IPOA/HR/06/2024:
Job Purpose
Responsible for coordinating administrative support services to ensure that services are provided in an effective and efficient manner in the Authority.
Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Lead development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures that impact on... administration services while ensuring compliance to applicable legislations and circulars;
Coordinate all administrative activities in the Authority;
Coordinate the general management of transport services;
Manage outsourced services and assets in the Authority;
Coordinate disaster management and emergency response initiatives;
Coordinate maintenance activities, repairs and renovation projects in the Authority;
Supervise implementation of Authority’s development projects in consultation with the department of supply chain management;
Supervise timely settlement of the Authority’s utility bills and other related claims;
Guide organization of Authority’s workshops, seminars and other functions in consultation with supply chain management department;
Manage inventory of the Authority’s assets;
Oversee management of records in the division;
Coordinate development of reports in the division;
Collaborate with other departments and divisions for effective administrative services;
Lead in identification of risks and formulate measures to mitigate risks in the division;
Coach, mentor, supervise and facilitate capacity development activities in the division;
Lead in the development and monitor implementation of division’s annual work plan and budgets; and
Guide staff performance management in the division.

Operational Responsibilities / Tasks

Foster collaborative working relationships with other stakeholders and departments for effective administrative services;
Develop and implement individual work plan;
Compile data on corporate annual staff performance appraisal.

Job Dimensions:
Financial Responsibility

Prepare annual work plan, procurement plan and budgets.

Responsibility for Physical Assets

Responsible for Office equipment, furniture and records

Decision Making / Job Influence

Managerial decisions
Operational decisions

 Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Master’s Degree in any Social Science or its equivalent qualification from a recognized Institution; and
Bachelor’s Degree in any Social Science or its equivalent qualification from a recognized Institution.

Professional Qualifications / Membership to professional bodies

Professional qualification and membership to a professional body where applicable;
Leadership course lasting not less than six (6) weeks from a recognized institution.

Previous relevant work experience required.

Served in the position of Principal Administration Officer for a minimum period of three (3) years at IPOA grade 6 or for a period of twelve (12) years in administration in the public or private sector. more

IPOA/HR/05/2024:
Job Purpose
Responsible for spearheading conduct of investigations and guide rapid response initiatives into complaints related to offences committed by any member of the National Police Service.
Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Lead the development, formulation and/or review of strategies, policies, manuals, plans, standards... and procedures pertaining to investigations;
Spearhead investigations of any complaints related to disciplinary or criminal offences committed by any member of the Service and make recommendations to the relevant authorities, including recommendations for prosecution compensation, internal disciplinary action or any other appropriate relief;
Spearhead audit and review all investigations;
Lead in gathering of evidence and analysis of information on investigations;
Oversee the safe custody of all investigative records and evidence;
Oversee management of records of all cases investigated by the Authority;
Direct development, review and implementation of quality assurance standards of investigations;
Guide in categorizing, prioritizing and allocation of cases for investigations;
Guide divisions in conducting investigations into cases of police misconduct within the department;
Guide the development and monitor implementation of the department’s annual work plan and budget;
Steer staff coaching, mentorship and capacity development activities within the department;
Supervise and appraise direct reports.

Operational Responsibilities / Tasks

Coordinate teams in conducting investigations into public interest cases;
Co-operate with other directorates and departments to enhance investigations;
Coordinate and chair case conference reviews on finalized investigation cases at the Departmental level;
Review of internal case tracking system of all investigations;
Coordinate prosecution process in court in Liaison with the Authority’s legal team and office of the Director of Public prosecutions as appropriate;
Coordinate consolidation reports on ongoing and completed investigations;
Coordinate provision of information to facilitate publication of findings of investigations;
Communicate management decisions to departmental staff;
Monitoring implementation and reviewing of the department’s budget;
Develop periodic individual performance reports;
Coordinate identification of risks and formulate measures to mitigate risks in the department.

Job Dimensions:
I. Financial Responsibility

Guide the development and monitor implementation of departmental annual work plan and budgets.

II. Responsibility for Physical Assets

Responsible for all investigations and intelligence department physical assets (ICT, office furniture and equipment, investigations and intelligence records, field/ scene operation kits, equipment and machines for investigations and intelligence).

III. Decision Making / Job Influence

Managerial decisions
Operational decisions

IV. Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Master’s Degree in any of the following disciplines: Forensic Science, Criminal Justice, Criminology, Law, Social Sciences or equivalent qualifications from a recognized institution; and
Bachelor’s Degree in Forensic Science, Criminal Justice, Criminology, Law, Social Sciences or equivalent qualifications from a recognized institution.

