POSITION SUMMARY:
The Accounting Officer will provide accounting and financial services necessary for the continued operations of the organization and will take care of all the important accounting functions of the organization, ensuring that transactions are correctly captured in the most efficient manner and that day-to-day accounting is effectively and efficiently carried out to support the... various programs.
ESSENTIAL FUNCTIONS:

Accounting review of procurement documentation before payment is initiated.
Making entries of cash/cheque/bank transfer payments into the NetSuite Accounting System
Prepare monthly, quarterly and mid- year donor financial reports for submission to the Country Director and HIAS Headquarters, ensuring that back up of supporting documents are in accordance with HIAS and donor accounting procedures;
Prepare and facilitate donor verification/desk review exercises assisting in review of financial reports backups and vouching of supporting documents;
Assist in the preparation and coordination for audit of books of accounts by internal and external auditors;
Participate in budget preparation exercises.
Assist in preparing and monitoring donor monthly burn rates reports for various programs to ensure that the budget lines are not exceeded or under spent.
Prepare bank,petty cash and MPESA account reconciliations on a monthly basis
Prepare other balance sheet item reconciliations on monthly basis, such as accrued expenses, advance accounting, etc
Maintain account payable and receivable account on monthly basis
Carry out training staff on expected accounting documents
Assist in the preparation of annual budgets and budgetary control reports for donors.
Assist in development of various accountability vouchers for use in the finance office
Perform other related duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

Bachelor’s Degree in Accounting or Finance
Must be a CPA(K) Finalist
Minimum of 3 years’ of working experience
Working knowledge of and experience in the NetSuite Accounting System.
Excellent analytical skills and attention to details
Solid organizational skills as well as the ability to be flexible and work well under pressure.
Knowledge in Accountability to Affected Populations
Knowledge in Prevention of sexual exploitation and abuse. more

DEPARTMENT:    Legal Protection
SUPERVISOR:     Protection Officer
START DATE:        26th February 2024
END DATE:             14th September 2024
POSITION SUMMARY:
HIAS seeks to recruit Protection Monitors who will assist in provision of social interventions and assistance to the most at risk and vulnerable refugees:
ESSENTIAL FUNCTIONS:

Monitor, verify and document refugees’ human... rights violations and protection risks.
Participate in community awareness and dissemination of information to members of the community.
Conduct follow-ups on red flag protection-related issues.
Highlight trends and protection needs in reporting to the Protection Officer.
Refer cases with protection concerns to the protection associates to ensure their protection needs are addressed.
Support the Protection Officer in mapping of services and humanitarian needs.
In collaboration with the local authorities, identify refugees and asylum seekers at heightened risk with specific needs, provide them with ad hoc immediate support, and refer them for specialized services as may be deemed appropriate.
Assist in the implementation of appropriate intervention for refugees at risk through activities such as emergency shelter placement etc.
Assist with the translation services for refugees in the community during activities as may be         required.
Assist in the mobilization of community members for community forums and sentization campaigns in the community.
Provide weekly and monthly reports and data highlighting individual performance, progress against targets and client needs.
Under direct assistance of the protection officer, provide training to beneficiary groups in: Refugee Rights & protection, legal documentation and other protection related issues as determined by the Program Supervisor
Attend regular staff meetings, trainings and other meetings as required and ensure regular personal development and supervision.

QUALIFICATIONS & REQUIREMENTS:
Education

O – Level education certificate
Any other relevant training

Experience
Not less than three months’ work experience, preferably with an NGO. Experience in the field of refugee protection and assistance is an added advantage.
Skills & Competencies

Basic literacy and numeracy skills.
Should be well integrated to the dynamics and needs of persons with specific needs (refugee community) within their areas.
Good working knowledge of the community needs and gaps
Ability to work with members of the community with little or no supervision
Computer literacy
Strong communication and interpersonal skills
Strong counselling skills
Strong training skills in community development and working with PSNs will be an added advantage.
Knowledge in Accountability to Affected Populations
Knowledge in PSEA

