Receive and check for clarity and approval of all procurement requests from various departments.
Support the country wide procurements in a timely and cost – effective manner.
Ascertain specifications, financial codes and appropriate authorization on procurements.
Obtain quotations from ALIGHT’s pre – qualified vendors in effecting competitive and fair procurement processes, in line with... ALIGHT and donor regulations.
Prepare Purchase Orders (PO) for approved Purchase Request Forms, Bids Analysis and negotiate competitive prices and delivery timelines.
Support to the field offices in terms ensuring that all the procurements are conducted as per the approved procurement plans, as well as abiding by the different doner procurement guidelines
Participate in tender evaluations and present the reports to the Tendering Committee (Procurement Committee) for review and recommendation of award of orders or contract.
Responsible for conducting supplier sourcing as a way of identifying credible vendors in pre-qualified supplier database to transact supply Alight in a transparent, competitive and fair manner.
Support in tendering processes by issuing out bids to interested bidders.
Support the Logistics & Supply Chain Manager with handling of country program tender processes to ensure effectiveness, transparency, accountability and competitive purchase of goods and services.
Regular follow up of purchase orders (PO) with suppliers to ensure timely delivery of supplies and services.
Providing weekly updates to the various programs on the status of the procurement being handled at the country office through sharing the weekly status updates.
Proactively track all orders issued out to vendors and ensuring deliveries are made with in the shortest time possible.
Provide regular feedback to all requesters on the status of their procurement requisitions and delivery timelines upon order placement.
Liaise with the finance department to administer the final payments to vendors in line with the terms and conditions outlined in the PO. more

Under the supervision of the Protection Manager, contribute to drafting concept papers and proposal development.
Lead the process of yearly/ quarterly and monthly plans for Community Based Protection programs
Make sure that all community services projects adhere to the standards and or principles of the respective thematic areas as well as ALIGHT guidelines and accountability standards.

Overall responsible for planning and implementation of GBV prevention and response activities in line with the organization’s strategy and program documents and in accordance with standard operating procedures.
The incumbent will conduct all steps of the case management process: Intake, assessment and engagement, case planning, supported referrals, developing practical skills, case review,... building client capacity while ensuring adherence to SOPs.
Provide direct support and care for adult survivors of GBV and age-appropriate specialized support and care for adolescent, male and girl child survivors of GBV, including counseling and case management.
Follow GBV guiding principles of respect, confidentiality, and safety/security and non- discrimination while providing services
Work closely with other stake holders for the integration of the survivors back into community and enhance access to livelihood opportunities for GBV survivors to support their healing and reintegration process.
Working with ‘at risk’ young people, their families, community, to strengthen community based interventions.
Carry out routine visits to the protection/safe houses and asses the needs of the survivors under safe keeping and the general state of safe houses.
Ensure up-to-date filing and documentation of GBV cases in line with the Donor and Alight standard tools.
Attend to protection concerns of persons of concern, provide GBV survivors with information and resources to access services and make appropriate referrals to other service providers if required.
Offer basic psychosocial support services to survivors. Determine the need for therapeutic psychosocial or psychiatric support for further referral to specialized service providers.
Ensure that all the GBV interventions adhere to protection standards and principles as well as ALIGHT guidelines and accountability standards.
Contribute to the daily quality implementation, monitoring and evaluation of SGBV- related projects and interventions in the area of jurisdiction.
Conduct needs / gaps and capacity assessments on GBV in close coordination stakeholders and refugee clients, ensuring proper targeting of interventions.
Document GBV sector monthly reports within depth analysis on progress against indicators.
Working in close collaboration with the protection team, she/he will proactively contribute to quality and timely writing of weekly, monthly, quarterly and annual reports.
Representation of Alight in the sector-based coordination meetings and other activities at the coordination levels.
Ensure referral pathways are maintained and updated regularly as per SOP- monthly. Map existing services to address SGBV in the various affected areas, including identifying community capacities and structures for potential partnership, particularly with non-traditional partners and local-level supporters in the fight against GBV.
Uphold Alight’s code of conduct and principles of accountability.
On request, perform any other additional duties assigned by the supervisors in order to allow the organization to function optimally.
Preference if someone based in Elegu or willingness to come and reside in Elegu. more

