KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):
Resource Mobilization 

Support the coordination of donor accounts and ensure adherence to obligations agreed with donors to WFP in Somalia. 
Review reporting and compliance requirements for donor grants and liaise with Programme and Partnerships teams regarding implementation of projects to ensure timely and quality... reporting. Maintain an up-to-date tracker of donor obligations, commitments, and reporting requirements  
Support team lead with the preparation of new funding proposals, including by coordinating among internal and external stakeholders.  
Lead the process of developing reports for partner contributions including coordinating with relevant teams for timely input. 
Support proactive resource mobilization by preparing regular intelligence reports on new opportunities to pursue, donor engagements and priorities, and political developments   
Establish regular engagement with a network of internal stakeholders in WFP Somalia and across HQ and Regional Bureau partnerships teams on matters concerning resource mobilization 
Contribute to knowledge management concerning resource mobilization. Use corporate tools for intelligence, including Salesforce and circulate intelligence to internal stakeholders. 

Partnerships and Advocacy 

Support the development of information products including PowerPoint decks and briefing notes, to share information with internal and external stakeholders. 
Maintain awareness of current activities, political and social events of UN and other multilateral bodies/governments, conduct analysis to understand how they may impact WFP activities and programmes and provide timely information to WFP teams for decision-making.  
In support of partnerships officers and CO units, support in the preparation of briefing documents for external meetings with donors and other partners. 
Work with partnerships and communications officers to support events, including launches, field visits, workshops and other external engagements. 
Contribute to the achievement of the WFP Somalia Country Strategic Plan and annual priorities as required. 
Perform other duties as required. 

QUALIFICATIONS, EXPERIENCE AND LANGUAGE:
Education:

Advanced degree in Political Science, International Development, Law, Marketing, Communications or relevant field or First University degree with additional years of related work experience and/or training courses. 
Experience: At least seven (7) years of experience with secondary certificate OR University degree (Diploma/bachelor’s degree) with 2/3 years of experience in International Development or International Relations.
Language: Fluency (level C) in English language.

ARE YOU COMPETENT FOR THIS JOB? DO YOU HAVE:

Experience in International Development or International Relations.
Knowledge & Skills: Relationship/partner management, resource mobilization, grant management, excellent writing and analytical skills, project management, proposal writing, report writing. Knowledge of financing for development. Prior knowledge of Somalia or WFP would be an asset.
Proficiency in Microsoft (MS Excel). more

ACCOUNTABILITIES/RESPONSIBILITIES:
Under the supervision of the Deputy Head of Unit, the incumbent will support WFP’s emergency preparedness and response work, and be responsible for the following:
Response

Monitor the performance of emergency response, including by maintaining a performance monitoring dashboard for the main emergency operations in the region, and escalate issues of... underperformance for resolution.
Refugee Economic Self-Reliance: Support Country Offices with the rollout of programmes that support economic self-reliance of refugees (and their hosting communities). This includes technical advice and strategic guidance with a focus on supporting programmes/transition models from relief food assistance to economic self-reliance.

Preparedness

Monitor food security and nutrition risks and hazards, including by maintaining a risks monitoring tracker (elections, climatic hazards, conflict dynamics, health crises, etc) for the region to inform preparedness and response actions and prioritisation.
Monitor CO readiness for risks in the above-mentioned tracker.
Support RBN Country Offices with the implementation and rollout of the Emergency Preparedness Checklist (EPC) in close coordination with the Preparedness lead.
Support the Preparedness lead in ensuring coordination between EPR and AA on preparedness and response activities.

Reporting

Lead the writing of a quarterly Forced Displacement brief, summarising displacement trends in the region accompanied by WFP’s response.
Support the Budget and Programming Unit in developing a quarterly Refugee Report to UNHCR, emphasizing ration levels and pipeline.
Lead or contribute to other reports and analysis relating to EPR in the East Africa Region; including Situation Reports, fundraising documents, and talking points/briefs for senior management.

Knowledge Management and Culture Change

Support the implementation of the RBN Knowledge Management Strategy (EPR Unit Focal Person). This includes EPR contributions to the Project Cycle Management (PCM) unit’s knowledge management initiatives, and compiling EPR reports.
Facilitate dissemination of EPR lessons learned and best practices regionally.
Plan, coordinate and help facilitate EPR regional workshops, annual performance planning, and other events or trainings, as needed.
Support onboarding of new EPR staff (EPR Unit Focal Person).
Support RBN workplace culture (EPR Unit Culture Change Champion).