Language
Proficiency in English or Kiswahili and either, Luganda, Kinyamulenge, French, Somali, Amharic, Tigrinya, Oromo and Kinyarwanda or any other major language spoken within the refugee community.
Location
Must reside in Kangemi or Rongai
DISCLAIMER:
This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.
SAMPLE HIRING PROCESS:
We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:
Step 1: Submit your application!
Step 2: Phone screen with a Human Resources staff person.
Step 3: Interview with the hiring manager.
Step 4: Interview with a panel of HIAS employees.
Step 5: Reference check.
Step 6: Offer and background check.
Step 7: Start your professional journey with HIAS!
Note: Some of our hiring processes may vary, and not all candidates will advance to each step. more

HIAS Kenya is seeking an experienced consultant(s) to conduct a meta-assessment for all evaluation reports (baseline, mid-term and endline) and other project reports conducted in the period 2020-2023 and triangulate with secondary sources. The consultant will review these evaluations and conduct a meta-analysis of their results and methods. This will involve critically assessing the robustness of... the evaluations, analyzing the results obtained and drawing out key recommendations and lessons learned from the findings.

The Main Purpose Of The Meta-Assessment Is To

Carry out an extensive literature review from HIAS reports, journals, periodicals and online reviews.
The assessment will involve identifying gaps among refugees across the HIAS signature programs and localization.
Synthesize evidence from the evaluations conducted in the past to determine the effectiveness, relevance and impact of HIAS work and areas of strengthening.
Determine the overall quality, credibility, and use of evaluations to provide advice on improvements and adjustments to existing and future evaluations.

Objective Of The Meta-assessment

To what extent these evaluations carried between 2020 and 2023 fulfil widely accepted standards in terms of quality and develop recommendations on what aspects to improve and how to increase the usefulness of HIAS Kenya project evaluations?
What are the key findings, recommendations and lessons learnt to improve the performance of HIAS institutional capacity-building and productive capacity enhancement projects?
Provide a consolidated assessment on the performance of HIAS projects, particularly in relation to its relevance, efficiency, effectiveness, impact, and sustainability.

Methodology

The meta-assessment will be guided by the OECD criteria of evaluation (relevance, effectiveness, efficiency, coherence, sustainability, and impact). It will assess the relevance of the objectives of HIAS Programs. It will assess the effectiveness of the project in line with the respective program objectives. It will assess efficiency in relation to cost-effectiveness or the Value for Money. Conversely, sustainability, particularly through capacity-building, should be assessed to gauge the continuity of program objectives once HIAS Programs end.

The selected consultants will conduct.
Document review:

An extensive desk top review of existing from reports, journals, periodicals and online reviews
A document review of baseline, mid-term reviews, final evaluations and project completion reports and other HIAS strategic documents.
Survey and interviews:
For each selected project evaluation, staff of HIAS implementing the respective projects and partners will be consulted through interviews or surveys to ascertain the perceived usefulness of HIAS Kenya project evaluations as well as support functions, challenges, and constraints.

Deliverables

The Consultant Is Expected To Deliver The Following

Inception report (including a work plan and timeline).
Data collection tools as appropriate
Draft meta-evaluation report.
Finalize the draft report after receiving comments HIAS Kenya
Submit the final report HIAS Kenya Country Director.
Presentation of the final meta-evaluation report (the final report must contain an executive summary and a list of recommendations made by the consultant. It should not comprise more than 30 pages, excluding annexes)

These tasks are indicative for understanding the meta-evaluation. They will be adjusted and elaborated in the consultant's Inception meeting and as agreed upon by HIAS Kenya.

Managing the evaluation process

HIAS MEAL Coordinator will be responsible for the overall coordination of the Meta-assessment with the consultant to ensure timely and quality outputs. In addition, the Program Managers, Program Director, Regional technical advisors, and Country Director will provide all the necessary technical and operational support required throughout the process.

