Reporting To:
Human Resources Officer/Manager
Qualification

Bachelor’s Degree in Human Resource Management preferably augmented with a Higher Diploma or a Certified Human Resource Professional (CHRP-K);
Must be a member of the Institute of Human Resource Management (IHRM).

Experience
Minimum of 5 years’ solid Human Resources experience is required.
Location
Nairobi 100%
Overall... Responsibilities
Reporting to Human resources Officer, the HR Assistant is responsible for all the administration and human resources functions at the field and Nairobi office.
KEY ROLES/RESPONSIBILITIES
Staff Orientation/n boarding

Coordinate recruitment and selection process of staff
Coordinate orientation for new employees, receive all new staff and ensure new staff have completed the process.
Conduct orientation and induction of new hires
Advice HR Officer/Manager the reporting dates of each new employee or any other changes in staffing for payroll action.

Recruitment/ New Hire Process

Providing support in the recruitment/hiring processes that may include posting job openings,
Organizing resumes and job applications, scheduling job interviews and assisting in interview processes
Induction and assisting new employee prior to placement
Ensure that all new hires are on boarded appropriately and given access to Organization policies and procedures and support managers on the orientation of new employees
Preparing new employee files and ensuring all required documents are in place.
Serving as a point person for all new employee questions
Assist the Human Resource Coordinator in conducting background checks which include candidate’s documents/information verification.

Payroll and Benefits Administration

Assist the Human Resource Coordinator in Payroll processing.
Assist in the enrolment of new staff into the payroll system.
Assist the Human Resource Coordinator in the sharing of pays lips upon payroll approval on a Monthly basis.
Answering payroll questions and facilitating resolutions to any payroll errors.
Prepare monthly payroll data for payroll change file in collaboration with Human Resource Coordinator
Coordinate the administration of benefits by working closely with insurance to manage staff enrolments and terminations, issuance of insurance cards, Schedule periodic insurance benefits orientation for all staff members.

Staff contracts and Key relationship

Preparing core staff & project staff offer letters, contracts, and addendums
Preparing contracts and addendums
Notifying staff on the status of the contracts/ Letters of engagement
Providing documentation for processing work permits for the expatriate staff
Ensure all IRK employees are issued with proper contracts as drawn by the HRC, issue casual contracts and ensure they are dully signed
Supervise cleaners, office admin and ensure their duties and completed on day-to-day basis
Notify HRC on renewal and end of contracts
Assist in NHIF, NSSF, PIN and any other statutory deductions.
Support front desk officer and HRC for booking flights and accommodations for Guests/Donors, International and national staff.

 Exit Interviews

Assist staff in handover process, issue exit interview forms and clearance forms to staff leaving the organization
Communicate to other department on clearance issue for staff
Record and leave management
Responsible for electronic and physical filing of all HR related documents.
Maintain current HR files and databases.
Ensuring Biometrics and Timesheets are completed every month.
Update all staff details on the systems
Ensure all leave plans are shared at the beginning of every year by staff
File all staff leaves accordingly electronically and in staff physical files
Updating staff leave balances on HRIS system

Office administration functions

Coordinate and monitor maintenance services, ensure proper function of the office, coordinate all repairs in coordination with logistics office
Responsible for receipt of HR stationers and control of the same
Raise AX purchase requisition for administration cost in consultation with finance department

Key skills and Qualifications:

Bachelor’s Degree in Human Resource Management preferably augmented with a Higher Diploma or a Certified Human Resource Professional (CHRP-K);
Must be a member of the Institute of Human Resource Management (IHRM).
Minimum of 3 years’ experience is required.
Extensive knowledge in the Kenyan Labor laws and Industrial Relations.
Excellent Communication skills, both oral and written.
High level of integrity and ethics.
Proven problem-solving skills.
Must be proficient in MS Office Suite.
Someone who can demonstrate high levels of integrity and honesty.
Ability to work independently in a dynamic environment.
Ability to manage a large flow of information.

Personal requirements

Ability to cope with stress, and live in environment with very basic living condition
Very strong interpersonal skills: strong communication and diplomatic skills
Flexibility to respond to changing nature of humanitarian context and operational difficulties
Excellent analytical skills, observation, and analysis capacity
Ability to plan and output oriented (pro-active)
Ability to adhere to deadlines and respect line management
Readiness to commit and adhere to the values, mission, and vision of IR Kenya.

Note: Please note that this recruitment, shortlisting will be done on a rolling basis. more

Qualification

University degree or Diploma in Social Science or any relevant degree or Diploma

Experience

At least one-year experience in conducting qualitative and quantitative research or related field.

Responsibilities Overview:

Participate in quantitative and qualitative data collection data cleaning and reporting,
Write field visit reports and share with the research... supervisor,
Ensure proper utilization of the project resources and properties,
Attend the training workshop for research assistants/enumerators.
Pre-test / piloting of the data collection tools.
Upload data collected to the server at the end of each day.
Ensure all data collection tools are complete and kept secure at all times.
Protect all project equipment and information and ensure that they are all safe and accounted for and not shared with unauthorised persons.
Participate in de-brief meetings after data collection.
Perform any other duties assigned by research supervisor.