Professional Qualifications / Membership to professional bodies

Professional qualification and membership to a professional body where applicable Leadership course lasting not less than six (6) weeks from a recognized institution;
Certificate in corporate Governance lasting not less than five (5) days;
Trainings in Human Rights.

Previous relevant work experience required.

Served in the position of Assistant Director in either investigation or rapid response and Forensic services for a minimum period of three (3) years at IPOA grade 5 or twelve (12) years in a comparable and relevant position three (3) of which must have been in a management position in the Public or private sector. more

IPOA/HR/04/2024
Job Purpose
Responsible for spearheading inspections of police premises and detention facilities under the control of the National Police Service.
Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Guide development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures pertaining to Inspections, while... ensuring compliance with relevant laws, rules and regulations;
Oversee inspections of Police facilities and premises under the control of the
Service to professionalize the service;
Lead in development, implementation and/or review of inspection tools, concepts and controls to suit emerging trends in policing;
Oversee compilation of inspection reports with recommendations to the service or any state organ;
Spearhead monitoring and follow up on implementation of recommendations arising from inspections of police facilities and premises;
Oversee rapid inspections response activities in the Authority;
Steer management of records in the department;
Spearhead development of internal reports in the department;
Foster collaborative working relationships with other stakeholders, directorates and departments to enhance inspections of police facilities and premises;
Lead in identification of risks and formulate measures to mitigate risks in the department;
Direct the utilization of financial and material resources allocated to the department;
Oversee staff performance management in the department;
Steer staff coaching, mentorship and capacity development activities in the department; and
Guide the development and monitor implementation of departmental annual work plan and budgets.

Operational Responsibilities / Tasks

Collaborate with the department of Planning, M&E and Research to track implementation of recommendations made by the Authority to the National Police Service or any other state organ;
Communicate Management decisions to staff in the department;
Chair departmental staff meetings;
Develop and implement Individual annual work plan; and
Implement risk mitigation measures.

Job Dimensions:
I. Financial Responsibility

Guide preparation of Work Plans, procurement plans and the Budgets

II. Responsibility for Physical Assets

Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

Strategic decisions
Managerial decisions
Operational decisions

IV. Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Master’s Degree in any of the following disciplines: Law, Public Administration, Criminology, Sociology, Political Science, Social Sciences, Security Studies or equivalent qualification from a recognized institution;
Bachelor’s Degree in any of the following disciplines: Law, Public Administration, Criminology, Sociology, Political Science, Social Sciences, Security Studies or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

Professional qualification and membership to a professional body where applicable;
Leadership course lasting not less than six (6) weeks from a recognized institution.

Previous relevant work experience required.

Served in the position of Assistant Director in either inspections, monitoring or preventive services for a minimum period of three (3) years at IPOA grade 5 or for a period of twelve (12) years in inspections and monitoring, three (3) of which must have been in a senior management level in the Public or private sector. more

IPOA/HR/03/2024:
Job Purpose
Responsible for providing strategic leadership in Human Resource management and Capacity building to enable delivery of the Authority’s overall mandate.
Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Spearhead development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures that... impact on human resource management while ensuring compliance to applicable laws, statutes, regulations and circulars;
Lead staff training and development in the Authority;
Steer employee relations and welfare programs in the Authority;
Guide staff discipline and grievance handling mechanisms;
Spearhead management of staff remuneration, benefits and rewards;
Lead in staff performance management in the Authority;
Direct staff coaching, mentorship and capacity development programs in the Authority;
Lead in development of internal and external reports in the department;
Steer management of records and information systems in the department;
Spearhead provision of advisory services on matters related to human resource in the Authority;
Oversee establishment and/or mainstreaming of structures and systems on workplace safety, health and other cross cutting issues;
Spearhead the development, implementation and/or review of organizational change and diversity management initiatives;
Oversee management of outsourced human resource service providers;
Lead in identification of risks and formulate measures to mitigate risks in the department;
Direct the utilization of financial and material resources allocated to the department;
Spearhead orientation and induction of new staff to familiarize with the organization;
Oversee recruitment, appointments, promotions, placement/ deployment, leave, disciplinary and staff welfare;
Coach, mentor, supervise and facilitate capacity development activities in the department.

Operational Responsibilities / Tasks

Collaborate with other stakeholders, directorates and departments for effective human resource management;
Collaborate with the Directorate of Finance and Planning in preparation of annual personnel emolument budget in the Authority;
Communicate Management decisions to departmental staff;
Chair departmental meetings;
Provide secretariat services to various HR Committees;
Develop and implement Individual annual work plan;
Develop periodic individual performance reports and
Implement risk mitigation measures.