HIAS Will Provide

Relevant documentation and background information.
Contacts of relevant stakeholders.
Consolidated feedback/guidance on draft reports.

Qualification And Experience Of The Evaluator/Consultant

In accordance with these TOR and the Inception Report (to be produced by the winning consultant), the consultant will be responsible for the evaluation's overall conduct, including submitting/presenting all evaluation deliverables in a timely manner.

HIAS is looking for a consultant/team with the following skills and qualifications.

The team leader should possess a postgraduate degree in research-oriented social science or a related discipline.
Extensive MEAL expertise and experience (at least ten years), including leading global program evaluations in displaced people/refugee programming.
Demonstrable expertise and a good understanding of refugee operations especially in Kenya, refugee protection risks, and relevant international /regional refugee frameworks
Extended experience in conducting meta-evaluations and in developing analytical protocols (Consultant to submit work related previously done)
Excellent and demonstrated understanding of ethical issues in research
Experience in developing data collection tools using KOBO
Excellent verbal and written communication in English is required
Knowledge of institutional issues related to development programming (including funding and administration and the role of donors, and partnerships).

Other Skills

Strong analytical skills and ability to work independently.
Excellent report-writing and editing skills.
Excellent data presentation and visualization skills. more

Position Summary

The Temporary receptionist will be responsible for performing clerical tasks within the office to support daily operations. The receptionist will answer and transfer phone calls to staff, sort and deliver mails, greet and direct visitors accordingly.

Essential Functions

Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate... person and office.
Answer, screen and forward incoming phone calls.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email.
Receive, sort and distribute daily mail/deliveries.
Maintain office security by following safety procedures and controlling access via the reception desk.
Update calendars and schedule meetings.
Assist with payment requisition for utilities e.g. electricity tokens, water bills and garbage collection.
Establish and maintain effective relationship with internal and external customers for improved service delivery.
Ensure that all the office telephone lines, are working efficiently and loaded with airtime at all times.
Any other duty as may be assigned.

Qualifications & Requirements

Diploma/Degree in administration, office management, front office management or related field.
Ability to multitask and assume unanticipated assignments.
Excellent attention to detail and sound organizational skills.
Strong interpersonal and communication skills
Verbal and written communication skills
Organizational and time management skills.
Knowledge of Accountability to Affected Population.
Knowledge in PSEA and Anti-Fraud. more

POSITION SUMMARY:

The driver will provide effective transport facilitation to staff and clients in order to attain the objectives of the organization.

ESSENTIAL FUNCTIONS:

Support the Staff on official transport and dispatch duties to required destinations when requested.
Facilitate transport of office Field Operations Staff when carrying out home visits and outreach activities
Where... applicable, assist staff with loading and offloading items for distribution to clients
Maintain high standard of service to both internal and external guests.
Ensure punctuality and safe transport.
Observing the road and traffic laws and regulations of the Country.
Ensure that safe driving practices are adhered to including local driving codes and internally agreed standards.
Maintain interior and exterior cleanliness of the car
Ensure the vehicle is in good working condition at all times.
Ensure vehicle is kept secure at all times.
Ensure vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tyres, etc.
Schedule regular car service appointments and report any issues that arise.
Ensure vehicle repairs are carried out properly by official manufacturers specifications.
Arrange for other repairs, prepare and maintain vehicle spare parts inventory.
Prepare and submit vehicle monitoring report, including records of vehicle operations, maintenance, expenses, mileage as required.
Log official trips, daily mileage, gas consumption, oil changes as required.
Provide assistance to the Operations Manager and other office staff in the time working at the office, in tasks including but not limited to photocopying and filing.
Handling mail, delivering goods and correspondences, carrying parcels, packages, and delivery and collection of official documents as required.
Maintain a record of all deliveries done in the delivery book.
Prepare vehicle monthly reports of specific allocated vehicle allocated to him.

