UON Procurement department on issuance of RFQs and tender documents.
 While working closely with UON Procurement department, participate in evaluation of RFQ documents while tracking the project burn rate.
 Work closely with the UON Procurement department on processing of requisition, LPOs and all other support documents.
 Give frequent updates to the Team Lead on procurement progress of the various requests.
 Provide a detailed monthly Procurement Analysis Report to the Team Lead while identifying any challenges with suggested solutions.
 Ensure all procurement documentation are in compliance with government policies, the Public Procurement and Asset Disposal Act and the funder(s) requirement, competitive procurement and value for money.
 Support the NASIC/MOH in forecasting, quantification and costing of microbiology reagents and consumables for inclusion in the KEMSA list for public procurement.
 Support NASIC to develop a costed plan for procuring maintenance contracts and a strategy for obtaining government funding.
 Conduct an economic analysis with an aim of providing costs of running an AMR surveillance in resource limited settings such as Kenya.

Contract Management

 Assist the Team Lead in initiating procurement of service and maintenance contracts and ensure the appointed vendors are up to date with their schedules.
 Liaise with the UON Procurement Department to monitor and evaluate suppliers of the various goods, work and services for reliability.
 Liaise with user departments to ensure that contract renewal / termination of lease, framework contract and / or framework agreement are initiated three months prior to expiry of the period.
 Supervise outsourced service providers.

Financial Management

 Ensure that all vendors financial claims are supported by relevant documents before  submission for payment.
 Conduct a three-way match on all invoices forwarded to finance for payments. i.e. attach LPO/contract document; Goods Received Note or appraisal report and supplier’s invoices.

Asset Management

 Monitor stocks levels, equipment, assets and vehicles to minimize the risk of theft or unauthorized usage.
 Manage and maintain assets register by continuously updating new purchases and tagging them.
 Regular review of asset condition and submit recommendation at least biannually.
 Conduct biannual physical count and reconciliation of all assets with accounting ledger and submit to the Team Lead.

Vehicle and Driver Management:

 Ensure there is available transport to deliver supplies to sites as and when required.
 Ensure where institution drivers are deployed, they follow laid down policies and procedures while liaising with UON transport department.
 Ensure driver maintains the vehicle in good working condition which includes regular maintenance, do daily check list, cleanliness of the car both inside and outside daily.
 Ensure drivers give reports on any incident and/or accident as soon as possible but within amaximum period of 12 hours of the occurrence.
 Assist the Team Lead in procuring transport and logistics services.
 Ensure vehicle maintenance, repair and insurance is up to date and appropriate.

Office Management

 Effectively communicates with the projects management team any UON polices changes that directly affects the project implementation.
 Ensures proper storage, management and disposal of project’s record within required funder or UON/GOK regulations.
 Support the activity leads in organizing project workshops and other events as requested.
 Coordinate and work closely with field offices on office, inventory and vehicles management.

Staff Management and Teamwork

 Participate fully in team meetings and assist with work planning ensuring all milestones are achieved.
 Maintain an awareness of staff comments and any complaints to identify any area that needs to be addressed/rectified immediately.

Job Specifications

Bachelor degree in any of the following fields: Business Management, Procurement, Logistics or any other business related field.
Professional qualification in Procurement and Supplies (CIPS or CPSP- K).
Master’s degree in Procurement & Contract Management; Procurement and Logistics or Supply Chain Management; or similar disciplines will be an added advantage
Finance and / or accounting background will have an added advantage. At least CPA II.
Experience in Microsoft Office and an ERP system.
At least three years professional experience in Procurement, General Administration, Asset and Inventory management preferably with donor funded projects within the health sector.
 Knowledge of various donor regulations is an asset.
Excellent communication skills (written & oral) in English and Kiswahili
Supervisory, communications and negotiation, networking, teamwork and interpersonal skills
Planning, organization, time management, and coordination.
Organizational awareness and service orientation, analytical and solution provider.
Demonstrate an ongoing commitment to gender equality and diversity.
m) Ability to work under pressure, self-driven with minimum supervision.

Tenure and Terms of Appointment

The tenure of this job is one (1) year, appointment on contract which can be renewed based on performance, mutual agreement and project period. more

AD/5/93/24 – 4 POSTS
Applicants shall be holders of a Diploma in either Institutional Management or Hospitality or equivalent qualifications from a recognized learning Institution. They should have five (5) years’ experience at grade 4(IV) in any catering related job or at grade 4(IV) in any other comparable position.
Duties and responsibilities:
The successful candidate will among other... assignments be expected to: Monitor supplies and re-order stock as needed, assist with inventory management, assist the catering officer in: discharging catering services, ensuring prompt procurement of foodstuffs and other kitchen items and their safe custody, supervise staff, maintain their respective kitchen staff duty roaster and rotation schedules. more

AD/5/94/24 – 12 POSTS
Applicants shall be holders of a KCSE Certificate or its equivalent, Diploma in Food Production, or equivalent qualifications from a recognized learning Institution, Possess a certificate in Food Production. They should have five (5) years’ experience as a Senior Cook grade AB.
Duties and responsibilities:
The successful candidate will among other assignments be expected... to: be preparing and assembling ingredients for menu items, Preparing high-quality meals and food items according to University recipes, Storing excess food at the correct temperature in order to avoid spoilage, Ensuring that food portions and food presentation meet University standards, Ensuring that cooking utensils are clean before each use; ensuring Cleaning and sterilizing of food preparation areas, Assisting other cooks to ensure that food orders are completed in a timely manner, Efficiently resolving problems with customers’ orders and Ensuring that food health and safety regulations are followed. more

