The driver will provide effective transport facilitation to staff in order to attain the objectives of the organisation.

Roles and responsibilities


Facilitate transport of office Field Operations Staff when undertaking project activities.
Where applicable, assist staff with loading and offloading items for distribution
Ensure punctuality and safe transport.
Observing the road and... traffic laws and regulations of the Country.
Ensure that safe driving practices are adhered to including local driving codes and internally agreed standards.
Maintain interior and exterior cleanliness of the car
Ensure the vehicle is in good working condition at all times.
Ensure vehicle is kept secure at all times.
Ensure vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tyres, etc.
Schedule regular car service appointments and report any issues that arise.
Ensure vehicle repairs are carried out properly by official manufacturers specifications.
Arrange for other repairs, prepare and maintain vehicle spare parts inventory.
Log official trips, daily mileage, fuel consumption, oil changes as required.
Prepare and submit vehicle monitoring report, including records of vehicle operations, maintenance, expenses, mileage as required.


PERSON SPECIFICATION

QUALIFICATIONS & REQUIREMENTS:


Minimum of Secondary school education is preferred with a Minimum of Grade
Must have a clean and valid driving license of classes B, C1, D1, D2, and D3
Should have a minimum of five (5) years of experience in driving 4WD vehicles, Nissan Vans and school bus.
Good inter-personal, communication (English and Kiswahili-written and spoken) a must.
Must have good knowledge of ASAL terrain (Turkana County preferably) and its environs.
Basic mechanical knowledge is an advantage.
Should have defensive driving skills.


TERMS AND CONDITIONS

Probation: There will be a three-month probation period

Hours: 37.5 hours a week more

The Programme Officer will work within the Conflict Advisory Unit (CAU). The CAU provides high-quality advisory and technical support to a range of aid actors across the humanitarian, development and peacebuilding sectors, including donor institutions, UN agencies, international and national NGOs, civil society organisations, financial institutions and the private sector to integrate conflict... sensitivity principles and practices into their strategies, policies, and programmes. The CAU runs remote conflict sensitivity/ peace and security helpdesks for donors, implements in-country conflict sensitivity facilities (currently in Afghanistan, South Sudan and Sudan), and undertakes bespoke conflict sensitivity work.  

In additional to the CAU, the Programme Officer will work with country programme teams and other teams across Saferworld to support the uptake of more conflict-sensitive ways of working across diverse conflict-affected contexts and help to promote learning and good practice on adopting conflict-sensitive approaches. This role offers an exciting opportunity to play a pivotal role within a dynamic and enthusiastic team and to work in support of addressing issues that are important for people affected by conflict and the aid sector. more

The Funding Officer plays a critical role in supporting global fundraising efforts at Saferworld through:


Ensuring that relevant colleagues across the organisation are aware of new and upcoming funding opportunities;  
Managing, keeping information up to date, and refining effective systems to record, track and analyse organisational funding activity and performance;  
Providing support... to fundraising efforts by contributing to drafting proposals including filing and collecting relevant documents, fulfilling due diligence requirements, drafting donor mappings, and supporting co-design processes, and recruitment and retaining of new individual and major gifts donors. more

Job Purpose:

The Finance Manager is responsible for monitoring financial management and performance of all programs/projects and partners in the region, ensuring compliance with global standards, systems and processes as well as donors’ rules on financial management. Provide strategic financial support to the Country Managers in strategic planning, reporting and risk... management.

Specifically, s/he will:

Provide close and pre-emptive support to programmes and partners in the development of systems and processes that facilitate sound finance and project management; training and capacity support of partners;
Lead on budget and finance management alongside the programme and funding teams; providing quality, timely, reliable and accurate data for programme delivery as well as for planning, sound decision-making and risk management
As a key member of the Senior Management Team, the Finance Manager will work with the Country Manager (s) and colleagues to ensure sound internal controls and legal compliance.
Lead on financial reporting internally and to donors ensuring quality and timeliness more

Job purpose:
The Security Coordinator will be responsible for coordinating safety and security issues in SW offices and areas of operations in Somalia/land. S/he is also charged with security surveillance and information sharing with SW staff. S/he will also support Kenya program in coordinating safety and security issues. The Security Coordinator reports to Somalia Country Director.
Roles and... responsibilities:
The Security Coordinator is mainly responsible for coordinating security operations and providing analysis of specific events, groups or situations that may have security implications for SW. In addition, the Security Coordinator will ensure that an acceptable risk management is in place to minimize the likelihood and impact of threats identified in the region.

