Responsibilities:
Reporting to senior management and performing secretarial and administrative duties.
Typing, formatting, and editing reports, documents, and presentations.
Entering data, maintaining databases, and keeping records.
Liaising with internal departments, answering calls, and making travel arrangements.
Managing internal and external correspondence on behalf of senior
... management.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.
Running tasks and errand for MD as required.
Observing best business practices and etiquette.
Qualification, Experience & Skills
First Degree in any discipline.
2 years of experience as a personal assistant would be advantageous
Certification in secretarial work, office administration, or related training is an added advantage.
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Advanced typing, note-taking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Excellent written and verbal communication skills.
Computer literacy (MS Word, Excel, PowerPoint).
Exceptional interpersonal skills.
Discretion and confidentiality.
Driver’s Licence a plus.8 more