The Project Administrator will be responsible for the administrative management of the project funded by AICS implemented in Kenya. Her/his responsibilities include verifying allocation of expenditures and supporting documents, including procurement, human resources, planning and budgeting. S/He is required to work in close cooperation with the Project Manager.

Main tasks and... Responsabilities

Administration and Finance
Monitors and manages deadlines related to the Project: reports, MoUs and partners
Supervises the compliance of the supporting documents with AICS requirements and is responsible for the archive, both physical and digital
Guarantees a correct flow of information with project partners and the respect of all the administrative aspects regulated by the MoUs and grant agreement
Supervises and verifies the project accounting records in the accounting program
Verifies the allocation of the accounting records in the correct budget lines, in coordination with the Project Manager and monitors the status of the expenditure according to the approved budget, in order to avoid over or underspending
Prepares ToRs of the human resources working on the project
Collaborates with the Country Finance Manager to ensures proper administrative management of the national staff contracted for the project (salaries, contracts, leave, etc.) and updates the relevant hard and electronic archive paper and electronic files (contracts, payroll, time sheets, leave sheets) on a monthly basis
Acquires other administrative/accounting documents (tax declarations, rental contracts, etc.) and creates an ad hoc physical and electronic archive
Generates regular reports on project progress and compliance with established plans.
Works closely with the Project Manager on the project expenditure forecast and analysis of monthly project burnrates
Collaborates with the Project Manager in the preparation of possible budget amendments
Ensures the timely preparation of all project documents before audits and/or project expenditure verifications
Prepares the draft of project interim and financial reports to be delivered to AICS

Procurement

Monitors and manages deadlines related to contracts and suppliers
In collaboration with the Project Manager and the procurement focal point, prepares the procurement procedures by following the donor guidelines
Supports the Tender Evaluation Committee during the evaluation session
Drafts the tender Evaluation Report and contract in collaboration with the Procurement focal point and project manager
Verifies that the project procurement dossier is complete, and supervises its correct archiving
With the support of the Regional Logistics manager, support the capacity building of the procurement focal point on donor procurement procedures
The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties requested by the Country Representative.

Requirements

Qualifications and Knowledge

Degree in Economics, Political Science or related fields
Good knowledge of main donors’ administrative rules and procurement procedures (especially AICS)
Excellent knowledge of written and spoken Italian (preferably Italian mother-tongue)
Excellent knowledge of written and spoken English
Full professional competency in Microsoft Office Suite, especially Word, Excel and Outlook

Professional experience

At least 1 year of previous professional experience in similar roles in international and cooperation contexts in East Africa, preferably in Kenya more

Project Management, Monitoring and Reporting

Plan and implement the project activities in compliance with the project design and timetable.
Provide direct supervision of the project activities implemented by the partner organizations and by the associates, including baseline/endline survey and research, CSOs/CBOs mapping, identification of beneficiaries, training sessions, debates,... roundtables, awareness events and media campaigns.
Coordinate all aspects of finance, administrative, and logistics management of the activities at country and county level, ensuring knowledge and adherence to operational plans, donor requirements and WeWorld procedures.
Ensure that all project documents are available (attendance sheets, MoU, minutes of meetings, contracts and agreements, activity reports, etc.).
Support the development of workplans and ensure effective coordination, timely and quality implementation and monitoring of project activities to meet deliverables in accordance with standards, timelines, and budget.
Lead and/or participate to the project meetings and support their arrangement.
Support Monitoring, Evaluation, Accountability and learning (MEAL) through routine, accurate collection and reporting of information on project progress and achievements (including documentation of good practices and lessons learnt for further sharing among the consortium and other relevant stakeholders)
Support the preparation of reports to be submitted to the donor, the Headquarters and Local Authorities, among others.
Support the implementation of visibility actions and ensure compliance with WeWorld and donor’s guidelines.
Support identification and formulation of new concept notes and project proposals to assist with co-financing of the project and beyond the lifetime of the project

Networking and Coordination

Build strategic networks with local communities, CSOs, media actors and Local Authorities at district level and regional.
Ensure coordination of the project activities with all relevant stakeholders (in primis local partners and associates) at county and at national level.
Maintain relationship with relevant actors and local authorities and County and National level
Ensure submission of reports to the Local Authorities, in line with the government procedures.
Represent the organization and the consortium in County and National level stakeholders’ meetings and relevant cluster meetings.
As job descriptions cannot be exhaustive, the Project Coordinator may be required to undertake other duties that are broadly in line with the above key responsibilities.