Job Dimensions:
I. Financial Responsibility

Guide the development and monitor implementation of departmental annual work plan and budgets.

II. Responsibility for Physical Assets

Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

Strategic decisions
Managerial decisions
Operational decisions

IV. Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Master’s Degree in any of the following disciplines: Human Resource Management/Development, organizational development, Industrial Relations, Business Administration (Human Resource Option) or equivalent qualification from a recognized Institution;
Bachelor’s Degree in any of the following disciplines: - Human Resource Management/Development, Industrial Relations, Business Administration (Human Resource Option) or equivalent qualification from a recognized Institution;

 OR

Bachelor’s Degree in Social Sciences with a Higher Diploma in Human Resource Management or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

Certified Human Resource Professional – Kenya (CHRP-K);
Membership with Institute of Human Resource Management (IHRM);
Valid IHRM Practicing certificate;
Leadership course lasting not less than six (6) weeks from a recognized institution

Previous relevant work experience required.

Served in the position of Assistant Director Human Resource Management for a minimum period of three (3) years at IPOA grade 5 or for a period of twelve (12) years in human resource, three (3) of which must have been in a management level in the Public or private sector more

IPOA/HR/02/2024
Job Purpose
Responsible for providing leadership in development, implementation and review of Finance and resource mobilization policies; coordinating preparation, monitoring, review and reporting of MTEF and annual budget estimates. It also involves providing leadership in preparation of supplementary budget estimates when need arises, preparation of management and statutory... budget performance reports and development of appropriate strategies for enhancement of financial resources.
Key Responsibilities/ Duties / Tasks

 Managerial / Supervisory Responsibilities

Lead the development, implementation and/or review of policies, strategies, plans, rules, regulations, standards and procedures relating to finance while ensuring compliance to applicable laws, statutes and circulars;
Steer resource mobilization and finance activities within the Authority;
Advice directorates and departments on budget preparation and utilization of approved budget estimates to facilitate planning and absorption;
Lead in designing, implementation and monitoring of internal financial control systems in the Authority;
Steer preparation of financial and other reports;
Lead in preparation of the monthly and annual cash flow forecast reports for submission to the National Treasury;
Guide in preparation of the monthly and annual cash flow forecast reports for submission to the National Treasury.
Steer management of records of all financial documents;
Guide preparation of responses to all budgetary matters both internally and externally;
Foster collaborative working relationships with other directorates and departments;
Lead in identification of risks and formulate measures to mitigate risks in the department;
Direct the utilization of financial and material resources allocated to the department;
Steer staff coaching, mentorship and capacity development activities within the department;
Guide the development and monitor implementation of departmental annual work plans and budgets.

Operational Responsibilities / Tasks

Develop, design and implement resource mobilization guidelines, frameworks and proposals to attract and retain donor funding;
Review proposals for additional expenditures and reallocation of funds and ensuring adherence to budget ceilings;
Execute and communicate Management decisions to departmental staff;
Chair departmental meetings.

Job Dimensions:

I. Financial Responsibility

Approve payments uploaded to Internet Banking (IB) system as approver II
Authorize banking instructions and assignment of banking mandates
Lead preparation of Work Plans, procurement plans and the Budgets

II. Responsibility for Physical Assets

Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

Strategic decisions
Managerial decisions
Operational decisions

IV. Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Master’s Degree in any of the following disciplines: - Accounting, Business Administration, Financial Management, commerce or its equivalent qualification from a recognized institution;
Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/ Finance option); Business Administration (Accounting option) or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

Certified Public Accountant (CPA-K) or equivalent qualification from a recognized institution;
Professional qualifications and membership body;
Leadership course lasting not less than six (6) weeks from a recognized institution.

Previous relevant work experience required.

Served in the position of Assistant Director in either Finance or Accounts for a minimum period of three (3) years at IPOA grade 5 or for a period of twelve (12) years in finance and planning, three (3) of which must have been in a management level in the Public or private sector. more

IPOA/HR/01/2024
Job Purpose
Responsible for providing overall strategic leadership in Human Resource management and Capacity building to enable delivery of the Authority’s overall mandate.
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities

Spearhead development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures that... impact on human resource, administration, knowledge and records management while ensuring compliance to applicable laws, statutes and circulars;
Oversee staff training and development in the Authority;
Spearhead employee relations and welfare programs in the Authority,
Oversee staff discipline and grievance handling mechanisms;
Oversee management of staff remuneration, benefits and rewards;
Oversee staff performance management in the Authority;
Lead in development of internal and external reports in the directorate;
Steer management of records and information systems in the directorate;
Foster collaborative working relationships with other stakeholders, directorates and departments;
Oversee management of outsourced human resource and administration service providers;
Oversee fleet management in the Authority;
Oversee management and safeguarding of the Authority’s assets;
Oversee knowledge sharing initiatives in the Authority;
Lead in identification of risks and formulate measures to mitigate risks in the directorate;
Direct the utilization of financial and material resources allocated to the directorate; and
Steer staff coaching, mentorship and capacity development programs in the Authority.