Take the lead in developing, reviewing and updating country security management systems including SMP and area Security Plans in close coordination with the SMT, GSA and CD in line with Saferworld policies.
Work with the program staff to develop and update operational Area Security Plans
Gather and verify information from varied sources and keep staff abreast of the security developments, threats, trends via advisories and regular security reports.
Support the CDs in the overall dissemination of security related information and implementation of the security systems.
Provide security briefs to new staff members and consultants upon arrival in Somalia and prior to field deployments
Liaise and network with NGOs, UN agencies, partners and local community persons on security issues/alerts
Closely work with the GSA and seek advice on key security issues and developments

Support both CDs in preparing for and managing critical security incidents involving SW staff.
Key working relationships

Country Director Somalia – Direct work supervisor hence consultation, coordination and information sharing
Country Manager - Kenya – Security coordination and information sharing
Program Managers - consultation and information sharing
HR/Operations Manager - consultation, coordination and information sharing
Finance Manager - coordination and information sharing
Global Security Advisor – Technical support and involvement with the SW global security focal point team

Person specification; Knowledge, qualifications and experience

Degree in relevant fields such as International relations, Political science, Anthropology, Psychology or Equivalent Experience, Knowledge and Skills.
Security background with at least 4 years of proven field experience within the security industry, INGO or UN within Somalia (essential) and Kenya (desirable).
Experience of working with local partners
Able to build a team and coordinate team work with the Security Focal Points and INSO and UNDSS.
Ability to train and convey safety and security information and good practice to non-safety personnel.
Ability to fit well within a large team.
Regional experience strongly preferred
Have completed HEAT/HEFAT in the last three years

Skills and abilities

Demonstrated high-level communication skills and proficiency in English and Somali languages.
Advanced knowledge of, and ability to train others in, communications technology, including VHF, HF radio systems and satellite communications.
Excellent communication, influencing, negotiation and engagement skills
Strong analytical and report-writing skills.

Relevant local information networks and contacts.
Personal qualities

Effective communication skills
Leadership skills
Resourcefulness in innovations/initiatives
Availability and accessibility by staff and partners
Resourcefulness, flexibility, negotiation and problem solving skills
Ability to prioritize tasks, make quick positive decisions in emergencies and be results oriented
Ability to multitask and prioritize a high workload in a fast-paced environment
Ability and willingness to undertake extensive field work assignments
Multi-cultural exposure and ability to work with various ethnicities
Commitment to and compliance with Saferworld’s safeguarding principles and COC
Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
Commitment to own continuing personal and professional development

Commitment to the vision, mission and values of Saferworld
Other requirements

Ability to travel widely and frequently within East Africa/Horn of Africa region is required
Language understanding skills within areas of operation more

Job purpose:
Saferworld is working towards creating an inclusive workplace where every individual feels celebrated for their difference, can be themselves and can contribute meaningfully. The IDEAS Coordinator will play a key role in supporting, engaging and collaborating with diverse communities within the organisation, and in ensuring the operational delivery of key elements of the Inclusion,... Diversity, Equality, Anti-racism and Solidarity Policy and Strategy in liaison with the Strategy Implementation Team. They will provide administrative and logistical support necessary for this delivery and promote its adoption through actionable commitments to reforming systems, operational procedures, and decision-making processes.
This position will be based in London or other Saferworld location and will report to the Head of People and Culture, as well as receiving guidance from the organisational Implementation Support Team.
Roles and responsibilities:

Maintain and support implementation of the organisational IDEAS strategy work plan across teams
Coordinate the roll-out of training workshops across the organisation and provide administrative and logistical support for these sessions, which will be conducted by expert facilitators
Work in collaboration with IDEAS champions/Country Directors/Manager/Function Heads to promote and ensure SW is following through with IDEAS commitment in line with our objectives
Support inductions and refreshers to SW staff members and maintain staff training records and other related documents.
Liaise with the IDEAS Project Team/Strategy Implementation Support team, and the Executive Management Team to implement policies, procedures and strategic direction on IDEAS.
Ensure that horizontal and collaborative relationships are maintained with relevant stakeholders and external partner agencies, such as other peace-building organisations
Establish contact with IDEAS networks within the INGO sector including the Bond People of Colour in Development Group.
Capture programme and organisational learning on IDEAS through reviews, regular monitoring and evaluation, and contribute to organisation learning events, programme planning, and annual planning
Represent the organisation at external events, including through close coordination with organisations undertaking similar work
Create and maintain an internal IDEAS SharePoint site and be the first point of contact for internal and external communication on IDEAS
Work in collaboration with current focus groups (Bouquet, Safer Sisters) IDEAS champions/Country Directors/Manager/Function Heads to promote and ensure SW is following through with IDEAS commitment in line with our objectives
Liaise with People Officers to have regular update on investigations, trends on discrimination cases and when required, conduct or coordinate discrimination investigations
Facilitate monthly IDEAS Project Team meetings, training for the team and organise external expert to present current trend and good practice in the sector to the team.
Organise quarterly meetings and provide updates for Board of Trustees focal point for the Board Meetings

