LOCATION: BORNO STATE (Magumeri and Gubio)
ABOUT THE JOB:   
The Child Case Worker is responsible for identifying children in need of support and making referral for the required services based on the assessment conducted on the child. This role involves assessing the needs of children, developing and implementing individualized care plans, and coordinating with various service providers to... deliver comprehensive support.  
MAIN RESPONSIBILITIES:  
The Child Case Worker will be responsible for the following, including those not listed but are extensions of those expressly stated:  

 Provide individually tailored comprehensive Child Protection Case Management Services to Unaccompanied, Separated, and Other Vulnerable Children in line with the Case Management Standard Operating Procedures. 
Receive and provide referral services for specialized case management services. 
Ensure the confidentiality of the information collected during the case management services and input the information on the CPIMS+. 
Establish a harmonious working environment with a wide range of stakeholders more, specifically, children, beneficiaries, service providers, community leaders, religious leaders, and local government authorities. 
Undertake home visits to families of children receiving case management services  
Respect confidentiality and follow ethical guidelines/ standards 
Prepare and share with line manager monitoring reports/updates 
Participate in Case conferences for the management of complex cases  
Maintain the highest standards of professional conduct and ensure actions do not put children at risks 

Required Skills and Competencies:  

Strong interpersonal and communication skills, with the ability to build rapport and trust with children and families. 
Excellent organizational and time-management skills, with the ability to manage multiple cases and priorities effectively. 
Proficiency in case management software and Microsoft Office Suite. 
Ability to handle complex and sensitive situations with empathy and professionalism. 

Qualification:  

Bachelor's degree in social work, Child Development, Psychology, or a related field. (Master’s degree preferred). 
Relevant certification or licensure. 
Proven experience (at least 2 years) working with children and families in a case management or social work role. more

LOCATION: Magumeri and Gubio 
ABOUT THE JOB:  
The GBV Officer will be responsible for the timely and quality delivery of field level activities with technical support from the GBV Program Manager, She/he will manage the team and ensure the smooth running of program in close coordination with other GBV/Protection actors. She/he will ensure that survivor cantered approach is adhered to and GBV... survivors and other vulnerable women and girls receive prompt and comprehensive services. 
MAIN RESPONSIBILITIES: 
The GBV Officer will be responsible for the following, including those not listed but are extensions of those expressly stated: 

Support the Coordinator to conduct child protection and GBV assessments using the Inter-agency Child Protection Assessment Resource Toolkit. Adapt the Assessment Tool as necessary to GBV survivors. Coordinate with other SC thematic areas, the national/district Child Protection Working Group and/or other external sector agencies of GBV, ensuring assessment findings are documented and that all.  
Build the staff capacity to provide direct and appropriate support services to GBV survivors. 
Support the integration of GBV cases into other CP case management processes, CPIMS, CFS, and PSS 
Ensure survivors of gender-based violence are timely identified and provided counselling and other appropriate response services. 
Ensure relevant referral forms are in place and implemented accordingly.  
Coordinate monthly meetings including, parent’s forum and child protection committee 
Provide essential psychosocial first aid support to children and adults when needed. 
Take lead in Prevention and response to sexual exploitation and abuse (SEA) and gender-based violence (GBV) in project communities 
Mentor, supervise and monitor of gender-based violence implementation and draft monitoring action plan for quality control.  
Carryout any other duties as outlined by the supervisor.  
Perform other duties as may be assigned from time to time by supervisor 

Required competencies 

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. 
Delivering result: Willingness and ability to take initiative not only in identifying problems but also in suggesting and implementing solutions. 
Accountability: Attended trainings on GBV and is aware of protection issue 
Communication: Proven experience in similar function desirable. 
Experience in GBVIMS and case management 
Flexible and willing to work and stay in rural communities especially field based 
Attended trainings on GBV and is aware of protection issues. 
Supervisory experience. 
Good interpersonal skills to establish effective working relationships with all staff and key stakeholders externally. 
Willingness and ability to take initiative not only in identifying problems but also in suggesting and implementing solutions. 
Self-starter 

Qualification 

Bachelor degree in in psychology, social sciences, public health, nursing required or any related field from a certified tertiary institution with at least two years and above proven field experience in similar position or related. 

KNOWLEDGE & SKILLS: 
The ability to multitask. 

Excellent organizational skills. 
Effective communication skills in English and Hausa 
Listening skills 
Excellent knowledge of the Nigerian Humanitarian and development context 
Excellent reporting skills 
Excellent communication, diplomatic, and writing skills 
Proficient in relevant computer applications  
Good analytical and problem-solving skills (at ease with figures and data) more

LOCATION: BORNO STATE (Magumeri and Gubio) 
ROLE 
As a Case Management Officer, you will play a crucial role in managing and supporting a diverse caseload. You will work directly with survivors to assess their needs, develop individualized care plans, and coordinate services to ensure they achieve their goals. Your ability to navigate complex systems and advocate for survivors will be key to... their success. 
MAIN RESPONSIBILITIES: 
The Case Management Officer will have the following duties and responsibilities: 

Ensure the day-to-day implementation of the work plan activities in the work plan and provide input into the development, ongoing management, and maintenance of the work plan. 
Supervise caseworkers to ensure that case management information is managed according to approved procedures e.g. case management forms, registers, and computer databases are used appropriately and correctly and protected accordingly Coordinate with Caseworkers to provide case management services for adolescent boys and girls. 
Participate in assessments and give the overall intervention strategy based on feedback from adolescent boys and girls throughout the programming. 
 Strictly adhere to GBV guiding principles while engaging with Adolescent boys and girls and their parents/caregivers. 
Supervise and build the capacity of the community-based child protection system and the youth mentors formally to provide quality life skill sessions through training, daily mentoring, weekly meeting, and applying regular knowledge and skills assessment tools.  
Compile concise quantitative and qualitative reports, case studies, and Success stories on a monthly, and quarterly basis and submit them to the Case Management Coordinator for documentation 
Emergency family tracing interventions and alternative care options for unaccompanied and separated children, utilizing tools within the Inter-Agency Child Protection Information Management System 
Ensure appropriate child-friendly spaces and time schedules are tailored to the physical and mental needs of the children based on age group and gender 
Consistently maintain referral pathway of project locations 
Responsible for technical supervision and training of all case workers working with the UASC. 
Daily supervision of the Child protection case workers. 
Ensure that caseworkers are trained in case management and the use of the IA CPIMS forms. 
Ensure the quality of the registration forms. 
Make referrals of the registered children to the Ministry of Women and Social Development. 
Ensure that children are followed up and receiving proper case management. 
Ensure that cases are prepared for case discussions/ case management meetings  
Ensure partner staff are well supported to implement the entire project  
With support from the coordinator conduct training for staff and other stakeholders.  