Other

Contribute to EPR support to Country Offices to plan and design emergency response programmes (typically related to CSP Strategic Outcome 1), with a likely emphasis on General Food Assistance programmes (in-kind, cash-based transfers, vouchers, wet feeding/hot meals, etc).
As required, provide technical advice for the planning, formulation, and implementation of food assistance strategies by WFP, Cooperating Partners and host governments.
As required, represent the EPR Unit in both internal and external fora relating to emergencies and humanitarian coordination.
Contribute to EPR support to WFP Country Offices to strengthen capacities in EPR. This includes supporting training for WFP as well as partners including National Disaster Management Agencies in areas related to Disaster Risk Management. Support other capacity strengthening initiatives as required such as Simulation Exercises.
Deploy directly, sometimes for extended periods, to Country Offices as required to support implementation of WFP humanitarian operations (for preparedness or response).
Other tasks as assigned by supervisor.

QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:

A Master’s degree in one of the following fields: social sciences, humanitarian/disaster management, development studies, public policy and management or other related fields, or a first university degree with additional years of relevant work experience and/or training/courses.

Languages :

Fluency (level C) in English language essential. Arabic and/or French advantageous.

Experience:

A minimum of 5 years of relevant professional experience in humanitarian or emergency programme management or implementation.
Demonstrated experience working in close partnership with Government and key stakeholders in the field of disaster risk management or humanitarian action.

Knowledge & Skills:

Strong technical understanding of humanitarian programmes and/or disaster risk management.
Experience in coordinating humanitarian or disaster management operations.
Proven ability to provide input into policy discussions in the areas of disaster risk management, and/or humanitarian action.
An ability and interest to engage with different technical teams and programmes to promote programmatic integration across multiple technical sectors.
Strong interpersonal skills and ability to deal patiently and tactfully with people of different national and cultural backgrounds and to build strong partnerships.
Strong communication skills. more

THE ROLE
To support receipt/dispatch and verification of commodities in order to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse guidelines and standards.
KEY ACCOUNTABILITIES(not all-inclusive, nor exhaustive):

Prepare and issue to tally clerks offloading work orders from LESS for all received... WFP food commodities through trucks and containers.
Confirm receipt documents, duly filled offloading work order against service providers tally sheets to be in order and proceed to capture the receipts in LESS system real-time as per physical documents.
At end of receiving, reconcile received stocks against physical stocks and ensure both are matching.
Check for stock condition in the system and verify through tally clerks that is in good physical condition before issuing loading order.
Strip containers in the system as per superintendent reports received.
Ensure all excesses, losses, damages during receiving are appropriately captured in the system.
Issue loading orders for trucks or containers presented for loading after confirming against approved truck list.
Check from LESS system that presented truck have been duly planned and has both shipment and outbound delivery.
Issue waybill for loaded truck or containers real-time as per signed tally sheets.
Participate in month end physical inventory count and reconciliations.
Report on unfit for human consumption stocks in the system for disposal actions to be taken.
Perform warehouse inspection to ensure commodity are stored in conditions meeting WFP standards.
Directly supervise third party warehouse staff as well as WFP vendors working at the warehouse.
Ensure proper filing of all food movement documents at Kilindini warehouse.
Create stocks in the system for all deliveries where suppliers deliver at the warehouse or loadings at supplier sites (FCA Mombasa)
Monitor stock expiry in the system and report for those with 6 months and less to enable action to be taken.
Issue required warehouse reports after receiving inputs from storekeepers.
Prepare Daily Operations Report for the previous day and ensure submitted to labor team on time.
Perform any other duties as assigned by the supervisor.

QUALIFICATIONS AND EXPERIENCE:

Education: Successful completion of secondary school education. Training in stores management or related course is desirable.
Experience: Three or more years of relevant work experience.

Knowledge and Skills:

Experience monitoring various aspects of logistics operations.
Experience in supporting warehouse management.
Experience in supporting inventory management.
Experience in data entry and extracting routine reports.