Qualifications, Skills and Experience

Bachelor in a relevant discipline e.g. related to development studies, political or social studies, media studies
Excellent communication (writing and oral) skills and reporting skills in English
Computer skills, in particular MS Office, web and social media skills
Proven leadership skills and excellent social/networking skills, ability to engage with government, private sector and civil society
Proven organizational skills and ability to manage effectively multiple tasks
Monitoring and evaluation skills
Demonstrates integrity concerning NGO values and ethical standards
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Professional Experience: at least 3 years of experience working in a similar position with local/international organizations, government or relevant organizations in development projects

Assets

Previous experience in the target region
Previous experience in peacebuilding projects and conflict sensitivity approach.
Ability to adapt to changing project priorities that may arise
Valid driving license (type B). more

Purpose of the Role
The Logistics Manager is responsible for the proper coordination of mission logistics, ensuring compliance with logistics rules and procedures, and providing the best possible support to projects/programmes. The main roles of the Logistics Manager will be to

Define, implement and coordinate the logistics strategy and activities
Support the Country Representatvie in the... monitoring of security in the mission
Design, initiate and implement a training plan for logistics staff with a view to progressive empowerment
Manages International and National Staff and budget

Main functions and duties

Ensure that logistics country set up comply with WeWorld policies and donor requirements
Implement WeWorld’s procurement and logistics systems and procedures
Ensure procurement activities are conducted as often as required from small procurements to high value procurements
Ensure Vendor and contract management processes are in place in the Country
Make arrangements for warehousing and storage to protect supplies and ensure accountability
Put in place transport arrangements to ensure supplies/people reach the places they are needed
For imported goods, manage customs processes to ensure Weworld is able to access the goods in a timely and cost-effective manner.
Ensure the fleet is managed by respecting the internal standard and regulations
Training and support of line managers and staff with logistical responsibilities
Management of the logistics team
Establish filing systems/archives in all offices
Initiate and maintain necessary leases, licenses and contracts with relevant authorities and suppliers
Provide regular analysis and reports on procurement, fleet management, warehouse and any other duties
Provide support in case of gaps
Support the organization in the opening new offices/missions

Job Specifications
Essential Requirements
Qualifications and Knowledge

Degree in Logistics, Supply Chain Management or related field, or as alternative Certification in Humanitarian Logistics or similar, or extensive experience in humanitarian logistics
Relevant qualifications or training courses desirable
Fluency in English and French written and oral
Good knowledge of MS Office

Professional experience

Minimum 5 years’ relevant working experience in emergency context or related fields as Logistics Manager
Working experience with international NGOs in management of international cooperation projects funded by institutional, private donors and sponsorship programs
Knowledge of the main donors regulations (ECHO, UN, DEVCO, AICS)
Experience in logistics management
Experience in Security Management

Skills and Abilities

Strong capacity to adapt behaviour to the needs of the situation in dynamic contexts, while dealing with different situations
Strong flexibility to work in structured and not-structured logistics team
Capacity to work under stress, autonomously and in problems prevention/resolution
Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
Good communication, negotiation skills and sensitivity in dealing with clusters on critical issues
Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring
Strong organizational and problem-solving skills with analytic approach
Strong interpersonal, management and leadership skills
Ability to integrate and work well within multi-ethnic and multicultural teams
Strong negotiation, interpersonal and organization skills
Strong commitment to the Mission of WeWorld, genuine interest for humanitarian aid

Desirable requirements

Fluency in another language (Arabic, Spanish) more

Key Responsibilities
Under the supervision of the Project Manager, the Project Coordinator acts as project focal point in the assigned region and ensures excellence in implementation of the project activities in terms of impact, reporting, and timeliness. Areas of focus will include the following:
Project Management, Monitoring and Reporting

Plan and implement the project activities in... compliance with the project design and timetable.
Provide direct supervision of the project activities implemented by the partner organizations and by the associates, including baseline/endline survey and research, CSOs/CBOs mapping, identification of beneficiaries, training sessions, debates, roundtables, awareness events and media campaigns.
Coordinate all aspects of finance, administrative, and logistics management of the activities at country and county level, ensuring knowledge and adherence to operational plans, donor requirements and WeWorld procedures.
Ensure that all project documents are available (attendance sheets, MoU, minutes of meetings, contracts and agreements, activity reports, etc.).
Support the development of workplans and ensure effective coordination, timely and quality implementation and monitoring of project activities to meet deliverables in accordance with standards, timelines, and budget.
Lead and/or participate to the project meetings and support their arrangement.
Support Monitoring, Evaluation, Accountability and learning (MEAL) through routine, accurate collection and reporting of information on project progress and achievements (including documentation of good practices and lessons learnt for further sharing among the consortium and other relevant stakeholders)
Support the preparation of reports to be submitted to the donor, the Headquarters and Local Authorities, among others.
Support the implementation of visibility actions and ensure compliance with WeWorld and donor’s guidelines.
Support identification and formulation of new concept notes and project proposals to assist with co-financing of the project and beyond the lifetime of the project Networking and Coordination
Build strategic networks with local communities, CSOs, media actors and Local Authorities at district level and regional.
Ensure coordination of the project activities with all relevant stakeholders (in primis local partners and associates) at county and at national level.
Maintain relationship with relevant actors and local authorities and County and National level
Ensure submission of reports to the Local Authorities, in line with the government procedures.
Represent the organization and the consortium in County and National level stakeholders’ meetings and relevant cluster meetings.