CORE BEHAVIOURS 

Understanding humanitarian contexts and application of humanitarian principles: 
Ensure that program goals and activities uphold the principles of the key national and international humanitarian frameworks, codes, and commitments 
Integrate beneficiary accountability principles into the approach 
Achieving results effectively: 
Ensure efficient and transparent use of resources following internal controls 
Address difficult situations and make tough decisions confidently and calmly 
Consider the wider impact of decisions to be made in the short and long term. 
Continuously provides feedback and updates to achieve improved results 
Document lessons learned and apply them to future projects 
Maintaining and developing collaborative relationships: 
Actively listen to different perspectives and experiences of stakeholders 
Actively participate in networks to access and contribute to good practice 
Establish and maintain clear communication and dialogue with disaster and conflict-affected people and other stakeholders 
Operating safely and securely: 
Identify and communicate risks and threats and minimize these for oneself and the agency 
Take measures to do no harm and to minimize risks for partners and the communities 
Reduce vulnerability by complying with safety and security protocols set by the organization. 
Managing yourself in a pressured and changing environment: 
Help team members practice stress management through prioritization of workloads and modeling of appropriate self-care 
Remain effective and retain perspective in the face of difficult or demanding situations 
Demonstrate personal integrity by using one’s position responsibly and fairly 
Maintain ethical and professional behavior following relevant codes of conduct 
Plan, prioritize, and perform tasks well under pressure 
Take responsibility for your work and the impact of your actions 
Leadership: Action; Thinking; Self; Inspiring; Developing Others: 
Demonstrate managerial courage by confronting difficult situations seeking resolution, and stating willingness to champion ideas 
Demonstrate approachability and trust by listening carefully to others valuing their contribution, and making others feel comfortable by being open and honest about their thoughts and feelings 
Demonstrate self-development and management by taking responsibility for own development, and actively seeking out feedback to better understand their strengths and weaknesses. 
Effectively influence others by understanding their interests and showing how they will be met by their own preferred solution 
Give constructive feedback to enhance capabilities and responsibilities to another for his/her development 

QUALIFICATION: 

Bachelor’s degree in Social Work, Psychology, Human Services, or a related field. 
2 years of experience in case management or a related role. 
Proven experience working in an office environment. 

KNOWLEDGE & SKILLS: 

Strong understanding of case management principles and practices. 
Excellent interpersonal and communication skills. 
Ability to work independently and manage multiple cases effectively. 
Proficiency in using case management software and other relevant tools. 
Strong organizational skills and attention to detail. 
Empathetic, with a commitment to client-centered care. more

LOCATION: BORNO STATE (Magumeri and Gubio)
ABOUT THE JOB:
The CPIE Officer is responsible for designing, implementing, and overseeing child protection and inclusion strategies to ensure the safety and equitable participation of children in all program activities. This role involves developing policies and practices to safeguard children, promoting their rights, and fostering inclusive... environments that cater to the diverse needs of all children.
MAIN RESPONSIBILITIES:
The CPIE Officer will be responsible for the following, including those not listed but are extensions of those expressly stated:

Coordinate with Caseworkers to provide comprehensive Child Protection Case Management Services to Unaccompanied, Separated, and Other Vulnerable Children in line with the Case Management Standard Operating Procedures.
Conduct assessments to identify child protection risks and concerns in emergencies.
Monitor the situation of children and families, including potential threats to their well-being.
Collaborate with various stakeholders, including government agencies, and community-based organizations, to coordinate child protection efforts.
Advocate for the rights and needs of children, ensuring their protection is prioritized in emergency response and recovery efforts.
Directly engage with adolescent boys and girls and parents as required, and work with mentors to ensure the quality of the program.
Represent the organization in the child protection sector in coordination meetings and forums.
Support children and their families' psychosocial (physical, social, emotional) well-being.
Train Volunteers and community members on child protection principles and practices.
Engage with community members to raise awareness of child protection issues and build their capacity to identify and respond to protection concerns.
Facilitate the participation of children and their caregivers in the design and implementation of child protection programs.
Promote community-based child protection mechanisms and support their sustainability.
Ensure appropriate child-friendly spaces and time schedules are tailored to the physical and mental needs of the children based on age group and gender.
Supervise project implementation to ensure timely delivery of project activities (for example, monitoring against individual performance management work plans).
With support from the Coordinator, develop monthly and quarterly plans and costed plans, contributing towards an overall thematic program plan.
Submit detailed weekly and monthly activity reports to the Program Coordinator
Consistently maintain referral pathways of project locations.
With support from the MEAL Officer put in place accountability activities for the project, ensuring that feedback from children and their families are considered in project design.
Supervise project implementation to ensure timely delivery of project activities (for example, monitoring against individual performance management work plans).

Required Skills and Competencies:

Excellent interpersonal and communication skills, with the ability to engage and collaborate effectively with children, families, and stakeholders.
Strong analytical and problem-solving skills, with experience in monitoring and evaluation.
Ability to handle sensitive and confidential information with discretion and professionalism.
Proficiency in Microsoft Office Suite and experience with data management and reporting tools.

Qualification:

Bachelor’s degree in Social Work, Child Development, Human Rights, or a related field.
Relevant certification or training in child protection, inclusion, or child rights.
Proven experience (at least 2 years) in child protection, inclusion, or related fields, with a strong understanding of child rights issues and best practices. more

ABOUT THE JOB: 
The consultant will conduct 3 days of training for the master trainers and training will be conducted in Maiduguri/Damaturu
This role is for consultant to train a pool of master trainers who will then be responsible for delivering vocational skills training on financial literacy and business management to project beneficiaries. The consultant will outline terms of reference (TOR)... given, providing comprehensive training of master trainers on the methods and approach that would be used to cascade trainings to their respective trainees.
MAIN RESPONSIBILITIES:
The Consultant will be responsible for the following, including those not listed but are extensions of those expressly stated:

Facilitate training on safeguarding, Financial literacy and Business Management
Develop a comprehensive training curriculum and training materials tailored to the needs of the target beneficiaries
Assess the competency and readiness of the master trainers to cascade the training.
Ensure the training content covers key topics such as personal financial management, budgeting, saving, credit, entrepreneurship, basic business planning, etc.
Conduct a training-of-trainers program to equip the master trainers with the knowledge, skills and facilitation techniques.
Provide hands-on guidance and mentoring to the master trainers during the training sessions.
Pre and post-tests
Training materials (slides)
Training sessions with documented training reports.
Evaluation reports on the impact of the training.
Provide technical support and monitoring during the rollout of the vocational skills training by the master trainers.
Ensure quality control and fidelity to the training curriculum and methodology.
Collect feedback and evaluate the effectiveness of the training program.
Document lessons learned and best practices for future reference.
Inception report outlining the detailed work plan and methodology.
Developed training curriculum and materials on financial literacy and business management.
Training-of-trainers program conducted for the selected master trainers.
Monitoring and evaluation report on the master trainer-led vocational skills training sessions.
Final report documenting the process, key learnings and recommendations.

Required Skills and Competencies:

Excellent facilitation and training delivery skills, with the ability to adapt to different learning styles.
Strong understanding of the local context and familiarity with the target beneficiary group.
Proficiency in the local language(s) and excellent communication skills.

