Budget Planning


Contribute towards the development of plans, processes and procedures ensuring compliance with wider budget programming policies for WFP Somalia CO.
Create and review project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimize resources.
Create and review... budget and project documentation, and ensure relevant resource data is recorded in internal systems for reference, in line with WFP standards and procedures
Proactively contribute ideas to senior officers for improvement to systems, techniques, tools, processes, and procedures to better monitor and manage budgets and funds.


Resource Management


Monitor and provide advice on fund utilization, and advance financing, loan and borrowing/ repayment and refinancing arrangements, alerting Country Directors and CO Leadership team to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses and proposing appropriate solutions.
Monitor and provide advice on actions related to project closure and resource transfer.
Represent the unit at internal meetings/committees/working groups as required, to obtain and provide information from a budget and resource programming perspective


Pipeline Management


Monitor the resource pipeline to maximize operational effectiveness, following standards and processes, and providing advice on resource allocations based on severity of pipeline shortfalls using relevant pipeline tools.
Support the preparation of food-demand plans to support management and usage of corporate Global Commodity Financial Facility and provide information to guide RB/HQ decision-making when multiple projects compete for the same stock.


Reporting


Collate and analyze data for the preparation of accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
Provide regular reports progress on WFP Projects under the different SO’s and for donor grants.
Review and update CO specific reports, including- donor reports, executive briefs and sitreps for both external and internal audiences, ensuring data consistency across a wide range of reporting material


Other


Support the capacity building of WFP staff in budgeting, fund management and operational planning through answering queries and updating training materials, manuals, and guidelines.
Supervise GS staff.
Perform other relevant duties as required.


Qualifications, Experience And Skills Required


Education: Advanced University degree in Business Administration, Finance, Economics, or other relevant field, Or first University degree with additional years of related work experience and/or Training/courses.
Experience: At least 3 years of postgraduate progressively responsively professional experience in financial, budgeting and accounting Systems in commercial enterprises, national governments, or international organizations. more

As an Investigation Officer, you will take part in internal reviews and assessments of received complains and allegations, efficiently plan and undertake complex investigations and prepare comprehensive reports. A large emphasis is placed on coordination of the work of investigative teams, development of policies and procedures, provision of advice on best practices with respect to investigations... and guidance/training to other staff. Investigations matters include Fraud and Corruption, Abusive Conduct, Sexual Exploitation and Abuse and other policy violation of WFP staff and contracted partners and vendors. 
KEY ACCOUNTABILITIES (not all-inclusive)

Efficiently plan and undertake office and field-based investigations into allegations of violations of policies, procedures, standards, guidelines, and applicable rules and regulations.
Manage the workflow of individual investigation cases within the set timeframes.
Take part in internal reviews and assessments of received complains and allegations and draw recommendations.
Prepare reports and ad hoc briefs pertaining to investigations and, based on analysis and findings, make recommendations for corrective actions, improved controls and efficiency of WFP operations.
Assess the potential for fraud and corruption in operational activities and contribute to formulation of recommendations to senior management.
Provide guidance and advice to WFP employees on matters pertaining to the investigation of wrongdoing and direct staff appointed by field offices to assist in investigations.
Regularly appraise progress of investigations and assess probable impact of investigation outcomes relative to strategies and advice colleagues.
Coordinate with local officials, governments, and external organizations, and obtain their support such as interpreters or facts providers to facilitate investigative work.
Effectively work and coordinate with other control and monitoring functions as appropriate.
Contribute to the development or develop policies and procedures, and share best practices/lessons learnt from investigative work.
Other as required.

QUALIFICATIONS AND EXPERIENCE

Education:

University degree in Criminology, Investigations, Law, Audit, Accounting or other related fields. Formal training and/or certification in various law enforcement methodologies/fraud examination or investigation.