To drive the assigned vehicle according to ALIGHT’s Vehicle/Driver Policy.
To keep himself updated on the security situation of the area where he is asked to drive to.
Prepare the vehicle in good time before departure (the day before), make sure the right equipment needed for the specified location, toolkit, fuel tanks full etc. are available in the vehicle.
Collect and bring needed... documents such as Delivery Dockets, Parcels, Documentations, Files, etc.
Responsible for carrying at all times necessary documents, updated (driving license, passport, car documents, maps, etc.).
The driver must follow and respect all traffic and road safety rules and regulations while driving.
Adapts his speed according to road conditions and follow ALIGHT approved speed limits for the different road terrains.
Responsible for the safety of staff and goods carried goods (safely stored and tightened, weight balanced).
Load and offload his vehicle as required.
He is to drive and master his vehicle in a safe and controlled manner in order to avoid accidents.
Drive assigned vehicle in safe manner and on movement schedules as directed by tour supervisor.
Drive organizational vehicles in strict adherence to the laws governing road safety for other motorists, cyclists, pedestrians and passengers.
Maintain assigned vehicle in good working condition through daily routine checks on battery, water, oil, lighting, etc.
Keeps assigned vehicle full of fuel, oil, water and other lubricants, and account to your supervisor for onward reporting.
Keep and maintain records of motor vehicle Log Book.
Prepare fuel accountabilities (photo copying fuel receipts, tracking sheets, reconciliation log sheets and monthly fuel consumption reports)
Wash, clean and make the vehicle tidy for use.
Make weekly vehicle inspection checklists, or where necessary instant, reports to your supervisor regarding mechanical status of the allocated vehicle.
Assist in identifying and carrying out minor motor vehicle repairs.
Keep charge of the motor vehicle accessories kept in the allocated vehicle.
Assist program staff in program activities whenever necessary.
Must ensure that any authorized non-staff using ALIGHT vehicles sign the Limit of Liability Form before and after each trip.
He/she is to show respect and courtesy towards other drivers and road users.
Perform any other duties assigned by the supervisor more

Orient themselves on Standard Operating Procedures (SOPs) for Case Management /Best Interest Procedures (including all tools)
Develop their monthly Workplan to conduct case management (from risk prioritization /identification to uploading on ProgV4) as per targets assigned by Protection Assistant.
Conduct case management following SOPs to children and cases of abuse, exploitation, neglect... and violence to 1. Unaccompanied Children (UAM), Separated Children (SC) and Children at Risk (CR) (Conduct risk prioritization exercise. Identification of case, Conduct Best Interest Assessments, Develop and implement case plan, Follow up of case plan (referrals etc) and Review and Case closure)
Identify potential caregivers’ e.g. foster families for placement of UACs and SC using stipulated procedures.
Sensitize the parents/caregivers on their roles and responsibilities on early child development, child rights and parenting without violence
Conduct home visits to foster care homes and assess needs, ascertain the living conditions of the UACs/SC and provide ongoing support to families, foster and alternative care systems.
Prepare and participate in weekly case review meetings led by protection Assistants to discuss their weekly cases.
Share cases for Best Interest Determination with Child Protection Assistant on weekly basis.
Conduct weekly follow ups with community based structures (assigned by Child Protection Assistant) to follow up on identification and referral to them (case worker) at Alight.
Complete filing of 1. Case management as per standard SOPs. more