Academic Qualifications:

University degree or Diploma in Social Science or any relevant degree or Diploma

Required Knowledge, Experience, and Skills:

At least one-year experience in conducting qualitative and quantitative research,
Experience working with community members - children, youths, parents/caregivers in rural settings.
Good written and oral communication in English and Kiswahili, proficiency in local languages will be an added advantage.
Knowledge of basic computer skills (Ms. Office and others)
Understanding of quantitative and qualitative research tools/ methods
Ability to work effectively with minimal supervision, adhere to set priorities standards and deadlines.

Terms of Employment:

Successful candidates will be engaged in short term contract during Qurbani 2022Post Distribution Monitoring.

General Conditions:

Application letters should be written in English and not exceed one page.
Applicant must submit updated CV does not exceed 2 pages.
Comply with IRK policies and practice with respect to child protection, code of conduct, and other relevant policies and procedures.

HOW TO APPLY
·       Please send us your cover letter and detailed CV, including your qualifications, experience, national Id card, names and addresses of three referees, a working e-mail address and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to Recruitment.irk@islamic-relief.or.ke  by Monday 26th June 2023 COB. 
·       Qualified local young Male and female candidates are highly encouraged.
·       Qualified Nairobi Local residents are encouraged to apply too.
·       Please note that, this recruitment shortlisting will be done on a rolling basis.
·       Applicants should be sympathetic to the values of Islamic Relief:
(Sincerity, Excellence, Compassion, Social Justice, and Custodianship)
Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process thus during application, interviews processes, offer/ contract, or training.
Note: Islamic Relief is an equal opportunities employer. more

Qualification/ Experience

Advanced Degree in Civil Engineering/Water System Engineer/Biosystems/Agricultural Engineering, Water Resource management or its equivalent from a recognized institution.
At least 5 years’ experience of WASH projects in ASAL Counties will be an advantage.
Registered with Engineers board of Kenya.

Key Duties and Responsibilities (Key results areas)
Programme... strategy and Planning (10%)

Provide leadership in the review of IRK’s WASH Strategy, in line with Global and Country Strategy
Provide leadership in developing/ updating IRK’s specific WASH Programme guidelines/policies.
Promote understanding of and ensure the appropriate use of and adherence to global and National Standards
Provide leadership in undertaking of Needs assessment in line with priorities of the programme.

Programme development & Resource Mobilization (25%)

Support in identification of potential funding sources/donors and plan for engagement meetings
Support in development of concept notes, project frameworks (e.g., Log Frames and Theory of Change models) and proposals to ensure they are representative of the community needs while also being attractive to donors.
Provide technical advice on best practices and approaches to the programme delivery.

Programme Implementation & Management (25%)

Planning and design of WASH & Structural activities of the projects and programmes.
Provide leadership in projects/programmes set-ups/initiation, including development and adoption of precise Implementation tools- DIPs,
Work with the field implementation team and partners to ensure projects are implemented on time.
Provide regular technical support/Backstopping/supervision during projects Delivery processes.
Support Project reviews - drawing key recommendations, lessons, best practices, technical advances
Provide support in engaging third party monitoring and evaluations programme delivery engagement plans & Tool such as MOUs, Agreements, TORs, Inductions, and field support.

Programme Monitoring, evaluation, Accountability, Reporting & learning (15%)

Support the design and implementation of monitoring and evaluations plans of projects in line with the Donor & IRK’ Strategy and internal standards and support measuring of project performances.
Ensure that rights holders have access to feedback mechanisms and that data is monitored and responses given within appropriate time periods.
Prepare and submit Monthly, Quarterly, Semi-Annual, and Annual programme reports.

Capacity Building & team management (5%)

Recruit, support, manage, review, and provide professional development to a team of Programme staff, delegating to and managing their work to achieve departmental objectives and support organizational ethos and strategy.
Lead, direct and motivate direct reports by effective orientation of new project staff on proper project implementation, mentoring and follow ups.
Identify the needs and organize trainings to develop the capacity of IRK staff and partners to increase their competence in projects delivery.
Ensure staff appraisals including probation reports, development of clear KPIs by all the staff.

Networking and Partnership Development (10%)

Establish and sustain effective relationship with the Government (National & Counties) and other NGOs for coordination, compliance with regulations & policies and synergy building.
Represent IRK at all relevant technical forums, Clusters, Workshops and Meetings.

Coordination and collaboration with Support Services Team (10%)

Jointly work with procurement unit to generate/update precise project procurement Plans.
Work with procurement unit and Committee to support and provide required technical support during procurement processes of the project activities and interventions relation to the programme.
Work with Finance Unit on project budgets planning, Budget Monitoring/Controls, Risk mapping, and reporting, Audits (Internal & external), related financial accounting.
Work with HR Unit to Assess the human resources requirements for the Programme,
Work with Communication Unit to provide and generate high quality communication materials.
Fulfil any additional assignment as deem necessary by the organization and/or as assigned by Line manager.

