Job Purpose


To conduct investigations into complaints related to offences committed by any member of the Service as provided and guided under Section 6, 7, 24 and 25 of the IPOA Act.


Key Responsibilities/ Duties / Tasks


Implement strategies, policies, manuals, plans, standards and procedures pertaining to investigations;
Conduct investigations of any complaints on police... misconduct
Gather information and draft reports to inform investigations;
Update internal case tracking system of all investigations;
Support prosecution process in court in Liaison with the division head
Support Implementation of quality assurance standards of investigations;
Participate in rapid responses;
Gather evidence and analyse information on investigations and Forensics;
Update and maintain records of all cases received and investigated by the Authority and by IAU;
Develop and implement Individual annual work plan;
Develop periodic individual performance reportsand
Implement risk mitigation measures.


Knowledge, Experience and qualifications required

This is an entry level job


Bachelor’s Degree in any of the following disciplines: Forensic Science, Criminal Justice, Criminology, Law, Social Science or any other relevant field from a recognized institution;
Proficiency in Computer Applications more

Job Purpose


Responsible for coordinating provision of guidance and legal opinions to the Authority and spearheading representation of the Authority in all legal, civil and criminal court proceedings.


Key Responsibilities/ Duties / Tasks


Supervising the implementation and review of policies, strategies, guidelines, plans, standards and procedures pertaining to legal... services;
Representing the Authority in complex legal, civil, and criminal court proceedings and ADR processes;
Supervising and chairing regional case review meetings on court matters;
Engaging external stakeholders at the regional level on legal issues affecting IPOA;
Supervising and coordinating the teams handling court matters and the application and conduct of ADR;
Coordinating with the Complaints directorate on the status of complaints and cases referred to legal to be reviewed by the team;
Conducting research, legal assignments, and projects;
Preparing relevant pleadings for filing in court;
Providing legal advice and assistance on all aspects of government regulation and preparing opinions and legal interpretations on various matters related to IPOA;
Participating in outreach programs to strengthen IPOA’s governance and improve the quality of service delivery by conducting legal aid clinics on constitutional matters;
Reviewing investigation files with regard to investigations conducted by the Authority and making recommendations to the CEO;
Perusing and analyzing the law and evidence in complex completed investigations and preparing legal reports and briefs;
Reviewing evidence in complex completed investigations by the IAU for determinations of its sufficiency for recommending appropriate disciplinary action;
Conducting legal audits, giving recommendations, and monitoring compliance with the Constitution and other statutes;
Processing and negotiating legal matters related to contract management, compliance, leases, memoranda, and other formal agreements for Board decision;
Liaising with the department of preventive services to lead the legal team in conducting audits of processes and actions of the National Police Service to ensure compliance with applicable legal and human rights standards;
Coordinating the development of internal and external reports in the division;
Identifying risks and formulating mitigation measures;
Coaching and mentoring staff under their purview; and
Developing and monitoring the implementation of the annual work plan and budgets.


Knowledge, Experience and qualifications required


Cumulative service period of nine (9) years, three (3) of which must have been at the grade of Senior Legal Officer at IPOA 7 or a comparable and relevant position;
Bachelor’s Degree in Law;
Post graduate Diploma in law;
Registered as an Advocate of the High Court of Kenya;
Member of Law Society of Kenya;
Valid Practicing License;
Management course lasting not less than four (4) weeks from a recognized institution;
Proficiency in Computer Applications; and
Shown merit and ability as reflected in work performance and results. more

Job Purpose


Responsible for conducting of investigations and providing rapid response initiatives into complaints related to offences committed by any member of the National Police Service.


Key Responsibilities/ Duties / Tasks


Supervising the implementation of strategies, policies, manuals, plans, standards and procedures pertaining to investigations;
Coordinating investigations... of any complaints on police misconduct and making recommendations to the division;
Coordinating the implementation of quality assurance standards of investigations;
Supervising the internal case tracking system of all investigations;
Leading the team and liaising with other teams in conducting investigations;
Conducting audits and reviews of all investigations;
Collecting, collating and analysing information on investigations;
Liaising with other institutions on issues of Police oversight, including other State organs in relation to services offered by them;
Ensuring maintenance and safe custody of all investigative records and evidence;
Participating in rapid responses;
Facilitating the prosecution process in court in liaison with the division head;
Providing reports on ongoing and completed investigations;
Providing data to facilitate the publication of findings of investigations;
Developing and implementing individual and team’s annual work plans and budgets;
Identifying risks and formulating risk mitigation measures; and
Coaching, mentoring and supervising staff under their purview.


Knowledge, Experience and qualifications required


Cumulative service period of nine (9) years, three (3) of which must have been at the grade of Senior Investigations Officer, IPOA 7 or in a comparable and relevant position;
Bachelor’s Degree in any of the following disciplines: Forensic Science, Criminal Justice, Criminology, Law, Social Science or any other relevant field from a recognized institution;
Management course lasting not less than four (4) weeks from a recognized institution;
Membership to a relevant professional body where applicable;
Proficiency in Computer Applications. more

Job Purpose


Responsible for provision of overall independent assurance that the Authority’s risk management, governance processes, internal control systems and processes are operating effectively.


