The M&E Assistant will support the implementation of solid MEAL systems and mechanisms that are in line with the global MEAL procedures and deliver effective research/outputs so to inform timely decision making and the adoption of sound corrective measures. The incumbent will also ensure lessons learnt and best practices are discoursed and documented. The jobholder will contribute to the effective... functioning of beneficiary complaints and response mechanism and enhance the trust and confidence of beneficiaries, identify areas of our work which need to be improved and ensure that ACTED learns from the feedback provided through this process.

Contribute to the development and updating of the country MEAL strategy, the consolidated MEAL work plan and MEAL frameworks for all ongoing projects;
Support the MEAL Manager to implement the MEAL policies and procedures as described in the ACTED MEAL standard guidelines and make sure that the tools are followed as applicable;
Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed. more

Duties and Responsibilities

Liaise with communities, beneficiaries, local authorities and community leadership structures at field level;
Provide timely feedback to the program team, and Consortium Coordinator on sensitive issues, on complaints raised by the communities on project activities;
Contact beneficiaries and key stakeholders on a regular basis to collect feedback on project... activities;
Strengthen and/or help set up feedback mechanisms, including processes to make sure feedback is analysed and acted upon by field operational teams;
Undertake field visits and support the project teams on the beneficiary accountability and learning systems and solicit feedback from sample beneficiaries and other key stakeholders;
Map and assess community structures to ensure feedback is representative of all groups;
Compile monthly accountability reports and file all accountability and feedback documents;
Work closely with program teams to ensure all feedback is incorporated into the current approaches and future programs where possible;
Work closely with community mobilisation teams as when necessary as a technical advisor on matters related to beneficiary accountability;
Institutionalize and enhance accountability mechanisms within the project and the consortium as a whole;
Participate in accountability forums to represent the consortium; and
Perform other duties as assigned by the supervisor
Protection mainstreaming-**Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc).

Requirements

Bachelor’s Degree in Social Science, Community Development or related field.
Experience of social research methods to conduct monitoring and evaluation for humanitarian and development initiatives/interventions will be a plus
Excellent interpersonal and communication skills; the ability to successfully and effectively liaise with a variety of people in a multicultural set up.
Experience planning and delivering community engagement approaches, beneficiary communication, communication for development or accountability to communities
Experience setting up and managing accountability to community systems i.e. feedback and complaints mechanisms;
Experience working for humanitarian or development organisations, within the context of developing countries
Proven commitment to accountable practices.
Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
Ability to work independently.
Ability to speak and understand local language of the Tana North will be an asset. more

Duties and Responsibilities

Liaise with communities, beneficiaries, local authorities and community leadership structures at field level;
Provide timely feedback to the program team, and Consortium Coordinator on sensitive issues, on complaints raised by the communities on project activities;
Contact beneficiaries and key stakeholders on a regular basis to collect feedback on project... activities;
Strengthen and/or help set up feedback mechanisms, including processes to make sure feedback is analysed and acted upon by field operational teams;
Undertake field visits and support the project teams on the beneficiary accountability and learning systems and solicit feedback from sample beneficiaries and other key stakeholders;
Map and assess community structures to ensure feedback is representative of all groups;
Compile monthly accountability reports and file all accountability and feedback documents;
Work closely with program teams to ensure all feedback is incorporated into the current approaches and future programs where possible;
Work closely with community mobilisation teams as when necessary as a technical advisor on matters related to beneficiary accountability;
Institutionalize and enhance accountability mechanisms within the project and the consortium as a whole;
Participate in accountability forums to represent the consortium; and
Perform other duties as assigned by the supervisor
**Protection mainstreaming-**Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc).

