We are seeking a motivated Graduate Trainee to join our team and support the development and implementation of data and AI-driven initiatives. The trainee will assist in collecting, analysing, and visualising data to generate actionable insights, contribute to the design of AI tools for knowledge organisation and retrieval, and help maintain a robust knowledge repository. This role offers an... excellent opportunity to gain hands-on experience in cutting-edge data and AI technologies while contributing to impactful programs that advance science and innovation across Africa. The ideal candidate will have a strong interest in data science, and AI, along with a passion for leveraging technology to drive positive change.

PRINCIPAL DUTIES AND RESPONSIBILITIES


Assist in gathering, cleaning, and organising data from various sources to ensure it is ready for analysis and use in AI models.
Perform basic data analysis and create visualisations (e.g., charts, dashboards) to communicate insights effectively to stakeholders.
Collaborate with the team to design, test, and refine AI-driven tools for knowledge organisation, retrieval, and recommendation systems.
Help populate, update, and manage the digital knowledge repository, ensuring it is user-friendly and accessible.
Conduct research on best practices in data and AI for knowledge management and document processes, findings, and lessons learned.
Work closely with team members and programme stakeholders to understand their data and knowledge needs and provide technical support as required.
Any other duties as may be assigned from time to time.


PERSON SPECIFICATIONS

Academic Qualifications


In the final year of or have just completed your master’s degree in computer science, Data Science, Applied Mathematics or a related field.


Experience


No work experience is needed.


Knowledge, Skills and Attributes


Experience of using techniques and frameworks for artificial intelligence, machine learning, data visualisation and data analytics.
Familiarity with machine learning frameworks is desirable.
Experience in conducting research and writing reports.
Familiarity with programming languages (preferably Python and R).
Must demonstrate ability to pay attention to details.
Inter-personal skills and experience working within teams.
Excellent communication skills to deal with a variety of people at different levels of seniority. more

JOB PURPOSE

This position offers a dynamic learning and development opportunity for a motivated and innovative university graduate with a bachelor’s degree in natural sciences, particularly environment, climate change, chemistry, or other related disciplines. As a Graduate Management Trainee, the role holder will play a key role in supporting C-HAB programme activities, including in planning... and participating in meetings with different stakeholders and partners, as well as provide research support as necessary. The role holder will assist in gathering and synthesizing data and information for tracking the work of SFA Foundation on climate change in the context of health, agriculture, and biodiversity. As a fresh graduate, this position will offer great opportunities for practical learning and applying one’s knowledge into meaningful work.

PRINCIPAL DUTIES AND RESPONSIBILITIES


Pulling together data and information for mapping and tracking the work of SFA Foundation on climate change in relation to health, agriculture, and biodiversity
Undertake background research and literature reviews in support of ongoing initiatives of C-HAB programme as guided by the line supervisor from time to time
Support in organizing and planning of C-HAB programme meetings and workshops as necessary.
Participate in C-HAB programme meetings and workshops including contribute ideas, taking notes, drafting reports and action points
Assist with other programme tasks and assignments as may be reasonably requested and guided by the line supervisor.
Keeping abreast of emerging issues and developments in the areas of climate change, health, agriculture, and biodiversity and updating C-HAB team accordingly
Bringing positive energy while fostering collaborative working relationships with other departments and programmes to ensure timely and effective completion of tasks
Explore and engage in relevant learning opportunities across other programmes and initiatives within the Foundation
Take the initiative to seek relevant learning opportunities that will facilitate professional networks and relationships
Embrace challenges as opportunities for learning and growth, while demonstrating resilience and determination towards career growth.
Perform any other duties as may be assigned from time to time.


Academic Qualifications


Bachelor’s degree in environmental sciences, climate change, chemistry or other related disciplines


Experience

No working experience is required.

Knowledge, Skills, and Attributes


Must understand and demonstrate the Foundation’s values such as respect, accountability, excellence, diversity, and inclusion.
Must demonstrate ability to pay attention to details.
Must promote knowledge sharing and learning.
Must have a high level of integrity and flexibility.
Must maintain and promote collaboration and effective working relationships with both internal and external teams
Must demonstrate commitment to continuous learning, improvement and creative ways of working. more

JOB PURPOSE

The Business Analyst plays a pivotal role in driving innovation and enhancing operational efficiency. Through effective collaboration with various departments and stakeholders, they identify, document, and analyse business requirements, processes, and workflows. This deep understanding then translates into functional specifications for technology teams, laying the foundation for... integrated solutions that support the SFA Foundation's growth.
Beyond technical expertise, the Business Analyst is a proactive driver of process improvement. By evaluating progressive systems solutions, they recommend optimisations that boost operational efficiency and productivity at all levels of the organisation. This involves providing thought leadership on technical business processes, ensuring successful development and/or acquisition of systems, and guiding the organisation towards technology-driven efficiencies and increased productivity.

PRINCIPAL DUTIES AND RESPONSIBILITIES
Needs Analysis and Solution Design

Collaborate with SFA Foundation senior management, departments, and stakeholders to gain comprehensive insights into their goals, challenges, and workflows to formulate innovative and practical solutions that optimise efficiency, streamline operations, and empower the organisation to achieve its strategic objectives.
Demonstrate expertise in managing ambiguity and facilitating consensus to define clear, actionable solutions aligned with organisational objectives.

Bridging the Technology Gap

Partner with technology teams to design innovative and practical solutions that seamlessly integrate with our mission, strategic goals, and technological capabilities to drive operational efficiencies and productivity.
Champion informed decision-making by conducting in-depth feasibility analyses, assessing cost-benefit tradeoffs, and proposing effective risk mitigation strategies, all while overseeing the organisation’s dynamic project portfolio.