Experience:

Five years or more of relevant, postgraduate progressively responsible professional experience in conducting criminal or administrative investigations. more

JOB TITLE: Procurement Associate (Hub) GS6 JOB CONTRACT/GRADE: GS6 Fixed-Term Staff JOB LOCATION: Accra, Ghana REPORTING TO: Head of Operations NOC
Organisational Context
• Global hunger has reached alarming levels in 2022, and WFP, the Nobel Peace Prize winner in 2020, remains dedicated and committed to address this global food crisis. The United Nations Humanitarian... Response Depot (UNHRD) is a network of strategically located hubs established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies, and technical assistance. As a team member of the UNHRD hub based in [specify specific location] the Procurement Associate for the UNHRD Hub plays a crucial role in coordinating and administering local and regional procurement activities. Reporting to the Head of Operations, this position requires close collaboration with the customer service, logistics, and warehouse management teams within the hub.
Key Responsibilities:
• Provide operational coordination and administrative services to support procurement projects and activities, adhering to standard processes and ensuring the effective procurement of goods and services. • Identify and recommend potential suppliers, compiling data and documents to support the selection process, ensuring adherence to standard procurement procedures. • Review, record, and prioritize purchasing requests, offering support to requisitioners to procure appropriate goods and services at the best value for money to UNHRD. • Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, to secure the best terms and best value for money for UNHRD. • Prepare Purchase Orders, contracts, and any supporting documentation for approval by the relevant stakeholder and approve purchases within delegated authority to facilitate swift procurement. • Resolve potential issues related to delivered goods by liaising with all parties and following standard procedures to ensure timely and accurate resolution of problems. Research, collect, and analyze data to produce reports that enable informed decision-making by Procurement Officers, ensuring consistency of information presented to stakeholders. Manage updates and further develop databases and records to ensure information is accurate, organized, and accessible, supporting reporting requirements. • Maintain relationships with internal counterparts to align procurement activities with wider programs, ensuring a coherent approach to meeting food assistance needs. • Follow standard emergency preparedness practices to support WFP in quickly responding and deploying food and needed resources to affected areas at the onset of crises.
Qualification Required & Experience
• Completion of secondary school education. Additional training in procurement, supply chain management, or related field is desirable. • At least 6 years of experience in procurement, supply chain management, or related areas. Experience in an international organization is an asset. • Strong analytical and reporting skills and attention to detail to ensure accuracy work deliver for informed decision making. • Fluency in English and in local language. Knowledge of another UN language is an advantage. • Excellent communication and negotiation skills. • Ability to work collaboratively with various teams and stakeholders.
LANGUAGE: Fluency and good command of the English language is essential.
Location: Accra

To submit your application, click on the link below and complete all relevant fields on the online application form.
Click Here To Apply Online
Closing Date: 10 October, 2024 more

JOB TITLE: Logistics Associate (Customer Service for Hub) GS6 JOB CONTRACT/GRADE: GS6 Fixed-Term Staff JOB LOCATION: Accra, Ghana REPORTING TO: UNHRD Accra Head of Operations - NOC
TECHNICALLY REPORTING TO: UNHRD Head of Customer Service (Network) CST
Organisational Context
Global hunger has reached alarming levels in recent years, and WFP, the Nobel Peace Prize winner in... 2020, remains dedicated and committed to addressing this global food crisis. The United Nations Humanitarian Response Depot (UNHRD) is a network of strategically located hubs established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies, and technical assistance. As a team member of the UNHRD hub based in Accra, you will ensure that all service requests, including logistics operations, are coordinated in line with the customer requests and ensure excellent customer service.
Key Responsibilities:
• Coordinate requests throughout the supply chain process and ensure timely delivery of commodities and supplies to authorized partners and destinations. Maintain effective communication with relevant stakeholders to ensure smooth and efficient operations. • Proactively identify, resolve, and/or provide recommendations on specialized queries/requests with a client-focused mindset. • Provide specialized support to logistics operations and activities, ensuring the effective predisposition and delivery of emergency items to meet the customer’s requirements. • Contribute to the effective delivery of humanitarian assistance and logistics support in the UNHRD Accra Hub. • Support with predictive analyses to anticipate requests of the different partners based on the evolving humanitarian needs. • Ensure UNHRD has sufficient predisposed emergency kits/items to meet anticipated customers’ request. Monitor inventory management processes and track trends to ensure accurate stock records. • Coordinate the maintenance of records and databases. • Work closely with the other hub team members to ensure customers’ request and expected timelines can be met. Collaborate with warehouse staff to optimize effective operational planning, storage and handling processes. • Ensure coordination and alignment with the Hub teams, manage key accounts, and maintain customer satisfaction, ensuring accurate and timely information sharing. • Excellent in analytical skills, can identify and define problems, extract crucial information from data & provide comprehensive recommendations and/or develop workable solutions to problems in complex situations. Identify evolving client needs, recommending changes for process improvement in customer service. • Continuously seek opportunities and actively contribute to efforts to enhance customer service procedures and tools through increased digitalization.
Qualification Required & Experience
• Completion of secondary school education. Additional training in logistics, supply chain management, or related field is desirable. • At least 6 years of experience in logistics, supply chain management, warehouse management. Experience in an international organization is an asset. • Proficiency in logistics software, SAP, Microsoft Excel, Word and Power-point • Strong organizational skills, and excellent customer service skills. • Fluency in English and local language is required. Knowledge of another UN language is an advantage. • Accurate, attentive to detail and thorough in managing logistics and customer service information to deliver as one of common goals. • Stays focused and calm when under pressure and continue to deliver quality work. • Focused on meeting the needs of clients and providing high-quality services. Uses initiative and sound judgment to address and resolve issues. • Collaborates effectively and respectfully with colleagues of the same and different units from diverse background/nationality/ages and belief to achieve organizational goals.
LANGUAGE: Fluency and good command of the English language is essential.
Location: Accra