AD/5/95/24 – 12 POSTS
Applicants shall be holders of a KCSE Certificate or its equivalent, a certificate in Food Production or equivalent qualifications from a recognized learning Institution. They should have five (5) years’ experience as a Cook grade IV (4) or Assistant Senior Cook, grade IV (4).
Duties and responsibilities:
The successful candidate will among other assignments be expected... to: Prepare and cook a variety of dishes, Ensure that all food is of high quality and meets University standards, Follow recipes and cooking techniques to ensure consistency, Maintain a clean and organized kitchen, Ensure that all equipment is in good working order and report any issues to management, Collaborate with other kitchen staff to ensure that all orders are prepared and served in a timely manner and Adhere to all food safety and sanitation guidelines. more

AD/5/96/24 – 12 POSTS
Applicants shall be holders of a KCSE Certificate or its equivalent, a Diploma in Food and Beverage Service or equivalent qualifications from a recognized learning Institution. They should have five (5) years’ experience Dining Hall Supervisor Grade 4 (IV) or a Comparable Position in Grade 4 (IV).
Duties and responsibilities:
The successful candidate will among other... assignments be expected to: Ensure that all food is of high quality and meets University standards, collaborate with other kitchen staff to ensure that all orders are prepared and served in a timely manner and adhere to all food safety and sanitation guidelines. more

AC/2/71/24 – 1 POST
Applicants shall have a minimum of either a Bachelor of Science Degree or Higher Diploma in any of the following areas Civil Engineering, Quantity Surveying, Architecture or any other related field from a recognized institution plus at least three (3) years’ experience at the level of Senior Technologist Grade 8/9/10 (DEF).
Duties and responsibilities
The successful... candidate shall among other assignments be expected to Architectural, Mechanical and civil/structural drawings for teaching both undergraduate and postgraduate students, procure all departmental materials and equipment, control departmental research library and perform other duties assigned by the Head of department. In addition, she/he must be willing to work beyond call of duty to meet customer’s expectations. more

AC/2/72/24 – 3 POSTS (FOOD NUTRITION 7 DIETETICS, 1 POST; 1 POST; ROYAL SATIMA WATER 1 POST & FOOD PROCESSING TECHNOLOGY 1 POST)
Applicants shall have a minimum of either a Bachelor of Science Degree in any of the following areas Industrial and Applied Biology or a Higher Diploma in Industrial and Applied Biology/Chemistry or any other related field from a recognized institution plus at least... three (3) years’ experience at the level of Senior Technologist Grade 8/9/10 (DEF).
Duties and responsibilities
The successful candidate depending on deployment shall among other assignments be expected to manage laboratories, organize practical sessions of r both post and under graduate students, provide leadership in laboratory related matters, service and maintain equipment, oversee water processing, bottling, and distribution, develop production plans, monitor process, ensure adherence to quality standards. more

AC/2/73/24 – 1 POST
Applicants must be holders of either a Bachelor’s Degree in any of the following fields: Planning, Architectural Studies, Architecture OR a Higher Diploma in Cartography, Mapping, GIS or any other equivalent qualifications from a recognized learning Institution. They should have three (3) years’ experience as Technologist grade ABC.
Duties and Responsibilities
The successful... candidates will among other assignments be expected to be in charge of the CAD and GIS computer lab, conduct student practical sessions/demonstrations and research activities, carry out basic maintenance of laptops, computers, printers and digitizers in the CAD and GIS computer lab, organize and take students for field mapping exercises, ensure CAD and GIS computer lab equipment are in good working conditions, organize student’s management information systems. Carry out spatial data analysis and maintain the teaching and research spaces and CAD and GIS computer lab within the Department and perform other related duties as assigned from time to time. more

AC/2/74/24 – 1 POST
Applicants to be holders of either a Master’s degree in any of the following fields: Planning, Architecture, Geo-Spatial Engineering, Surveying or any other relevant area from a recognized Learning Institution plus five (5) years’ experience at the level of Senior Technologist grade 8/9/10 (DEF OR Bachelor’s Degree any of the following fields: in Planning, Architectural... Studies, Architecture degree OR a Higher Diploma in any of the following fields: Cartography, Mapping, GIS or any other relevant area from a recognized learning Institution plus seven (7) years’ experience at the level of Senior Technologist grade 8/9/10 (DEF).
Duties and Responsibilities
The successful candidate will among other assignments be expected to supervise technical nonteaching staff, participate in research activities in collaboration with academic staff, organize and supervise practical’s for both post and undergraduate students. The successful candidates will also among other assignments be expected to be in charge of the technologists in the CAD and GIS computer lab, conduct student practical sessions/demonstrations and research activities, carry out basic maintenance of laptops, computers, printers and digitizers in the CAD and GIS computer lab, organize and take students for field mapping exercises, ensure CAD and GIS computer lab equipment are in good working conditions, organize students management information systems. Carry out spatial data analysis and maintain the teaching and research spaces and CAD and GIS computer lab within the Department. more