Championing Continuous Improvement

Proactively identify opportunities for process optimisation and efficiency enhancement, driving continuous improvement throughout the organisation.
Recommend practical process improvements and lead in their implementation, ensuring smooth adoption and impactful outcomes.

Quality Assurance and Delivery Management

Take part in project planning, estimation, resource allocation, and project risk management activities.
Monitor project progress closely, proactively identify potential deviations, and communicate effectively with stakeholders.
Participate in system testing, user acceptance testing, and validation processes to ensure implemented solutions meet specified requirements and deliver high-quality results.

Comprehensive Requirements Management

Lead the analysis, documentation, testing, and implementation of business and technical requirements for new and enhanced functionality.
Develop compelling business cases for the introduction of innovative technology solutions and systems to secure executive buy-in and drive rapid adoption, unlocking transformative improvements in efficiency, productivity, and competitive advantage.
Provide comprehensive analysis and support for the implementation of both new and existing solutions, maximising their value.
Develop user documentation, organisational process maps, procedures, guidelines, and frameworks to promote a shared understanding of systems, processes, and best practices across the organisation.
Uncover potential disconnects between current and desired states through insightful gap analyses, then perform and document impact studies and feasibility assessments to inform strategic decision-making.

Integration and Implementation Optimisation

Integrate and implement new and existing systems effectively to unlock their full potential and achieve optimal efficiency and cost-effectiveness.
Continuously identify opportunities for further integration and optimisation to maximise organisational performance.

PERSON SPECIFICATIONS
Minimum Academic Qualifications

Bachelor’s degree in information technology, Information Science, Computer Science, Business Administration, Business IT, or a related field.

Professional Qualifications

A professional qualification in Business Analysis, Project Management

Experience

A minimum of five (5) years’ relevant experience.
Demonstrate 5+ years of proven experience as a Business Analyst
Demonstrate 5+ years of experience driving requirement elicitation for diverse ERP systems such as Oracle NetSuite, Microsoft Dynamics, SAP, etc., ensuring successful integration with organisational needs.

Knowledge, Skills, and Attributes 

Strong analytical, problem-solving, and critical-thinking skills.
Excellent skills in communication, interpersonal relations, and presentation, encompassing the capability to effectively convey intricate technical and business ideas to both technical and non-technical audiences at various management levels, peers, and business units.
Demonstrated expertise in employing requirement-gathering techniques, process modelling, and adhering to documentation best practices.
Proven capability to document both functional and non-functional requirements utilising industry standards.
Familiarity with project management methodologies (Agile, Waterfall, Scrum) and software development lifecycles.
Ability to collaborate effectively with cross-functional teams in a fast-paced environment.
Knowledge of relevant tools like Microsoft Visio, Jira, and Confluence.
Must understand and demonstrate the Foundation’s values, such as respect, accountability, excellence, diversity, and inclusion.
Must demonstrate the ability to pay attention to details.
Must promote knowledge sharing and learning.
Must have a high level of integrity and flexibility.
Must embrace continuous learning and improvement.
Must possess client relations and collaboration with other team members.

Leadership Competencies

Must have proven and demonstrated Leadership skills such as delegating responsibilities, developing others, facilitating change, and leading through vision and values.
Must demonstrate the ability to manage stakeholders.

Key Result Areas 

Business needs analysis and solution design
Quality assurance and delivery management
Business requirements management
Stakeholder relationship management
Risk management
Continuous process improvement
Timely submission of reports. more

JOB PURPOSE

Responsible for the management and implementation of the Pandemic Sciences Collaborative (PSC) programmatic work plan. The PSC is a strategic partnership between the SFA Foundation, Oxford University’s Pandemic Sciences Institute (PSI) and the MasterCard Foundation (MCF) that supports the implementation and management of capacity development of African researchers and their hosting... and partner institutions. It aims to contribute to measurable, inclusive, and sustained growth in individuals, institutions, and social and economic systems, in Africa and globally. The programme will develop an eco-system comprising programmes of research excellence, continental knowledge exchange networks and a substantial cohort of exceptional leaders, 
The position manages all aspects of the implementation of the Epidemic Science Leadership and Innovation Networks (EPSILONS) and the associated capacity development support programmes.  The role works closely with the Chief Scientific Officer and Head of Programmes and our key collaborators to provide support and guidance where necessary to ensure timely deliverables and adherence to funders’ terms and conditions and will ensure that project milestones are met and adequate resources and appropriate planning and reporting structures are in place. 

PRINCIPAL DUTIES AND RESPONSIBILITIES
Programme Management

Manage the day-to-day operations of the SFA Foundation-PSI programme that aims to support the development of an eco-system comprising a collaborative network of research excellence and capacity, a continental knowledge exchange platform and a cohort of exceptional leaders. 
Be responsible for tracking, monitoring and resource planning for the SFA Foundation-PSI programme.
Support to the programme’s key strategic partners to ensure information sharing and flow and delivery of planned work or activities. Take the lead on the management of the governance structure for the SFA Foundation-PSI collaboration. Act as secretary for all governance committees and risk management for the programme.
Develop and manage programmatic activities in consultation with the Chief Scientific Officer or designate and in line with budgetary guidelines to achieve the set programme strategy.
Work in collaboration with international collaborative partners to ensure equity in the partnership and promote co-creation of the collaborative’s activities and inputs according to its Theory of Change.
Manage and report on the Programme budget in liaison with the SFA Foundation Finance team to ensure efficient and timely utilisation of funds, smooth operational flow, and maximising the scope of short and long-term Programme goals.
Contribute to the overall implementation of the SFA Foundation programme strategy, including actively identifying opportunities that add value to other programme areas and participating in proposal development.
Work as a member of the SFA Foundation Programmes Committee team to share and develop ideas and improve operations, recommend, support and implement continuous improvement activities in processes and procedures to optimise overall organisational results and improve the quality of programme delivery.
Carry out any other duties as appropriate for the grade and as determined by the Chief Scientific Officer or designate.