As job descriptions cannot be exhaustive, the Project Coordinator may be required to undertake other duties that are broadly in line with the above key responsibilities.
Qualifications, Skills and Experience

Bachelor in a relevant discipline e.g. related to development studies, political or social studies, media studies
Excellent communication (writing and oral) skills and reporting skills in English
Computer skills, in particular MS Office, web and social media skills
Proven leadership skills and excellent social/networking skills, ability to engage with government, private sector and civil society
Proven organizational skills and ability to manage effectively multiple tasks
Monitoring and evaluation skills
Demonstrates integrity concerning NGO values and ethical standards
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Professional Experience: at least 3 years of experience working in a similar position with local/international organizations, government or relevant organizations in development projects

Assets

Previous experience in the target region
Previous experience in peacebuilding projects and conflict sensitivity approach.
Ability to adapt to changing project priorities that may arise
Valid driving licence (type B). more

Take part to the new Humanitarian Aid Volunteering opportunity within the European Solidarity Corps programme. In summer 2023, you will have the chance to join our staff in Latin America and the Caribbean, Africa and the Middle East, where we support vulnerable communities, building their capacity and resilience.
This initiative is open to young people between 18 and 35 years old who are legally... residing in an EU Member State or another country associated with the programme (Iceland, Liechtenstein, Turkey and Republic of North Macedonia).
WeWorld is committed to ensuring principles of equality, diversity and inclusion during the selection process. We encourage the participation of youths currently not involved in education or employment (NEET) and people from minorities and/or vulnerable groups.
How to participate in the initiative
The complete list of required positions and profiles will be published in the coming months. To have the chance to apply you must first complete these steps:

Register your profile now and express your interest on the European Solidarity Corps' Portal.
Make sure you select the option "I want to be considered for the Humanitarian Aid Volunteering projects".
The online training courses on EU Academy will be accessible through the "Online training" tab in your European Solidarity Corps account. You need to select the option "Humanitarian aid training". This will redirect you to the EU Academy
To proceed you are required to take a self-assessment, an online training and a test.
Once you have passed the test you will be able to express your interest in the face-to-face training through a scheduling procedure on the EU Academy
After completing the face-to-face training, you will join the pool of candidates eligible to be selected for Humanitarian Aid Volunteering projects on the European Youth Portal. more

Job Summary:
Working as an important member of a diverse team who are committed to serve the world’s most vulnerable communities especially women and children around the World.
The Finance and Administration Officer is responsible for performing a variety of financial and administrative duties. They are responsible for strategizing on and planning for financial goals by working daily to achieve... and maintain the financial health of We World. The Finance and Administration Officer will maintain accurate records and is required to remain compliant with all government laws, donor policies and We World policies and Procedures at all times. This means the Finance and Administration Officer will have a high degree of ethics, integrity, and accountability.
Main Duties and Responsibilities
Finance Tasks

Ensure that the financial reports adhere to We World and other donor guidelines
To be responsible for all financial (cash and cheque) transactions and recordings and safekeeping of related documents;
Monitoring of project cash flows, and timely preparation of requests from the donors
Responsible for safeguarding the organisation’s assets, in close coordination with the Senior Finance and Admin Officer in Nairobi
To support program staff to ensure that the reports are delivered on time and are of good quality, according to WWGVC and other donor standards
In collaboration with the Snr. Finance and Administration Officer and Country Representative, you will identify areas for further improvement on financial management and define frameworks, procedures and indicators oriented towards improved organisational and financial management
Review cash requests from the Project Coordinator and Project Leads and disburse funds to the to the field for approved program expenses
Monitoring the budgets and make sure that it is in line with the funding received;
Ensure that a proper and transparent filling of all documents relating to finance is present and updated in the offices;
Under the supervision of the senior FAO undertake scheduled partner visits to carry out Interim Monitoring Mission and generate reports on the same detailing your findings and areas of partner improvement
Assist We World office to run smooth internal and external audits of the project;
Preparation of bank reconciliations, filing of all accounting vouchers and documents
In liaison with the Project Coordinator and PMs, prepare annual procurement plan for the various projects allocated to you
Cash book management and registration in the accounting overall system of the organization (SQUARE);
Assist the Snr. Finance and Admin Officer with payroll preparation and do follow ups to ensure that all statutory and other payroll deductions have been remitted to the relevant authorities and bodies before the due dates;
Ensure that a transparent and proper system of authorizations is implemented and monitor constantly that this is updated and filed accordingly;
Supervise that staff travel expenditures are undertaken according to the funds available and the estimation given, when needed.