QUALIFICATIONS & REQUIREMENTS:

Minimum of Secondary school education is preferred with a Minimum of Grade C.
Must have a clean and valid driving license of classes B, C1, D1, D2, and D3
Should have a minimum of five (5) years of experience in driving 4WD vehicles, Nissan Vans and school bus.
Flexibility and ability to stand in for other drivers when required to do so is necessary.
Good inter-personal, communication (English and Kiswahili-written and spoken) a must.
Must have good knowledge of Nairobi and its environs.
Basic mechanical knowledge is an advantage.
Should have defensive driving skills. more

POSITION SUMMARY:

HIAS seeks to recruit Temporary a GGBV Officer who will support the GBV department in implementing designed strategies on prevention and response to Gender Based Violence amongst refugees in Kenya. HIAS uses a survivor-centered, community-based approach. Our programs consider the voices and needs of survivors and prioritize their leadership in program design and... implementation. HIAS works with communities’ systems in order to optimize support for survivors, building partnerships to promote and protect the rights of survivors, women, girls, and LGBTQ-identified individuals.
The officer will be responsible for contributing to the timely and quality implementation of GBV related activities and GBV case management for the urban refugee community and support in fundraising efforts for the GBV department.

ESSENTIAL FUNCTIONS:

Implement and monitor Gender Based Violence prevention and response activities/interventions for the urban refugee community.
Contribute to the establishment of community-based prevention mechanism, risk mitigation strategies and support for the vulnerable persons of concern including survivors of GBV.
Support the implementation of safe spaces to women and girls build peer support networks to enhance their economic and social assets.
Contribute to the design of new ways of engaging men in ending violence against refugee women and girls.
Support Gender-based violence survivors received at HIAS offices and identified in the refugee community through the provision of survivor centered case management services to respond to the needs of clients, provide them information and resources to access services and make appropriate referrals to other service providers if required.
Conduct timely Follow up on referrals and action plans, and support services provided to GBV survivors, ensuring that the survivors receive the assistance recommended.
Support qualitative assessments through Focus Groups Discussions/ Tango talks to better understand the risks of GBV and map out service support structure for GBV survivors,
Engage with the refugees’ community representatives to understand needs and gaps in Gender-based violence programming with a priority focus on the voices and leadership of survivors.
Participate in capacity building initiatives for staff, partners and other stakeholders to create awareness, ensure quality and comprehensive delivery of project activities.
Closely work with GBV Associates, community outreach workers to ensure that best practices on GBV are respected and the international standards are met in responding and preventing GBV.
Plan, attend and facilitate monthly meetings with community leaders, support groups and other stakeholders on GBV Prevention and Response
Ensure community members are mobilized to participate in anti-GBV activities and awareness campaigns.
Organize, attend, and/or facilitate workshops and Training of Trainers sessions for community workers, support groups and agency workers.
Contribute in the development of project proposals, concept notes for the GBV department.
Participate in research on good programming practices on GBV prevention and response issues.
Ensure ongoing maintenance/update of GBVIMS (Gender Based Violence Information Management System) and preparation of qualitative reports on GBV Program
Any other duties that may be assigned.

QUALIFICATIONS & REQUIREMENTS:

Bachelor’s degree in Gender Studies, Community Development Studies, Social Science and/or other related fields of study
Minimum of 2 years previous job experience related to GBV response.
MUST have in-depth knowledge and experience in Refugee Protection
Demonstrated experience working directly with refugees who are survivors of GBV
MUST have an in-depth technical expertise on Gender Based Violence related issues, response and prevention and a demonstrated understanding of a survivor-centered approach. .
MUST have experience with operationalizing GBV principles, knowledge of international humanitarian standards for GBV prevention and response.
Experience working with GBVIMS preferred (Gender Based Violence Information Management System)
Experience in grant writing in the humanitarian sector.
Strong computer skills, in particular Microsoft Office,
Excellent organizational and time management skills.
Knowledge in Accountability to Affected Populations
Knowledge in PSEA more

POSITION SUMMARY:

HIAS Kenya seeks to recruit an Operations Manager who will be responsible for the strategic direction and leadership for the operations. This role is to effectively and efficiently manage the development and directions of the operational team to drive the growth, technical productivity and promote high quality customer satisfaction while building relationships and ensuring the... integration of strategic plans with company operations. As a member of senior management, the Operations Manager is responsible for but not limited to key responsibilities of strategic oversight, development and implementation of policies and procedures and resource management.