Grant Management

Manage Programme grants and activities as the point person for the Programme; engage with applicants, grantees and partners including providing guidance and feedback on inquiries.
Manage operations throughout the grant management cycle for the Programme in collaboration with the Grants Officer. Ensure adherence to call standards during application, review, shortlisting and grant awarding process.
Oversee grant scheme development by ensuring funder and organisational requirements are adhered to during proposal development and ensure awareness and access to this information for grant applicants e.g. through webinars, information sessions, workshops etc.
Support due diligence of potential applicants and applicant institutions. This involves desktop reviews and site visits, as necessary, to potential applicant institutions and the preparation of reports and recommendations to inform on specific grant terms and conditions for successful grant applicants. 
Manage the grant award processes by providing and monitoring systems, processes, and procedures to ensure fairness and openness in awarding grants to applicants.
Manage the post-award processes to ensure proper implementation, monitoring and performance. This will also include ensuring grant close-out according to SFA Foundation policies.

Advocacy and Relationship Management

Forge collaborations with science-based communities, within the African continent and globally with common and synergistic interests as the SFA Foundation, to explore collaborative and funding opportunities to build sustainability for the Programme.
Engage in discussions with institutions which can help promote the vision of the Programme through activities that foster added value and future potential initiatives.
Identify gaps that can be filled by the Foundation’s portfolio of activities that will promote the growth and sustainability of the SFA Foundation and the Programme and ensure the Foundation’s services are made relevant to the continent.
Provide technical support and expertise to the review panels in other Programmes by participating in the review of the grant application process.
Participate in occasional cross-functional meetings to support other departments in achieving their mandate including representing SFA Foundation in consortium meetings. 
Ensure the values of participation, partnership, sustainability, social responsibility, cost-effectiveness, transparency and accountability are reflected in your work.
Attend external meetings as a representative of the SFA Foundation as assigned.

Monitoring and Reporting

Manage the performance of the Programme team in partnership with the Monitoring and Evaluation Manager by setting measurable performance indicators to ensure projects are executed in line with the contract and within agreed timelines. This includes keeping impact assessment and performance metrics up to date for reporting purposes. 
Develop monitoring reports for funders developed by the fundraising and programmes teams. Develop and disseminate monthly programme highlight reports for the management, staff and Committees as necessary. 
Communicate with senior management on programme status, risks and issues in an appropriate and timely manner. 
Ensure regular and timely communication between project team members.
Review, implement and update programme records e.g. training matrices, performance reviews, risk assessments.

People Management 

Mentor and coach direct reports to build their capacity to perform the roles assigned to them. Set performance expectations and conduct performance management evaluations on time to ensure superior levels of performance are maintained.
Provide career guidance and avail learning opportunities and assignments to enhance engagement and career progression for the programme. Perform any other duties as may be assigned from time to time.

PERSON SPECIFICATIONS
Minimum Academic Qualifications

A Master’s or PhD degree in a biomedical science research field, obtained over the past 5 years; or an MD/MBChB with proven research leadership qualities and experience in carrying out key research work in epidemiology, global health, medical laboratory science, immunology or other priority health agendas.  

Professional Qualifications

A professional qualification and relevant experience in large-scale programme/project management or research training will be an added advantage.

Experience

A minimum of five (5) years relevant experience and managerial experience

Knowledge, Skills and Attributes 

Demonstrate a high level of integrity.
Understand and embody the Foundation’s values such as respect, accountability, excellence, diversity, and inclusion. 
Ability to build strategic relationships.
Readiness to travel across Africa and globally to represent the organization at key scientific and programme meetings.
Effective communication, team building and problem-solving skills.
Critical thinking and innovation.
Ability to make decisions and take responsibility for them, plan, organise and manage work.
Must have a high level of adaptability, readiness to engage with colleagues and quick thinking to solve problems.
Capability to initiate action and be keen on quality.
Attention to detail.
Must demonstrate the ability to collaborate and build trust with colleagues.

Leadership Competencies

Proven leadership skills such as delegating responsibilities, developing others, facilitating change and leading through vision and values.
Ability to build and be part of a successful team.
Ability to manage stakeholders, both locally and internationally.
Mentorship and coaching skills.

Key Result Areas 

Development of long-and short-term objectives.
Effective programme and grants management.
Continuous advocacy and relationship management.
Effective people management. 
Timely planning and submission of reports.

Deadline: Friday, February 9, 2024 more

JOB PURPOSE

The Senior Programme Officer has as his/her primary responsibility to deliver project activities within the Climate, Health, Agriculture and Biodiversity (C-HAB) Programme portfolio, support research networks and consortia, liaise with comparative research networks, as well as special initiatives and projects. The SPO C-HAB supports in designing, planning, implementing and... supporting activities of C-HAB.

PRINCIPAL DUTIES AND RESPONSIBILITIES
Scientific and Technical 

Leverage sector-specific knowledge and skills in the effective design and implementation of the C-HAB programme and the development of new initiatives.
Support the line manager by organising and participating in environment scanning and scientific meetings related to the initiatives being implemented and foster strategic contacts with relevant researchers, professional associations and regional organisations. Assist in developing evidence-based positions on climate, health, agriculture and bio-diversity research and innovation policy issues linked to the core work. 
Support the preparation of research and funding proposals on themes connected to their areas of expertise as may be requested by the line manager. 
Assist in utilising the outputs, networks and relationships created through the Programme to further the organisation’s strategic objectives. 
Provide secretariat support to the programme and relevant steering or expert group meetings.
Liaise with funding organisations under the direction of the line manager and any other senior executive management team member as required.
Lead activities within the C-HAB programme strategy through the full programme cycle while ensuring their desired impact. 
Deliver - through matrix reporting and work culture with colleagues - financial and programmatic reporting, impact measurement and reporting, and due diligence reviews on budget-holding institutions. 
Work in close collaboration with other SFA Foundation-managed programmes through the provision of operational and research support to achieve the overall strategic goals. 