Qualification:

Advanced degree in business administration, economics, finance or a related field.
Minimum 3 years of experience in designing and delivering vocational skills training programs, particularly in the areas of financial literacy and entrepreneurship.
Proven track record in developing training curricula and materials, and conducting training-of-trainers programs. more

ABOUT THE JOB:
The Procurement Officer manages and coordinates all aspects of procurement typically for the regional Specific and oversees the day-to-day running of the procurement department, purchasing of goods and services for the organization, managing orders and relations while ensuring the best value sourcing and value for money.
MAIN RESPONSIBILITIES:
The procurement officer has the... following responsibilities;

identifying the main types of goods and services that will be needed based on the current portfolio of programs and operations;
conducting regular market assessments of best sources and prices;
working with peer agencies and the private sector to identify new potential suppliers;
maintaining working relationships with local suppliers;
reviewing all purchase requisitions, verifying price targets, and ensuring that all specifications and requirements are clear and that all authorizations have been obtained;
ensuring that all requests for quotes clearly present all specifications and requirements;
receiving and reviewing all bids and preparing quotes summary sheets;
tracking the status of each procurement request and updating management and requestors through regular procurement status reports;
organizing bid committees if needed and ensuring they analyse bids in a competitive manner;
coordinating with other departments to make sure purchase requisitions, supplier quote responses, and purchase orders are complete and clear; and
providing support and training on procurement management to EYN Projects staff and partners.

LOGISTICS

Provide support to logistics operations and activities, following standard processes and procedures
Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
Take appropriate actions to resolve operational issues
Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries.
Collect and compile data, produce reports and ensure information in order support to informed decision-making.
Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards
Ensure proper management of all organizations asset.

Qualification and Experience:

HND/ B.Sc. in Marketing, Business Administration/Management, Procurement, Logistics, Finance, Supply Chain Management, or related field.
Master’s Degree in above fields is an added advantage.
Minimum of 2 years of relevant working experience in procurement and managing procurement processes, preferably in a humanitarian and/or development context.

Knowledge and Skills:

Proven capacity of management, leadership, and teamwork.
Availability and Quality Assurance
Good negotiation skills
Knowledgeable and experienced of implementing procurement processes and driving compliance
Strong knowledge of Donor policies compliance requirements in respect of Procurement and Supply chain
Productivity and Efficiency
The ability to multitask.
Adequate problem-solving skills
Excellent organizational skills.
Effective communication skills in English and Hausa
Excellent reporting skills
Excellent communication, diplomatic skills, and writing skills
Computer proficiency (word, excel and internet)
Good analytical skills, at ease with figures and data more

ABOUT THE JOB:
This role is to provide support for all activities that relates to creating awareness on sex education, use of contraception, disseminating information on Sexual Reproductive Health, awareness on safe delivery best practices and SRH rights to community members in Ngala. The SRH Officer based in Ngala will be responsible for the timely and quality delivery of field level activities... with technical support from the GBV Program Manager, She/he will ensure the smooth running of SRH program in close coordination with other GBV/Protection actors on the project. The SRH officer is expected to also be familiar with running curriculum guiding adolescent girls’ program.
MAIN RESPONSIBILITIES:
The SRH Officer will be responsible for the following, including those not listed but are extensions of those expressly stated:

Ensure Adolescent girls, and boys adopt sexual and reproductive health behavior protecting themselves from health risks.
Work closely with the Senior GBV Officer to mainstream SRH into other sectors in the Organization.
Conduct capacity building training for staff on SRH programming in the organization.
Conduct weekly sessions on adolescent sexual reproductive health issues
Provide sex education, use of contraception, awareness raising and information on Sexual Reproductive Health.
Conduct Training to midwives and other health care providers on safe delivery best practices
Liaising with relevant government institution and partners to ensure close coordination of activities and best practices.
Conduct regular supportive field monitoring visits to partner locations and support GBV officer on activities, coordination and implementation.
Work closely with GBV officers, Case workers to assess SRH risk/issues and working closely with the Senior GBV Officer to address the issues.
Conduct SRH risk mapping and GBV safety audits in project locations closely with other project teams, including senior GBV officers.
Provide timely feedback on field visit.
Develop plans for effective implementation for SRH activities.
Manage/supervise SRH support staff and volunteers.
Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.
Any other duties that may be assigned.

Qualification:

Bachelor’s degree in psychology, social sciences, public health, nursing required or any other related field from a certified tertiary institution.
At least 3 years humanitarian experience in implementing SHR Programme in emergency with a good understanding of sexual and reproductive health and right.

Skills:

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering result: Willingness and ability to take initiative not only in identifying problems but also in suggesting and implementing solutions.
Experience in GBV programming an advantage.
Strong Knowledge and skills in providing CMR is required.
Ability to work independently and collaboratively in a team setting.
Excellent communication skills and a willingness to be respectful, kind, and sensitive in approaches.
Flexible and willing to work and stay in rural communities especially field based
Good interpersonal skills to establish effective working relationships with all staff and key stakeholders.
Willingness and ability to take initiative not only in identifying problems but also in suggesting and implementing solutions.
Proven capacity for management and leadership
Demonstrable ability at report writing
Fluency in written and spoken English and Hausa
Computer literacy
Excellent presentation skills.
A critical thinker with outstanding interpersonal skills. more

LOCATION: NGALA, BORNO STATE
ABOUT THE JOB: 
Under the supervision of the project coordinator, the Clinical Officer will be responsible for providing support for health care activities, monitoring activities, report making, as well as close collaboration with health facility staff and managers. The job holder will undertake routine clinical and community awareness- raising activities. S/he will... also provide technical assistance to community based clinical and engagement activities to optimize quality and maximize the project’s reach to particularly vulnerable women and girls in the implementing communities.
MAIN RESPONSIBILITIES:
The Clinical Officer will be responsible for the following, including those not listed but are extensions of those expressly stated:

Provide basic psychological first aid and support adolescents to access the social services needed.
Obtains patient histories, and insurance approvals as appropriate; prepares and updates medical charts and associated records and enters patient data into files and automated databases.
Receives, screens, interviews, and registers patients or clinical research subjects; takes and records vital signs, as appropriate to clinic operations; may assist with routine medical procedures, as appropriate to training and/or certificate.
Maintain a clean and hygienic work environment to promote patient health.
Disseminate best practices at the community level to community elders, Traditional Birth Attendants, and women groups.
Manage Reproductive Health activities both at the community and Health Facilities. 
Build technical capacity of the service providers, Traditional Birth Officers, and communities
Proven experience in community-based programming with the ability to motivate and lead community volunteers.
Ability to work with displaced communities with diverse cultura
Required Skills and Competencies:
l and ethnic backgrounds.
Experience in working in a team.
Fluent in Hausa and other local languages
Proficiency in computer skills, especially in MS Word and Excel  

Qualification:

B.sc/HND Public Health, or any related field from a certified tertiary institution.
At least 2 years’ experience in health related /developmental work
Must possess the practicing license or qualifying certificate more