PERSONAL SPECIFICATION
Education Qualifications and language

Advanced Degree in Civil/Water System Engineer/Biosystems/Agricultural Engineering, Water Resource management or its equivalent from a recognized institution.
Excellent English language skills (written and spoken).
Registered with Engineers board of Kenya.

Essential Knowledge, skills, and Experience

At least 5 years’ experience of WASH projects in ASAL Counties will be an advantage.
Proven technical competencies in planning, design, and implementation of WASH programmes as well as sound financial skills (e.g., budgeting),
Strong computer skills (MS Office, SPSS, Design Packages-AUTOCAD, CIVIL 3D).
Knowledge of International and National Standards/policies governing WASH programmes i.e., SPHERE and Water Act 2002
Proven WASH project implementation and management skills
Proven experience of drafting and writing project proposals,
Excellent Project Management, reporting and documentation skills.
Experience in working in insecure zones with knowledge in Standard Operation Procedures
Experience of INGOs system in the same field,
Experience in developing linkages with INGOs, Government agencies, Institutional donors, and other stakeholders,
Experience of working in culturally sensitive areas thereby managing circumstances through high level of diplomacy and tact.
Demonstrated ability for strategic thinking and analysis.
Experience of work with a team in a multi-cultural environment in emergency and development settings and good team leadership,
Positive and ability to build consensus in problem solving,
A focus on results, balanced with a sensitive and honest approach to people.

Desirable Knowledge, skills, and Experience

Programmatic   experience   on    the   following   themes:
Integrated Sustainable  Programmes, humanitarian interventions, DRR, gender issues, conflict, sustainable livelihoods etc
Knowledge of The Public Procurement and Asset Disposal (Amendment) Act, 2020
Experience of working and providing support from a distance
Sympathetic with aims, values & objectives of Islamic Relief.
Member of Institute of Engineers of Kenya.
Experience, knowledge and certification of solar works

Compensation: A base salary (based on experience) plus other benefits such as insurance cover. more

Overall Responsibilities
Responsible for maintaining of Donors Budget file along with proposal, accounts, including books, registers, vouchers, and other documents relating to all receipts and disbursement with proper supporting documents, as well as office management duties.
Detailed Duties & Responsibility:
 KEY ROLES/RESPONSIBILITIES

Maintain accurate effective financial controls on all... transactions incurred as part of project implementation and other related costs.
Ensure all accounting records and supporting documentation for all financial transactions is maintained in a systematic order and in safe and secure condition.

Payments.

Ensure that the payment function is smooth running and suppliers are paid on time.
The vouchers that the Finance Assistant is processing, is up to the standard and as per IR Standards.

Bank

Ensure that bank reconciliation is up to date and check any long outstanding cheques and take action to resolve and manage it.
Ensure that bank opening is properly documented, and signatories are updated and with proper approval from HQ.

Control Accounts

Ensure the staffs advances are adjust on time and in case of not adjustment in reasonable 15 days, final warn the staff and even deduct the advance from staff salary.

Reporting

Ensure that weekly updates are sent to Finance Manager by each Friday.
Ensure that monthly reports are sent to Finance Manager by 5th of following month.
Ensure that BVA review meetings are held with the area manager and budget holders by 105h of each month.

Tax and other legal payments

Ensure that IRK is following all the legality on payments for staff and suppliers.

Policies and Procedures

Ensure that IRK is following all the policies and procedures.
If some policy is missing, take step to make and implement the new policy.
Manage the cross charge for combine expenses to different projects.

Fund Request:

Ensure that Area Office sends fund request to the Nairobi before 30th of each month.
Ensure that money receivable and payable are managed on time.

Recording

Ensure that the recording and bookkeeping are good.
All the vouchers are entered into the system on time and correctly.
Filling
Ensure that all necessary documents are appropriately filled.

Data entry-Supervisory role on Finance Assistant

Responsible for data entry to the AX.
Ensure all transactions are adequately supported prior to payment/posting.
Ensure that all necessary documents are appropriately filled.
Ensure that all vouchers are well approved before payments/posting.

Keeping safe custody of files -- Supervisory role on Finance Assistant

Maintain and keep the vouchers in safe custody, maintain file for reconciliation related to the field office.
Ensure that vouchers are sent to Nairobi by 10th of the following month.

Donor and project files-- Supervisory role on Finance Assistant

Maintaining all the donors’ files (each new file for each new project)

Training and Capacity building of the staff

Ensure the finance staff are properly trained and they are building their capacity during on job training.

General understanding

The staff is expected that he/she will also follow any other duty that his/her supervisor will assign to him/her.
The Finance Manager has full authority to change any or all the responsibility for the staff and authority to change the designation of the staff.
Perform any other duties as requested by his/her line manager.