To submit your application, click on the link below and complete all relevant fields on the online application form.
Click Here To Apply Online
Closing Date: 10 October, 2024 more

ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed,... skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
WHY JOIN WFP?
• WFP is a 2020 Nobel Peace Prize Laureate. • WFP offers a highly inclusive, diverse, and multicultural working environment. • WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. • A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. • We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
The NGO FLA Partnerships Management Officer will be responsible for overseeing the management of all field level agreements and contracts between WFP and its NGO partners. The Officer will ensure that all agreements are in compliance with legal and organizational requirements, and that they are implemented effectivel7 and efficiently in the field.
This is a new position in the Country Officer and over the duration of this consultancy, the staff will be responsible for setting up the unit; recruitment and building the capacity of national staff who will then take over the role.
Background: This role is crucial in ensuring the success of WFP's programs in the field, particularly as the organization expands its work in the local context and requires strong partnerships with NGOs. The staff will report directly to the Deputy Country Director/Head of Program me.
ACCOUNTABILITIES/RESPONSIBILTIES:
• Provide guidance on partnership issues and procedures to staff from various units as required. • Follow-up on different tasks jointly implemented by partnership, programme technical 1 teams (General Food Distribution, Livelihoods, Nutrition, VAM, CBT,...) and Partners. • Assist in the finalization of the proposals and budgets review by technical teams in line with the CSP standards. • Follow-up on Partnership contractual documentations and approval processes with Technical Review Committee (TRC) and Cooperating Partner Committee (CPC); compliance and management. • Review of FLAs documents, Amendments and Extensions. • Follow-up on completion of partnership documentation in WFP corporate systems. • Follow-up on invoices submission, processing and payments • Undertake Cooperating Partners (CP) Performance evaluations and Due Diligence (Capacity assessment); • Support on organization of the WFP — CP periodic coordination meetings with Cooperating partners; meeting set u p and takin g minutes of meetings. • Lead Cooperating Partners' capacity building through refresher trainings and bilateral guidance. • Consolidate partnership reports and circulate on a monthly basis. • Assist in any other business in partnership unit in particular and program m e in general.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at . Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable). • Once your profile is completed, please apply, and submit your application. • Please make sure you upload your professional CV in the English language • Kindly note the only documents you will need to submit at this time are your CV and Cover Letter • Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time • Please contact us at:
in case you face any challenges with submitting your application
Closing Date: 10 October, 2024 more

