Job Summary


Reporting to the Deputy Vice-Chancellor Transformative Teaching Learning and Research, this is a 3-year Fixed Term Contract. The Director of Research Contracts and Grants is a crucial role responsible for overseeing the university’s research administration. This includes managing the pre-award processes, ensuring compliance with grant regulations and supporting the University’s... research strategy. The Director will work closely with faculty, staff, students and external stakeholders to grow the research culture.


Key Responsibilities


Research Administration and Leadership
Grants and Contracts Management
Compliance and Risk Management
Strategic Planning and Collaboration
Financial Oversight and Resource Mobilization


Qualifications and Experience


A doctorate in a discipline that is currently being offered at USIU-Africa
Certification in Research Administration
Minimum of 5 years of experience in research administration (including electronic research administration systems and tools), with a proven record of managing research contracts and grants in a higher education setting or research institution.
Proven record of raising high-value research contracts and grants implementing the activities to completion and contributing to publications in high-impact journals and policy briefs.
Proven record of planning for research events – conferences, colloquia, policy dialogues, stakeholder forums, and community engagement activities for research.
Knowledge of regulations about research, including IREC and acquisition of the relevant research permits. more

The MEAL Officer will be a part of the Monitoring, Evaluation, Accountability, and Learning (MEAL) team, supporting the implementation of the overall MEAL system. S/he will assist the MEAL team with MEAL activities, including the design of data collection tools, training, data collection, database management, and analysis, maintaining the Output Tracker (OT) and the Indicator Performance Tracking... Table (IPTT), assisting with planning field visits, post-distribution monitoring, assessments, and evaluations, as well as providing general support in data entry and management.
The MEAL Officer will be responsible for ensuring that the PACIDA complies with all USAIDrequirements for performance monitoring and evaluation and serves as the USAID technical expert in all questions pertaining to evaluation, monitoring, program review, reporting and other performance exercises relating to PACIDA’s technical assistance programs and its strategy. The job holder will be required to perform work-related travel to the project sites for continuous monitoring and quality assurance .


Key Responsibilities:

Monitoring:


Ensure that projects have solid MEAL plans, Indicator Performance Tracking Tables, and log frames and well updated in and Output trackers. For instance, ensure that projects have clear MEAL plans, IPTT as well as tracking of total beneficiary reach.
Work diligently with the project leads to update the indicator tracking tables and provide necessary MEAL guidance regarding project performance. S/he will support projects to develop systems and processes for the implementation of M&E plans based on PACIDAbest practices.
Take lead in the development of tools and guidelines for data collection, collation, and reporting
Support design and monitoring of quality benchmarks and take lead in monitoring project quality benchmarks to ensure that project quality standards are not compromised.
Manage information generated through MEAL activities, such as complaints and feedback databases, action trackers etc. Additionally, support the utilization of the information gathered for program improvements.
Support monitoring of field level activities with quality benchmarks and course correction action planning.
Support and/or promote utilization of data generated through MEAL activities and events such as monitoring visits, baselines, assessments, reviews, real time evaluations,etc
Plan and conduct Routine Data Quality Assurance (RDQA) in collaboration with PACIDAstaff for the reported data to ensure that data reported is validated, is accurate and consistent while providing feedback as necessary to program teams.
Contributing to programme updates for the response management and internal information sharing, on a regular basis.
Ensure compliance with quality benchmarks in M&E and overall programming, including adherence to the Sphere Charter, Core Humanitarian Standards, HARP standards, and other best practices, through activities such as post-distribution monitoring, routine data quality assessments (RDQA), and the evaluation of project performance against logical frameworks and results frameworks.


Evaluation




Coordinate various assessments and surveys, including recruitment and training of Research assistants, coordinating and supervising the collection and analysis of data.
Keeping track of project baselines, assessments, reviews, and evaluations – tracking trends and recommendations, progressing their implementation where appropriate.
Support and participate in planning, implementation, and follow-up of evaluations, for instance, writing TORs, preparing literature review packs, planning evaluator itineraries, planning staff workshops, and report reviews. 
Providing support during internal/external reviews, evaluations, and lessons learned activities.