Key Responsibilities/ Duties / Tasks


Spearheading the development, implementation, and review of policies, strategies, Internal Audit frameworks, guidelines, work plans, standards and... procedures that impact on internal audit while ensuring compliance with applicable laws, statutes, and circulars;
Spearheading the development and monitoring the implementation of risk-based annual internal audit plans and programs;
Overseeing audit reviews to assess the effectiveness of the risk management process and the adequacy of internal controls;
Overseeing and monitoring internal controls relating to risk management, compliance, security, ethics, and environmental issues;
Spearheading the setting up and implementation of internal audit systems in accordance with International Auditing Standards;
Overseeing follow-up audits, reporting and communicating audit findings, and ensuring adequate implementation of audit recommendations;
Steering the development and implementation of capacity-building programs to promote awareness of governance, risk management, and internal controls;
Managing developed internal audit and risk assessment reports in the department;
Leading in the development of internal audit reports and coordinating external audits in the risk and audit department;
Overseeing the identification of risks affecting the authority's operations and recommending mitigation measures for the Authority;
Coordinating external audits of IPOA by the Office of the Auditor General;
Directing the utilization of financial and material resources allocated to the department;
Supervising the development of a flexible risk-based annual internal audit plan using risk-based support models and methodologies, and ensuring its full implementation;
Managing audit reviews for the effectiveness of the risk management process and the adequacy of internal controls.
Managing risk assessment and developing risk management guidelines as well as unethical conduct, fraud investigation, and anti-corruption strategy;
Coordinating the approval of audit programs and testing procedures to ensure appropriateness for the areas in scope; fieldwork is within scope constraints and deadlines;
Coordinating periodic training workshops to promote awareness of governance, risk management, and internal controls;
Coordinating audit reviews of the effectiveness of the risk management process and the adequacy of internal controls;
Overseeing the development and implementation of the Risk Management Framework and reporting or communicating audit findings and recommendations to the Management and to the Risk and Audit Committee;
Steering staff coaching, mentorship and capacity development activities within the department;
Spearheading the development and monitoring the implementation of the departmental annual work plan and budgets;
Overseeing overall staff performance management in the department; and
Providing secretarial services to the Risk and Audit Committee.


Knowledge, Experience and qualifications required


Cumulative service period of twelve (15) years, three (3) of which must have been at the grade of Assistant Director, Internal Audit and Risk, IPOA 5 or in a comparable and relevant position.
Master’s Degree in any of the following disciplines: - Business Administration (Accounting/ Finance), Master of Science (Accounting /Finance) or equivalent qualification from a recognized institution.
Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/Finance); Business Administration (Accounting/Finance) or equivalent qualification from a recognized institution
Certified Public Accountants (CPA) Part III or Association of Certified Chartered Accountants (ACCA) Part III or Certified Internal Auditor (CIA) III or equivalent qualification from a recognized institution;
Certified Information System Auditors (CISA) qualification or Certified Fraud Examiner (CFE) or equivalent qualification from a recognized institution;
Professional qualification in Enterprise Risk Management from recognized institution;
Leadership course lasting not less than four (4) weeks from a recognized institution;
Registered with the Institute of Certified Public Accountants of Kenya (ICPAK);
Registered with the Institute of Internal Auditors (IIA) or ISACA or any other relevant professional body;
Valid Practicing License;
Proficiency in computer applications; more

Job Purpose

Responsible for development and review of plans, frameworks, Monitoring and Evaluation and development of performance reports as per the IPOA Act.

Key Responsibilities/ Duties / Tasks


Support in implementation of policies, strategies, guidelines, plans, rules, standards and procedures pertaining to planning, monitoring and evaluation while ensuring compliance to applicable... laws and statutes;
Collate data for development of internal and external reports on planning, monitoring and evaluation in the Authority;
Carry out evaluation activities in the Authority;
Implement monitoring and evaluation frameworks and tools;
Implement M&E awareness and sensitization programs in the Authority;
Maintain utilization of Authority’s’ statistics;
Update records in the division;
Implement risk mitigation measures;
Implement management decisions; and
Develop and implement individual work plan.


Job Dimensions:

I. Financial Responsibility


Draft annual work plan and budgets.


II. Responsibility for Physical Assets


Responsible for Office equipment, furniture and records


III. Decision Making / Job Influence


Operational decisions


IV. Working Conditions


Predominantly in an office setting with occasional field travel.


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications


Bachelor’s Degree in any of the following: Economics, Business Management, Finance, Project Management, Statistics, Monitoring and Evaluation, Social Sciences or equivalent qualifications from a recognized institution.


Professional Qualifications / Membership to professional bodies


Professional qualification and membership to a professional body where applicable.


Previous relevant work experience required.


This is an entry level job


Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:


Organization and Planning Skills
Decision Making Skills
Interpersonal Skills
Communication Skills
Analytical Skills


Behavioral Competencies/Attributes:


Transparency and accountability
Ethics and Integrity
Team player
Creativity and innovation
Resilience more

Job Purpose


Responsible for provision of guidance and legal opinions to the Authority and spearheading representation of the Authority in all legal, civil and criminal court proceedings.


Key Responsibilities/ Duties / Tasks


Support implementation of policies, strategies, guidelines, plans, standards and procedures pertaining to legal Services in the Authority;
Represent the... Authority in all civil court cases and Alternative Dispute Resolution Mechanisms;
Institute civil proceedings for enforcement of the Authority’s recommendations;
Institute civil proceedings for compensation of victims of police misconduct;
Carry out research on legal issues pertinent to operations of IPOA in collaboration with the division of research;
Assist in conducting legal assignments and projects as directed;
Support in preparation and drafting of contracts, leases, Memoranda of understanding formal agreements and other legal instruments;
Participate in outreach programs to strengthen IPOA’s governance and improve the quality of service delivery by conducting legal aid clinics on constitutional matters in collaboration with department of communications and outreach;
Assist in conduct of legal audits to ensure legal compliance by the Authority;
In liaison with department of preventive services assist in conduct of audits of processes and actions of the National Police Service to ensure compliance  with applicable legal and human rights standards
Evaluate evidence in completed investigations by the Authority submitted in non-complex matters for determination of its sufficiency and recommending appropriate action to the Director of Public Prosecutions;
Review evidence in completed investigations by the IAU for determinations of its sufficiency for recommending appropriate disciplinary action;
Prepare Authority’s cases for prosecution;
Watch brief for the Authority in the prosecution of criminal matters touching on the Authority’s mandate;
Represent the Authority in criminal court proceedings including public inquests;
Update records in the division;
Consolidate data for internal and external reports in the division;
Implement risks mitigation measures;
Implement management decisions; and
Develop and implement individual annual work plan.