Requirements

Bachelor’s Degree in Social Science, Community Development or related field.
Experience of social research methods to conduct monitoring and evaluation for humanitarian and development initiatives/interventions will be a plus
Excellent interpersonal and communication skills; the ability to successfully and effectively liaise with a variety of people in a multicultural set up.
Experience planning and delivering community engagement approaches, beneficiary communication, communication for development or accountability to communities
Experience setting up and managing accountability to community systems i.e. feedback and complaints mechanisms;
Experience working for humanitarian or development organisations, within the context of developing countries
Proven commitment to accountable practices.
Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
Ability to work independently.
Ability to speak and understand local language of the Tana North will be an asset. more

ACTED Kenya
ACTED has been present in Kenya since 2006 with a coordination office in Nairobi. The teams in Kenya are implementing projects to meet the needs of populations regularly affected by drought. Local communities are supported with improved access to food, protection of livelihoods and increased access to basic services such as sanitation, clean water. The NGO also works with local... governments and community peace committees to promote social cohesion and integration.
You will be in charge of
The Project Development Volunteer (PDV) ensures proper grant management by developing qualitative project progress reports in compliance with donors’ rules. The PDI facilitates smooth internal communication and coordination with relevant departments and contributes to ACTED external communication strategy. The PDI contributes to fundraising efforts by participating in the development of project proposals in line with ACTED’s global and in-country programme strategy.
Expected skills and qualifications

Master Level education in a relevant field such as International Relations, Development or Political Science;
Previous related work experience, with knowledge of proposal writing and reporting;
Familiarity with the project cycle;
Excellent writing and communication skills;
Ability to work efficiently under pressure and to manage multiple tasks;
Good team spirit and ability to work with diverse profiles. more

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення... вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 39 країнах.
Who we look for:
A person with strong organizational skills motivated to support a team of humanitarian workers in Chernivtsi office. Problem-solving, streamlining processes and teamworking are the key characteristics. The Base manager oversees the day-to-day operations and supports the implementation of projects as well as oversees security in the respective base. Core task will be to ensure effective functioning of the office in line with the ACTED rules and operations.
Duties and Responsibilities
1. Finance, Logistics, Administration, Transparency and Security (FLATS) Management
1.1. Logistics & IT Management
a) Ensure timely procurement and adherence to rules
b) Ensure quality supply management at base level
c) Ensure proper asset management at base level and enforce asset investment policy
d) Ensure proper stock management at base level
e) Ensure proper IT systems, data back-up and protection from malware at base level (in coordination with IT staff)
f) Ensure sufficient and reliable means of communication at base level
g) Ensure timely and accurate base logistics reporting using the relevant software.
1.2. Finance Management
a) Control project budgets at base level to avoid under/overspending
b) Ensure accurate budget forecasting and efficient cash flow management
c) Ensure timely and accurate base finance reporting through established ACTED system
1.3. Administration and HR Management
a) Ensure transparent and timely recruitment of staff
b) Proactively adapt the staffing structure at base level to needs and funding
c) Ensure regular performance appraisal and career management for staff at base level
d) Ensure timely and accurate base HR reporting through established ACTED system
1.4. Transparency/Compliance Management
a) Minimize risk of fraud and corruption by ensuring adherence to ACTED rules and procedures
b) Ensure that staff is aware of ACTED’s transparency and whistle blowing policy
1.5. Security Management
a) Analyse the security context at base level and in close collaboration with the Security Manager contribute to defining, analysing and evaluating risks
b) Engage with relevant key stakeholders at base level to ensure access and support of interventions
c) Address security and safety risks by implementing standard operating procedures defined for the base
d) Ensure the offices and houses conform to recommended security, health and safety standards
e) Ensure all staff in the base adhere to security procedures
f) Ensure security incidents at base level are promptly reported to the area
2. Management and Internal Coordination
2.1. Staff Management
a) Ensure that all staff in the base understand and can perform their roles and responsibilities related to base operations
b) Promote team building, productivity and staff welfare
c) Manage interpersonal conflicts among staff at base level
d) Ensure efficient internal coordination and communication between departments at base level
3. Project Implementation Follow-up
3.1. Project Implementation Tracking
a) Support Project teams in project implementation through trouble shooting and eliminating blocking points
b) Monitor output achievement, cash burn rates and ensure a time completion of projects through review
c) Ensure that relevant project information is up-to-date and available for reporting purposes
3.2. Project Quality Control
a) Ensure the application of a practical field-based M&E system/plan for each project
b) Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
c) Ensure beneficiary feedback mechanisms are in place
d) Support with the documentation of best practices and lessons learnt for projects implemented in the base
3.3. Partner Management
a) Identify potential local partners and provide support to existing ones to ensure timely and qualitative implementation of their projects in line with ACTED and donor requirements
4. Positioning
4.1. Context analysis:
a) In cooperation with the team members, analyse the sub-area's socio-economic situation, (donor) trends, needs and gaps;
b) Have a clear understanding of who does what and where (3W) in the base
4.2. Strategy Implementation: Provide support in the implementation of ACTED’s country program strategy in the base area.
4.3. Networking, positioning and general representation:
a) When requested, participate in meetings at base level and communicate relevant information to the country coordination and other relevant staff;
b) Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at base level ensuring maximum visibility of ACTED
c) Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at base level
4.4. Proposal development
a) Support the Project Development Department in proposal conceptualization (problem statement, logframe)
b) Contribute to budget design ensure budget needs at base level have been taken into consideration
Conditions
- Official employment according to Ukrainian legislation;
- 3 month of trial period
- Competitive official salary defined by the ACTED salary grid;
- Regular performance evaluation and salary increase;
- 28 working days of paid vacation per year;
- Friendly international team of professionals;
- Flexible working hours;
- Career development possibilities;
- Medical insurance in 6 month of work with ACTED.