Qualifications/Experience/Skills:

Bachelors in accounting and finance (finance option) or related field
At least 3-year experience in Finance management in NGO set-up
Proven skills and knowledge in accounting systems
Effective IT Skills (Word & Excel).
Communication, tact, and negotiation skills.
Problem solving.
Flexible and patient.
Fluent in Written and spoken English.

Personal requirements

Ability to cope with stress and live in environment with very basic living condition.
Very strong interpersonal skills: strong communication and diplomatic skills
Flexibility to respond to changing nature of humanitarian context and operational difficulties.
Excellent analytical skills, observation, and analysis capacity
Ability to plan and output oriented (pro-active)
Ability to adhere to deadlines and respect line management.
Readiness to commit and adhere to the values, mission, and vision of IR Kenya more

Purpose
Child welfare assistant will be part of the child welfare team, supporting in the implementation of the child welfare activities in the field and assist in programme design, implementation, planning, monitoring and evaluation. Working with a dynamic team in the field he/she will ensure that core commitments to children are upheld in accordance with policies and procedures established by... the Islamic Relief and other National and international Laws protecting and safeguarding children. The Project Assistant will work under the supervision of the child welfare Coordinator in the implementation of the project activities.
Key Responsibilities:
Strategic and Programme Development

Promote good practice by encouraging and championing the organization policies and procedures.
Enhanced Project efficiency and effectiveness through timely implementation and follow ups.
Contribute to internal discussions on thematic issues particularly on child protection, orphan programming and overall strategic objectives.
Develop case studies and success stories to show case project Impact to target families.

Project Implementation

Assist the child welfare team in planning and execution of project activities according to the project implementation framework.
Support in facilitating quarterly payments and passing of extra gifts to supported children and their families.
Conduct routine home/ family visits to ensure the sponsored children are receiving promised services with dignity and attending school regularly.
Compile and share sponsored children annual progress report to donor.
Maintain sponsored children records both hard and soft copies.
 Support project right holders’ identification through community consultative process
Support sponsored children guardian capacity building on current and merging child protection issues.
Facilitate distribution of foods packs to targeted sponsored families during the month of Ramadan.
Maintain accurate, confidential, and up to date documentation on all cases of safeguarding and child protection.
Participate in and contribute to project quarterly performance review meetings.
Participate in sponsored children periodic data collection to assess the project impacts and contribution.

Monitoring, Documentation, Communication, and reporting

Develop and share individual weekly/ monthly work plans and targets.
Contribute to the preparation and timely submission of internal and external reports.
Ensure project right holders are conversant with IRK safeguarding, child protection, compliant response mechanisms policies and procedures.
Document community and stakeholders’ feedback and share with relevant stakeholders for appropriate action.
Conduct timely documentation of project progress through case studies, stories, photos, videos, among others.
Compile sponsored children’s drawings\\letter and share with the respective donors.

Coordination and Networking

Establish and maintain active relationship with the stakeholders we are working with.
Represent IRK in departmental relevant forums at the county level as may be assigned by the line manager.

Essential Skills & Qualifications:

University degree in development studies, sociology, public administration, community development,
Minimum of 2 years relevant work experience in child welfare/protection related programme.
Strong communication (written & spoken) and interpersonal skills.
Experience in project planning, Implementation, Monitoring, Evaluation and Learning.
Experience in the use of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages.
Flexible, with ability to work and handle multiple tasks and meet strict deadlines.
Ability to work on your own initiative as well as a part of a team.
Demonstrable leadership and the ability to deal with difficult decisions. more

JOB PURPOSE
The project assistant will support in the implementation of Livestock and agriculture activities of the Strengthening Community Resilience and Economic Empowerment Programme (SHEEP Project) in Garissa County.              
Overall, Purpose
The Project Assistant Agriculture will assist in the implementation of Livestock and agriculture activities of the Strengthening Community... Resilience and Economic Empowerment Programme (SHEEP Project in Garissa County. He/she will directly report to the Project Officer-Livestock and Agriculture
Key Responsibilities

Responsible for the overall field coordination, management & implementation of the Livestock and agriculture intervention
Livestock and agriculture programme activities are implemented according to the annual work plan while maintaining the flexibility to shift priorities according to the changing context.
Identify the groups and clients, their capacity building and training needs, particularly in the area’s livestock and agriculture production.
Document community and stakeholders’ feedback and share with relevant stakeholders for appropriate action.
Regular monitoring and evaluation of project implementation at field Level.
Prepare and submit monthly quarterly and annual work plans.
Prepare and submit timely monthly, quarterly, annually narrative, and financial reports.
Ensure key lessons and best practices from the project are documented and shared with all key stakeholders.
Provide technical support to the project for their sustainability by developing linkages and network.
Formulate plans to provide trainings needed at various levels and different phases of the project and support to conduct training.
Supervise and monitor groups & project training on regular basis to ensure that activities are conducted as planned.
Prepare a monthly progress report detailing the activities performed during the month, highlighting achievements, and making recommendations for future activities.
Supporting and keeping track of day-to-day activities implementation at the selected sites.
Preparation of weekly project implementation plans/acceleration plans
Ensure timely implementation of project activities as per the work plan budgetary, standards and procedures.
Ensure filling of project documents in accordance with IRK policy and procedures.
Ensure that livestock production & health activities that enable to promote the livestock products and marketing and this would create more income for communities.
Ensure the preparation and implementation of the work plan activities, including M&E activities, meetings & visits of the project area conduct timely in coordination with the Field coordinator and MEAL officer
Facilitate consultation, participation and feedback to the community in relation to Islamic relief program and policies
Understands and puts into practice the responsibilities under Safeguarding and Do No Harm and ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Fulfil any additional assignment as deem necessary by the organization and/or as assigned by Line manager.