Language: Fluency in spoken and written English. more

THE ROLE
This position will support the implementation of WFP’s food assistance programmes in Dadaab refugee hosting area while contributing to the refugee-host communities transition agenda. Responsibilities include technical work of the planning, implementation and coordination of project specific activities that require thorough understanding of Programme/project context, issues, and ability... to apply a range of guidelines/practices.
This position is based in Dadaab and reports to Head of Programmes.      
KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive)
Under the direct supervision of Head of Programmes, and overall supervision of the Head of Area Office East, the Programme Associate is responsible for the following duties:

Provide technical support and assist in the development and implementation of various food assistance and resilience activities and processes. The food assistance activities will include among others, in-kind food distribution, cash-based transfers, school meals and nutrition interventions while resilience building actions will include, among others, productive livelihood asset creation, harvest and post-harvest handling and management, market access and financial inclusion. Implementation of these activities will support alignment with wider Programme policies and guidelines while ensuring that deadlines and targets are met.
Provide specialized project management support to food and nutrition assistance and resilience programmes to ensure that the various activities are performed within the established targets following WFP’s policies and procedures.
Contribute to effective discussions on refugee transition agenda including roll out of differentiated assistance approaches.
Prepare a range of food assistance and resilience building project reports and data analysis and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control.
Support the capacity building of WFP staff, cooperating partners and stakeholders on food, nutrition assistance as well resilience programming in the within Dadaab.
Oversee and/or review the work of camp of settlement-based staff members, providing practical advice and guidance, to contribute to delivering objectives to agreed standards and deadlines.
Ensure that data and information on food system projects presented to the stakeholders is accurate, consistent, and aligned with WFP's communication protocol.
Undertake any other duty as assigned by the Head of Programme or Head of Area Office.

DELIVERABLES

Effectively follows implementation of the project activities and outputs to ensure that deliverables are met on time.
Provides technical support to ensure quality work.
Communicates clearly and effectively with on the ground stakeholders and internal WFP colleagues.

QUALIFICATIONS AND EXPERIENCE

Education: A university degree in Agriculture Education and Extension, Agriculture Agribusiness, Agronomy, Food Nutrition and Dietetics, Community and Rural development, Sociology, Economics, Food Security, Animal Science/ Animal Production, Range Management, or other field relevant to international development assistance.
Experience: A minimum of 6 years progressive work experience in food nutrition, food security/ agriculture/ environment and market systems development.

Knowledge and Skills

Experience in implementing community-based food and nutrition and livelihood projects in both refugees and non-refugees set ups.
Conversant with participatory community engagement approaches such as participatory rural appraisal, participatory learning and action, community managed disaster risk reduction.
Deep understanding of project cycle management (PCM) including design, planning, implementation, monitoring and adaptation.
Has a deep understanding on how to monitor technical activities related to food and nutrition assistance, market system functionality and resilience building initiatives.
Broader understanding of cross cutting issues in humanitarian and development programming such as conflict sensitive programming, nutrition sensitive programming and gender and youth sensitive programming.
Experience working with organizations that have medium to large food and nutrition assistance/ security, livelihoods, and agriculture portfolio and longer-term projects.

Language: Fluency in both oral and written communication in English is required. more

THE ROLE:
To provide specialized support functions and/or supervise staff performing standard supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities
KEY ACCOUNTABILITIES
Based in the Sub-office in Mombasa, the Supply Chain Associate - Commodity Accounting reports to the Supply Chain Officer (Warehouse Manager). The Supply Chain... Associate will provide broad cross-functional support in a specific business stream and encompass both administrative and operational support responsibilities, with a specific focus on data extraction and analysis, and reporting.
 