Accountability:


Maintain and update the action tracker for the projects while ensuring that actions agreed upon from debrief meetings with program teams are actioned.
Support programming and field staff to ensure that projects are carried out with participation from all affected communities and that information is shared with affected communities.
Ensure that strong accountability mechanisms are set up and monitored, that information is correctly shared with beneficiaries through the most appropriate mechanisms, and that beneficiaries actively participate in project activities. 
Maintain and update a complaints and response mechanism database for tracking feedback from communities and ensure that the feedback/complaints are responded to.
Build the capacity of other program staff to undertake accountability, including ensuring the participation of communities and sharing information with communities, as well as undertake accountability assessments.


Learning:


Professionally document and proactively share information and learning from projects with PACIDA staff and stakeholders as necessary.
Take an active role in ensuring that staff are compliant in uploading data and reports into SharePoint and other relevant online systems and maintain such database systems.
Work with program staff to promote a learning culture and ensure learning is shared across field offices responding to the drought situation by encouraging cross learning between and within sectoral teams, tracking trends and recommendations, and progressing their implementation in the planning and project design where appropriate.
Commit time to learning activities that benefit PACIDA and personal development


Reporting


Ensure that PACIDA reported data complies with USG indicator standards, such as data quality assessments. Coaches and supports PACIDA colleagues in meeting these standards.  
Conduct regular and/or periodic trends analysis and producing short and precise internal reports
Consolidate output tracker data and support program leads with data collection processes needed for Humanitarian reporting like situational reports.


Knowledge: Qualifications & Experience:


Degree in M&E, Information Management, Social sciences, Statistics or its equivalent
Previous experience in supporting USAID/BHA, ECHO, and other major projects.
Over five (5) years of work experience, three (3) of which should be in USAID managing MEAL in humanitarian programs.
Knowledge of Health & Nutrition, Food Security & Livelihoods, WASH, Education and Child protection in emergencies and development, and programming.
Strong self-starter, able to take initiative and adapt to changing circumstances and priorities.
Positive attitude towards community work with an emphasis on the ability to learn from communities and support participatory, innovative approaches to problem solving
Excellent communication skills and a willingness to be respectful, kind, sensitive, and empathize with program participants
Fluent in written and spoken English, Kiswahili. Local language will be an added advantage.
Good report writing skills
Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions
Good understanding of MEAL concepts in humanitarian contexts within ASAL areas. more

The Compliance Officer provides guidance to relevant staff to improve their understanding of the terms and conditions of grants and contracts by providing donor compliance advice and training so that programs are delivered responsibly with minimized compliance risk. The role also advises implementing teams in areas of risk analysis and mitigation. This role will guide all USAID awards (assistance... and acquisition), with a special focus on acquisition for both pre-award and post-award phases.

Key Responsibilities:


Act as the subject matter expert on USAID compliance, addressing complex compliance matters and responding to pre-award and post-award queries.
Continuously review PACIDA’s internal policies, ensuring alignment with USAID compliance regulations; conduct research on USAID requirements and provide guidance on potential policy interactions.
Inform and advise PACIDA on changes in USAID compliance regulations and develop solutions and tools for ongoing adherence.
Collaborate with PACIDA teams to create policies, guidelines, tools, and templates that meet USAID compliance needs, focusing on acquisition compliance
Support negotiations with USAID donors and partners, ensuring PACIDA’s interests are represented.
Supporting donor proposal budgeting, analysis of institutional income, and donor contract expenditure tracking.
Monitoring and providing management information on key risks
Contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.
Support the Finance Manager in drawing annual action plans within PACIDA and driving the process of smooth implementation for quality programming.
Develop and maintain strong relations with key PACIDA internal stakeholders: Programs and Partnerships, Finance, Operations and Compliance, Human Resources, and external legal advisors as needed.
Partner with HR to deliver training on USAID compliance, fostering organizational knowledge and adherence to compliance standards.
Other responsibilities as assigned by the Finance Manager.