Qualifications/Experience/Skills

Minimum Qualification required:  Bachelor’s degree or diploma in Animal husbandry, Veterinary Medicine, Animal Sciences, Agriculture, Rural development, or other relevant fields of study.
Required experience in Agribusiness with at least 3 years of humanitarian work, UN, or Government Institutions
Membership of  Agriculture institutions in kenya is an added advantage.
Ability to work on your own initiative as well as a part of a team.
Proven analytical skills and ability to think strategically.
Excellent communication skills, both verbally and in writing (both in English and Kiswahili, local language will be an added advantage)
Effective IT Skills (Microsoft Office).
Communication, tact, and negotiation skills.
Conceptual understanding of participatory approach and sustainable development
Conflict resolution and Problem-solving skills. 

Desirable

Knowledge of local or Kiswahili language.
Willing to travel to the remote areas.
Sympathetic with aims, values & objectives of Islamic Relief.
Knowledge of computer package, such as excel, word, PPT etc. more

JOB PURPOSE
The project Officer Livestock will assist in the implementation of Livestock and agriculture activities of the Strengthening Community Resilience and Economic Empowerment Programme (SHEEP Project in Garissa County. He/she will directly report to the Field coordinator administratively and technically.
Project planning and implementation (50%)

Conduct social mobilizations, project... targets identifications, setting target criteria for the integrated project activities.
Ensure the overall livestock and agricultural activities of the project are implemented according to the approved donor & government agreement.
Coordinate & facilitate the selection of beneficiaries of the project jointly with the recommended stakeholders based on the agreed targeting criteria.
Work closely with the Community focal persons in Mobilization, sensitization and general implementation of the project including handling beneficiaries complains.
Development of project implementation plans and budgets within the project framework.
Supporting and keeping track of day-to-day activities implementation at the selected sites.
Ensure timely implementation of project activities as per the work plan budgetary, standards and procedures.
Ensure filling of project documents in accordance with IRK policy and procedures.
Ensure that livestock production & health activities that enable to promote the livestock products and marketing and this would create more income for communities.
Ensure the preparation and implementation of the work plan activities, including M&E activities, meetings & visits of the project area conduct timely in coordination with the Field coordinator and MEAL officer.
Coordinate & support the efforts of fodder production & emergency livestock response.
Facilitate consultation, participation, and feedback to the community in relation to Islamic relief program and policies.
Understands and puts into practice the responsibilities under Safeguarding and Do No Harm and ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Prepare project monthly quarterly and annual work plans.
Preparation of weekly project implementation plans/acceleration plans
Assist in any other implementation duty assigned by line managers.

Monitoring, Documentation, Communications, and reporting (30%)

Provide all the written weekly, monthly, and quarterly reports timely as required by IRK and the donor and submitted to the MEAL unit.
Ensure the project target is achieved in line with project plans and result framework.
Assist in Developing project implementation tools including Detailed Implementation Plans (DIPs), MEAL Plans, Procurement Plans, Communication plan, weekly/monthly work plans as may be necessary.
Properly & timely compile all   relevant documents as like as case stories, success stories, pictures, photographs, and lesson learned   during the implementation and constantly share it to MEAL and Communications team.
Document community and stakeholders’ feedback and share with relevant stakeholders for appropriate action.
Regular monitoring and evaluation of project implementation at field Level.
Prepare and submit timely monthly, quarterly, annually narrative, and financial reports.
Coordinate the action plans for assessments, monitoring, & joint review on the implementation and progresses of the project activities.
Ensure compliance with the requirements of the IRK’s MEAL System, Core humanitarian Standard (CHS) and other relevant policies.

3. Coordination and Networking (20%)

Coordinate with other partners working in the area in support of programme,
Represent IRK at relevant stakeholder forums as may be requested by the line Managers.
Coordinate to conduct capacity gaps assessment for community and government counterparts and organize capacity building training and resources & other logistic support as per identified gaps and constraints.
Ensure there is a system for networking and communication with local government partners, relevant line departments and community representations in the project area(s). 
Advocate to partners for project activities and objectives and understand the project’s contribution to wider Islamic Relief goals and objectives.