Job Dimensions:

I. Financial Responsibility


Prepare Work Plans, procurement plans and the Budgets


II. Responsibility for Physical Assets


Responsible for Office equipment, furniture and records


III. Decision Making / Job Influence


Operational decisions


IV. Working Conditions


Predominantly in an office setting with occasional field travel.


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications 

Post graduate Diploma in legal studies;


Bachelor’s Degree in Law.


Professional Qualifications / Membership to professional bodies


Registered as an advocate of the High Court of Kenya;
Hold a current practicing certificate;
Member of Law Society of Kenya.


Previous relevant work experience required.


This is an entry level job


Functional Skills, Behavioral Competencies/Attributes:

Functional Skills: 


Legal Research Skills
Planning Skills
Decision Making Skills
Analytical skills
Report writing skills
Interpersonal Skills
Communication Skills


Behavioral Competencies/Attributes:


Transparency and accountability
Ethics and Integrity
Team player
Creativity and innovation
Resilience
Independence more

Job Purpose


Responsible for administration of the supply chain function to ensure timely availability of goods, works and services in the Authority.


Key Responsibilities/ Duties / Tasks


Support implementation of policies, strategies, guidelines, plans, standards and procedures that impact on supply chain management while ensuring compliance to applicable laws, statutes and... circulars;
Conduct market surveys/research to inform procurement of goods, works and services;
Support in the implementation of capacity building programs on supply chain processes in the Authority;
Conduct registration/prequalification of suppliers and maintenance of the lists;
Update inventory/stores in compliance with the relevant regulations;
Update records in the division;
Consolidate data for compiling internal and external reports in the division;
Implement risks mitigation measures;
Issue items to staff;
Develop and implement individual work plan.


Job Dimensions:

I. Financial Responsibility


Prepare annual work plan and budgets.


II. Responsibility for Physical Assets


Responsible for Office equipment, furniture and records


III. Decision Making / Job Influence


Operational decisions


IV. Working Conditions


Predominantly in an office setting with occasional field travel.


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications


Bachelor’s Degree in any of the following disciplines: Procurement, Purchasing, logistics, Business Administration, Commerce or its equivalent qualification from a recognized institution.


Professional Qualifications / Membership to professional bodies


A member of the Kenya Institute of Supplies Management (KISM)


Previous relevant work experience required.


This is an entry level job


Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:


Analytical skills
Organization and Planning Skills
Dispute Resolution Skills
Decision Making Skills
Interpersonal Skills
Communication Skills


Behavioral Competencies/Attributes:


Transparency and accountability
Ethics and Integrity
Team player
Creativity and innovation
Emotional intelligence
Resilience
Independence more

Job Purpose


Responsible for maintaining records in the Authority


Key Responsibilities/ Duties / Tasks


Supervise implementation of electronic records management system in collaboration with ICT department
Implement policies, strategies, guidelines, plans, standards and procedures that impact on records management while ensuring compliance to applicable laws and... circulars;
Maintain and update records in the Authority;
Monitor compliance with legislations that impact on records management;
Prepare records and documents disposal schedule in liaison with relevant government agencies;
Maintain file movement records;
Sensitize staff on records management;
Implement disaster preparedness, management and recovery program;
Consolidate data for developing reports in records management division;
Supervise implementation quality assurance standards in records management;
Coach, mentor, supervise staff under their purview;
Develop and implement Individual annual work plan; and
Implement risk mitigation measures


Job Dimensions:

I. Financial Responsibility


Draft budgets;


II. Responsibility for Physical Assets


Responsible for Office equipment, furniture and records


III. Decision Making / Job Influence


Operational decisions


IV. Working Conditions


Predominantly in an office setting with occasional field travel.


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications


Bachelor’s Degree in any of the following disciplines: - Information Science; Records Management, Library Science, Archives and Records Management or equivalent qualification from a recognized institution


Professional Qualifications / Membership to professional bodies


Professional qualification and membership to a professional body where applicable
Supervisory course lasting not less than two (2) weeks from a recognized institution


Previous relevant work experience required.


Served in the grade of Records Management Officer I for a minimum period of three (3) years at IPOA job grade 8 or Six (6) years in a comparable and relevant position in the public or private sector


Functional Skills, Behavioral Competencies/Attributes:

Functional Skills: 


Organization and Planning Skills
Dispute Resolution Skills
Decision Making Skills
Interpersonal Skills
Communication Skills


Behavioral Competencies/Attributes:


Transparency and accountability
Ethics and Integrity
Team player
Creativity and innovation
Emotional intelligence
Resilience
Independence more

Job Purpose


Responsible for coordinating in provision of independent assurance that an organization’s risk management, governance processes, internal control systems and processes are operating effectively.


Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities


Coordinate the development, implementation and/or review of policies, strategies, frameworks,... guidelines, work plans, standards and procedures that impact on internal audit while ensuring compliance to applicable laws, statutes and circulars;
Guide development and monitor implementation of risk based annual internal audit plans and programmes;
Coordinate audit reviews to assess effectiveness of risk management process and the adequacy of internal control systems;
Guide in monitoring application of internal controls relating to risk management, compliance, security, ethics, and environmental issues;
Coordinate preparation of internal audit reports findings with appropriate recommendations;
Coordinate special audit investigations and forensic audits on need basis;
Guide in implementation and monitoring of internal audit systems in accordance with International Auditing Standards;
Coordinate follow-up audits to ensure implementation of audit recommendations;
Coordinate development of internal audit reports and risk assessment reports in risk and audit department;
Collaborate with heads of directorates and other departments for effective performance of internal audits;
Coordinate identification of risks and recommend mitigation measures in the Authority;
Coordinate external audits of IPOA by the Office of the Auditor General;
Coordinate preparation of annual performance reports in regards to internalaudit department;
Coach, mentor, supervise and facilitate capacity development activities for officers under their supervision;
Coordinate development and monitor implementation of departmental annual work plan and budgets;
Coordinate staff performance management for officers under their supervision


Operational Responsibilities / Tasks


Develop and monitor implementation of capacity building programs to promote awareness of governance, risk management and internal controls;
Develop annual risk based work plan for internal audit and risk department;
Review the semi-annually risk assessment reports prepared and forward to Head of department or management and Audit committee;
Provide inputs for updates of standards procedures and guidelines for internal audit and risk assessments;
Perform secretarial duties for Audit and Risk Committee in absence head of internal audit and risk department;
Prepare Internal audit reports for presentation to Management and Audit Committee of the Board;
Update and implement the IPOA risk management framework and review the internal framework and monitor compliance;
Assess the Authority’s performance and governance processes for improvement and coordinate continuous risk assessment and evaluations of departments;
Develop periodic individual performance reports; and
Implement risk mitigation measures.


Job Dimensions:

I. Financial Responsibility


Guide the development and monitor implementation of division’s annual work plan and budgets.


II. Responsibility for Physical Assets


Responsible for Office equipment, furniture and records


III. Decision Making / Job Influence


Managerial decisions
Operational decisions


IV. Working Conditions


Predominantly in an office setting with occasional field travel.


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications


Master’s Degree in any of the following disciplines: - Business Administration (Accounting/ Finance), Master of Science (Accounting /Finance) or equivalent qualification from a recognized institution.
Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/Finance); Business Administration (Accounting/Finance) or equivalent qualification from a recognized institution


Professional Qualifications / Membership to professional bodies


Certified Public Accountants (CPA) Part III or Association of Certified Chartered Accountants (ACCA) Part III or equivalent qualification from a recognized institution;
Registration with Institute of Certified Public Accountants of Kenya (ICPAK) and in good standing;
Professional qualification in Enterprise Risk Management from recognized institution;
Possess certified information systems auditor (CISA) qualification.
Registered with the Institute of Internal Auditors (IIA) or ISACA or any other relevant professional body
Leadership course lasting not less than six (6) weeks from a recognized institution


Previous relevant work experience required.


Served in the grade of Principal Internal Auditor at IPOA 6 for a minimum period of three (3) years or twelve (12) years in a comparable and relevant position in the public or private sector


Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:


Leadership skills
Negotiation skills
Analytical skills
Organization and Planning Skills
Dispute Resolution Skills
Decision Making Skills
Interpersonal Skills
Communication Skills


Behavioral Competencies/Attributes:


Transparency and accountability
Ethics and Integrity
Team player
Creativity and innovation
Emotional intelligence
Resilience
Independence more

Job Purpose


Responsible for coordinating conduct of investigations and provide rapid response initiatives into complaints related to offences committed by any member of the National Police Service. Duties shall be undertaken in the division of rapid response, general investigations, homicide & serious offences and SGBV & Children


Key Responsibilities/ Duties / Tasks

Managerial /... Supervisory Responsibilities


Lead the implementation of strategies, policies, manuals, plans, standards and procedures pertaining to investigations;
Supervise teams in conducting investigations into public interest cases
Coordinate and chair case conference reviews on finalized investigation cases at the Division Department level;
Coordinate audit and review of all investigations
Manage evidence gathering and analysis of information on investigations;
Coordinate records management of all cases investigated by the Authority;
Manage internal case tracking system of all investigations;
Coordinate provision reports on ongoing and completed investigations;
Guide teams in conducting investigations into cases of police misconduct within the division;
Lead the development and implementation of the division’s annual work plan and budget; and
Coach, mentor, supervise and facilitate capacity development within the division.


Operational Responsibilities / Tasks


Co-operate with other departments and divisions to enhance investigations;
Organize the safe custody of all investigative records and evidence;
Facilitate prosecution process in court in Liaison with the Authority’s legal team and office of the Director of Public prosecutions as appropriate;
Review of quality assurance standards of investigations;
Categorize, prioritize and supervise allocation of cases for investigations;
Provide information to facilitate publication of findings of investigations;
Communicate management decisions to staff in the division; Monitor implementation and reviewing of the division’s budget:
Develop periodic individual performance reports
Identify of risks and formulate measures to mitigate risks in the division;


Job Dimensions:

I. Financial Responsibility


Participates in development of annual budget and procurement plans


II. Responsibility for Physical Assets


Responsible for all investigations and intelligence department physical assets (ICT, office furniture and equipment, investigations and intelligence records, field/ scene operation kits, equipment and machines for investigations and intelligence).


III. Decision Making / Job Influence


Managerial decisions
Operational decisions


IV. Working Conditions


Predominantly in an office setting with occasional field travel.