Knowledge: Qualifications & Experience: 


Bachelor’s degree in Business Administration, Law, International Relations, or a related field.
Demonstrated knowledge of the Federal Acquisition Regulations (FAR) and agency supplement: USAID Acquisition Regulation (AIDAR) required.
Experience with varying contract types: fixed-price, cost-reimbursable, time and material, and incentive-type contracts are preferred.
5-7 years of relevant professional experience in External/ Internal Audit or Risk Management and Compliance.
Proven expertise in interpreting and applying statutory and regulatory language in executing awards and contracts from USG entities and in maintaining current knowledge of changes in the language, application, and enforcement of this language.
Developed understanding of professional business standards required to create a high-performing and accountable environment.
Experience in organizational problem-solving, operations, high-performance management in complex organizations.
A positive thinker and collaborative problem solver.
Strong interpersonal relations, team-building and communication skills.
Previous experience providing compliance training in a multicultural setting. more

The Finance Officer will ensure effective financial management, reporting, and compliance with USAID and PACIDA policies and regulations. This role involves collecting and verifying invoices, preparing payment requests, assigning general ledger (GL) codes, and managing invoice payments from field offices, vendors, and partners. The Finance Officer will support the Finance Manager with monthly,... quarterly, and annual financial reporting, tax compliance, and document archiving. The role includes training field staff on financial procedures and supporting audit preparation to uphold PACIDA’s commitment to transparency and accountability.


Key Responsibilities:

Accounting and Financial Management:


Collect and verify invoices, preparing financial transaction payment requests in alignment with USAID and PACIDA accounting policies. Ensure accurate assignment of general ledger (GL) codes to invoices in preparation for payment, including any necessary adjustments.
Manage, track, and prepare invoice payments for costs originating from PACIDA’s field offices, staff, and vendors.
Process all payments in a timely manner and ensure compliance with PACIDA policies and USAID regulations (including procurement, cost norms, authorized signatories, internal controls, and bank and cash management).
Assist the Finance Manager in preparing monthly, quarterly, and annual financial reports as per national regulations, donors, and internal PACIDA reporting requirements. S/he will maintain and archive all project financial files, scanning and uploading supporting documents weekly to PACIDA’s SharePoint.
Periodically review financial management practices for assigned locations, provide training for field staff, and participate in PACIDA finance workshops as needed. Support the Finance Manager during internal and external audits.
Carry out other duties as assigned by the Supervisor.
Tax Accounting, Claim, and Reimbursement Procedures:
Record and file tax-related invoices for PACIDA projects, ensuring tax compliance to facilitate tax claims with USAID.
Ensure timely submission of tax claims and manage reconciliation processes as necessary.
Support in claiming any pending reimbursements from PACIDA invoices and prepare necessary documentation as required.
Data Processing and Reconciliation:
Support the Finance Manager in developing templates and forms tailored to project needs, enhancing data tracking for budget monitoring, monthly updates, expenditure tracking, and procurement.
Prepare timely monthly reconciliations
Organizational Learning
Commit time to learning activities that benefit PACIDA and personal development.


Knowledge: Qualifications & Experience: 


Bachelor’s degree in accounting or finance or related degrees.
5-7 years of relevant work experience. Demonstrated prior experience working on USAID assistance awards required.
Experience with varying contract types: fixed-price, cost-reimbursable, time and material, and incentive–type contracts is preferred.
Proficiency in Microsoft Office. Advanced Excel skills are compulsory, with proficiency in handling complex Excel functions to support job responsibilities.
Experience in reconciling data within accounting systems is a must.
Working Experience in SAGE and other accounting software.
Proven expertise in interpreting and applying statutory and regulatory language in executing awards and contracts from USG entities and in maintaining current knowledge of changes in the language, application, and enforcement of this language.
Developed understanding of professional business standards required to create a high–performing and accountable environment.
Experience in organizational problem–solving, operations, high–performance management in complex organizations.
A positive thinker and collaborative problem solver.
Strong interpersonal relations, teambuilding and communication skills.
Previous experience providing compliance training in a diverse cultural background more

The Project Officer – Livestock is responsible for planning, implementing, monitoring, and evaluation livestock related interventions that are able to protect the livelihood of agropastoral communities within PACIDA’s areas of operation. S/he will also be responsible for identifying and documenting project outputs and outcomes in a timely manner and reporting as per the reporting schedule. S/he... will ensure active participation in relevant coordination forums.