Qualification and experience

Minimum Qualification required:  Masters or bachelor’s degree in animal husbandry, Veterinary Medicine, Animal Sciences, Agriculture, Rural development, or other relevant fields of study.
Minimum of at least 5 years’ experience in a similar position or project management in an international NGO, UN, or Government Institutions.
Must be member and hold Livestock certification from KAGR under the Ministry of Agriculture, Livestock and Fisheries established through Gazette Notice No. L.N. 110 of September 2011.
Good technical knowledge of policy and practice in the field of agronomy, livelihoods, or crop productivity and development as well as other cross cutting issues.
Experience in livelihood programs in Arid and semi-Arid (ASAL) settings Preferred.
Conceptual understanding of participatory approach and sustainable development goals.
Knowledge of local language is an added advantage.
Basic computer skills.
Monitoring & supervision skill
Reporting writing skills.
Ability to maintain effective working relationships with all levels of staff and other stakeholders.
Vast knowledge and experience in programme management cycle-planning, monitoring, evaluation, documentation/reporting /sharing and learning.

Personal skills and competencies
Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Islamic Relief values.
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved. 

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development, and encourages others to do the same.
Understand and adhere to the policies, processes, practices, and standards relevant to own work and keeps their knowledge and skills up to date.
Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
Constructive and optimistic in facing setbacks, challenges, and change, using own initiative to analyse issues and improve things.
Good team player, communicating effectively and being open and supportive towards those around them.
Future orientated, thinks strategically.

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters.
Values diversity sees it as a source of competitive strength.
Approachable, good listener, easy to talk to
Creativity: Develops and encourages new and innovative solutions 
Integrity: Honest, encourages openness and transparency.
Excellent interpersonal skills with a strong beneficiary/local partner-service focus
Ability to work with diverse groups of people as a member of multi-cultural teams.
Ability to prioritize work, multitask and control processes.
Maturity, diplomacy, tact, and discretion, with strong negotiation skills.
Proven analytical skills and ability to think strategically.
Fluency in English both written and verbal.
Experiences of facilitating community-based training, capacity building, skills/experience in workshops, trainings, and awareness campaigns. more

Overall Responsibility
The WASH Coordinator is responsible for the strategy, design, monitoring, and quality delivery of the WASH Programme for IR-Kenya. He/she shall ensure that the Programme plans are in place and kept updated as per the objectives of the Country Strategic Plan; and that Programme interventions and projects re implemented in line with the overall country WASH Programme.  The... position also manages/oversees the Programme growth and manages Programme Team across all field offices. 
Key Duties and Responsibilities (Key results areas)
Programme strategy and Planning (10%)

Provide leadership in the review of IRK’s WASH Strategy, in line with Global and Country Strategy
Provide leadership in developing/ updating IRK’s specific WASH Programme guidelines/policies.
Promote understanding of and ensure the appropriate use of and adherence to global and National Standards
Provide leadership in undertaking of Needs assessment in line with priorities of the programme.

Programme development & Resource Mobilization (25%)

Support in identification of potential funding sources/donors and plan for engagement meetings
Support in development of concept notes, project frameworks (e.g., Log Frames and Theory of Change models) and proposals to ensure they are representative of the community needs while also being attractive to donors.
Provide technical advice on best practices and approaches to the programme delivery.

Programme Implementation & Management (25%)

Planning and design of WASH & Structural activities of the projects and programmes.
Provide leadership in projects/programmes set-ups/initiation, including development and adoption of precise Implementation tools- DIPs,
Work with the field implementation team and partners to ensure projects are implemented on time.
Provide regular technical support/Backstopping/supervision during projects Delivery processes.
Support Project reviews - drawing key recommendations, lessons, best practices, technical advances
Provide support in engaging third party monitoring and evaluations programme delivery engagement plans & Tool such as MOUs, Agreements, TORs, Inductions, and field support.

Programme Monitoring, evaluation, Accountability, Reporting & learning (15%)

Support the design and implementation of monitoring and evaluations plans of projects in line with the Donor & IRK’ Strategy and internal standards and support measuring of project performances.  
Ensure that rights holders have access to feedback mechanisms and that data is monitored and responses given within appropriate time periods.
Prepare and submit Monthly, Quarterly, Semi-Annual, and Annual programme reports.

Capacity Building & team management (5%)

Recruit, support, manage, review, and provide professional development to a team of Programme staff, delegating to and managing their work to achieve departmental objectives and support organisational ethos and strategy.
Lead, direct and motivate direct reports by effective orientation of new project staff on proper project implementation, mentoring and follow ups.
Identify the needs and organize trainings to develop the capacity of IRK staff and partners to increase their competence in projects delivery.
Ensure staff appraisals including probation reports, development of clear KPIs by all the staff.

Networking and Partnership Development (10%)

Establish and sustain effective relationship with the Government (National & Counties) and other NGOs for coordination, compliance with regulations & policies and synergy building.
Represent IRK at all relevant technical forums, Clusters, Workshops and Meetings.