Applications in English should be submitted with the title or reference of the position (CV without mentioned position will not be considered). Only short-listed candidates will be contacted for an interview. ACTED is an equal opportunity employer.


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FUNCTIONS
Under the management of the Regional Country Coordinator (RCC), the Senior Project Development and Grants Officer (SPDGO) is responsible for identifying, developing and managing grants to fund the country specific strategies in the Horn of Africa. The ideal candidate would be eager to work within a dynamic and motivated team and will have a clear focus on project development as a tool... to improve the efficacy of the humanitarian response in the region.
RESPONSIBILITIES
Support to positioning and fundraising
All the below tasks are in support of the RCC and the Regional Senior Management Team, (SMT) and involvement may vary according to the profile and context.
Context Analysis

Analyse the three countries’ respective socio-economic situation, (donor) trends, funding trends, needs and gaps.
Regularly conduct stakeholder analysis, who does what and where.
Alert the RCC and Regional SMT of gaps and emerging needs to trigger donor discussions/assessments in a timely manner.

Strategy development and Fundraising

Contribute to the development of a mission programme strategy in alignment with IMPACT’s global strategy and road map through engagement with external actors, context monitoring, and relevant focal points.
Based on the IMPACT strategy, support the identification of funding opportunities and donors to ensure funding continuity as well as support the diversification of IMPACT’s donor portfolio through tracking funding opportunities, also potentially engaging with donors and donor working groups.
In line with IMPACT’s strategy and expertise, contribute to partners mapping, to support identifying potential relevant international and/or local partners (academia, think tanks, national and international NGOs, private sector partners, etc.).

External relations

Support the overall cooperation between IMPACT and ACTED in relation to project development and grants management ensuring communication is regular and timely and synergies are sought and built.
Contribute to establishing, maintaining and improving active and regular working relationships with donors and, where relevant, act as point of contact for all formal/informal donor communication.
Establish, maintain and improve active and regular working relationships with IMPACT’s partners, NGOs, UN agencies, relevant working groups, consortia and academia in relation to project implementation and proposal development.
Maintain an up-to-date directory of donors, international and local NGOs, other partners and stakeholders.
Ensure fundraising activities are appropriately tracked in the Funding Tracker (or similar tool), which is updated on a regular basis to log-in the latest negotiations and proposal possibilities with donors.