Key Responsibilities:


Develop and regularly update a detailed project work plan to guide project activities and monitor progress towards effective project management.
Lead the implementation, and evaluation of livestock activities, including the provision of feed/fodder, restocking of small ruminants (goats), animal health services, and capacity building for Community Animal Health Workers (CAHWs).
Initiate and conduct timely monitoring of beneficiary selection, verification, provision of livestock support, and CAHW activities.
Ensure that all CAHWs and animal health technicians provide high-quality services to livestock owners in the project area.
Ensure the necessary drugs and kits for animal health service provision are identified and procured for service delivery.
Facilitate and supervise the training of CAHWs in collaboration with the Pastoralist and Livestock Office. Document training activities designed to enhance the capacity of community animal health workers.
Identify and supply relevant animal feed to needy livestock herders as per the project documentation.
Prepare and submit weekly, monthly, and quarterly activity plans, budgets and reports on time.
Collaborate with local community representatives and government stakeholders to identify direct target beneficiaries.
Mainstream gender, protection, safeguarding, and inclusion within the intervention, with advice from the protection and inclusion focal person.
Represent the office in project-related meetings for knowledge sharing when delegated.
Work closely with all stakeholders to ensure community participation in project activities.
Collaborate with other project officers, contributing knowledge to the project team as necessary.
Coordinate and work with other stakeholders and livestock experts during the implementation of the program activities. Perform other functions as requested by the immediate supervisor.
Organizational Learning
Commit time to learning activities that benefit PACIDA and personal development.


Knowledge: Qualifications & Experience: 


The ideal candidate should hold a degree in Agriculture (livestock production), Animal production technology and Management, Veterinary medicine or its equivalent, including course units on medicine/ animal health.
Three (3) years of experience in livestock health activities, especially in the rural or pastoral communities.
Willingness to work in the field with livestock producers, community animal health workers, businesses in the value chain, and communities
Ability to interact effectively with a wide range of partners: private sector, government, and civil society.
Skills in teamwork, networking, community dialogues and organizational development.
Strong self-starter, able to take initiative and adapt to changing circumstances and priorities.
Positive attitude towards community work with an emphasis on the ability to learn from communities and support participatory, innovative approaches to problem solving
Excellent reporting, communication, and representation skills and a willingness to be respectful, kind, sensitive, and empathize with program participants
Fluent in written and spoken English, Kiswahili. Local language will be an added advantage.
Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions
Good understanding of MEAL concepts in humanitarian contexts within ASAL areas.
Previous experience in implementing USAID programs is an added advantage. more

Responsibilities
Oversee day-to-day operations and management of the branch office, assign weekly performance goals and ensure their completion, and accomplish own goals.
Coordinate activities of the Company to ensure efficiency and maintain compliance with company policy as well as local regulations.
Implementing and maintain Company procedures/office administrative systems.
Create and... implement strategies for business growth in Ethiopia.
Managing the budget and monitoring the financial health of the branch office.
Dealing with correspondence, complaints and queries to the branch office.
Preparing letters, presentations and reports as and when required.
Supervising and monitoring the work of administrative staff and subordinates.
Processing invoices and managing office budgets.
Ensuring that health and safety policies are up to date and adhered to.
Attending meetings with clients’ senior management and represent the Company effectively in Ethiopia. more

Bachelor’s degree in information technology, computer science or its equivalent.
Show competence in Cyber Security through CTFs or learning platforms.
At least three (3) years experience in system security and administration
CISSP/CISA/CISM/CEH/Certified SOC analyst (CSA)/Security+/Network+/CCNA/SSCP or other related certifications.
Technical knowledge of database, network, and operating... system security.
Knowledge of various security methodologies and processes, and technical security solutions (firewall and intrusion detection systems).
Knowledge and experience using one or more tools related to SIEM, intrusion detection and prevention systems, network security managers, firewalls, and end-point logging.
Knowledge of TCP/IP Protocols, network analysis, and network/security applications.
Strong written communication skills in report writing for incident reporting.
Knowledge of specific tools and languages such as Wireshark, PowerShell, Python, and SQL knowledge highly desirable. more

• Coordinate with the factory management team to determine staffing needs and ensure adequate coverage of shifts.
• Maintain accurate records of casual employees’ personal detail forms, leave, and welfare within the personal file.
• Handle employee queries and issues in a timely and professional manner.
• Process employee documentation, including contracts, employment agreements,... and termination notices.
• Ensure compliance with all relevant labor laws, regulations, and company policies.
• Communicate effectively with casual employees, supervisors, and other stakeholders to ensure clear understanding of policies, procedures, and expectations.
• Ensure accurate and timely payment of wages, overtime and benefits to the employees.
• Manage employee queries, grievances, and concerns in a professional and timely manner.
• Provide support to the factory management team in resolving employee-related issues.
• Process payroll for casual employees in accordance with company policies and labor laws.
• Ensure that time and attendance data is accurate and compliant with company policies and labor laws.
• Ensure accurate submission of loan deductions to the Sacco during wages payment.
• Prepare Provision Breakdown, Management Fee and raise purchasing requisition to facilitate company reimbursements.
• Handle employee complaints or concerns, conducting investigations, and implementing company policies.