Coordination and collaboration with Support Services Team (10%)

Jointly work with procurement unit to generate/update precise project procurement Plans. 
Work with procurement unit and Committee to support and provide required technical support during procurement processes of the project activities and interventions relation to the programme.
Work with Finance Unit on project budgets planning, Budget Monitoring/Controls, Risk mapping, and reporting, Audits (Internal & external), related financial accounting.
Work with HR Unit to Assess the human resources requirements for the Programme,
Work with Communication Unit to provide and generate high quality communication materials.
Fulfil any additional assignment as deem necessary by the organization and/or as assigned by Line manager. 

PERSONAL SPECIFICATION
Education Qualifications and language

Advanced Degree in Civil/Water System Engineer/Biosystems/Agricultural Engineering, Water Resource management or its equivalent from a recognized institution.
Excellent English language skills (written and spoken).
Registered with Engineers board of Kenya.

Essential Knowledge, skills, and Experience

At least 5 years’ experience of WASH projects in ASAL Counties will be an advantage.
Proven technical competencies in planning, design, and implementation of WASH programmes as well as sound financial skills (e.g., budgeting),
Strong computer skills (MS Office, SPSS, Design Packages-AUTOCAD, CIVIL 3D).
Knowledge of International and National Standards/policies governing WASH programmes i.e., SPHERE and Water Act 2002
Proven WASH project implementation and management skills
Proven experience of drafting and writing project proposals,
Excellent Project Management, reporting and documentation skills.
Experience in working in insecure zones with knowledge in Standard Operation Procedures
Experience of INGOs system in the same field,
Experience in developing linkages with INGOs, Government agencies, Institutional donors, and other stakeholders,
Experience of working in culturally sensitive areas thereby managing circumstances through high level of diplomacy and tact.
Demonstrated ability for strategic thinking and analysis. 
Experience of work with a team in a multi-cultural environment in emergency and development settings and good team leadership,
Positive and ability to build consensus in problem solving,
A focus on results, balanced with a sensitive and honest approach to people.

Desirable Knowledge, skills, and Experience

Programmatic experience on the following themes: Integrated Sustainable Programmes, humanitarian interventions, DRR, gender issues, conflict, sustainable livelihoods etc
Knowledge of The Public Procurement and Asset Disposal (Amendment) Act, 2020
Experience of working and providing support from a distance
Sympathetic with aims, values & objectives of Islamic Relief.
Member of Institute of Engineers of Kenya.
Experience, knowledge and certification of solar works. more

Qualification

 Master’s degree in Procurement, logistics, supply chain and admin management or any other related field from recognize universities.
Must be a member of KISM and a Certified Procurement Practitioner

Experience

Minimum of 5 years of progressive experience in logistics, supply chain and admin management in Busy INGO, UN, or corporate sectors.

Supervises

Country and... field procurement team

JOB PURPOSE
Reporting to the country director, the Procurement and logistics manager will lead country supply chain functions as per IR guidelines and contribute at strategic level to IR-Kenya’s mission. The Procurement and Logistics Manager is a member of the Country Management Team.
The Procurement and Logistics Manager will have responsibility for the supply chain of IR Kenya including procurement, logistics, assets, fleet, and warehouse. The PLM will have focus on system development, documentation, and implementation, including working with HR on an effective in-house training programme and with finance and logistics.
KEY ACCOUNTABILITIES
Policy and Planning

Ensure that IRK procurement and logistics procedures fully align with IRW policies and the pertinent laws in Kenya. This includes period review of the policies and procedures.
Obtain the necessary approvals from the relevant authorities including the Country Director, Country Management Team and IRW Procurement Department.
Ensure transparency and accountability across all lR Kenya activities through full implementation of Logistic, Procurement regulation.
Develop annual Department Plan in consultation with the department staff and with other heads of departments including Programmes, Human Resource and Administration, Finance and Communications.
Ensure that the department plan is included in IRK annual business/operational plan.

Procurement

Roll out all the IR guidelines regarding procurement and logistics through induction for new employees, trainings, and refresher workshops for all IRK staff, and through the quarterly, semi-annual, and annual review meetings
Develop monthly country procurement plan with input from all the field offices and agree with management
Manage procurement and supply chain as per procedures in a transparent manner
Disseminate procurement update to all users / requester / project managers
Ensure documentation of procurement files are ready for audit trail
Ensure that IRK procurement provides values for money both in terms of cost and quality of services and goods procured for the benefit of the rightsholders the organisation serves
Lead the conduct of prequalification of suppliers, vetting and screening. Through this, IRK should have a broad-based vendors and suppliers both in Nairobi and field offices to optimize the use of use financial resources and deliver quality services to the rightsholders the organisation serves.
Review, approve tender dossiers ensuring that the all the necessary details including mandatory requirements, technical specifications and the required information is included Procurement and Logistics Manager-Nairobi
Write bid evaluation reports, ensure they are dully signed by the procurement committee. And present the BERs to the Country Director for approval.
Ensure that a multidepartment teams with the necessary know-how and skills to conduct due diligence of the vendors and suppliers
Present Offer letters to the Country Director for approval. Follow up with suppliers and ensure they return their acceptance in good time.
Critically review all contracts ensuring that the details, specifications, quantities, the contract value are correct. Present a dully revised contract to the Country Director for signature.
Share the duly signed services and good contracts with the Field Coordinators and the relevant requesters
Monitor performance of the suppliers as per the terms and conditions and the contract