Daily update of stack cards and bin cards on in and out movement of each item in the stores.
Timely preparation of stores reports of the commodities at Transit Centre.
Conduct monthly stock count of commodities in the warehouses with participation of independent members from UNHCR, WFP and Alight program staff.
Release NFI’s and food items based on receipt of approved stores requisitions... from Team Leader and prior authorization from UNHCR Field Team Leader.
Write stores release or waybill for the requested items which are approved by the UNHCR Field Team Leader and Emergency Response Coordinator leader hence items released to be verified by the leader and acknowledged by the requestor.
Acknowledge receipts of incoming commodities by issuing goods received notes and update of the stock cards and bin cards immediately.
Issue out verified waybills for commodities release which go out of the Store/site based on approved release orders by UNHCR Field Team Leader.
Write a goods return notes for items returned in the store after distribution and a return waybill for return of items to other locations.
Ensure right stacking of all commodities in the stores, right spacing between the stacks on pallets with adequate aeration.
Maintain daily cleanliness and tidiness of the stores to upkeep required standards of hygiene.
Ensure safety and security of stocks in the stores by always keeping the stores locked after opening for release or cleaning and receipts. Control unnecessary entry of unauthorized persons into the stores without prior authorization.
Timely offloading/packing delivered items in the stores hence timely loading items going out of Transit.
Check/update records of stock and bin cards after receipts and dispatch or damages.
Ensure that loaders wear their protective and safety equipment when loading or offloading in the stores.
Compute, record, and proofread data and other information, such as distribution reports and stock reports before dissemination.
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer for the all the record and information relating to warehouse and stores.
Compile and disseminate distribution summary reports.
Record amounts of materials or items received, distributed and returned to the warehouses, compile inventory balances and communicate to program.
Routinely conduct spot checks on the stock positions to ascertain any discrepancies in the stores monthly.
Maintain records of all activities and processes pertaining to the stock movements in stores.
Prepare weekly stock in and out stock movement reports for core relief items
Periodically carry out self-auditing to ensure that correct records are kept, systems and procedures are followed, reporting times are met, etc. by use of designed checklists, stipulated expiry / perishable dates.
Maintain and update good information/record system for easy reference (copies of all relevant documentation including delivery notes, requisition notes, purchase orders, and shipment, reports, etc.)
Prepare NFI’s distribution and reconciliation reports at the end of every distribution cycle clearly indicating quantities dispatched, issued to beneficiaries, returns and losses, and monthly stock movement reports.
Prepare food items daily stock movement reports (DSMR), weekly inspection reports, weekly sitreps, monthly physical inventory reports, incident reports as and when required and prepare Last Mile Device reports on scanned waybills from WFP warehouse premises to capture GPS coordinates.
Perform any other duties assigned as and when required. more

Daily update of stack cards and bin cards on in and out movement of each item in the stores.
Timely preparation of stores reports of the commodities at Transit Centre.
Conduct monthly stock count of commodities in the warehouses with participation of independent members from UNHCR, WFP and Alight program staff.
Release NFI’s and food items based on receipt of approved stores requisitions... from Team Leader and prior authorization from UNHCR Field Team Leader.
Write stores release or waybill for the requested items which are approved by the UNHCR Field Team Leader and Emergency Response Coordinator leader hence items released to be verified by the leader and acknowledged by the requestor.
Acknowledge receipts of incoming commodities by issuing goods received notes and update of the stock cards and bin cards immediately.
Issue out verified waybills for commodities release which go out of the Store/site based on approved release orders by UNHCR Field Team Leader.
Write a goods return notes for items returned in the store after distribution and a return waybill for return of items to other locations.
Ensure right stacking of all commodities in the stores, right spacing between the stacks on pallets with adequate aeration.
Maintain daily cleanliness and tidiness of the stores to upkeep required standards of hygiene.
Ensure safety and security of stocks in the stores by always keeping the stores locked after opening for release or cleaning and receipts. Control unnecessary entry of unauthorized persons into the stores without prior authorization.
Timely offloading/packing delivered items in the stores hence timely loading items going out of Transit.
Check/update records of stock and bin cards after receipts and dispatch or damages.
Ensure that loaders wear their protective and safety equipment when loading or offloading in the stores.
Compute, record, and proofread data and other information, such as distribution reports and stock reports before dissemination.
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer for the all the record and information relating to warehouse and stores.
Compile and disseminate distribution summary reports.
Record amounts of materials or items received, distributed and returned to the warehouses, compile inventory balances and communicate to program.
Routinely conduct spot checks on the stock positions to ascertain any discrepancies in the stores monthly.
Maintain records of all activities and processes pertaining to the stock movements in stores.
Prepare weekly stock in and out stock movement reports for core relief items
Periodically carry out self-auditing to ensure that correct records are kept, systems and procedures are followed, reporting times are met, etc. by use of designed checklists, stipulated expiry / perishable dates.
Maintain and update good information/record system for easy reference (copies of all relevant documentation including delivery notes, requisition notes, purchase orders, and shipment, reports, etc.)
Prepare NFI’s distribution and reconciliation reports at the end of every distribution cycle clearly indicating quantities dispatched, issued to beneficiaries, returns and losses, and monthly stock movement reports.
Prepare food items daily stock movement reports (DSMR), weekly inspection reports, weekly sitreps, monthly physical inventory reports, incident reports as and when required and prepare Last Mile Device reports on scanned waybills from WFP warehouse premises to capture GPS coordinates.
Perform any other duties assigned as and when required. more