Research Support

Perform programme-relevant research to inform the development, implementation and delivery of the projects falling within the portfolio. 
Work in close collaboration with the M&E team to identify, collate, track, assess quality, analyse, validate, and report on programme-related data. 
Identify and build relationships with relevant stakeholders involved in relevant areas of research and research leadership, capacity development but not limited to universities and other research institutions. This may include relevant African government departments and policymakers, Africa-based and international Think Tanks, and intergovernmental organisations etc. 
Prepare reports, articles and presentations during programme inception meetings, annual grantee meetings and site visits.  
Track and perform relevant analyses on various aspects of programme implementation to identify and address important challenges to ensure effective and efficient programme delivery. 

Programme Support 

Participate in the development, implementation and evaluation of assigned projects, etc.; monitor and analyse project development and implementation.
Review relevant documents and reports; identify issues to be addressed and propose corrective actions; liaise with the line manager; identify and track follow-up actions.
Assist in the review, analysis and evaluation of relevant key issues and trends
Prepare draft reports such as literature reviews, inputs into publications, analyses and make presentations on assigned activities.
Support training workshops and seminars and may lead these as necessary.
Be prepared to travel across Africa and globally to represent the programme and the organization at national and international scientific and programme meetings as required.
Work in collaboration with the SFA Foundation Communications Manager to ensure all content (reports, images, videos, social media posts) is relevant and updated on a timely basis. 
Deliver administrative team duties in support of the projects within the portfolio e.g. work with the SFA Foundation procurement team to monitor deliverables (including supplies), and being the contact person for projects within the programme.
Maintain a risk register for the programme and a system to document, track and ensure programme issues and challenges are resolved promptly.
Enable programming across cross-cutting organizational initiatives including gender, equity, diversity and inclusion; monitoring, evaluation and learning; risk assessment and management; good financial grant practice; budget control and review, open access publishing; institutional strengthening and public engagement in science.

Support to Grant Management 

Coordinate budget and funding-related activities, including project plan preparation, progress reports, and financial reports; and prepare related documentation such as work plans and project budget budgets.
Work with the Programme Support Office to manage calls for proposals and co-ordinate project activities throughout the grant cycles: prepare RFPs, issue calls, receive applications, screen applications, assess results, convene meetings for proposal review committees, assist to identify and invite members for the committees, develop SOPs and criteria for selection and award and arrange pitching sessions as needed.
Provide post-award support to grantees: Grantee follow-up & engagement; track and address issues arising. 
Grantee capacity building: Inception meetings, recruitment, and management of capacity-building service providers. 
Grant monitoring: Site visits, QA & QM, evaluation (Baseline studies, mid & end term evaluations/reports,) knowledge management  
Manage grant closeout procedures. 

PERSON SPECIFICATIONS
Minimum Academic Qualifications

A Master’s degree or PhD in natural, climate or social sciences or other relevant Climate Science research field obtained over the past 5 years; or equivalent proven research experience in a field of climate change e.g. adaptation or resilience.  
Training in research administration, ethics, leadership or related filed will be an added advantage; or equivalent proven research experience in a field of climate change e.g. adaptation or resilience. Leadership qualities and experience in carrying out key research work for priority health agendas.  

Professional Qualifications

A minimum of five years of relevant experience in project or programme implementation, policy advocacy and stakeholder engagement one of the following: climate change, biodiversity, agriculture, environment, One Health.
Excellent oral and writing skills in English and proficiency in French or Portuguese are an added advantage.

Experience

Experience in implementing projects related to climate change and agriculture, biodiversity or health. 
Experience in policy advocacy and stakeholder engagement and working with multidisciplinary teams and multi-partner projects.

Knowledge, Skills and Attributes

Must have a high level of integrity.
Must understand and demonstrate the Foundation’s values such as respect, accountability, excellence, diversity and inclusion. 
Must demonstrate the ability to build strategic relationships.
Must be an effective communicator and have excellent problem-solving skills.
Must be a critical thinker and innovative.
Must demonstrate the ability to make decisions, plan, organise and manage work.
Must have a high level of adaptability, engagement readiness and fast thinking.
Must have the capability to initiate action and be keen on quality.
Must be attentive to details and be results-focused.
Must demonstrate the ability to collaborate and build trust with others.

Leadership Competencies

Must have proven and demonstrated leadership skills such as delegating responsibilities, developing others, facilitating change and leading through vision and values.
Must possess the ability to build a successful team.
Must demonstrate the ability to manage stakeholders.
Mentor and coach juniors.

Key Results Areas

Benefits of all assigned activities delivered within budget, to time and consistent with commitments to funders and agreed-upon targets. 
Schemes delivered following best practices in scheme management, steering group secretarial support, and effective use of the Agaseke electronic Grants Management System.
Strong working relationships with all key stakeholders including staff, other delivery partners, and beneficiaries. 
Maintaining an attractive and accurate outward profile of activities through the website and other materials. 
Strong knowledge of SFA Foundation policies and procedures, and their application in grants management. 