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):
Resource Mobilization 

Support the coordination of donor accounts and ensure adherence to obligations agreed with donors to WFP in Somalia. 
Review reporting and compliance requirements for donor grants and liaise with Programme and Partnerships teams regarding implementation of projects to ensure timely and quality... reporting. Maintain an up-to-date tracker of donor obligations, commitments, and reporting requirements  
Support team lead with the preparation of new funding proposals, including by coordinating among internal and external stakeholders.  
Lead the process of developing reports for partner contributions including coordinating with relevant teams for timely input. 
Support proactive resource mobilization by preparing regular intelligence reports on new opportunities to pursue, donor engagements and priorities, and political developments   
Establish regular engagement with a network of internal stakeholders in WFP Somalia and across HQ and Regional Bureau partnerships teams on matters concerning resource mobilization 
Contribute to knowledge management concerning resource mobilization. Use corporate tools for intelligence, including Salesforce and circulate intelligence to internal stakeholders. 

Partnerships and Advocacy 

Support the development of information products including PowerPoint decks and briefing notes, to share information with internal and external stakeholders. 
Maintain awareness of current activities, political and social events of UN and other multilateral bodies/governments, conduct analysis to understand how they may impact WFP activities and programmes and provide timely information to WFP teams for decision-making.  
In support of partnerships officers and CO units, support in the preparation of briefing documents for external meetings with donors and other partners. 
Work with partnerships and communications officers to support events, including launches, field visits, workshops and other external engagements. 
Contribute to the achievement of the WFP Somalia Country Strategic Plan and annual priorities as required. 
Perform other duties as required. 

QUALIFICATIONS, EXPERIENCE AND LANGUAGE:
Education:

Advanced degree in Political Science, International Development, Law, Marketing, Communications or relevant field or First University degree with additional years of related work experience and/or training courses. 
Experience: At least seven (7) years of experience with secondary certificate OR University degree (Diploma/bachelor’s degree) with 2/3 years of experience in International Development or International Relations.
Language: Fluency (level C) in English language.

ARE YOU COMPETENT FOR THIS JOB? DO YOU HAVE:

Experience in International Development or International Relations.
Knowledge & Skills: Relationship/partner management, resource mobilization, grant management, excellent writing and analytical skills, project management, proposal writing, report writing. Knowledge of financing for development. Prior knowledge of Somalia or WFP would be an asset.
Proficiency in Microsoft (MS Excel). more

ACCOUNTABILITIES/RESPONSIBILITIES:
Under the supervision of the Deputy Head of Unit, the incumbent will support WFP’s emergency preparedness and response work, and be responsible for the following:
Response

Monitor the performance of emergency response, including by maintaining a performance monitoring dashboard for the main emergency operations in the region, and escalate issues of... underperformance for resolution.
Refugee Economic Self-Reliance: Support Country Offices with the rollout of programmes that support economic self-reliance of refugees (and their hosting communities). This includes technical advice and strategic guidance with a focus on supporting programmes/transition models from relief food assistance to economic self-reliance.

Preparedness

Monitor food security and nutrition risks and hazards, including by maintaining a risks monitoring tracker (elections, climatic hazards, conflict dynamics, health crises, etc) for the region to inform preparedness and response actions and prioritisation.
Monitor CO readiness for risks in the above-mentioned tracker.
Support RBN Country Offices with the implementation and rollout of the Emergency Preparedness Checklist (EPC) in close coordination with the Preparedness lead.
Support the Preparedness lead in ensuring coordination between EPR and AA on preparedness and response activities.

Reporting

Lead the writing of a quarterly Forced Displacement brief, summarising displacement trends in the region accompanied by WFP’s response.
Support the Budget and Programming Unit in developing a quarterly Refugee Report to UNHCR, emphasizing ration levels and pipeline.
Lead or contribute to other reports and analysis relating to EPR in the East Africa Region; including Situation Reports, fundraising documents, and talking points/briefs for senior management.

Knowledge Management and Culture Change

Support the implementation of the RBN Knowledge Management Strategy (EPR Unit Focal Person). This includes EPR contributions to the Project Cycle Management (PCM) unit’s knowledge management initiatives, and compiling EPR reports.
Facilitate dissemination of EPR lessons learned and best practices regionally.
Plan, coordinate and help facilitate EPR regional workshops, annual performance planning, and other events or trainings, as needed.
Support onboarding of new EPR staff (EPR Unit Focal Person).
Support RBN workplace culture (EPR Unit Culture Change Champion).