EYNPN/TENDER/NCA/WASH/BORNO/MARCH/2024/299
PART A- EYN Projects Instructions to bidders
Date:                                        
Tender Number EYNPN/TENDER/NCA/WASH/BORNO/MARCH/2024/299
EYN Projects is requesting through this Tender a company to detail written quotations for the supply of the following products:
PRODUCT SPECIFICATIONS:
1. Description: SUPPLY OF NON-FOOD ITEMS TO... PULKA
2. Product class / category: Supply
 
3. Product stage: Finished products
 
4. INCOTERM: DDP – PULKA
 
5. Quantity and specifications: As per request during the vali dity of the Agreement.
 
Delivery is expected in Ten (10) working days once the EYN purchase order is received.
The responses to this tender should consist of the following essentials requirements:
    A written quotation on Company letter head that includes all product details, unit prices, and total costs.
    A copy of the legal representative's identification. (It is best to have an international passport, a voter's card, a national ID card, and a driver's license.)
   A registration document/certification/quality certificate from the relevant government agency, copy of this registration at the relevant Chamber of Commerce.
       Proof of past performance with recommended three (3) similar contracts preferably with
NGOs (e.g similar value contracts, work in similar operational areas, etc.).
 
 
EYN PROJECTS
EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
 
RESPONSIBILITIES OF THE CONTRACTOR:
Date of delivery: Delivery within 10 working days after reception of purchase order
Validity of the offer: One - Time delivery.
The responses to this tender should consist of the following requirements, filled in English, and signed and stamped by the supplier:

An original copy of the bid if delivered by envelope (compulsory)
Instructions to Bidders (compulsory)
Offer Form with prices in NGN (compulsory)
Bidder’s Questionnaire Form (compulsory)
Bidder’s Ethical Declaration (compulsory)
Bidder’s Checklist (compulsory)
ANNEXES – documentation/proofs of past performances in a similar field of activity (e.g., past contracts of similar services, similar value contract, etc.).
ANNEXES – a copy of company registration documents and license are included and ID of the authorized person responsible for the company (if possible, either of the following: international Passport, Driver license, voters' card, National ID card).

SPECIFIC CONDITIONS:

On request, samples of the items should be available for delivery to EYN Projects within 24-48 hours. Each sample should be branded clearly with the bidder's company name. Bidder should be able to provide samples to EYN Projects’ office in Maiduguri.
Samples may be inspected shortly after the closing date of this tender and all offers made will be considered now that EYN Projects requires these items. It is anticipated that suppliers for these items will be selected from these offers for the entirety of the (1) month's quotation validity.
Bidders should provide offer(s) for all items in each lot to be considered in the award of a contract.
Bidders are welcome to offer more than one type/size/exact specification of each item listed in the table below at different prices. Varied sizes of similar products may be favorable to your quotation owing to expected changes in identified demand or availability. In that case, you may provide different offer forms for each item.
In case of making an error when writing the prices, please discard the page. Any alterations, including the use of correction fluid, will render your offer invalid.
Queries and requests for clarification of the specification can be made by E-mail to Procurements@eynprojects.org,  copying eyn@eynprojects.org  -up to two full working days may be required for a response - or by Telephone at +2347014800006.
Payment will be made in Nigerian Naira (NGN) hereby selected as the contractual currency for this tender.
Payments from EYN Projects to the successful candidate will be made through bank transfer or cheque.
EYN Projects and its donors reserves the right to contact previous organization with who the bidder has worked (as cited on page 1 as Past Performance) and any financial or security authority for verification.

SELECTION CRITERIA
A technical analysis will be conducted by EYN Projects for the bidder’s selection based on these criteria detailed below and ranked in order of importance.
QUALITY/TECHNICAL SPECIFICATION
Quality/technical specification will be the first criteria to be considered by EYN Projects to select a vendor. The technical check will be based on FAIL/PASS criteria. If a supplier does not meet the minimum standards of quality. EYN Projects will not consider the offer.
PRICE REASONABLENESS
The price will be the second criteria to be considered by EYN Projects to select the most competitive supplier. Tenders must quote in Nigerian Naira (NGN) as the contract currency shall be in NGN.
PAST EXPERIENCES
Preference will be given to suppliers with proof of previous experience preferably with local or International Organizations. (At least 3 contracts must be provided e.g similar value contracts, work in similar operational areas, etc.).
LEAD TIME
Preference will be given to suppliers proposing short and relevant lead time (Not more than 10 days).
B – OFFER FORM EYN PROJECTS
 
Date:                                                       .
 
Tender number EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
To be complete by Bidder(REQUIRED)
 Particulars of the Bidding Company:

Name of the Company:
Company Official Representative Name:

Registration No with CAC: 
Company Specialization: 

Mailing Address:
Contact Numbers
E-mail Address

I   undersigned                                                                                            ,   agree   to   provide   EYN Projects, non-profit NGO, with items answering the following specifications, according to the general conditions and responsibilities I engage myself to follow.
PLEASE COMPLETE THE FOLLOWING TABLE: NOTE THAT ALL ITEM PRICES SHOULD BE FILLED. IN CASE, SOME ITEMS ARE NOT QUOTED, EYN Projects WILL NOT CONSIDER THE OFFER.




Line #


Description of Goods


Unit


Qty


Unit cost


Total cost




1


20-liter Plastic Bucket with Lid
 


Pcs


500


 


 




2


5 Meters Linen Rope


Pcs


500


 


 




3


Women Under wear Pants Cotton


Pcs


232


 


 




4


Bathing Soap 250grams


Pcs


2500


 


 




5


Laundry Soap 250grams (Multi-Purpose)


Pcs


2500


 


 




6


Disposable Sanitary Pads 30 counts Vironi


Pcs


1050


 


 




 
7


Cloth-Peg -big size


Pcs


    500


 


 




8


Carry Bag Medium Size


Pcs


500


 


 




 


TOTAL
 
WHT@5%
 
Stamp Duty@1%
 
Net Total


 
 
 
 
 
 
 
 
 




EYN PROJECTS
EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
BIDDER’S COMMENTS/REMARKS:
1.                                                                                                    
2.                                                                                           
DELIVERY CONDITIONS GUARANTEED BY THE BIDDER:
 
................................................. Days for 100% of the services
BIDDER’S TERMS AND CONDITIONS

Validity of the Offer (1 month)
Terms of delivery:                                              
Terms of payment:                                              

Name of Bidder’s Authorized Representative:                                                
Authorized signature and stamp:                                                
Date:                                                
PART C - B IDDER’S QUESTIONNAIRE EYN PROJEC TS
Date:                                                          
Tender Number EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299




PART I: INFORMATION




A. Details and General Information of the Company




Name


 


Trading As


 




Headquarters address (if any)


 


Telephone number(s)


 




City


 


State


 




E-mail address 1


 


E-mail address 2


 




 


 


 


 




Country
(headquarters)


 


Website
Address


 




Parent Company
or name of owner


 


Subsidiaries/
Associates/ Overseas Representative


 




Sales Person's
Name


 