Daily update of stack cards and bin cards on in and out movement of each item in the stores.
Timely preparation of stores reports of the commodities at Transit Centre.
Conduct monthly stock count of commodities in the warehouses with participation of independent members from UNHCR, WFP and Alight program staff.
Release NFI’s and food items based on receipt of approved stores requisitions... from Team Leader and prior authorization from UNHCR Field Team Leader.
Write stores release or waybill for the requested items which are approved by the UNHCR Field Team Leader and Emergency Response Coordinator leader hence items released to be verified by the leader and acknowledged by the requestor.
Acknowledge receipts of incoming commodities by issuing goods received notes and update of the stock cards and bin cards immediately.
Issue out verified waybills for commodities release which go out of the Store/site based on approved release orders by UNHCR Field Team Leader.
Write a goods return notes for items returned in the store after distribution and a return waybill for return of items to other locations.
Ensure right stacking of all commodities in the stores, right spacing between the stacks on pallets with adequate aeration.
Maintain daily cleanliness and tidiness of the stores to upkeep required standards of hygiene.
Ensure safety and security of stocks in the stores by always keeping the stores locked after opening for release or cleaning and receipts. Control unnecessary entry of unauthorized persons into the stores without prior authorization.
Timely offloading/packing delivered items in the stores hence timely loading items going out of Transit.
Check/update records of stock and bin cards after receipts and dispatch or damages.
Ensure that loaders wear their protective and safety equipment when loading or offloading in the stores.
Compute, record, and proofread data and other information, such as distribution reports and stock reports before dissemination.
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer for the all the record and information relating to warehouse and stores.
Compile and disseminate distribution summary reports.
Record amounts of materials or items received, distributed and returned to the warehouses, compile inventory balances and communicate to program.
Routinely conduct spot checks on the stock positions to ascertain any discrepancies in the stores monthly.
Maintain records of all activities and processes pertaining to the stock movements in stores.
Prepare weekly stock in and out stock movement reports for core relief items
Periodically carry out self-auditing to ensure that correct records are kept, systems and procedures are followed, reporting times are met, etc. by use of designed checklists, stipulated expiry / perishable dates.
Maintain and update good information/record system for easy reference (copies of all relevant documentation including delivery notes, requisition notes, purchase orders, and shipment, reports, etc.)
Prepare NFI’s distribution and reconciliation reports at the end of every distribution cycle clearly indicating quantities dispatched, issued to beneficiaries, returns and losses, and monthly stock movement reports.
Prepare food items daily stock movement reports (DSMR), weekly inspection reports, weekly sitreps, monthly physical inventory reports, incident reports as and when required and prepare Last Mile Device reports on scanned waybills from WFP warehouse premises to capture GPS coordinates.
Perform any other duties assigned as and when required. more