Deadline: Friday, February 9, 20241 more

JOB PURPOSE

Responsible for high-level programme technical support and coordination, working in a dynamic environment while managing the needs of numerous stakeholders globally and keeping a finger on the pulse of numerous projects. The Programme Officer works closely with the Programme Manager, programme team members and other SFA Foundation staff to ensure efficient implementation of the... programme and effective collaboration with all role players within the programme. The PO will facilitate smooth flow of knowledge reports, financial reports, procurement processes, grants processes, technical presentations, and proposals, including ensuring partnership's database management, updating, and timely submissions of deliverables and reports.
The overall aim of the Programme Officer – Research and Results role is to support research for public engagement, strengthen capacity of the programme to evaluate the impact of public engagement work, and knowledge transfer to enhance evidence-based programming and adaptive learning. Among other responsibilities, the work entails operations research and monitoring, evaluation, and learning (MEL) activities within the programme, making sure the programme derives impact. The position will liaise with the Monitoring, Evaluation Accountability and Learning (MEAL) team, and the Social Sciences and Humanities (SS&H) programme.

PRINCIPAL DUTIES AND RESPONSIBILITIES
Programme Goal Setting, Planning, Design and Implementation

Work closely with the Programme Manager and other stakeholders to set programme goals and objectives.
Provide big-picture perspective to manage multiple projects to ensure they are in line with strategic objectives. 
Develop & implement a rhythm of business that aligns with other stakeholders and positions the success of the institution.
Work closely with the Programme Manager in the development of various concept notes and proposals for funding, including the development of annual budgets; ToRs, annual objectives; procurement plans, and risk registers.
Support the Programme Manager, in collaboration with the Programme Support Office, in implementing the grants' management process through stages of topic development/launch, triage, review, award selection, due diligence, and grant implementation.
Support team members when implementing risk management strategies, including various institutional policies and procedures.
Provide quality control checks to team members on various workflows to ensure compliance and good practice.
Work with the Programme Manager to develop and implement project work plans. Monitor progress and ensure that deadlines and deliverables are met.
Support the recruitment of programmatic consultants, including assisting with drafting RFPs, ToRs, MoUs and tracking payments against agreed milestones and budgets.
Support in the design, implementation, and tracking of various results frameworks (Theory of change, outcome, output, indicators of the programme, reporting tools/schedules).
Support the writing and editing of grant proposals and reports, ensuring that proposals are clear, concise, and meet the requirements of funders.
Support the development of new initiatives and programmes.

Research and Technical Support

Work with the programme manager to develop programme-relevant operations research agendas.
Perform programme-level operations research to inform the development and implementation of projects falling within the portfolio.
Liaise with relevant stakeholders in data collection and analysis to develop evidence-based positions on public engagement and policy issues linked to the core work.
Preparation and dissemination of findings and reports for internal and external use, including working closely with the programme manager and relevant stakeholders to draft manuscripts and publish on public engagement with science.
Ensure data storage in a user-friendly database accessible to all intended users.
Identify and network with like-minded stakeholders to build the evidence base for public engagement with science.
Assist in utilising the outputs, networks, and relationships created through the Programme to further the organisation’s strategic objectives.
Provide technical support to grantees, including providing guidance on various aspects of the project.

Programme Tracking, Evaluation, and Reporting

Liaise with the MEAL team and partners to co-develop a results framework and associated indicators.
In conjunction with the programme manager and stakeholders, design the programmatic MEL strategy and plan.
In conjunction with the MEAL team, SS&H, and partners, design tools for data collection, verification, management, reporting, and data audit.
Drive quality operationalisation of the programmatic MEL strategy with a focus on continuous improvement, adaptable evidence-based decision-making and regular knowledge transfer.
Offer advice on related programme change processes.
In close partnership with the Programme Manager, monitor, track and control outcomes, facilitating programme team meetings to ensure performance progress and address any emerging issues. Maintain accurate and up-to-date online documentation of program milestones.
Assist in tracking programme spending vis-à-vis agreed programme milestones and continuously check the budget reports for accurate reporting to the funder’s agreed milestones.
Prepare reports, articles, and presentations during programme inception meetings, annual grantee meetings, site visits and other meetings as needed.
Work in close collaboration with the M&E team to identify, collate, track, assess quality, analyse and validate, and report on programme-related data.
Track and perform relevant analyses on various aspects of programme implementation to identify and address important challenges to ensure effective and efficient programme delivery.

Communications and Stakeholder Relationship Management

Provide support in developing and executing a programme communication strategy for all programme stakeholders to ensure timely reporting to internal and external stakeholders.
Capture comprehensive stakeholder meeting minutes including action items and deadlines and circulate them promptly to support program implementation.
Identify and build relationships with relevant stakeholders involved in relevant areas of research and research leadership, capacity development but not limited to universities and other research institutions. This may include relevant African government departments and policymakers, Africa-based and international Think Tanks, and intergovernmental organisations etc.

Collaboration and Facilitation

Represent SFA Foundation programmes at internal and external meetings when required.
Work in close collaboration with the SFA Foundation communications team to ensure all content (reports, images, videos, social media posts) is relevant and updated on a timely basis according to what is happening in the programme/programmes.
Deliver administrative team duties in support of the programmes within the portfolio e.g. work with SFA Foundation Procurement team to monitor deliverables (including supplies), and being the contact person for programmes within the programme.
Plan and organise relevant workshops and other activities in furtherance of the objectives of the programmes within the portfolio.
Maintain a risk register for the programme and a system to document, track and ensure programme issues and challenges are resolved on time.
Ensure better coordination of support provided by various SFA Foundation professional services departments and the Programme Support Office.
Liase with other programmes to enhance collaboration, exchange of information and optimal use of resources.

Event/Conference Planning and Management

Support various networking management activities/ events.
Plan, organise, coordinate and participate in high-level stakeholder meetings/convenings/round table meetings taking note of action points and following up thereafter to ensure stakeholder views are managed towards the best solutions – this entails high-level programme coordination skills in managing various competing priorities with various stakeholders through co-ordinating various meetings such as teleconferences, round table meetings, high-level annual meetings, review meetings that often run in parallel.
Scheduling stakeholder meetings and facilitating communication between the Programme Manager and stakeholders throughout the programme/project’s life cycle.