2. Grant management
Proposal Development

Oversee project proposal conceptualisation (problem statement, logframe), and the development of other fundraising documents (Expressions of Interest, Concept Notes) in line with IMPACT’s regional/country strategy and donor requirements and in close collaboration with IMPACT/hosting partner Field and HQ Grants Department (GD) and Finance.
Liaise with the RCC, Research Managers, Head of Operations and other relevant departments to ensure proposals are relevant and technically sound, as well as with other internal stakeholders such as Finance for the budget and other budget related documents (e.g., budget narrative).
Ensure that learning from previous projects (e.g., lessons learnt and best practices) is incorporated into new proposals.
Ensure validation of all proposals before submission to IMPACT HQ GD, and relevant HQ partners through partner’s field focal point (where relevant) is sought.
Ensure follow-up tools (such as the fundraising tracker) are correctly up to date.
Address and coordinate the timely response and submission to all comments by donors on proposals in liaison with relevant staff in country, IMPACT HQ Grants and Finance teams.

Contracting

In coordination with the RCC and IMPACT HQ, review/negotiate proposals and/or contracts with donors, ensuring requirements are clear and understood.
Contribute to due diligence exercises of funding partners in liaison with HQ.

Project Implementation and Follow up

Ensure the timely completion of grant related processes such as Project cards, Monthly Reporting Follow Up (RFU) and Reporting Deadline Tracker.
Ensure timely Kick-off meetings are held involving all project components and focal points.
Ensure the establishment and regular updates concerning project progress, key findings and success stories (including key M&E findings – where relevant).
Ensure that all contractual obligations are clearly defined and communicated internally in terms of deliverables as well as narrative and financial reporting requirements, in close coordination with HQ GD and (as relevant) with partner’s PD and finance department.
When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and suggest potential solutions that would meet donor rules.
Ensure ad hoc requests from donors are addressed in liaison with the RCC, Programme and support teams.
Implement and oversee the project specific filing system for grant management and ensure it is regularly updated.
Provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points.

Reporting

Oversee the development of quality project narrative and M&E reports (in support of donors’ requests), reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with IMPACT HQ GD and finance.
Liaise with Program teams when preparing reports, and with Finance to ensure coherence and alignment between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports.
Oversee the monthly RFU and ensure smooth and regular communication with IMPACT HQ GD.
Where relevant, ensure regular coordination with partner’s Project Development, Finance and other FLAT departments at all stages of project development and implementation, including consultations for donor discussions, participation in project kick off and lessons learnt meetings, and drafting of donor reports or amendment requests.

Partnerships

Contribute to identifying potential partnerships for providing operational and/or technical support for IMPACT programs.
Contribute to due diligence and vetting of partners in close liaison with IMPACT GD.
In coordination with HQ GD, facilitate or take part in discussions with implementing partners, including in relation to formalising contractual modalities (due diligence and the outline of contracts).
Ensure partners have a clear understanding in terms of IMPACT’s policies, procedures, compliance, programmatic and financial reporting requirements.
Where relevant, review partner reporting regularly and flag any issues in a timely manner to the RCC, Finance and partner focal points, and suggest potential solutions.
Where relevant, act as field point of contact for all formal/informal implementing partner communication.

3. Monitoring and Evaluation

Ensure a clear M&E framework for each ongoing project is developed based on project proposals, implementation plans, and donor reporting requirements (including contractual monitoring and evaluation indicators to be tracked as part of activities).
Where possible, and in close liaison with relevant research focal points, contribute to ensuring all activities have a measurable impact on the humanitarian response.
Ensure M&E policies and procedures are implemented, maintained and tracked for reporting purposes.
Ensure that M&E findings are reflected and their recommendations are incorporated in future concept notes, proposals, donor reports and implementation plans.