To drive the assigned vehicle according to ALIGHT’s Vehicle/Driver Policy.
To keep himself updated on the security situation of the area where he is asked to drive to
Prepare the vehicle in good time before departure (the day before), make sure the right equipment needed for the specified location, toolkit, fuel tanks full etc. are available in the vehicle.
Collect and bring needed... documents such as Delivery Dockets, Parcels, Documentations, Files, etc.
Responsible for carrying at all times necessary documents, updated (driving license, passport, car documents, maps, etc.).
The driver must follow and respect all traffic and road safety rules and regulations while driving.
Adapts his speed according to road conditions and follow ALIGHT approved speed limits for the different road terrains.
Responsible for the safety of staff and goods carried goods (safely stored and tightened, weight balanced).
Load and offload his vehicle as required.
He is to drive and master his vehicle in a safe and controlled manner in order to avoid accidents.
Drive assigned vehicle in safe manner and on movement schedules as directed by tour supervisor.
Drive organizational vehicles in strict adherence to the laws governing road safety for other motorists, cyclists, pedestrians and passengers.
Maintain assigned vehicle in good working condition through daily routine checks on battery, water, oil, lighting, etc.
Keeps assigned vehicle full of fuel, oil, water and other lubricants, and account to your supervisor for onward reporting.
Keep and maintain records of motor vehicle Log Book.
Prepare fuel accountabilities (photo copying fuel receipts, tracking sheets, reconciliation log sheets and monthly fuel consumption reports)
Wash, clean and make the vehicle tidy for use.
Make weekly vehicle inspection checklists, or where necessary instant, reports to your supervisor regarding mechanical status of the allocated vehicle.
Assist in identifying and carrying out minor motor vehicle repairs.
Keep charge of the motor vehicle accessories kept in the allocated vehicle.
Assist program staff in program activities whenever necessary.
Must ensure that any authorized non-staff using ALIGHT vehicles sign the Limit of Liability Form before and after each trip.
He/she is to show respect and courtesy towards other drivers and road users.
Perform any other duties assigned by the supervisor
Any other duties assigned by the supervisor. more

Receive and attend to visitors with professionalism and good customer care.
Prepare and send office correspondences as requested.
Receive, record, sort and distribute all office correspondences (mail/deliveries and courier) on a daily basis.
In collaboration with the Operations department, ensure the availability of necessary office supplies.
Provide support to administrative and logistic... arrangements of programme activities such as meetings, trainings and workshops etc.
Carry out all administrative procedures relating to the role of Administration effectively and in a timely manner.
Photocopy and file all field office documents as assigned.
Ensure that the reception area and ensure that it has good ambiance on a daily basis by ensuring that it is tidy and presentable.
Ensure that the reception area has all necessary stationery and material (e.g. pens, forms and brochures) available for both guests and ALIGHT Rwamwanja Operations.
Record all office supplies’ movements in and out of stores, ensuring the stock cards are kept up-to-date.
Compile quarterly needs for office supplies and submit to Operations Officer for onward approval and procurement.
Produce monthly stock utilization report for office supplies for submission to the supervisor.
Work closely with Operations Officer to ensure that the general office comfort items, garden / compound and sanitary supplies and materials are acquired timely, stocked and available for use by Incentive worker cleaners.
Ensure that the correct authorization procedures at every step of the process are complied with i.e. documents signature, budget management, quality control for incoming goods and payments.
Provide support to store keeping in the proper management of the stocks and the supply procedures.
Monitor all movements of items in & out of the warehouse (stock cards, store ledger, electronic stock reporting).
Support the monitoring of stock balances and advise the Program staffs on shortages according to minimum stock requirements.
Assist in conducting monthly physical inventory of all stock inclusive of spare parts and consumable items.
Assist in preparation of warehouse Stock tracking report and submit to operations on a monthly basis.
Support in booking accommodation for all staff travelling to Rwamwanja Office from other Sites / Offices upon request from the Operations Officer.
Ensure all invoices for accommodation, with supporting Travel Authorization Forms are forwarded to Finance Office for prompt settlement.
Plan, organize and provide support in the preparation of events, trainings, workshops and meetings at ALIGHT Rwamwanja Field Office. more