Programme Governance

Support the programme in complying with the SFA Foundation programme management framework.
Ensure implementation of audit findings/observations from internal & external audits and/or funder due diligence processes. Assist with consolidating audit-related tasks/documentation.
Ensure the programme complies with all its contractual obligations signed with stakeholders and adheres to all applicable standards.
Management of programme documents and records as per policies and procedures.
Efficient and effective management of programme team meetings, programme structures, etc
Provide administrative support to the Programme Manager including but not limited to managing budgets, scheduling meetings, and preparing reports.

PERSON SPECIFICATIONS
Minimum Academic Qualifications

A graduate degree in a relevant Social Science/Humanities research field, obtained over the past 5 years; with exp carrying out research work for priority social science agendas.

Professional Qualifications

A professional qualification/advanced certificate or training in Monitoring Evaluation and Learning, or Statistics or Data Management.
Experience with research ethics is an added advantage.

Experience

At least 3 years’ experience working in research/research leadership capacity development, programme design and implementation on the African continent.
Experience in carrying out OR coordinating programme management work.

Knowledge, Skills and Attributes 

Must have a high level of integrity.
Must understand and demonstrate the Foundation’s values such as respect, accountability, excellence, diversity and inclusion.
Must be a team player.
Must demonstrate the ability to manage strategic relationships.
Must be an effective communicator and have excellent problem-solving skills.
Must be a critical thinker and innovative.
Must demonstrate the ability to make decisions, plan, organise and manage work.
Must have a high level of adaptability, engagement readiness, and fast thinking.
Must have the capability to initiate action and be keen on quality.
Must be attentive to details.
Must have excellent presentation and public speaking skills.
Must demonstrate the ability to collaborate and build trust with others.

Leadership Competencies

Must demonstrate the ability to manage stakeholders. 

Key Result Areas 

Successful delivery of all assigned activities within budget, on time, within agreed targets and consistent with commitments to stakeholders and funders.
Strong working relationships with all key stakeholders including staff, other delivery partners, and beneficiaries.
Maintaining an attractive and accurate outward profile of activities through the website and other materials.
Strong knowledge of SFA Foundation policies and procedures, and their application in programme management.

THE DEADLINE FOR APPLICATIONS IS TUESDAY, 29 DECEMBER 2023 more

JOB PURPOSE

The SFA Foundation Corporate & Science Communication Department seeks a skilled and creative Digital and Multimedia Assistant to join the Corporate and Science Communication department. The successful candidate will be responsible for producing high-quality multimedia content, including short and long-form videos, social-first shorts and graphic design assets (static and motion... graphics) that inform and engage our target audiences. The ideal candidate needs to be extremely tech-savvy and have a strong track record of producing visually compelling and engaging multi-platform content. In addition, we are looking for someone who is not intimidated by complexity yet possesses the sophistication and creativity to translate knowledge into compelling narratives that captivate existing and new audiences.  

PRINCIPAL DUTIES AND RESPONSIBILITIES
Graphic Design 

Collaborate, brainstorm, and strategise with communication and wider organisational teams on the production of a wide range of print and digital communication products such as of web pages, PowerPoint presentations, brochures, banners, newsletters, social media graphics etc. 
Translation of organisational, departmental, and programmatic briefs into compelling visual assets, ensuring brand alignment and message pull-through. 
Design and production of corporate-branded materials including world-class communication templates e.g. business cards 

Video Production and Photography 

Support the delivery of a range of video projects at varying levels of complexity for both internal and external distribution. 
Support the management of external vendors and key stakeholders to carry out multimedia projects through each phase of the production and post-production processes, including planning/logistics, scripting, production, editing deliver and eventual publishing. 
Conduct photography in-house and externally as required. 
Support digital asset management on cloud services and physical locations i.e. logging, archival, and retrieval of multimedia assets. 
Maintain an accurate and up-to-date register of in-house multimedia equipment, as well as maintenance. 

Website and Intranet Administration 

Proactively support the management of the SFA Foundation website including proposing measures that drive online, deliver excellent user experience, and drive engagement.  
Help manage content on the intranet. 
Support the management of third parties contracted for the SFA Foundation website, intranet, and other digital products.  
Support the identification of new opportunities arising in the digital space that will add value to SFA Foundation brand and keeping up with the dynamic trends and benchmarks in the digital landscape through continuous research and training. 
In collaboration with the ICT department, ensure the smooth running of all department owned digital platforms and dependencies. 

Social Media Management 

Support the management of the SFA Foundation’s social media accounts (Twitter, Instagram, LinkedIn, Flickr, Facebook, and YouTube). 
Support the implementation of the social media strategy. 
Produce high quality social-first multimedia content for all channels. 
Support the development and execution of digital marketing campaigns across owned and paid media. Includes search engine marketing, search engine optimisation, social media marketing and e-mail marketing. 

Internal Communications Support and Analytics Reporting 

Support the management of content on the organisational digital signage unit. 
Support analytics data reporting for all departmental-owned digital properties. Applicants need to be conversant with native analytics tools for popular social media and video publishing platforms.  
Support the Human Resources department in producing staff engagement content. 
Perform administrative tasks as needed including regularly updating multimedia project trackers, creating multimedia best practices documents, scheduling meetings/shoots etc. 
Any other duties assigned by direct and dotted line reports