Key working relationships

IDEAS Project Team / Strategy Implementation Team
Head of People and Culture
Director of International Programmes
Country Directors/Managers
Senior Gender Advisor
MEL Coordinator/Advisor
Head(s) of Programme Support and Learning
Communications team
People Officers in London and HR focal points in Saferworld country offices
IDEAS Champions in Saferworld Country Offices / Functional Areas

Person specification
Knowledge, qualifications and experience

Experience in project management and of managing projects spanning across multiple countries.
Prior experience working on inclusion and diversity or related field
Experience of working in a multi-cultural environment and on sensitive issues
Excellent working knowledge of MS Office software packages, databases, and project management tools
Strong commitment to, and experience of, team and cross-organisational working
Prior experience of working on inclusion and diversity in an aid sector organisation is desirable
Experience with internal or external communications in an organisation

Skills and abilities

Strong organisational skills including planning, developing, implementing and maintaining administrative systems
Demonstrable experience of working with colleagues in ways that reflect the principles of power-sharing and accompaniment.
Ability to work independently, taking initiative and problem solving abilities
Excellent verbal and written communication skills in English (essential) and professional competency in an additional language (desired) more

Roles and Responsibilities:
Advisory and partnering support

Support the development of effective finance processing systems (particularly in relation to the management of commercial contracts) and build the capacity of managers and Country Finance teams in implementing sound reporting systems. 50% of time would be spent working on this and supporting the Head of Finance and other teams on... joint projects, and share learning and build their capacity on new systems and processes.
Create solutions to address the financial needs created by commercial contracts, and creating/adapting tools and systems to address these needs, while feeding it to organisational level change.
Oversee commercial contract reporting to assess quality and trends, and participating in business reviews with country teams of financial performance of these contracts.

Technical

Develop systems that allow for the more effective and efficient acquisition and financial management of commercial contracts, and build the capacity of colleagues to maintain and benefit from these systems
Support the annual financial planning and budgeting processes to produce robust plans for Saferworld.
Strengthen the capacity of country finance teams and support in implementing a robust financial performance management process
Maintain oversight of all regional offices use of SUN and financial transactions processing and in developing partner relationships
Lead the development and maintenance of a strong control environment (bank reconciliations and other control accounts, performance management data)
Assist the London and global finance teams to build their IT and reporting skills. Help to plan training and development for London and overseas teams

Organisational business partnering and team development

Building knowledge of donor reporting with all colleagues to improve financial management
Develop strong relationships with colleagues in Regional offices and London. Work with/mentor and support Finance teams in-country to provide proactive, demand-driven capacity strengthening support on finance for Saferworld’s partners
Provide sound financial strategic advice and analysis to assist the Head of Finance, Business Performance Director, leadership and senior staff in decision making
Contribute towards the leadership and strategic direction of Saferworld finance management team
Provide finance support to organisation-wide initiatives and Finance projects (e.g., changes or improvements to financial processes and systems).
Oversee the implementation of cost recovery policies and risk management procedures in country offices, and sign off budgets for country fundraising proposals
Design and deliver financial training sessions for finance staff and budget-holders in- country, and wider country leadership as required

Key working relationships Internal relationships

Head of Funding, Head of Programme Support & Fundraising roles: ensure provision of technical financial support to costing of major funding bids and budgets as required
Country Representatives– working together on setting up support finance priorities; and working on reflection to feed into changes/improvements to financial systems and processes.
Head of People and Culture and team: provide technical advice and support in relation to budgeting of compensation and benefits, and any costed reviews of the package
Regional and Country Finance Managers – provision of technical leadership and oversight

Externalrelationships

The role engages directly with donors, partners and suppliers/external consultants

Scope and accountability
Decision making and limits of authority

Recommendations on finance/commercial systems development and improvements
Development and implementation of financial controls and procedures
Donor reporting and compliance issues
This is primarily a finance partnering/advisory role where strategic decisions are taken by the finance team in country or are under the Country management responsibility.