Sales Person's
Position


 




Sales Person's
Phone


 


Sales Persons'
E-mail


 




Governance of the company: Chairman, Vice-Chairman, Treasurer/Secretary of the Board of
Directors/ Board of Trustees




Name (as in
passport or other government issued photo ID)


 


Date of birth
(mm/dd/yyyy)


 




Government-
issued photo


 


Type of ID


 




EYN PROJECTS








Identification
Document (ID)
Number


 


 


 




ID country of
Issuance


 


Rank or title in
Organization


 




Other names used
(nicknames or pseudonyms not listed as “Name”)


 


Gender (e.g.
male, female)


 




Current employer
and job title:


 


Occupation


 




Address of
Residence


 


Citizenship(s)


 




Province/Region


 


E-mail address


 




Management of the company: CEO, Executive Director, Deputy Director, President or Vice- President




Name (as in
passport or other government issued photo ID)


 


Date of birth
(mm/dd/yyyy)


 




Government-
issued photo Identification Document (ID) number


 


type of ID


 




ID country of
Issuance


 


Rank or title in
Organization


 




Other names used (nicknames or pseudonyms not listed as “Name”)


 


Gender (e.g. male, female)


 




Current employer
and job title:


 


Occupation


 




Address of
Residence


 


Citizenship(s)


 




State


 


E-mail addresses


 




Description of the Company




 




EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
EYN PROJECTS
  EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299




Type of Business
(multiple choices possible):


☐ Manufacturing
☐ Consulting Company
☐ Authorized Agent


☐ Manufacturing
☐ Trader
☐ Other, please specify: _                      




Sector of Business
(multiple choices possible):


☐ Goods / supplies
☐ Services
☐ Equipment


☐ Works
☐ Other, please specify
:_                                       




Year Established:


 


Country of
registration:                           




B. Financial Information




VAT Number:


 


Tax Number:


 




Bank Name:


 


Bank
Account
Number:


 




Bank
Address:


 


Account
Name:


 




Standard Payment Terms:


 


 


 




C. Experience




Company’s recent business with EYN Projects and/or other National/International Aid
Organizations:




Line


Organization


Contact person


Email/Phone


Goods/Works
/Services


Value (NGN)




1


 


 


 


 


 




2


 


 


 


 


 




3


 


 


 


 


 




4


 


 


 


 


 




5


 


 


 


 


 



 
 
 
 
 
 
 
 



Technical Capability
Has your company ever gone bankrupt, or is it in the process of going bankrupt, having its affairs supervised by the courts, entering into a creditor agreement, or suspending operations
Has your company ever gone bankrupt, or is it in the of its business activities, or is it in any comparable condition originating from a similar procedure allowed for under national law?
☐Yes ☐No
If yes, please provide details:                                                                                                         
Has your organization ever been found guilty of an offense relating to its professional conduct by a res judicata judgment? ☐Yes ☐No
If yes, please provide details:                                                                                                        
Has your business ever been found to be guilty of professional misconduct? ☐Yes ☐No
If please provide details:                                                                                                                  
Has your business ever failed to meet its tax duties in line with Nigerian laws? ☐Yes ☐No
If yes, please provide details:                                                                                                           
Have you ever had a res judicata decision against your company for fraud, corruption, involvement in a criminal organization, or any other illegal activity? ☐Yes ☐No
If yes, please provide details:
Has your company ever been declared in breach of contract for failing to meet its contractual commitments or another donor-financed procurement or grant award procedure? ☐Yes ☐No
If yes, please provide details:                                                                                                         
Has   your   company   ever   been   in   any   dispute   with   any   Government   Agency, or
National/International Aid Organizations? ☐Yes ☐No
If you answered yes, please provide details (Attached on a separate paper):                               
Do you agree with terms of payment of 100% after delivery? ☐Yes ☐No
PART II: CERTIFICATION
I, the undersigned, certify that the information in these forms is correct and that any changes will be communicated to EYN Projects in writing as soon as feasible. I also accept that EYN Projects does not do business with companies, subsidiaries, or affiliates that violate EYN Projects' child protection, sexual exploitation, abuse, conflict of interest, anti-fraud, or data protection policies.
Name:     
Date:                                                 
e-mail address
Title/Position Place:                          E
(for contact for verification purposes):
Signature:                                                               Phone number                                                            (for contact for verification purposes): Company Stamp:

Trading license
VAT registration/tax clearance certificate
Company profile
Proof of trading/dealership/agent
Evidence of similar contracts
References (optional)
Particulars of CEO and key personnel
Certificate of incorporation

Latest Financial statements (optional)
Other (specify):

 Attached
Checked

I certify that I am the company's chosen legal representative and that the information provided above is accurate. I understand that I will be held accountable if I provide false information. To the best of my knowledge, I certify that the information above is true and accurate. I understand and acknowledge that any fraudulent or misleading information provided by the Bidder may result in the Bidder's offer being canceled, even if found later.
Name
Position:                                                    
Signature & Stamp:
Date:                                              
PART D - B IDDER’S ETHICAL DECLARATION  –EYN PROJECTS
Date:                                                     
Tenderer’s name:                                                                
Tenderer’s address:                                                          
CODE OF CONDUCT:
Labour Standards. The labour standards in this code are based on the conventions of the International Labour Organization (ILO).
Employment is freely chosen
There is no forced, contractual, or forced labor. Workers are not compelled to leave "deposits" or identity documents with their employer, and they are allowed to leave after giving reasonable notice.
The right to association and collective bargaining rights are preserved
Workers of all stripes have the freedom to join or create trade unions of their choosing and negotiate collectively. The employer takes a positive approach to trade unions' authorized activity. Workers' representatives are not discriminated against in the workplace and have full access to carry out their duties. Where the right to freedom of association and collective bargaining is restricted by law, the employer supports rather than hinders the establishment of independent and free means of association and bargaining.
Working conditions are safe and hygienic
A safe and hygienic working environment shall be provided, bearing in mind the prevailing knowledge of the industry and of any specific hazards. Adequate steps shall be taken to prevent accidents and injury to health arising out of, associated with, or occurring in the course of work, by minimizing, so far as is reasonably practicable, the causes of hazards inherent in the working environment. Workers shall receive regular and recorded health and safety training, and such training shall be repeated for new or reassigned workers. Access to clean toilet facilities and potable water, as well as sanitary facilities for food storage, is required. Accommodation, where provided, shall be clean, safe, and meet the basic needs of the workers. A senior management representative will be in charge of health and safety for the company that follows the standards.
Child Labour shall not be used
There will be no new recruitment of child laborers. Companies must develop, participate in, and contribute to policies and programs that enable any child found to be performing child labor to attend and remain in quality education until she or he is no longer a child. Children below the age of 18 should not work at night or in hazardous conditions. The International Labor Organization (ILO) has set standards that these policies and procedures must meet.
 Living wages are paid
Wages and benefits paid for a typical working week meet, at the very least, national standards. Legal requirements or industry-standard Wages should always be high enough to meet basic needs while providing some discretionary income. Before beginning work, all employees must be given written and understandable information about their employment conditions in terms of wages and the specifics of their wages for the pay period in question each time they are paid. Wage deductions as a disciplinary measure are not permitted. No deductions from wages not authorized by national law may be made without the express and informed consent of the worker in question. All disciplinary actions should be documented.
Working hours are reasonable.
Working hours are in accordance with national laws and industry benchmarks, whichever provides greater protection. Workers shall not be required to consistently work more than the local legal hours. Overtime must be voluntary, not exceed local legal limits, is not required regularly, and is always compensated at a premium rate.
There is no discrimination.
There is no discrimination based on race, caste, national origin, religion, age, disability, gender, marital status, sexual orientation, union membership, or political affiliation in hiring, pay, access to training, promotion, termination, or retirement.
Regular employment is provided
To the maximum extent possible, work performed must be on the basis of a recognised employment relationship established through national law and practice. Obligations to employees under labor or social security laws and regulations arising from the regular employment relationship shall not be avoided by using labor-only contracting, subcontracting, or home-working arrangements, or apprenticeship schemes where there is no real intent to impart skills or provide regular employment, nor shall any such obligations be avoided by the excessive use of fixed-term contracts of employment.
No harsh or inhumane treatment is allowed.
Physical or verbal abuse, the threat of physical abuse, sexual or other harassment, verbal abuse, or other forms of intimidation are all prohibited.
Environmental Standards
Suppliers should, as a minimum, comply with all statutory and other legal requirements relating to the environmental impacts of their business. Suppliers are in charge of coming up with detailed performance standards, but they should cover at least the following:
Waste Management