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications 


Master’s Degree in any of the following disciplines: Forensic Science, Criminal Justice, Criminology, Law, Social Sciences or equivalent qualifications from a recognized institution;
Bachelor’s Degree in Forensic Science, Criminal Justice, Criminology, Law, Social Sciences or equivalent qualifications from a recognized institution


Professional Qualifications / Membership to professional bodies


Professional qualification and membership to a professional body where applicable
Leadership course lasting not less than six (6) weeks from a recognized institution
Trainings in Human Rights


Previous relevant work experience required.


Served in the position of Principal Officer in either Investigations or Rapid Response and Forensic Services for a minimum period of three (3) years at IPOA 6 or served for a period of twelve (12) years in Investigations or Forensics in the Public or private sector


Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:


Investigations Skills
Leadership Skills
Planning Skills
Decision Making Skills
Interpersonal Skills
Communication Skills
Negotiation Skills
Analytical Skills
Report writing skills


Behavioral Competencies/Attributes:


Transparency and accountability
Ethics and Integrity
Team player
Creativity and innovation
Resilience
Independence more

Job Purpose

Responsible for providing strategic leadership in guidance and legal opinions to the Authority and spearheading representation of the Authority in all legal, civil and criminal court proceedings, conduct Legal Audit and ensure Human rights compliance

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities


Spearhead development, implementation... and/or review of policies, strategies, guidelines, plans, standards and procedures pertaining to prosecution, evidence evaluation, civil litigation and ADR mechanisms; Contract Management, Legal Advice and Compliance and Prosecution & Evidence evaluation in the Authority;
Spearhead representation of the Authority in all legal, civil and criminal court proceedings and ADR Mechanisms; conduct Legal Audit and ensure Human rights compliance
Advise the Deputy Director Legal services on all matters relating to prosecution, civil litigation, ADR, Legal Audit and Human rights compliance
Lead the departments in engagements with Board committees and interdepartmental engagements;
Approve reviewed investigation files and make recommendations for consideration by the Deputy Director, CEO and Board Technical Committee;
Review and approve all departmental reports and papers for consideration by the Deputy Director, Management, CEO and Board Committees;
Oversee prosecution of matters within the Authority’s mandate;
Liaise with Investigations Directorate in conducting case conferences;
Oversee legal audit, give recommendations and monitor compliance with the Constitution and other statutes;
Spearhead negotiation of contracts, MoUs and other agreements on behalf of the Authority and make recommendations as appropriate;
Guide in drafting and/or review of contracts, MoUs and other agreements;
Advise the Board, the CEO and Senior Management on all matters pertaining to contract management and compliance;
Supervise and co-ordinate the carrying out of legal research in collaboration with division of research;
Oversee management of records in the department;
Oversee development of internal and external reports in the department;
Foster collaborative working relationships with external agencies and other departments for provision of legal services;
Lead in identification of risks and formulate measures to mitigate risks in the department;
Direct the utilization of financial and material resources allocated to the department;
Spearhead staff coaching, mentorship and capacity development activities within the department;
Oversee the development and monitor implementation of department’s annual work plans and budgets;
Direct development, review and implementation of quality assurance standards in the department; and
Spearhead staff performance management in the department


Operational Responsibilities / Tasks


Represent the Authority in highly complex legal, civil, criminal court proceedings and ADR processes;
Monitor review of investigations files with regard to investigations conducted by the Authority and make recommendations;
Organize and coordinate the receipt of instructions from other directorates and preparation of legal opinions, contracts, agreements, MoUs and other legal documents;
Enforce compliance by the Authority with the Constitution, all applicable legislative instruments, and regulations;
Collaborate with other external parties and other departments on matters relating to Contract Management, legal advice and Compliance;
Communicate management decisions to departmental staff;
Develop and implement Individual annual work plan;
Develop periodic individual performance reports; and
Implement risk mitigation measures


Job Dimensions:

I. Financial Responsibility


Lead preparation of Work Plans, procurement plans and the Budgets.


II. Responsibility for Physical Assets


Responsible for Office equipment, furniture and records


III. Decision Making / Job Influence


Strategic decisions
Managerial decisions
Operational decisions


 Working Conditions


Predominantly in an office setting with occasional field travel.


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications


Master’s Degree in any of the following disciplines: Law, Business Administration, Public Policy Development or equivalent qualifications from a recognized institution;
Post graduate Diploma in legal studies;
Bachelor’s Degree in Law


Professional Qualifications / Membership to professional bodies


Registered as an advocate of the High Court of Kenya;
Hold a current practicing certificate;
Leadership course lasting not less than six (6) weeks from a recognized institution


Previous relevant work experience required.


Served in the position of Assistant Director, Legal Services for a minimum period of three (3) years at IPOA grade 5 for a period of twelve (12) years in Legal services, three (3) of which must have been in a senior management level in the Public or private sector


Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:


Legal Research Skills
Supervisory Skills
Planning Skills
Decision Making Skills
Analytical skills
Report writing skills
Interpersonal Skills
Communication Skills
Negotiation Skills


Behavioral Competencies/Attributes:


Transparency and accountability
Ethics and Integrity
Team player
Creativity and innovation
Resilience
Independence more

IPOA/HR/06/2024:
Job Purpose
Responsible for coordinating administrative support services to ensure that services are provided in an effective and efficient manner in the Authority.
Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Lead development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures that impact on... administration services while ensuring compliance to applicable legislations and circulars;
Coordinate all administrative activities in the Authority;
Coordinate the general management of transport services;
Manage outsourced services and assets in the Authority;
Coordinate disaster management and emergency response initiatives;
Coordinate maintenance activities, repairs and renovation projects in the Authority;
Supervise implementation of Authority’s development projects in consultation with the department of supply chain management;
Supervise timely settlement of the Authority’s utility bills and other related claims;
Guide organization of Authority’s workshops, seminars and other functions in consultation with supply chain management department;
Manage inventory of the Authority’s assets;
Oversee management of records in the division;
Coordinate development of reports in the division;
Collaborate with other departments and divisions for effective administrative services;
Lead in identification of risks and formulate measures to mitigate risks in the division;
Coach, mentor, supervise and facilitate capacity development activities in the division;
Lead in the development and monitor implementation of division’s annual work plan and budgets; and
Guide staff performance management in the division.