Admin Tasks

Ensure We World and donors regulations (such as PRAG) are adhered to in all procurement of goods and services;
Maintain the staff leave follow ups for the various offices
Manage the filing, storage and security of documents;
Perform other related duties as required.

Minimum Education, Qualifications & Experience Required:

Bachelor’s degree in finance, accounting, or similar
CPA Finalist or Equivalent
At least three years of proven previous work experience in as similar role with an NGO
Practical experience with accounting software (such as QuickBooks), spreadsheets (such as MS Excel), and databases (such as MS Access)
Able to quickly learn and adapt to new software and processes
A solid understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts
Effective written and verbal communication skills
Works well in a team environment and with upper management
High level of critical thinking and logical analysis
Good organizational and time management skills
Able to work well under pressure and meet all deadlines
Always keeps the highest standards of compliance and confidentiality more

Main Duties and Responsibilities

Provide strong leadership of the assigned Health and nutrition interventions(s), working to ensure both short and long-term positive impacts and outcomes of the projects are delivered.
Develop and implement an appropriate and effective Health and Nutrition strategy in consultation with other WeWorld staff at country and HQ level.
Set clear objectives and... indicators for Health and Nutrition activities in collaboration with the field managers and where appropriate, with the local communities
Continuously monitor and supervise Health and Nutrition activities, overseeing the technical design, execution and evaluation of progress through outputs and impacts using both quantitative and qualitative data
Provide input into the integration of Health and Nutrition interventions in all aspects of WeWorld programming.
Represent WeWorld in Health and Nutrition technical forums and build relationships with external partners (e.g. community leaders, local and National Government officials UN and other NGOs)
Adhere to and promote the standards outlined in We World’s Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
Ensures that projects are implemented according to the contract signed with the donor, its rules and indications (e.g. visibility, documentation, monitoring and evaluation, reporting etc), and We World GVC internal procedures.
Ensures proper planning, implementation, monitoring and evaluation of the We World GVC Health and Nutrition projects
Develop and maintain relationships internally and externally with relevant actors (including donors, partners, appropriate cluster leads and local authorities)
Explore the scope for further possible partnerships between the WeWorld and various governmental and non-governmental organisations for effective implementation and enhanced sustainability of the programmes’ activities and outcomes
Supports identification and formulation of new concept notes and project proposals in the area/region Identification and promotion of fundraising opportunities to co-fund the project
Facilitates synergies, collaborations and sharing of best-practices among We World GVC project areas in Kenya to effectively and efficiently implement We World GVC activities in Health and Nutrition.
Perform any other task assigned by the Country Representative

Minimum Education, Qualifications & Experience Required:

Higher levels of qualification in a technical filed preferably in Public Health, WASH or Environmental health.
At least three (3) years’ experience in Health and programming in both a development and emergency context.
Experience working with and through local partners in ASAL contexts
Experience and knowledge of MOH systems, particularly at County level.
Good understanding of cross cutting issues- gender, child Protection, DRR, etc. and how to integrate them into public health and nutrition programmes.
Excellent interpersonal, communication and report writing skills and demonstrated ability to work effectively in teams.
Proficient in Computer applications and report writing skills
Fluent in both spoken and written English and Kiswahili. Fluency in local language/s skills is an added advantage more

Duties and Responsibilities

Participate in community mobilization activities
Gather data at school and community level and use a dataset to track the changes
Provide support and participate in planning, budgeting and review of programme reports
Participate in the learning, monitoring and evaluation activities of the organization in liaison with the Project lead officer
Ensure constant and... good working relationship with teachers from target schools for proper monitoring and updating of information
Participate in creating and maintaining comprehensive project documentation
Ensure that daily activities of information/data, are carried out according to

We World procedures
Provide logistical support for the organization capacity development workshops, meetings and other forums.
Implement the project as per the work plans and budgets.
Timely preparation and submission of quality reports of all related activities in accordance to the donors’ requirement
Perform other duties and tasks connected to the function at the request of management or Project lead.

Key Abilities

Excellent in Excel, and other MS Office packages (Word, PowerPoint, Visio), Web Conferencing Applications
Demonstrable community based tasks in child protection policy work and previous roles supporting child protection activities
Previous work in gathering data using variety of devices and technologies and maintaining data in a database
Proactive, articulate, resourceful, solutions-oriented and results-oriented.
Establish and maintain strong and effective working relationships with all stakeholders.
Work effectively at all levels in an organization and apply creative solutions to problems.

Desirable Abilities

Valid driving license
Work well as a team in a multi-cultural environment while maintaining a high level of motivation
Ability to communicate in Maa
Influence others and move toward a common vision/goal.
Demonstrable ability to adapt to changing programme priorities and emergency priorities that may arise. more