Waste is minimized and items recycled whenever this is practicable. Waste pollution has been effectively controlled in terms of ground, air, and water pollution. In the case of hazardous materials, emergency response plans are in place.

Packaging and paper

Undue and unnecessary use of materials is avoided, and recycled materials are used whenever appropriate.=

Conservation

Processes and activities are monitored and modified as necessary to ensure the conservation of scarce resources, including water and productive land in certain situations.

Energy Use

All production and delivery processes, including the use of heating, ventilation, lighting, IT systems, and transportation, are based on the need to maximize efficient energy use and to minimize harmful emissions.

Safety precautions for transport and cargo handling
All transport and cargo handling processes are designed to maximize safety precautions and minimize potential injuries to EYN Projects beneficiaries and staff, as well as the employees of suppliers and subcontractors.
Business Behavior
The conduct of the supplier should not violate the basic rights of EYN Projects’
beneficiaries. The supplier should not be engaged  in any of the following:

In the manufacture of arms
Sell arms to governments that violate the human rights of their own people on a regular basis, where there is an internal armed conflict or major tensions, or where selling arms could threaten the peace and security of the region.

EYN Projects procurement rules and regulations
Suppliers should comply with EYN Projects procurement rules and regulations as outlined in EYN Projects Procurement Manual. EYN Projects expects suppliers to:

Accept responsibility for labour and environmental conditions under which products are made and services provided. This includes all work that is contracted, subcontracted, or done by people who work from home or other places.
Assign responsibility for implementing the Code of Conduct to a senior manager.
Make a written Statement of Intent regarding the company’s policy in relation to the Code of Conduct and how it will be implemented, and communicate this to staff and suppliers as well as to EYN Projects.

Both parties will

Require the immediate cessation of serious breaches of the Code and, where these persist, terminate the business relationship.
Seek to ensure all employees are aware of their rights and involved in the decisions which affect them
Avoid discriminating against enterprises in Nigeria.
Recognize that the government regulates and inspects workplace standards, as well as the needs of legitimate trade unions and other groups that speak for workers.

Qualifications To The Policy Statement
The humanitarian imperative is paramount. Where speed of deployment is essential in saving lives, EYN Projects will purchase necessary goods and services from the most appropriate source. EYN Projects cannot accept either uncontrolled cost increases or drops in quality. It accepts appropriate internal costs but will work with suppliers to achieve required ethical standards as far as possible at no increase in cost or decrease in quality. I                                                        hereby agree to adopt the aforementioned Code of Conduct and to commit to adhering to the specified labor and environmental standards, both in my own company and those of my suppliers.
Name & Position of Tenderer’s authorized representative                                       
Authorized signature & stamp                                                              
PART E - CONSENT LETTER EYN PROJECTS
Your personal data that you share with EYN Projects is collected through this document as part of the tender process in order to conduct proposal assessments. During this process, EYN Projects will physically or electronically store the data you have shared, classify it under the appropriate headings, and share it with EYN Projects headquarters if necessary. Furthermore, the company will keep this data within the scope of the tender process and determine a reasonable retention period after the process is completed. Furthermore, you have the right to request that your data be changed, updated, destroyed, or anonymized. You can exercise these rights by contacting EYN Projects. Your data will be changed, updated, destroyed, or anonymized in response to this request, or EYN Projects will take other appropriate actions. Any request to exercise these rights must be sent via email to Procurements@eynprojects.org, and must include a copy of a signed identity document. It is assumed that you have obtained the necessary consent from the relevant individuals to process the personal data of the individuals named in this document. You accept and accept legal responsibility for processing this data in this context. I agree and confirm that I gave EYN Projects my data in the scope of this document with my explicit consent after they explained the purposes of data processing, the method of data collection, legal reasons, my legal rights, and the purpose of transferring my data to HQ.
Name/Surname:                                                                                      
Date:                                                                        
Signature:                                                                                     
PART F - BIDDER’S CHECK LIST EYN PROJECTS:
Please ensure that each of the following items is complete and meets the following criteria before submitting your bidding documents:




Description


To be filled in by
Bidder Company


For EYN Projects use only (to be filled
in by Purchase Committee)




Included


Present


Comments




Yes


No


Yes


No




1.An original of the bid have been
provided (Required).


 


 


 


 


 




2. PART 1 – Instructions to Bidders
is attached, filled, signed and stamped by the supplier (Required)


 


 


 


 


 




3. PART 2 –Offer Form is attached,
filled, signed and stamped by the supplier. (Required)


 


 


 


 


 




4. The prices in the Offer Form are
in NGN, including all applicable taxes (Required)


 


 


 


 


 




5. PART 3 – Bidders Questionnaire
Form is attached, filled, signed and stamped by the supplier. (Required)


 


 


 


 


 




6. PART 4 – Bidder’s Ethical
Declaration is attached, filled, signed and stamped by the supplier. (Required)


 


 


 


 


 








7. PART 5 – Consent Letter is
attached, filled, signed and stamped by the supplier. (requested)


 


 


 


 


 




8. The Bidding documents are
filled in English


 


 


 


 


 




9. ANNEXES – Proofs of past
performances in a similar field of activity (e.g. past deliveries of similar items) are provided (requested).