Operational Responsibilities / Tasks

Foster collaborative working relationships with other stakeholders and departments for effective administrative services;
Develop and implement individual work plan;
Compile data on corporate annual staff performance appraisal.

Job Dimensions:
Financial Responsibility

Prepare annual work plan, procurement plan and budgets.

Responsibility for Physical Assets

Responsible for Office equipment, furniture and records

Decision Making / Job Influence

Managerial decisions
Operational decisions

 Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Master’s Degree in any Social Science or its equivalent qualification from a recognized Institution; and
Bachelor’s Degree in any Social Science or its equivalent qualification from a recognized Institution.

Professional Qualifications / Membership to professional bodies

Professional qualification and membership to a professional body where applicable;
Leadership course lasting not less than six (6) weeks from a recognized institution.

Previous relevant work experience required.

Served in the position of Principal Administration Officer for a minimum period of three (3) years at IPOA grade 6 or for a period of twelve (12) years in administration in the public or private sector. more

IPOA/HR/05/2024:
Job Purpose
Responsible for spearheading conduct of investigations and guide rapid response initiatives into complaints related to offences committed by any member of the National Police Service.
Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Lead the development, formulation and/or review of strategies, policies, manuals, plans, standards... and procedures pertaining to investigations;
Spearhead investigations of any complaints related to disciplinary or criminal offences committed by any member of the Service and make recommendations to the relevant authorities, including recommendations for prosecution compensation, internal disciplinary action or any other appropriate relief;
Spearhead audit and review all investigations;
Lead in gathering of evidence and analysis of information on investigations;
Oversee the safe custody of all investigative records and evidence;
Oversee management of records of all cases investigated by the Authority;
Direct development, review and implementation of quality assurance standards of investigations;
Guide in categorizing, prioritizing and allocation of cases for investigations;
Guide divisions in conducting investigations into cases of police misconduct within the department;
Guide the development and monitor implementation of the department’s annual work plan and budget;
Steer staff coaching, mentorship and capacity development activities within the department;
Supervise and appraise direct reports.

Operational Responsibilities / Tasks

Coordinate teams in conducting investigations into public interest cases;
Co-operate with other directorates and departments to enhance investigations;
Coordinate and chair case conference reviews on finalized investigation cases at the Departmental level;
Review of internal case tracking system of all investigations;
Coordinate prosecution process in court in Liaison with the Authority’s legal team and office of the Director of Public prosecutions as appropriate;
Coordinate consolidation reports on ongoing and completed investigations;
Coordinate provision of information to facilitate publication of findings of investigations;
Communicate management decisions to departmental staff;
Monitoring implementation and reviewing of the department’s budget;
Develop periodic individual performance reports;
Coordinate identification of risks and formulate measures to mitigate risks in the department.

Job Dimensions:
I. Financial Responsibility

Guide the development and monitor implementation of departmental annual work plan and budgets.

II. Responsibility for Physical Assets

Responsible for all investigations and intelligence department physical assets (ICT, office furniture and equipment, investigations and intelligence records, field/ scene operation kits, equipment and machines for investigations and intelligence).

III. Decision Making / Job Influence

Managerial decisions
Operational decisions

IV. Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Master’s Degree in any of the following disciplines: Forensic Science, Criminal Justice, Criminology, Law, Social Sciences or equivalent qualifications from a recognized institution; and
Bachelor’s Degree in Forensic Science, Criminal Justice, Criminology, Law, Social Sciences or equivalent qualifications from a recognized institution.

Professional Qualifications / Membership to professional bodies

Professional qualification and membership to a professional body where applicable Leadership course lasting not less than six (6) weeks from a recognized institution;
Certificate in corporate Governance lasting not less than five (5) days;
Trainings in Human Rights.

Previous relevant work experience required.

Served in the position of Assistant Director in either investigation or rapid response and Forensic services for a minimum period of three (3) years at IPOA grade 5 or twelve (12) years in a comparable and relevant position three (3) of which must have been in a management position in the Public or private sector. more

IPOA/HR/04/2024
Job Purpose
Responsible for spearheading inspections of police premises and detention facilities under the control of the National Police Service.
Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Guide development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures pertaining to Inspections, while... ensuring compliance with relevant laws, rules and regulations;
Oversee inspections of Police facilities and premises under the control of the
Service to professionalize the service;
Lead in development, implementation and/or review of inspection tools, concepts and controls to suit emerging trends in policing;
Oversee compilation of inspection reports with recommendations to the service or any state organ;
Spearhead monitoring and follow up on implementation of recommendations arising from inspections of police facilities and premises;
Oversee rapid inspections response activities in the Authority;
Steer management of records in the department;
Spearhead development of internal reports in the department;
Foster collaborative working relationships with other stakeholders, directorates and departments to enhance inspections of police facilities and premises;
Lead in identification of risks and formulate measures to mitigate risks in the department;
Direct the utilization of financial and material resources allocated to the department;
Oversee staff performance management in the department;
Steer staff coaching, mentorship and capacity development activities in the department; and
Guide the development and monitor implementation of departmental annual work plan and budgets.

Operational Responsibilities / Tasks

Collaborate with the department of Planning, M&E and Research to track implementation of recommendations made by the Authority to the National Police Service or any other state organ;
Communicate Management decisions to staff in the department;
Chair departmental staff meetings;
Develop and implement Individual annual work plan; and
Implement risk mitigation measures.