And any other duty assigned.
 more

Job Ref: EHC/032/2024
Job Purpose

The role holder is responsible for ensuring the cleanliness of the office and kitchen facilities, preparing and providing office refreshments and maintaining equipment and machinery.

Key Responsibilities

Collecting mails from Post Office and from member companies or other parties as directed and delivering them to various offices.
Distributing cheques... and other documents for signatures by the authorized signatories.
Distributing files to members of the various Committees and the Board prior to the meetings being held.
Ensuring that all offices, equipment and furniture are clean and that toiletries are replenished when necessary.
Store cleaning solutions and toiletries as well as maintain cleaning equipment and tools in good working order.
Prepare for meetings by setting up furniture in meeting rooms and offices as well as providing refreshments during meetings.
Check and change water in the dispensers.
Change light bulbs and fluorescent tubes as well as take steps to conserve energy by ensuring all unnecessary lights are turned off.
Pay company bills; water, telephone, register letters for postage, obtain receipts or make payment for articles delivered and maintain a log of items delivered or received on a daily basis.

Academic Qualifications

Kenya Certificate of Secondary Education (“0” Level) with a pass in English and Kiswahili

Professional Qualifications / Membership to professional bodies/ Publication

Must possess a valid driver’s license.
Certificate in First Aid, Occupational health and safety will be an added advantage.
Knowledge of the city and its environs well e.g. Roads, buildings, etc.

Work Experience Required

Over one (1) year of relevant in a similar sized organization

Competencies:

Personal organization and ability to prioritize and organize tasks.
Ability to perform simple arithmetic calculations.
Team player and positive attitude and self-driven

NB: Male candidates are advised to apply. more

Job Ref: EHC/031/2024
Overall job purpose

Reporting to the CEO, the ICT Officer is responsible for ensuring the smooth operation, maintenance, and development of all operational software systems within the Society. This includes overseeing the functionality of software systems, maintaining online platforms such as the company website and intranet, and assisting in online marketing... efforts.

Responsibilities

Manage, control, and evaluate ICT systems, ERP’s, infrastructure, and ICT staff.
Design, develop, implement, and coordinate systems, policies, and procedures.
Installation, configuration, and monitoring of ICT infrastructure, structured cabling, active IT/Network, and audio-visual and security systems.
Support end-users and ensure 100% uptime of networks, infrastructure, and systems.
Responsible for supporting the ICT function and ensuring that the system and network are performing at optimum capacity, at all times.
Design, setup, and management of high-level designs for video conferencing platforms, access control, CCTV, and other modern technical security control systems.
Development and implementation of business continuity strategies to ensure resilience and sustainability of the department’s processes, products, and services
Ensure all systems are cost-effective, functional, reliable, and secure, with minimal system downtime.
Developing business planning and budgeting of IT expenditures for the Society
Ensure that all the ICT policies and guidelines are being applied in the Society
Ensure that only the authentic ICT application licenses are updated according to schedule.
Ensure that all the administrator rights for both hardware and software are well-managed
Plan and implement a preventive management program for all the ICT hardware and software
Ensure compliance with Society ICT security and general data protection and adherence to data protection act and relevant provisions.
Responsible for daily backup of all Society data
Ensure Servers infrastructure both physical and virtual are protected
Ensure regular information on new computer trends are adopted where necessary and communicated to the ICT staff.
Training of basic functions of user software
Mentoring, coaching, and performance management of ICT staff.
Undertake any other assignment as may be assigned by the supervisor from time to time

Qualifications

Bachelor’s Degree in IT/Computer Science or any other related ICT qualifications from a recognized university.
Professional qualification or Diploma in Design, software system Architecture, Programming, Networking, or any other related ICT qualification will be an added advantage
5 years of experience as an IT Officer in a relevant and busy environment. more