 


 


 


 


 




10. ANNEXES – A Copy of
Company registration documents and license are included and ID of the legal representative of the company (requested)


 


 


 


 


 




11. PART 6 – Bidder’s Checklist is
attached, filled, signed and stamped by the supplier (Required)


 


 


 


 


 




Name & Position of Bidder’s authorized representative                                
Authorized signature                                                
PART A- EYN Projects Instructions to bidders
Date:                                        
EYN Projects is requesting through this Tender a company to detail written quotations for the supply of the following products:
PRODUCT SPECIFICATIONS:

Description: SUPPLY OF NON-FOOD ITEMS TO PULKA
Product class / category: Supply
Product stage: Finished products
INCOTERM: DDP – PULKA
Quantity and specifications: As per request during the vali dity of the Agreement.
Delivery is expected in Ten (10) working days once the EYN purchase order is received.

The responses to this tender should consist of the following essentials requirements:

A written quotation on Company letter head that includes all product details, unit prices, and total costs.
A copy of the legal representative's identification. (It is best to have an international passport, a voter's card, a national ID card, and a driver's license.)
A registration document/certification/quality certificate from the relevant government agency, copy of this registration at the relevant Chamber of Commerce.
Proof of past performance with recommended three (3) similar contracts preferably with NGOs (e.g similar value contracts, work in similar operational areas, etc.).

RESPONSIBILITIES OF THE CONTRACTOR:

Date of delivery: Delivery within 10 working days after reception of purchase order
Validity of the offer: One - Time delivery.

The responses to this tender should consist of the following requirements, filled in English, and signed and stamped by the supplier:

An original copy of the bid if delivered by envelope (compulsory)
Instructions to Bidders (compulsory)
Offer Form with prices in NGN (compulsory)
Bidder’s Questionnaire Form (compulsory)
Bidder’s Ethical Declaration (compulsory)
Bidder’s Checklist (compulsory)
ANNEXES – documentation/proofs of past performances in a similar field of activity (e.g., past contracts of similar services, similar value contract, etc.).
ANNEXES – a copy of company registration documents and license are included and ID of the authorized person responsible for the company (if possible, either of the following: international Passport, Driver license, voters' card, National ID card).

SPECIFIC CONDITIONS:

On request, samples of the items should be available for delivery to EYN Projects within 24- 48 hours. Each sample should be branded clearly with the bidder's company name. Bidder should be able to provide samples to EYN Projects’ office in Maiduguri.
Samples may be inspected shortly after the closing date of this tender and all offers made will be considered now that EYN Projects requires these items. It is anticipated that suppliers for these items will be selected from these offers for the entirety of the (1) month's quotation validity.
Bidders should provide offer(s) for all items in each lot to be considered in the award of a contract.
Bidders are welcome to offer more than one type/size/exact specification of each item listed in the table below at different prices. Varied sizes of similar products may be favorable to your quotation owing to expected changes in identified demand or availability. In that case, you may provide different offer forms for each item.
In case of making an error when writing the prices, please discard the page. Any alterations, including the use of correction fluid, will render your offer invalid.

Queries and requests for clarification of the specification can be made by E-mail to Procurements@eynprojects.org,  copying eyn@eynprojects.org  -up to two full working days may be required for a response - or by Telephone at +2347014800006.
Payment will be made in Nigerian Naira (NGN) hereby selected as the contractual currency for this tender.
Payments from EYN Projects to the successful candidate will be made through bank transfer or cheque.
EYN Projects and its donors reserves the right to contact previous organization with who the bidder has worked (as cited on page 1 as Past Performance) and any financial or security authority for verification.
SELECTION CRITERIA
A technical analysis will be conducted by EYN Projects for the bidder’s selection based on these criteria detailed below and ranked in order of importance.
QUALITY/TECHNICAL SPECIFICATION
Quality/technical specification will be the first criteria to be considered by EYN Projects to select a vendor. The technical check will be based on FAIL/PASS criteria. If a supplier does not meet the minimum standards of quality. EYN Projects will not consider the offer.
PRICE REASONABLENESS
The price will be the second criteria to be considered by EYN Projects to select the most competitive supplier. Tenders must quote in Nigerian Naira (NGN) as the contract currency shall be in NGN.
3.   PAST EXPERIENCES
Preference will be given to suppliers with proof of previous experience preferably with local or International Organizations. (At least 3 contracts must be provided e.g similar value contracts, work in similar operational areas, etc.).
LEAD TIME
Preference will be given to suppliers proposing short and relevant lead time (Not more than 10 days).
GENERAL CONDITIONS:
The closing date of this tender is fixed on 21st April 2024 at 4:00 pm local time in EYN Projects office at the following address:
EYN PROJECTS OFFICE
NO.1, MANDURA STREET, DOCTORS QUARTERS, OLD GRA MAIDUGURI,
BORNO STATE.
and/or Procurements@eynprojects.org copying eyn@eynprojects.org
2. Tenderers will fill, sign, stamp and return the offer form according to the EYN Projects format.
 
3. Tenderers will sign and return all pages of the Product Specifications for which they apply.
 
4. The offer to the call for tender is not a guarantee of an award of a contract.
 
5.  All prices should be in NGN.
 
6. The offer must be submitted to EYN Projects procurement department in a sealed envelope
With “EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299”
 NOT to be opened before
 22nd April 2024 at 2:00 pm local time’’ and the purpose of the offer or by email to both
Procurements@eynprojects.org and copying  eyn@eynprojects.org.
 
7. Unsealed envelope and late offers will not be considered.
 
8. Quantities are indicative and are subject to change
 
9. Bidder should submit with the offer, Tax registration & company registration.
 
10. EYN Projects will accept one final offer from each company participating in the Tender. If a vendor wishes to submit an updated request after submitting their first proposal but before the closing date, this should be clearly marked in the envelope.
 
11. Each Bid shall include a unique company name, representative and signature, phone number, and email address. Any similarities could result in rejecting the bid.
 
 
 
 
EYN PROJECTS
EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
12. Company Stamps should be unique, the company name should be included in the Stamp, and any information contained in the Stamp should be unique to the company submitting the offer
 
13. THE OFFER WILL NOT BE CONSIDERED ELIGIBLE IF:
 
 
       White ink is used, and price correction by hand.
       All papers are not signed and stamped.
       Electronic stamp and signature.
 
To ensure that funds are used exclusively for humanitarian purposes and in accordance with partners' compliance requirements, all contract offers are subject to the condition that contractors do not appear on anti-terrorism lists in line with EYN partner's compliance policy. To this end, EYN Projects reserves the right to carry out anti-terrorism checks on the contractor, its board members, staff, volunteers, consultants, financial service providers, and sub-contractor(s).
 
 
NOTE: EYN Projects adopts a zero-tolerance approach towards corruption and is committed to respecting the highest standards in terms of efficiency, responsibility, and transparency in its activities. In particular, EYN Projects has adopted a participatory approach to promote and ensure transparency within the organization and has set up a complaint focal point via a specific e-mail address complaints@eynprojects.org. As such, if you witness or suspect any unlawful, improper, or unethical act or business practices (such as soliciting, accepting, or attempting to provide or accept any kickback) during the tendering process, please contact us by phone on the following 
 phone number   07080601415   and/or send an 
 e-mail to
complaints@eynprojects.org copying eyn@eynprojects.org
 
 
Name & Position of Bidder’s authorized representative                                                
 
 
Authorized signature                                                              
 
 
EYN PROJECTS
EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
 
B – OFFER FORM EYN PROJECTS
 
Date:                                                       .
 