Protection mainstreaming- Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc
REQUIREMENTS

Excellent academic qualifications, including a Master’s degree in a relevant discipline (International Relations, Political Sciences, Social Research, Economics, Development Studies, or similar);
Excellent communication and drafting skills for effective reporting;
Proven institutional fundraising experience, familiarity with the humanitarian coordination system, and understanding of donor and governmental requirements;
Proven knowledge of the Microsoft Office Suite, to include Word, Excel, and PowerPoint, Office 365, the Adobe package and Trello;
Fluency in English;
Solution-oriented, flexible, and open-minded, including ability to operate in a cross-cultural environment;
Coordination, organizational and planning skills required, including ability to manage large workloads, effectively meet deadlines, through an excellent ability to multi-task and prioritize in complex environment;
A self-starter with a proven ability to work independently;
A sense of curiosity, drive to improve the humanitarian sector and ability to see the bigger picture.

Closing: 10/02/2023 more

Objectives:

Ensures proper physical and digital archiving of the finance department
Accurate bookkeeping of ACTED’s financial operations
Compliance of ACTED finance documents

FUNCTIONS
Archiving:

Checking the finance documentation (expenses, advances .... )
Proper physical and digital archiving of the finance documentation
Assist from time to time in reviewing field finance... vouchers.

Accounting:

Assisting in updating the cash books of the Nairobi office
Preparing the payment vouchers
Assisting the Senior Finance Officer in the monthly accounting through preparation of the reconciliation statement, scanning the end month's documents, counter checking vouchers against the cashbook ....
Assist in consolidation of the V1 closure documents.

Reporting:

Reporting on the debt follow-up and contract follow-up to the Senior Finance Officer
Preparation of the Red-Cell Game report when requested

Others:

Collecting the information on cash disbursement for the Nairobi Office
Assisting performing the petty cash management
Any other duty as may be requested by the supervisor

Protection mainstreaming- Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc
TECHNICAL SKILLS

Bachelor’s degree in accounting, Business Administration, or a related field.
Basic understanding of humanitarian principles and activities.
Sound understanding/experience in financial processing and management.
Excellent skills in Microsoft Word, Outlook, and Excel.
Keen to detail and accuracy required and willing to learn.
Strong organizational skills and meticulous attention to detail.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
High level of integrity and honesty.

Closing: 03/02/2023 more

ACTED is an international NGO committed to immediate humanitarian relief to support those in urgent need and promote inclusive and sustainable growth. 
Currently, for ACTED Ukraine, for our Office in Kiev, we are looking for Senior Compliance Manager. The Senior Compliance Manager will be a key member of the Management Team at country level. S/He will be responsible for ACTED audit management... in-country under the authority of the Country Director.
Objectives
- Internal audit function management: the implementation of ACTED’s processes in compliance with ACTED’s guidelines, specific donors guidelines, best practices and national regulations in relevant country; developing & actively contributing to action plans agreed with country coordination.
- Ensure donor external audits and due diligences preparation and follow-up.
- Training, lessons learnt and best practices: provide training sessions to reinforce the compliance level of country teams and implementing partners, propose improvement to current ACTED’s procedures, based on lesson learnt and best practices.
- Transparency and Compliance Management: active promoting ACTED’s anti-fraud and whistle blowing policy with ACTED country offices.
- Lead audit teams, coordinate and facilitate access to information within the FLAT (Finance, Logistics, Administration and HR, Transparency and Compliance) teams.
- Team Leadership – managing T&C Team in Kiev and other ACTED Ukraine bases.
Expected skills and qualifications
-         Postgraduate diploma in Audit, Finance, International Relations, Law or in relation with the position 
-         3-4 years of previous work experience in Audit (external and/or internal), Finance, Logistics, Administration or Law
-         Previous experience in managing team of 5-10 people
-         Proven capabilities in leadership and management required
-         Strong negotiation and interpersonal skills
-         Demonstrate flexibility, dynamism and autonomy
-         Ability to work well and under pressure
-         Very good communication and writing skills in English
-         Excellent communication and presentation skills 
-         High personal culture
-         Previous experience in the aid & development sector is an asset
-         Previous experience in international company or organization is an asset
Expected technical skills
-         Audit methodology and tools
-         Continuous improvement methodology and tools
-         Trainings methodology and tools
-         Public speaking and presenting
-         Documents review; attention to details