PERSON SPECIFICATIONS
Required Competencies and Experience 

3+ years of experience in video and multimedia production and editing, with a proven track record of producing high-quality, engaging content across multiple platforms. Please submit an up-to-date portfolio alongside your application. 
Overall technical competency (computer hardware and software) and a basic understanding of web development and the digital product development lifecycle. Familiarity with content management systems is an added advantage. 
Strong proficiency in multimedia production software and tools, including Adobe Creative Suite and other popular multimedia authoring tools. 
Excellent proficiency with videography and photography equipment. This includes but is not limited to DSLRs, drones, audio, external recorders, handheld gimbals, and lighting equipment. 
Demonstrated understanding of video and graphic design principles and the ability to execute creative concepts with a high degree of visual polish and impact.  
Extensive and up-to-date knowledge of social media channels and digital marketing trends, and the ability to optimize multimedia content for distribution across multiple channels. 
Exceptional project management skills, with the ability to manage multiple projects simultaneously and deliver on time.  
Strong communication and collaboration skills, with the ability to work effectively in a team environment and communicate effectively with stakeholders at all levels.  
Exceptional oral and written communication skills; demonstrated writing skills with careful attention to detail. 
We acknowledge that you may not have all the attributes listed above. Our ideal candidate is one who can demonstrate a keen interest in self-improvement and a willingness to learn. On our part, we provide a collegial working environment that will expose you to the unique world of storytelling in science communication, as well as access to the latest cutting-edge tools and platforms in multimedia production. 

Education Qualifications 

A Bachelor’s degree in a discipline related to the area of assignment i.e., journalism, multimedia studies, science communication or a related field is required. All degrees must have been awarded by appropriately accredited institutions. 
A deep understanding of digital and multimedia tools and processes is an added advantage. 
Ability to establish and maintain good working relationships with a broad range of stakeholders to implement organisational objectives is desirable. 
Excellent interpersonal skills, works collaboratively to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise is desirable. more

Principal Duties and Responsibilities
Human Resource Information Management

Oversee the human resource database and ensure that system records are accurately recorded;
Maintain custody of updated and accurate employee and general HR records in a confidential and secure manner, in full compliance with statutory requirements and regulations. 
Enter new hire information in the human resource... system database and ensure that staff files, contracts and other employee information are maintained and updated;
Prepare monthly reports regarding terminations, transfers, and new hires.

Employee Relations

Monitor daily attendance and investigate causes for staff absences and recommend solutions on how to resolve attendance issues.
Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered to ensure continuity of services.
Inform affected staff of unexpected absences from work and coordinate actions to ensure the continuity of services.
Monitoring prompt claims settlement within agreed SLA timelines for medical, pension, Group Life Assurance, GPA and WIBA if applicable to ensure in line with the SLA with the medical provider; 
Undertaking the monthly review of all staff joiners and leavers to ensure service providers are duly updated
Lead in employee health and safety initiatives within the organization
Drive the social calendar for staff initiatives that include sports programs and social activities 

Staffing

Provide advice and assistance to supervisors on staff recruitment and ensure they are conducted in accordance with the SFA Foundation’s talent acquisition policy;
Facilitate the assessment and interview process. Invite selected applicants for interview, prepare the interview materials and manage the overall logistics. Send regret letters to unsuccessful interviewed candidates. 
Work with line managers to document a comprehensive induction program. 
Drive the confirmation process for each new employee within the probation period. 
Develop advertisements for vacant positions and support in screening applications and scheduling interviews;
Participate in applicant interviews, ensure reference checks are collected on possible candidates and communication is sent to unsuccessful applicants

HR Operations and Service Delivery

Perform staff orientation through proper planning of the staff onboarding process to ensure new staff members are comfortable in their workstations.
Provide assistance during staff performance evaluations including assisting with preparations for disciplinary and grievance hearings as necessary;
Organize staff training sessions, workshops and activities.
Facilitate the process of employee separation and conduct exit interviews.
Comply with approved human resource management policies and procedures, workflows and templates and provide guidance to line managers on the same. 
Timely, accurate, efficient and effective processing of HR transactions. 
Compute and record payroll data as scheduled and maintains payroll records in compliance with state regulations;
Track payroll errors and resolve any identified errors by ensuring all necessary adjustments and corrections are made.

Person Specifications
Academic Qualifications

Bachelor’s degree in human resource management or a Business-related field;

Professional Qualifications

Higher National Diploma in Human Resource Management and/or CHRP
Member of Institute of Institute of Human Resource Management (IHRM).

Experience and Knowledge

At least 5 years HR generalist experience in a busy human resources department.
Working knowledge of the general fields of human resource management, including but not limited to organizational development, learning/training, recruitment, performance management, employee engagement and Kenya Labour Laws.
Working knowledge in working with integrated HR information systems and/or ERP systems.
Intermediate level proficiency in MS Office applications i.e. Word, Excel, PowerPoint, MS Project, Outlook, etc.

Key Competencies

Communication: Communicates effectively and uses tact and discretion in dealing with sensitive information or while resolving delicate issues. In consultation with the supervisor, keeps staff informed of decisions, presenting them in a manner that generates understanding and acceptance.
Teamwork: Works as a supportive team member, and acknowledges the contribution of other team members. Counsels team and individual employees on how to improve collaborative efforts.
Planning and Organizing: Proactively plans to take into consideration interrelationships between various activities and probable obstacles; optimally organizes workload across the team, sets up review mechanisms for the team and provides guidance to resolve any obstacles affecting the plan.
Achieving results: Proactively identifies and exploits opportunities to exceed goals, and recovers from setbacks quickly. Drives excellence within the team. 
Leading and Supervising: Takes initiative in supervising staff members under their own responsibility; clarifies roles, plans and reviews work.
Knowledge sharing and learning: Gives adequate feedback on team performance with appropriate coaching and developmental advice.
Judgement/Decision making: Seeks out relevant information and considers alternative options in order to make appropriate decisions.
Change management: Contributes ideas and proposes changes to processes/methods to overcome identified issues. Accepts conditions of uncertainty and remains productive in difficult situations
Resilience: Remains calm and focused during challenging periods. Participates fully and encourages others to engage in change initiatives.