Fleet/Vehicle management

Ensure vehicle management policy and procedures and in place and rolled out in all offices
Ensure vehicle maintenances are done properly and all movement are safe
Ensure vehicle management reports are prepared and control mechanisms are in place

Asset management

Make sure asset management procedures are planned and users and managers are aware of the process.
Ensure all assets are registered, correctly tagged, maintained, and monitored accordingly
Ensure all disposals are done as per IR and donor procedures and recorded accordingly
Conduct and submit asset verification and inventory reports at least twice a year. The annual asset
inventory is part of the annual IRK statutory audit and must be completed before mid-December

 Warehouse management

Establish warehouse and stock management system as per IR guidelines
Ensure physical warehouse is compliant for stock management and repair maintenance are done properly
Establish stock management procedures including goods receiving, stacking and distribution is
managed according to compliance
Physical stock verification and reporting is done in timely basis
Stock reporting is prepared as per procedures and fit for donor requirement

Team management

Lead, direct and motivate the procurement and logistics department team
Procurement and Logistics Manager-Nairobi
Ensure all employees have SMART performance objectives, and that their performance is
monitored and feedback given through 1-2-1 meetings, semi-annual reviews and annual
performance appraisals
Develop the capacity of the procurement and logistics team

Reporting

Weekly contracts tracker providing an overview of the state of all active contracts with vendors with a highlight on the required actions
Weekly procurement tracker indicating the status of procurement requests from the country and field offices
Monthly Procurement and Logistics Department Performance Report. The report should provide an account of all the functions of the departments during the ending month. Most notably,

Progress against the procurement requests by sub-office,
Consolidated contract trackers,
Challenges and issues that require further support from the management
Stock report indicating the goods and supplies dispatched to the field


A summary of vehicle repair and maintenance and fuel consumption by vehicle. The report should provide analysis of the cost of running of the fleet and whether a management action is required.

Representation and Coordination

Act as part of the Senior Management Team of the country programme.
Represent IR-Kenya and the country programme where relevant to external stakeholders.
Maintain networking to coordinate logistics and supply chain among the stakeholders
Use logistics resources in humanitarian sector to ensure sectoral efficiency in logistics management
Perform other duties as deems necessary and dully assigned by the line manager,I wish you all the best in all your undertakings and the additional roles assigned to you

Qualification and experience

At least master’s degree in Procurement, logistics, supply chain and admin management or any other related field from recognize universities.
5 years of progressive experience in logistics, supply chain and admin management.
Minimum education level of bachelor’s degree in fields of procurement, logistics, supply chain, with relevant experience that shows an ability to critically analyse and apply information in management and work situations at a similar level.
Must be a Member of KISM (Kenya Institute of Supplies Management) and candidate must be a certified Procurement Practitioner.

Personal specifications

An interest in capacity building/mentoring of teams (both national and expatriate)
Flexibility to spend significant time in the field
Good skills in system development and documentation e.g., experience of ISO System or similar
Strong experience in liaising with government /local authorities and other NGO’s
Excellent staff management and personnel skills
Budgetary control and financial management skills
Excellent analytical, ability to think strategically and report writing skills
Maturity, diplomacy, tact, and discretion, with strong negotiation skills.
Fluency in English both written and verbal more

Reporting To:
Field Coordinator
Qualification
Completion of Secondary education or higher education.
Experience

At least 1 year experience in a similar position
Secretarial/ office management background will be an added advantage

Key responsibilities:

Performs cleaning duties as required, including washing, sweeping, dusting, vacuum-cleaning, and polishing. 
Cleans surfaces,... including floors, furniture, walls, doors, windows, carpets, curtains, washroom towels consistently.
Prepare tea/ coffee for staff and visitors
Empties and cleans wastepaper baskets.
Keeps office rooms, kitchens, and toilets clean and hygienic.
Maintains and cleans all cleaning equipment utilized.
Requests for all utilities needed for cleaning early to line Supervisor.
Ensures that office is constantly running with enough toiletries, washroom, general office (e.g., door mats and dusters) and kitchen accessories.
Reports all deficiencies and faults in area of operation to line manager in due time
Accountable for all equipment and consumable stuffs entrusted to him/her.
Assist with general filling
Assists with printing photocopying and preparation of materials needed for training, meetings, seminars/ workshop.
Responsible for tracking office consumables and requesting for same.
Ensure that the office compound is clean and maintained
Any other general administrative duties as will be assigned from time to time

Qualifications, Experience and Requirements

Completion of Secondary education or higher education
Ability to work with computers
Secretarial/ office management background will be an added advantage
Knowledge of the English language sufficient to understand simple instructions.
Essential communications skills more