ESSENTIAL FUNCTIONS:

Manage reliable and cost-effective operations and effective implementation of the strategies of HIAS Kenya towards the right direction, including supervision of Administration, Information Technology, Procurement, and logistics.
Develop, implement and review operations processes and procedures.
Supports the program team on timely provision of operations support at a higher level of standards.
Ensures operational compliance of rules and regulations specified by the Government and donors.
Support developing budgets, financial management and planning for operations activities of country programs as an integral part of program proposal development and country level budgeting.
Advice on operations strategies, policies and plans affecting operations, program deliverables and staffing.
Analyzing HIAS Kenya operating environment in the country and adjusting operations and providing advice on contextual changes.
Maintain regular controls on operations budget and identify any exceptions or possible implications of under / overspending in a timely manner.
Promote cross-department collaboration and communication between operations, programs, HR, Finance, Safety and security and other teams.
Promote continuous organizational learning culture with the empowerment of individuals and teams with the identification of learning needs. Create learning opportunities and ensure access to available learning resources.
Develop, implement and review appropriate operations policies and procedures that comply with HIAS policies and procedures such as the Procurement, logistics, IT and with donor rules and regulations.
Manage HIAS Kenya contracts and act as principle point of contact for all internal and external matters relating to operations in coordination with country management.
Effective and efficient resources management in administration, procurement, logistics and IT on the achievement of the following results:
Oversight of HIAS Kenya assets and maintenance of asset register including periodic review, update and facilitating insurance of new assets.
Develop the capacity of the team, deepen understanding of their roles and assist with career development.
Promote accountability, communicate expectations, and provide constructive feedback informally and formally to the teams via regular one on ones and performance reviews.
Manage the morale in the department by setting and demonstrating a strong business ethic for dealing with employees, suppliers and customers.

QUALIFICATIONS & REQUIREMENTS:

A bachelor’s degree in business administration, operations management, or a related discipline
Master’s degree in business administration of relevant field
Minimum of 7 years' experience as an operations manager or similar role in a humanitarian, corporate or development sector, including experience in operational support and developing strategies.
Sound knowledge of administrative, logistics and procurement procedures is highly desired.
Strong interpersonal skills and ability to establish and maintain effective working relationships with colleagues in a diversified multi-cultural and multi-ethnic working environment.
Skills in managing, organizing, planning and implementing assigned tasks under pressure of frequent and tight schedules.
Demonstrated analytical and problem-solving skills in handling management and coordination issues at country program level.
Effective verbal and written communication, organizational, prioritization and Microsoft Office applications.
Proficient in oral and written French skills required; proficiency in English is also required. more

POSITION SUMMARY:
HIAS Kenya seeks to recruit a Communication Officer who will handle communication at the Country level, respond to communications from partners, develop content and update the HIAS Kenya social media accounts. The Communication Officer will also track campaign analytics and maintain digital media archives.
ESSENTIAL FUNCTIONS:

Develop, write, and edit HIAS Kenya public and... communications materials, including press releases, statements, fact-checking, Q&As guidance notes, briefing notes, fact sheets, newsletters, blog posts and social media content.
Promote communication and publicity materials of HIAS Kenya through appropriate media channels.
Track analytics and create reports detailing successes and failures of communication campaigns.
Ensure that all communication and marketing materials align with HIAS brand identity and donor standards.
Work with Communication and Program team members to conceptualize and implement communication strategies, campaigns and other initiatives.
Provide technical guidance to HIAS Kenya program staff in developing Information Education and Communication (IEC) material.
Respond to media inquiries, handle interview requests and perform media outreach.
Develop escalation protocols for managing communication crisis, should they arise.
Perform market research and analyze the HIAS Kenya’s audience and its needs.
Create and maintain a robust relationship with the media to promote the organization image.
Develop and maintain a database of journalists, reporters, media and other related organizations.
Coordinate promotional events and news conferences, press releases and exhibitions.
Monitor and respond to feedback from the media and the public about HIAS on traditional and digital channels.
Ensure that digital marketing content aligns with HIAS brand identity and purpose and adheres to official brand guidelines.
Participates in ongoing development of HIAS Kenya’s communications strategy and training of staff in communications best practices.
Contributes to HIAS Kenya’s internal communications, including drafting talking points, reports and others.
Maintain up to date of matters and issues pertaining to the country under the area of expertise to provide advice and updates to the country office.
Collaborating with the Country director, fundraising specialist and program managers to send funders newsletters, and to promote on-site tours.
Coordinate with the HIAS HQ Communications department to share relevant content, ensure message alignment, participate in HIAS global campaigns, and maximize social media impact.
Maintain up to date of HIAS communications policies and guidelines.
Performs other tasks as assigned.

QUALIFICATIONS & REQUIREMENTS:

Bachelor's degree in communication or journalism or other relevant field.
2-3 years of prior experience creating digital content and managing communications campaigns, working in media or marketing, experience in the humanitarian sector is preferable.  
Strong communication skills both oral and written as well as analytical skills.
Ability to work well independently and with a team.
Understand the best practices of main social media channels including Facebook, Twitter Instagram, LinkedIn and other digital platforms.
Ability to compose engaging and accurate media content.
Superior time management skills and the ability to juggle multiple projects simultaneously.
Excellent computer skills (MS Word, Excel and PowerPoint essential).
Knowledge of photo and video editing and design software is an asset.
Understanding of communications, external relations, and advocacy best practices
Avid reader with a keen eye on laws, Policies and issues affecting Persons of Concern at the National and Global level.
Knowledge of Accountability to Affected Populations
Knowledge of PSEA more

Position Summary



HIAS seeks to recruit a Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator to lead MEAL functions at HIAS Kenya. The MEAL Coordinator will maintain and refine systems to monitor and evaluate the effectiveness, strategic alignment, cost and overall impact of HIAS’ refugee assistance programs in Kenya as well as generate knowledge for learning and entrench... accountability mechanisms in the organization processes. S/he coordinates with the Program Director and Regional Technical Advisor to ensure that HIAS Kenya is aligned to organization-wide monitoring and evaluation policies, systems, and tools for evidence generation in the region. S/he is responsible for information collection, analysis, and reporting processes across HIAS Kenya, and works with all program staff to ensure data quality. S/he supports the results reporting for HIAS Kenya, measuring program performance and deliverables.



Essential Functions



Monitoring and Evaluation

Develop an integrated monitoring and evaluation system for new and ongoing programs to track their implementation.
Drafts and maintains up-to-date MEAL plans and frameworks and M&E sections of project work plans/operating plans in consultation with program team and partners.
Support program design including development of the theory of change, objectives and indicators..
Lead and support the implementation of HIAS global MEAL Guidelines at country level and, support the continued improvement of key MEAL standards, processes, and systems/tools.
Coordinates with all program staff to collect, aggregate, and verify programmatic data, and ensure robust, standardized data collection and analysis for the Country office.
Undertake regular monitoring visits to the field to support implementation of project activities and to document learning to inform project adaptation.
Lead in the design and implementation of internal assessments , such as rapid needs assessments, internal baseline and endline surveys, post-distribution monitoring assessments, satisfaction surveys among others.
Lead in external evaluation activities, including TOR development, evaluator recruitment, methodology design and in-country oversight of external evaluation timelines and deliverables. Maintains awareness of best practices and policies for M&E and assists in training programmatic staff in these practices as needed.
In collaboration with other donor requirements, review the organization’s existing MEAL approaches and advice on any required changes, support, and resources.
In collaboration with the Program Director, identify opportunities for action research and impact evaluations.