Job Dimensions:
I. Financial Responsibility

Guide preparation of Work Plans, procurement plans and the Budgets

II. Responsibility for Physical Assets

Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

Strategic decisions
Managerial decisions
Operational decisions

IV. Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Master’s Degree in any of the following disciplines: Law, Public Administration, Criminology, Sociology, Political Science, Social Sciences, Security Studies or equivalent qualification from a recognized institution;
Bachelor’s Degree in any of the following disciplines: Law, Public Administration, Criminology, Sociology, Political Science, Social Sciences, Security Studies or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

Professional qualification and membership to a professional body where applicable;
Leadership course lasting not less than six (6) weeks from a recognized institution.

Previous relevant work experience required.

Served in the position of Assistant Director in either inspections, monitoring or preventive services for a minimum period of three (3) years at IPOA grade 5 or for a period of twelve (12) years in inspections and monitoring, three (3) of which must have been in a senior management level in the Public or private sector. more

IPOA/HR/03/2024:
Job Purpose
Responsible for providing strategic leadership in Human Resource management and Capacity building to enable delivery of the Authority’s overall mandate.
Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Spearhead development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures that... impact on human resource management while ensuring compliance to applicable laws, statutes, regulations and circulars;
Lead staff training and development in the Authority;
Steer employee relations and welfare programs in the Authority;
Guide staff discipline and grievance handling mechanisms;
Spearhead management of staff remuneration, benefits and rewards;
Lead in staff performance management in the Authority;
Direct staff coaching, mentorship and capacity development programs in the Authority;
Lead in development of internal and external reports in the department;
Steer management of records and information systems in the department;
Spearhead provision of advisory services on matters related to human resource in the Authority;
Oversee establishment and/or mainstreaming of structures and systems on workplace safety, health and other cross cutting issues;
Spearhead the development, implementation and/or review of organizational change and diversity management initiatives;
Oversee management of outsourced human resource service providers;
Lead in identification of risks and formulate measures to mitigate risks in the department;
Direct the utilization of financial and material resources allocated to the department;
Spearhead orientation and induction of new staff to familiarize with the organization;
Oversee recruitment, appointments, promotions, placement/ deployment, leave, disciplinary and staff welfare;
Coach, mentor, supervise and facilitate capacity development activities in the department.

Operational Responsibilities / Tasks

Collaborate with other stakeholders, directorates and departments for effective human resource management;
Collaborate with the Directorate of Finance and Planning in preparation of annual personnel emolument budget in the Authority;
Communicate Management decisions to departmental staff;
Chair departmental meetings;
Provide secretariat services to various HR Committees;
Develop and implement Individual annual work plan;
Develop periodic individual performance reports and
Implement risk mitigation measures.

Job Dimensions:
I. Financial Responsibility

Guide the development and monitor implementation of departmental annual work plan and budgets.

II. Responsibility for Physical Assets

Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

Strategic decisions
Managerial decisions
Operational decisions

IV. Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Master’s Degree in any of the following disciplines: Human Resource Management/Development, organizational development, Industrial Relations, Business Administration (Human Resource Option) or equivalent qualification from a recognized Institution;
Bachelor’s Degree in any of the following disciplines: - Human Resource Management/Development, Industrial Relations, Business Administration (Human Resource Option) or equivalent qualification from a recognized Institution;

 OR

Bachelor’s Degree in Social Sciences with a Higher Diploma in Human Resource Management or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

Certified Human Resource Professional – Kenya (CHRP-K);
Membership with Institute of Human Resource Management (IHRM);
Valid IHRM Practicing certificate;
Leadership course lasting not less than six (6) weeks from a recognized institution

Previous relevant work experience required.

Served in the position of Assistant Director Human Resource Management for a minimum period of three (3) years at IPOA grade 5 or for a period of twelve (12) years in human resource, three (3) of which must have been in a management level in the Public or private sector more

IPOA/HR/02/2024
Job Purpose
Responsible for providing leadership in development, implementation and review of Finance and resource mobilization policies; coordinating preparation, monitoring, review and reporting of MTEF and annual budget estimates. It also involves providing leadership in preparation of supplementary budget estimates when need arises, preparation of management and statutory... budget performance reports and development of appropriate strategies for enhancement of financial resources.
Key Responsibilities/ Duties / Tasks

 Managerial / Supervisory Responsibilities

Lead the development, implementation and/or review of policies, strategies, plans, rules, regulations, standards and procedures relating to finance while ensuring compliance to applicable laws, statutes and circulars;
Steer resource mobilization and finance activities within the Authority;
Advice directorates and departments on budget preparation and utilization of approved budget estimates to facilitate planning and absorption;
Lead in designing, implementation and monitoring of internal financial control systems in the Authority;
Steer preparation of financial and other reports;
Lead in preparation of the monthly and annual cash flow forecast reports for submission to the National Treasury;
Guide in preparation of the monthly and annual cash flow forecast reports for submission to the National Treasury.
Steer management of records of all financial documents;
Guide preparation of responses to all budgetary matters both internally and externally;
Foster collaborative working relationships with other directorates and departments;
Lead in identification of risks and formulate measures to mitigate risks in the department;
Direct the utilization of financial and material resources allocated to the department;
Steer staff coaching, mentorship and capacity development activities within the department;
Guide the development and monitor implementation of departmental annual work plans and budgets.

Operational Responsibilities / Tasks

Develop, design and implement resource mobilization guidelines, frameworks and proposals to attract and retain donor funding;
Review proposals for additional expenditures and reallocation of funds and ensuring adherence to budget ceilings;
Execute and communicate Management decisions to departmental staff;
Chair departmental meetings.