The documents should be saved in MS Word or PDF in the following format: Your First Name-Your Last Name-Document Name-Date (mmyy) e.g., Deus-Wan-CV-092022-SFA Foundation or Deus-Wan-CoverLetter-092022 -SFA Foundation.
Deadline: Sunday, April 30, 2023
APPLICATIONS WILL BE REVIEWED ON A ROLLING BASIS. more

Principal Duties and Responsibilities

Provide technical support for the rollout of the SPEAR programme
Assisting in the deployment and configuration of hardware and software systems.
Troubleshooting and resolving computer hardware, software, and network systems issues.
Participating in designing, implementing, and maintaining the organisation’s network infrastructure.
Collaborating with... team members to ensure that all ICT systems operate efficiently and effectively.
Providing support in the development and implementation of ICT policies and procedures.
Assisting in the documentation and reporting of technical issues and solutions.
Participating in training and development opportunities to enhance technical skills.
Performing any other duties as assigned by the IT Manager or any other designated supervisor.

Person Specifications

Recent graduate in Computer Science, Information Technology, or related field
An understanding of computer networking, communications systems, and Cloud Infrastructure.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Good verbal and written communication skills
Analytical and problem-solving skills.
Ability to work collaboratively with teams.
Strong work ethic and attention to detail.
Ability to establish and maintain positive relationships with internal and external stakeholders.

Deliverables

Ability to attend to basic user support queries with minimal supervision.
Demonstration of participation in solution design and implementation.
Ability to create technical and end-user documentation.
Ability to generate reports on fault summary, and trend analysis reports, weekly and identify a possible trend.

The documents should be saved in MS Word or PDF in the following format: Your First Name-Your Last Name-Document Name-Date (mmyy) e.g., Deus-Wan-CV-092022-SFA Foundation or Deus-Wan-CoverLetter-092022 -SFA Foundation.
All applications should be submitted by Wednesday, 26th April 2023. more

Principal Duties and Responsibilities
Programme Planning Support:

Contribute to the development and design of clear, relevant, and feasible MEL strategies to ensure clearly defined measurable indicators of outputs, outcomes, and impact in line with the SFA Foundation’s mission and strategy;
Drive quality operationalization of the programmatic MEL strategies, with a focus on continuous... improvement, adaptable evidence-based decision-making, and regular knowledge dissemination. This includes but is not limited to designing program MEL tools for data collection, verification, management, reporting, and data audits;
Develop program and operational reporting templates that facilitate the acquisition and aggregation of information in programs, including input for impact-related success stories;
Support the development and maintenance of an effective system for archiving MEL guidelines, tools, data files, analysis files, reports, and presentations for major activities undertaken.

Monitoring, Evaluation and Reporting:

Support the implementation of robust, efficient, and effective reporting frameworks that facilitate the acquisition and aggregation of knowledge and impact stories.
In collaboration with Programme and MEL teams, contribute to reporting programme progress and key lessons including overall progress on achievement of results and project sustainability
Working with the Communications team, take a lead in collating and disseminating relevant lessons learned in the course of programme implementation.
Assist in the development of robust baseline, mid-term, and end-term evaluations and consultant recruitments as necessary.

Learning:

Contribute to outcome and evidence-based strategic decision-making at SFA Foundation and promote a culture of evidence-based learning and adaptation;
Participate in a multidisciplinary team to develop, implement and evaluate strategic plans to improve learning approaches at SFA Foundation.
Support the Programme teams in developing strategies that enhance programmatic learning based on data collected and experiences noted during the implementation activities.
Support the Programme teams in reviewing and revising theories of change, where necessary.
Ensure proper documentation of innovative approaches and best practices for dissemination across SFA Foundation stakeholder groups.
Coordinate mid‐term reviews and evaluation of program activities and ensure proper documentation of innovative approaches and best practices for dissemination and sharing experiences to promote repeat applications or scaling‐up in different community settings.

Training and Coaching:

Build the capacity of project staff in monitoring, evaluation, and learning - specifically how to demonstrate impact
Support the development of relevant training and coaching material to build the capacity of Programme staff and SFA Foundation grantees.

Communication and representation:

Ably represent the SFA Foundation Programme teams in various local and international fora requiring liaison with current and potential implementing and funding partners.
Support in gathering, summarising, and disseminating relevant technical updates on program planning monitoring, evaluation and operations research within the programmes;

Person Specifications
Academic Qualifications

Minimum of a Bachelor’s Degree in Economics, Business Administration or any other related field;

Professional Qualifications

Advanced certificate or training in MEL, statistics, data management or other relevant field.

Knowledge and Experience

At least four (4) years of relevant experience in a pure monitoring, evaluation and learning function;
Proven success in designing, implementing, and operating project MEL systems from project initiation to closeout stages
Experience in managing MEL database systems
Expertise in analyzing data using statistical software
Proficiency in computer applications such as Microsoft Word, Excel, Access, PowerPoint and Outlook express including financial and statistical packages

Key Attributes

Resilience: Maintains a focus on key priorities and deliverables, staying resilient in the face of pressure
Ability to work in an international and multi-cultural setting.
Self-motivated, goal and deadline driven; proven track record to deliver the highest possible quality within set timeframes.
Highly organized with an ability to balance working independently whilst engaging teams.
Excellent interpersonal skills, and an ability to represent SFA at all levels and in different cultural settings.
Ability and willingness to travel up to 30% domestically and internationally.
High moral standing with impeccable integrity.

The documents should be saved in MS Word or PDF in the following format: Your First Name-Your Last Name-Document Name-Date (mmyy) e.g., Deus-Wan-CV-092022-SFA Foundation or Deus-Wan-CoverLetter-092022 -SFA Foundation.
All applications should be submitted by Wednesday, 26th April 2023. more