DataManagement andResultsReporting

Tracks, analyzes, and regularly reports on program indicators, progress against targets, program successes, and lessons learned.
Support managers and projects’ focal people in reviewing donor reports and internal project monthly reports to ensure high quality reports are submitted on time for all grants/programs.
Lead annual progress reporting/beneficiary counting and support internal and external reporting.
Performs data quality checks and basic and intermediate quantitative analysis, including descriptive statistics, developing baseline assessments, and tracking progress against baselines.
Develops charts, graphs, infographics, and other visualizations for program activities and accomplishments; aggregates reporting at the country office level.
Support the project team in the reporting function of the internal CMS as well as ensuring data quality in the system.
Maintain a centralized data management system that enhances accurate data capturing of all projects as well as easy retrieval, extraction and analysis for project teams and management.
Establish an inventory of reliable secondary data sources of key statistics to contribute to project design and M&E.

Accountability to Affected Populations

Serves as accountability to affected populations (AAP) lead within country office.
Establishes and maintains beneficiary feedback mechanisms; supports accountable response to all beneficiary feedback.
Ensures that feedback mechanisms are inclusive, accessible, and appropriate for the beneficiary population.
Train program and country office staff on best practices for AAP

Learning

Set up a system/database for collating and sharing lessons learnt and recommendations within and across projects and site offices to enhance project implementation, proposal development and annual planning processes.
Ensure the documentation of success stories through e.g. Most Significant Change technique.
Lead project review meetings and lessons learnt workshops at the end of projects (appropriate to length, scale, and complexity) aimed at replicating good practices and strengthening synergies between projects.
Build the capacity of both staff and partners in MEAL tools and guidelines ..

Qualifications & Requirements

A master’s degree in either, Project Planning and Management, Monitoring and Evaluation, Humanitarian law or a social science
A Degree in Social sciences, Monitoring and Evaluation or relevant field.
At least 5 years’ experience in extensive monitoring and evaluation of projects related to social sciences, humanitarian and human rights or development work
Experience in developing data collection tools and training of staff in effective use of those tools.
Demonstrated skills in data collection, data analysis, interpretation, and reporting.
Experience in proposal development and project implementation
Experience in working for an organisation or NGO that deals with refugees will be an added advantage
Knowledge in data management systems, quantitative and qualitative analysis softwares and data visualization. s
Excellent interpersonal, writing and communication skills .
Knowledge of Accountability to Affected Populations.
Knowledge of PSEA. more

POSITION SUMMARY:
HIAS seeks to recruit a Gender and GBV Associate who will  provide  social interventions and assistance to the most at risk and vulnerable refugee women and girls especially Gender Based Violence (GBV) survivors with focus on strengthening HIAS’ EVAW/G (Ending Violence Against Refugee Women and Girls) response to new and more pronounced challenges faced by refugee women and... girls. The associate will be required to conduct assessments, case management and referrals including follow up to ensure survivors receive appropriate services.
ESSENTIAL FUNCTIONS:
Case work and management:

Identify and provide post GBV services to women and girls who are survivors of GBV or any other form of trauma.
Identify refugee women and girls in need of social support such as financial assistance, medical assistance, and legal protection.
Carry out social assessments and keep track of socio-environmental risks faced by refugee women and girls to ensure timely mitigation of risks.
Review all social and psychological assessments reports generated and link to the MHPSS department for further support
Conduct one on one  interviews with refugee women and girls to understand the prevalence of existing and emerging issues affecting them
Implement a safe  reporting mechanism, which allows women and girls to report GBV incidences allowing access to critical support without risking personal safety
In collaboration with community outreach workers conduct regular assessments of the needs and progress of the refugee women and girls.
In collaboration with the GBV team, conduct training to HIAS staff on safety and capacity to respond to GBV incidences.
Participate in GBV response, outreach and community dialogue activities to enhance community response and prevention of violence against women and girls.
Conduct referrals of vulnerable refugee women and girls to partner agencies and follow up with clients to facilitate access to external services.
Monitor GBV trends through data collection , prepare summaries for presentation in psychosocial panel and effect subsequent panel decisions.
Prepare a monthly analysis on GBV key issues based on case trends to disseminate information on available services and referral pathways.
Open files for clients and ensure that case management is in line with HIAS SOPs and other sector standards.

Community outreach and community activities

Assess, identify, and analyze community sensitive interventions geared towards building resilience and self-reliance among refugee women and girls.
Strengthen community participation and accountability by engaging community outreach workers and community leaders to assist in identifying and selecting beneficiaries most in need within the community.
Establish and maintain networks with existing community structures and other partners for referral and networking purposes.

Reporting

Update client’s information into the data management system and provide a periodic analysis of the data.
Prepare periodic reports on client’s progress and prepare a final report of all the activities.
Perform other related duties as assigned

QUALIFICATIONS & REQUIREMENTS:

The applicant should have either a University Degree in Social Work, Community Development or Gender and Development Studies
At least 1- 2 years working experience in the field of Social Work.
Experience in working with NGOs involved in humanitarian work will be an added advantage
Knowledge in UN Convention on the Refugee Act, Prevention and Responses to Sexual Abuse
Experience in capacity building including facilitation of diversity and inclusion, community-based training and awareness raising
Strong interpersonal and communication skills
Knowledge of Computer Applications
Ability to work in a demanding and high-pressured environment
Knowledge of Accountability to Affected Populations is an added advantage
Knowledge in PSEA and Anti-Fraud.

DISCLAIMER:
This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.
 
SAMPLE HIRING PROCESS:
We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:
 
Step 1: Submit your application!
Step 2: Phone screen with a Human Resources staff person. Step 3: Interview with the hiring manager.
Step 4: Interview with a panel of HIAS employees. Step 5: Reference check.
Step 6: Offer and background check.
Step 7: Start your professional journey with HIAS!
 
Note: Some of our hiring processes may vary, and not all candidates will advance to each step.
 
ABOUT US:
Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.
HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.
 
VISION:
HIAS stands for a world in which refugees find welcome, safety and opportunity.
 
MISSION:
Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.
 
VALUES:
Welcome • Acogimiento • Hospitalité • אורחים הכנסת (Hachnasat Orchim)
We Welcome the Stranger
 
Justice • Justicia • Justice • צדק (Tzedek)
We Pursue Justice
 
Empathy • Empatía • Empathie • חסד (Chesed)
We Approach our Clients with Empathy
 
Partnership • Compañerismo • Coopération • חברותא (Chevruta)
We Believe in Changing the World through Partnership
 
Courage • Coraje • Courage • אומץ (Ometz)
We Act with Courage to Build a Better World
 
Resilience • Resiliencia • Résilience • רוח (Ruach)
We Adapt and Thrive, Continuously Demonstrating our Resilience
 
DIVERSITY:
HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected status.
 
SAFEGUARDING:
HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
How to Apply: 
Please submit a cover letter and resume through the link GGBV Associate - Careers At HIAS Inc. (hrmdirect.com)quoting the position title: GGBV Associate on the subject. Indicate your salary expectation as well.  
 
Deadline for applications: By 10th April 2023
 
Applications submitted after the deadline will not be considered.
 
Important: Only shortlisted candidates will be contacted. 
 
HRTK is an equal opportunity employer, does not charge candidates for recruitment and dissociates itself from any entity defrauding candidates. more