Job Dimensions:

I. Financial Responsibility

Approve payments uploaded to Internet Banking (IB) system as approver II
Authorize banking instructions and assignment of banking mandates
Lead preparation of Work Plans, procurement plans and the Budgets

II. Responsibility for Physical Assets

Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

Strategic decisions
Managerial decisions
Operational decisions

IV. Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Master’s Degree in any of the following disciplines: - Accounting, Business Administration, Financial Management, commerce or its equivalent qualification from a recognized institution;
Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/ Finance option); Business Administration (Accounting option) or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

Certified Public Accountant (CPA-K) or equivalent qualification from a recognized institution;
Professional qualifications and membership body;
Leadership course lasting not less than six (6) weeks from a recognized institution.

Previous relevant work experience required.

Served in the position of Assistant Director in either Finance or Accounts for a minimum period of three (3) years at IPOA grade 5 or for a period of twelve (12) years in finance and planning, three (3) of which must have been in a management level in the Public or private sector. more

IPOA/HR/01/2024
Job Purpose
Responsible for providing overall strategic leadership in Human Resource management and Capacity building to enable delivery of the Authority’s overall mandate.
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities

Spearhead development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures that... impact on human resource, administration, knowledge and records management while ensuring compliance to applicable laws, statutes and circulars;
Oversee staff training and development in the Authority;
Spearhead employee relations and welfare programs in the Authority,
Oversee staff discipline and grievance handling mechanisms;
Oversee management of staff remuneration, benefits and rewards;
Oversee staff performance management in the Authority;
Lead in development of internal and external reports in the directorate;
Steer management of records and information systems in the directorate;
Foster collaborative working relationships with other stakeholders, directorates and departments;
Oversee management of outsourced human resource and administration service providers;
Oversee fleet management in the Authority;
Oversee management and safeguarding of the Authority’s assets;
Oversee knowledge sharing initiatives in the Authority;
Lead in identification of risks and formulate measures to mitigate risks in the directorate;
Direct the utilization of financial and material resources allocated to the directorate; and
Steer staff coaching, mentorship and capacity development programs in the Authority.

Operational Responsibilities / Tasks

Provide advisory services on matters related to Human Resource and administration in the Authority;
Facilitate disaster preparedness, management & recovery program for records in the Authority;
Execute and communicate the CEO’s and Management decisions;
Chair directorate meetings;
Develop and implement Individual annual work plan;
Develop periodic individual performance reports and
Implement risk mitigation measures.

Job Dimensions:
I. Financial Responsibility

Guide the development and monitor implementation of directorate annual work plan and budgets.

II. Responsibility for Physical Assets

Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

Strategic decisions
Managerial decisions
Operational decisions

IV. Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Master’s Degree in any of the following disciplines: Human Resource Management/Development, organizational development, Industrial Relations, Business Administration (Human Resource Option), Information Sciences; Social Sciences or equivalent qualification from a recognized Institution;
Bachelor’s Degree in any of the following disciplines: Human Resource Management/Development, Industrial Relations, Business Administration (Human Resource Option), Information Sciences, Social Sciences; or equivalent qualification from a recognized Institution.

Professional Qualifications / Membership to professional bodies

Professional qualification and membership to a professional body;
Leadership course lasting not less than six (6) weeks from a recognized institution.

Previous relevant work experience required.

Served in the position of Senior Assistant Director in either human resource, administration or records and knowledge management for a minimum period of three (3) years at IPOA grade 4 or for a period of fifteen (15) years in human resource and administration, three (3) of which must have been in a senior management level in the Public or private sector. more

Ref: IPOA/HR/12/2023
Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications 

Bachelor’s degree in either of the following disciplines: Human Resource 
Management/Development, Industrial Relations, Business Administration (Human Resource Option) or equivalent qualification from a recognized Institution; 

OR 

Bachelor’s degree in Social Sciences with... a Higher Diploma in Human Resource Management or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

Completed Certified Human Resource Professionals Part I (CHRP I);
Registered as associate member with Institute of Human Resource Management (IHRM);
Certificate in computer application skills.

Previous relevant work experience required.

Served in the grade of Human Resource Assistant for a minimum period of two (2) years more

Ref: IPOA/HR/11/2023
Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications Bachelor’s degree in Commerce Business Administration/Management, Accounting/Finance option), or equivalent qualification from a recognized institution

Professional Qualifications / Membership to professional bodies

Certified Public Accountant III offered by Kenya Accounts and... Secretaries Examination Board (KASNEB) or equivalent qualification from a recognized institution

OR 

Passed Part II of the Certified Public Accountants (K) Examination or its approved equivalent qualification and has Bachelor’s degree in Commerce (Accounting or Finance option), Business Administration (Accounting option) from a recognized institution or any other relevant equivalent qualification.
Certificate in computer application skills with a bias in accounting packages.; more

Ref: IPOA/HR/10/2023
Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications 

Bachelor’s Degree in any of the following: Information Technology, Computer Science or Business Information Technology from a recognized Institution.

Professional Qualifications / Membership to professional bodies

Professional certifications in ICT such as Certified... Computer Network Professional (CCNP, CCNA, MCSE, MCSA, MCSD, Oracle Certified Database Administrator,CISM/CISA or their equivalent qualification from a recognized institution
Current membership of an ICT professional body

Previous relevant work experience required.

Served for a minimum period of three (3) years in the grade of Information, 
Communications Technology (ICT) Officer or nine (6) years in Information, 
Communications Technology (ICT) or a comparable relevant position in the 
Public Sector or Private Sector more