Financial resources

Contributes to budgetary and financial planning support across the organisation
Preparing and monitoring the budget

Other resources

Development of financial systems used globally for tracking profit on commercial contracts

People management

Capacity strengthening of finance colleagues and partners (HO, global, Regional, and country office)
Technical supervision and support to delegated Country- based Finance Managers who are dealing with commercial contracts

Legal, regulatory and compliance responsibility

Ensure financial systems are aligned to and compliant with financial regulations and internal financial policies and procedures
Ensure financial/commercial contracts systems and procedures are compliant with donor/contract requirements
Ensure donor reporting and compliance obligations are met

PERSON SPECIFICATION
Knowledge, qualifications and experience

Experience working as a finance business partner/senior management position in the charity sector, ideally within a matrix organisation structure with an entrepreneurial mind- set
Proven experience in budgeting and forecasting with a mix of restricted and unrestricted funds, including commercial contracts –including budget development, monitoring and accounting of profit
Qualified accountant (CIMA, ACA, ACCA)
Experience of project management across an organisation including an ability and willingness to undertake 'hands-on' tasks such as preparing budgets, cash flows and other financial planning, management and control processes
Understanding of key operational and strategic considerations relating to institutional fundraising, grant making processes, donor reporting requirements, financial reporting with institutional donors
Track record in anticipating change, understanding its impact on the organisation and supporting process to adapt to change
Track record in working with people without line management responsibility, and influencing change
Good knowledge of Sun system and Q&A and other reporting tools.
Experience of working with a wide range of finance and non-finance colleagues, including overseas offices

Skills and abilities

A positive business-needs centred approach and ability to work in a business partnering model with managers across the organisation
Ability to communicate sensitively and effectively with a wide range of people, including across cultures and with those at a distance.
Ability to lead and motivate others through a positive can-do attitude and inclusive team ethos, building strong relationships and partnerships across finance and other departments
High levels of technical and systems skills and ability to balance a strategic approach with strong hands-on work ethic.
A hands-on person manager, able to support colleagues and create a learning environment, within the bustle of the day-to-day accounting environment
Sensitivity to context, geographical dynamics that drive conflict and division, and power imbalances more

Roles and responsibilities:
Grant management and administration

Work with the Partnership and Compliance Manager, to ensure systems, processes and workflows for grant management and compliance are in place including developing or updating them when required. This includes maintaining a calendar of key donor deliverables and deadlines, and regularly communicating these to country teams.
Work... with the Partnership and Compliance Manager and other Grant Managers to support the process of the grant set up for new contracts, working with relevant teams in the region and in London to ensure staff and partners are aware of their roles and responsibilities in relation to compliance, budgets and deadlines.
With the Partnership and Compliance Manager and other Grant Managers, support monthly grant management meetings with finance and project staff, including acting as rapporteur, to ensure that finances are reconciled, and the project is on track with contracted obligations
Ensure the fundraising and grant management database is kept up to date, including as new grants are agreed, and that grants, contracts and donor communication is accessible and accurate.
Coordinate timesheet reporting and allocations compliance across the grants for Headquarter staff

Donor reporting

Under the guidance of the Partnership and Compliance Manager, support the reporting process in the region – including working with the project and finance teams to support the production of timely and accurate narrative and financial reports.
Support the submission of payment requests and updated budget forecasts and amendments for approval.
With the Partnerships and Compliance Manager, work with the country and financial teams to support the refinement of financial systems and procedures for grant management and compliance where required.
Follow up on payments as required, e.g., donor payment requests, consultant payments, partner disbursements.
Support country and HQ finance teams with project audits, mainly in organising project documentation including from partners

Donor and partner compliance, quality and learning

Work with Grant Managers and the Finance team to carry out updates of the International Aid Transparency Initiative (IATI) database.
Work closely with the Partnership and Compliance Manager and other Grant Managers to develop working relationships with Saferworld partners, including signed Project Agreements and SDN checks adherence to partnership agreements and processes, financial receipts and expenditure reports, developing and managing systems to track partners spend against income in relation to the project, contract compliance, and donor financial and narrative reports – including IATI where needed.
Organise and maintain documentation in relation to partner organisational capacity assessments and budget verification exercises, including the tracker with agreed actions and recommendations arising from these assessments.
Maintaining Saferworld’s partner database in the region and liaise with Saferworld’s global CSO partnerships adviser to ensure Saferworld’s organisational data on partners is up to date.
Support fundraising colleagues to provide relevant data and documents in support of donor due diligence processes.

Knowledge, qualifications and experience

Bachelor’s degree in Development Studies, International Development, Sustainable Development, Peace and Conflict Studies or related discipline.
Post graduate diploma in project planning and Management is an added advantage.
Demonstrable experience of project and budget management (e.g. project planning, grant management, compiling and monitoring budgets, narrative and financial reporting), preferably in an INGO setting (at least two years of experience).
Experience in developing and maintaining systematic and transparent records in order to keep track of projects and for accountability and auditing.
Experience of working in an organisation that has a commitment to partnership or works with partners.
Experience of donor compliance.
Demonstrable ability to carry out administrative duties effectively.
Experience of managing and refining databases and extracting data for analytical purposes.
Familiarity with peacebuilding and/or international development issues
Ability to work both independently and as part of a team, as the task requires. more