Other

Contribute to EPR support to Country Offices to plan and design emergency response programmes (typically related to CSP Strategic Outcome 1), with a likely emphasis on General Food Assistance programmes (in-kind, cash-based transfers, vouchers, wet feeding/hot meals, etc).
As required, provide technical advice for the planning, formulation, and implementation of food assistance strategies by WFP, Cooperating Partners and host governments.
As required, represent the EPR Unit in both internal and external fora relating to emergencies and humanitarian coordination.
Contribute to EPR support to WFP Country Offices to strengthen capacities in EPR. This includes supporting training for WFP as well as partners including National Disaster Management Agencies in areas related to Disaster Risk Management. Support other capacity strengthening initiatives as required such as Simulation Exercises.
Deploy directly, sometimes for extended periods, to Country Offices as required to support implementation of WFP humanitarian operations (for preparedness or response).
Other tasks as assigned by supervisor.

QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:

A Master’s degree in one of the following fields: social sciences, humanitarian/disaster management, development studies, public policy and management or other related fields, or a first university degree with additional years of relevant work experience and/or training/courses.

Languages :

Fluency (level C) in English language essential. Arabic and/or French advantageous.

Experience:

A minimum of 5 years of relevant professional experience in humanitarian or emergency programme management or implementation.
Demonstrated experience working in close partnership with Government and key stakeholders in the field of disaster risk management or humanitarian action.

Knowledge & Skills:

Strong technical understanding of humanitarian programmes and/or disaster risk management.
Experience in coordinating humanitarian or disaster management operations.
Proven ability to provide input into policy discussions in the areas of disaster risk management, and/or humanitarian action.
An ability and interest to engage with different technical teams and programmes to promote programmatic integration across multiple technical sectors.
Strong interpersonal skills and ability to deal patiently and tactfully with people of different national and cultural backgrounds and to build strong partnerships.
Strong communication skills. more

THE ROLE
To support receipt/dispatch and verification of commodities in order to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse guidelines and standards.
KEY ACCOUNTABILITIES(not all-inclusive, nor exhaustive):

Prepare and issue to tally clerks offloading work orders from LESS for all received... WFP food commodities through trucks and containers.
Confirm receipt documents, duly filled offloading work order against service providers tally sheets to be in order and proceed to capture the receipts in LESS system real-time as per physical documents.
At end of receiving, reconcile received stocks against physical stocks and ensure both are matching.
Check for stock condition in the system and verify through tally clerks that is in good physical condition before issuing loading order.
Strip containers in the system as per superintendent reports received.
Ensure all excesses, losses, damages during receiving are appropriately captured in the system.
Issue loading orders for trucks or containers presented for loading after confirming against approved truck list.
Check from LESS system that presented truck have been duly planned and has both shipment and outbound delivery.
Issue waybill for loaded truck or containers real-time as per signed tally sheets.
Participate in month end physical inventory count and reconciliations.
Report on unfit for human consumption stocks in the system for disposal actions to be taken.
Perform warehouse inspection to ensure commodity are stored in conditions meeting WFP standards.
Directly supervise third party warehouse staff as well as WFP vendors working at the warehouse.
Ensure proper filing of all food movement documents at Kilindini warehouse.
Create stocks in the system for all deliveries where suppliers deliver at the warehouse or loadings at supplier sites (FCA Mombasa)
Monitor stock expiry in the system and report for those with 6 months and less to enable action to be taken.
Issue required warehouse reports after receiving inputs from storekeepers.
Prepare Daily Operations Report for the previous day and ensure submitted to labor team on time.
Perform any other duties as assigned by the supervisor.

QUALIFICATIONS AND EXPERIENCE:

Education: Successful completion of secondary school education. Training in stores management or related course is desirable.
Experience: Three or more years of relevant work experience.

Knowledge and Skills:

Experience monitoring various aspects of logistics operations.
Experience in supporting warehouse management.
Experience in supporting inventory management.
Experience in data entry and extracting routine reports.

Language: Fluency in spoken and written English. more