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Responsibilities
Administration
- Prepare administrative documents such as internal memos and letters upon request.
- Ensure that administrative procedures are implemented according to organisation guidelines;
- Have E-mail contact with HQ offices regarding arrival and departure of International staff.

2. Filing:
- Maintain all administration files in the country office, including personal... folders for every staff member
- Ensure that no-one has access to personal folders, except upon specific request from Manager.

3. Staff Follow-Up
- Make sure all HR procedures are implemented according to ACTED guidelines and standards;
- Ensure that attendance sheets, leave request forms and other required forms are maintained in the area office
- Collect attendance sheets, leave request forms and other required forms from the sub offices on a monthly basis
- Maintain vacation and sick leave follow-up table for all area staff
- Prepare contract amendments upon request of Coordination.
- Ensure that staff appraisals are regularly made, as per ACTED policies.
- Prepare the monthly HR reports according to ACTED policies

_________________________________________________________________________________________________
“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”



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Responsibilities
- Administration
- Ensure that administrative procedures are implemented according to ACTED guidelines;
- Prepare administrative documents such as internal memos and letters upon request;
- Be responsible for communication follow up (make sure all staff has corporate SIM card and working e-mails, as well update Ukraine Directory monthly);
- Be in charge of premises contract... making and / or renewal as and when requested by Coordination.
- Conducting trainings of Code of Conduct, organizational Policies of ACTED and HR Manual for new employees
- Track employee anniversaries for implementation Individual Employee Grade Progression policy on a monthly basis. Make a request to the relevant Managers, prepare a MEMO and additional agreements.

- Filing:
- Coordinate collection of attendance sheets, leave request forms and other required forms from the sub offices on a monthly basis;
- Providing the necessary information about service contracts upon request of the Finance department.

- Recruitment:
- If requested by Manager, prepare vacancy announcements for recruitment of national staff for the area and circulate through relevant channels;
- For recruitment, set up short listing and interview panel, to be approved by Coordination;
- Check references of candidates
- Inform candidates about result of interviews and follow up hiring of successful candidates;
- Prepare employment contracts for new staff;

- Staff Follow-Up
- Ensure that attendance sheets, leave request forms and other required forms are sent to the capital office on a monthly basis;
- Maintain vacation and sick leave follow-up table for all area staff;
- Ensure that field staff appraisals are regularly made, as per HR Manual;
- Prepare the mission orders and leave orders, check the compliance of accounting documents.
- Maintain staff records and effective HR databases; monitor contractual status of staff.

Performing other related duties as required.
Required skills:
- University degree (economics, human resources)
- 1+year of relevant experience in HR
- Fluent written/ verbal English
- Strong command of Excel
- Excellent oral and written communication skills
- Ability to multitasking
- Self-organized, very attentive to details,
- pro-active, problem solver

Conditions
- Official employment according to Ukrainian legislation;
- 3 month of trial period
- Competitive official salary defined by the ACTED salary grid;
- Regular performance evaluation and salary increase;
- 28 working days of paid vacation per year;
- Friendly international team of professionals;
- Flexible working hours;
- Career development possibilities;
- Medical insurance in 6 month of work with ACTED.

Applications in English should be submitted with the title or reference of the position (CV without mentioned position will not be considered). Only short-listed candidates will be contacted for an interview. ACTED is an equal opportunity employer.

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