Operational Responsibilities / Tasks

Provide advisory services on matters related to Human Resource and administration in the Authority;
Facilitate disaster preparedness, management & recovery program for records in the Authority;
Execute and communicate the CEO’s and Management decisions;
Chair directorate meetings;
Develop and implement Individual annual work plan;
Develop periodic individual performance reports and
Implement risk mitigation measures.

Job Dimensions:
I. Financial Responsibility

Guide the development and monitor implementation of directorate annual work plan and budgets.

II. Responsibility for Physical Assets

Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

Strategic decisions
Managerial decisions
Operational decisions

IV. Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Master’s Degree in any of the following disciplines: Human Resource Management/Development, organizational development, Industrial Relations, Business Administration (Human Resource Option), Information Sciences; Social Sciences or equivalent qualification from a recognized Institution;
Bachelor’s Degree in any of the following disciplines: Human Resource Management/Development, Industrial Relations, Business Administration (Human Resource Option), Information Sciences, Social Sciences; or equivalent qualification from a recognized Institution.

Professional Qualifications / Membership to professional bodies

Professional qualification and membership to a professional body;
Leadership course lasting not less than six (6) weeks from a recognized institution.

Previous relevant work experience required.

Served in the position of Senior Assistant Director in either human resource, administration or records and knowledge management for a minimum period of three (3) years at IPOA grade 4 or for a period of fifteen (15) years in human resource and administration, three (3) of which must have been in a senior management level in the Public or private sector. more

Ref: IPOA/HR/12/2023
Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications 

Bachelor’s degree in either of the following disciplines: Human Resource 
Management/Development, Industrial Relations, Business Administration (Human Resource Option) or equivalent qualification from a recognized Institution; 

OR 

Bachelor’s degree in Social Sciences with... a Higher Diploma in Human Resource Management or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

Completed Certified Human Resource Professionals Part I (CHRP I);
Registered as associate member with Institute of Human Resource Management (IHRM);
Certificate in computer application skills.

Previous relevant work experience required.

Served in the grade of Human Resource Assistant for a minimum period of two (2) years more

Ref: IPOA/HR/11/2023
Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications Bachelor’s degree in Commerce Business Administration/Management, Accounting/Finance option), or equivalent qualification from a recognized institution

Professional Qualifications / Membership to professional bodies

Certified Public Accountant III offered by Kenya Accounts and... Secretaries Examination Board (KASNEB) or equivalent qualification from a recognized institution

OR 

Passed Part II of the Certified Public Accountants (K) Examination or its approved equivalent qualification and has Bachelor’s degree in Commerce (Accounting or Finance option), Business Administration (Accounting option) from a recognized institution or any other relevant equivalent qualification.
Certificate in computer application skills with a bias in accounting packages.; more

Ref: IPOA/HR/10/2023
Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications 

Bachelor’s Degree in any of the following: Information Technology, Computer Science or Business Information Technology from a recognized Institution.

Professional Qualifications / Membership to professional bodies

Professional certifications in ICT such as Certified... Computer Network Professional (CCNP, CCNA, MCSE, MCSA, MCSD, Oracle Certified Database Administrator,CISM/CISA or their equivalent qualification from a recognized institution
Current membership of an ICT professional body

Previous relevant work experience required.

Served for a minimum period of three (3) years in the grade of Information, 
Communications Technology (ICT) Officer or nine (6) years in Information, 
Communications Technology (ICT) or a comparable relevant position in the 
Public Sector or Private Sector more

Ref: IPOA/HR/09/2023
Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications 

A Bachelor’s Degree in procurement/ Purchasing and supply or social sciences

Professional Qualifications / Membership to professional bodies

Diploma in procurement/supply chain management from a recognized institution
A member of Kenya Institute of Supplies Management... (KISM)
Certificate in computer applications skills

Previous relevant work experience required.

Served in the grade of procurement officer for a minimum of three (3) years at IPOA or six (6) years in a comparable and relevant position in the public or private sector. more