Provide specialized support to supply chain operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations.
Manage supply chain vendors’ contracting activities including performance monitoring and measurement.
Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
Oversee commodity accounting and ensure WFP corporate tools and regulation are followed and used as required.
Monitor and ensure data integrity in (Logistics Execution Support System) LESS and all transactions are recorded in LESS on real time manner and mitigate resolution of any issues affecting this during operation.
Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
Consolidate preliminary data analysis, prepare accurate and timely reports to supports supply chain planning to enable informed decision-making and consistency of information presented to stakeholders.
Ensure accurate and timely monthly physical inventories and handle capture, reconciliation and clearance of the same.
Coordinate nonfood item activities, tracking through excel and (Relief Item Tracking Application) RITA system and reconciliations.
Coordinate documentation processing and disposal of non-fit for human commodities
Capacity building of WFP and third-party staff in LESS system and WFP business process
Provide first line technical support to WFP and third-party staff before escalation to Country Office (CO) and Head Quarters (HQ).
Act as the liaison between various units such as transport, shipping, invoicing for coordinated LESS system operations.
Monitor and ensure all vessels and shipments are fully captured and reconciled.
Contribute towards the development of supply chain plans and processes ensuring compliance with wider supply chain policies and WFP standards.
Implement operational warehouse procedures and normative guidance to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Support in coordinating warehouse operations and ensure all aligned to standard business process.
Plan and lead on implementation of innovative supply chain operations, initiatives, and programs to ensure timely, efficient, and cost-effective supply of direct or indirect food assistance.
Participate in conducting vendor and market assessments and engage with entities to assess and identify potential supply chain service providers.
Ensure timely and accurate preparation of daily operations reports for invoicing warehouse activities.
Supervise warehouse vendors activities and participate in performance reviews.
Coordinate LESS system credential issuance to third party staff undertaking executions.
Other as required.

DELIVERABLES:

Timely and accurate reports on stock inventory and movement for the Mombasa corridor
Ad-hoc reports for specific meetings: WFP Management, Donors, targeted analysis
Support on physical inventory planning and execution in the system
Provide trainings for internal and external audiences on data management and reporting
The incumbent will ensure effective and timely liaison with internal and external counterparts at all stages of the operations

QUALIFICATIONS AND EXPERIENCE:

Education: Completion of secondary school education. A diploma in Supply Chain, Logistics or related area. A degree in Supply Chain, Logistics or related area is desirable.
Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge and Skills:

Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
Experience in administering third party service providers’ contracts.
Experience in compiling contract documentation.
Experience in contract execution.
Experience in budget monitoring and reporting.

Language: General Service: Fluency (level C) in English language. more

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Business Administration, Finance, Economics or other relevant field, or First University degree with additional years of related work experience and/or training/courses.
Experience: At least one (1) year of progressively responsible professional postgraduate (Master's) experience in budget planning/Management, Pipeline... Management, Funds/Performance and Reporting or a minimum of three (3) years of professional experience in the same fields for First University degree holders.
Language: Fluency (level C) in English language 

ORGANIZATIONAL CONTEXT

This job will be based in Nairobi in the Kenya Country Office and will report to the Senior Budget and Programming Officer; receiving guidance and regular feedback on work performed.
Job holders at this level are typically involved in budget and programming activities and analytical work of limited complexity, and support the collation, maintenance, analysis and reporting of information to maximize the effectiveness of services.

JOB PURPOSE

To support the delivery of budget and resource analysis and programming activities and/or provide support in HQ/RBs, partnering with managers to apply best practice approaches that support the efficient, effective and compliant utilisation of funds.

KEY ACCOUNTABILITIES (not all-inclusive)

Contribute towards the development of a limited number of projects, plans, processes and procedures ensuring compliance with wider budget programming policies and WFP standards.
Create and review limited number of project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimise resources.
Support monitoring of fund utilisation, and advance financing, loan and borrowing/repayment and refinancing arrangements; and alert supervisors to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses.
Monitor actions related to project closure and resource transfer and refer potential issues to the supervisors.
Support senior colleagues in monitoring the resource pipeline to maximise operational effectiveness, following standards and processes, and providing advice on resource allocations based on severity of pipeline shortfalls using relevant pipeline tools.
Support the preparation of food-demand plans to support management and usage of corporate Global Commodity Financial Facility and provide information to guide RB/HQ decision-making when multiple projects compete for the same stock.
Create and review budget and project documentation, and ensure relevant resource data is recorded in internal systems for reference, in line with WFP standards and procedures.
Collate and analyse data and contribute to preparation of accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
Contribute ideas to senior officers for improvement to systems, techniques, tools, processes and procedures to better monitor and manage budgets and funds.
Support the capacity building of WFP staff in budgeting, fund management and operational planning through answering queries and contributing to updating training materials, manuals and guidelines.
Follow standard emergency preparedness practices and contribute to technical recommendations and guidance and monitoring the management of financial risks.
Other as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Has performed basic financial analysis or either office or operational budgets.
Has provided analytical inputs for the development of budgets, financial plans or analysis. more