Tender number EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
 
To be complete by Bidder(REQUIRED)
 Particulars of the Bidding Company:
1. Name of the Company: (                                                                                                                )
 
2. Company Official Representative Name: (                                                                                   )
 
3. Registration No with CAC: (                                                                  )
 
4. Company Specialization: (                                                                                                                    )
 
5. Mailing Address: (                                                                                                                           )
 
a. Contact Numbers: (Mobile No:                                                                                          )
 
b. E-mail Address: (                                                                                                                     )
 
I   undersigned                                                                                            ,   agree   to   provide   EYN Projects, non-profit NGO, with items answering the following specifications, according to the general conditions and responsibilities I engage myself to follow.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
PLEASE COMPLETE THE FOLLOWING TABLE: NOTE THAT ALL ITEM PRICES SHOULD BE FILLED. IN CASE, SOME ITEMS ARE NOT QUOTED, EYN Projects WILL NOT CONSIDER THE OFFER.
 




Line #


Description of Goods


Unit


Qty


Unit cost


Total cost




1


20-liter Plastic Bucket with Lid
 


Pcs


500


 


 




2


5 Meters Linen Rope


Pcs


500


 


 




3


Women Under wear Pants Cotton


Pcs


232


 


 




4


Bathing Soap 250grams


Pcs


2500


 


 




5


Laundry Soap 250grams (Multi-Purpose)


Pcs


2500


 


 




6


Disposable Sanitary Pads 30 counts Vironi


Pcs


1050


 


 




 
7


Cloth-Peg -big size


Pcs


    500


 


 




8


Carry Bag Medium Size


Pcs


500


 


 




 


TOTAL
 
WHT@5%
 
Stamp Duty@1%
 
Net Total


 
 
 
 
 
 
 
 
 




 
 
 
 
 
 
 
 
 
 
EYN PROJECTS
EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
 
BIDDER’S COMMENTS/REMARKS:
 
1.                                                                                                    
 
2.                                                                                           
 
 
 
 
DELIVERY CONDITIONS GUARANTEED BY THE BIDDER:
 
................................................. Days for 100% of the services
 
 
 
 
BIDDER’S TERMS AND CONDITIONS
 
  1. Validity of the Offer (1 month)
2. Terms of delivery:                                              
 
3. Terms of payment:                                              
 
Name of Bidder’s Authorized Representative:                                                
 
Authorized signature and stamp:                                                
 
Date:                                                
 
 
EYN PROJECTS
EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
PART C - B IDDER’S QUESTIONNAIRE EYN PROJEC TS
 
Date:                                                          
 
Tender Number EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
 




PART I: INFORMATION




A. Details and General Information of the Company




Name


 


Trading As


 




Headquarters address (if any)


 


Telephone number(s)


 




City


 


State


 




E-mail address 1


 


E-mail address 2


 




 


 


 


 




Country
(headquarters)


 


Website
Address


 




Parent Company
or name of owner


 


Subsidiaries/
Associates/ Overseas Representative


 




Sales Person's
Name


 


Sales Person's
Position


 




Sales Person's
Phone


 


Sales Persons'
E-mail


 




Governance of the company: Chairman, Vice-Chairman, Treasurer/Secretary of the Board of
Directors/ Board of Trustees




Name (as in
passport or other government issued photo ID)


 


Date of birth
(mm/dd/yyyy)


 




Government-
issued photo


 


Type of ID


 




 
 
EYN PROJECTS
 








Identification
Document (ID)
Number


 


 


 




ID country of
Issuance


 


Rank or title in
Organization


 




Other names used
(nicknames or pseudonyms not listed as “Name”)


 


Gender (e.g.
male, female)


 




Current employer
and job title:


 


Occupation


 




Address of
Residence


 


Citizenship(s)


 




Province/Region


 


E-mail address


 




Management of the company: CEO, Executive Director, Deputy Director, President or Vice- President




Name (as in
passport or other government issued photo ID)


 


Date of birth
(mm/dd/yyyy)


 




Government-
issued photo Identification Document (ID) number


 


type of ID


 




ID country of
Issuance


 


Rank or title in
Organization


 




Other names used (nicknames or pseudonyms not listed as “Name”)


 


Gender (e.g. male, female)


 




Current employer
and job title:


 


Occupation


 




Address of
Residence


 


Citizenship(s)


 




State


 


E-mail addresses


 




Description of the Company




 




EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
 
 
 
EYN PROJECTS
  EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
 




Type of Business
(multiple choices possible):


☐ Manufacturing
☐ Consulting Company
☐ Authorized Agent


☐ Manufacturing
☐ Trader
☐ Other, please specify: _                      




Sector of Business
(multiple choices possible):


☐ Goods / supplies
☐ Services
☐ Equipment


☐ Works
☐ Other, please specify
:_                                       




Year Established:


 


Country of
registration:                           




B. Financial Information




VAT Number:


 


Tax Number:


 




Bank Name:


 


Bank
Account
Number:


 




Bank
Address:


 


Account
Name:


 




Standard Payment Terms:


 


 


 




C. Experience




Company’s recent business with EYN Projects and/or other National/International Aid
Organizations:




Line


Organization


Contact person


Email/Phone


Goods/Works
/Services


Value (NGN)




1


 


 


 


 


 




2


 


 


 


 


 




3


 


 


 


 


 




4


 


 


 


 


 




5


 


 


 


 


 



 
 
 
 
 
 
 
 



 
 
 
D. Technical Capability
Has your company ever gone bankrupt, or is it in the process of going bankrupt, having its affairs supervised by the courts, entering into a creditor agreement, or suspending operations
 
 
 
 
EYN PROJECTS
EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
 
Has your company ever gone bankrupt, or is it in the of its business activities, or is it in any comparable condition originating from a similar procedure allowed for under national law?
☐Yes ☐No
 
If yes, please provide details:                                                                                                         
 
Has your organization ever been found guilty of an offense relating to its professional conduct by a res judicata judgment? ☐Yes ☐No
 
If yes, please provide details:                                                                                                        
 
Has your business ever been found to be guilty of professional misconduct? ☐Yes ☐No
 
If please provide details:                                                                                                                  
 
Has your business ever failed to meet its tax duties in line with Nigerian laws? ☐Yes ☐No
 
If yes, please provide details:                                                                                                           
 
Have you ever had a res judicata decision against your company for fraud, corruption, involvement in a criminal organization, or any other illegal activity? ☐Yes ☐No
 
If yes, please provide details:
 
Has your company ever been declared in breach of contract for failing to meet its contractual commitments or another donor-financed procurement or grant award procedure? ☐Yes ☐No
If yes, please provide details:                                                                                                         
Has   your   company   ever   been   in   any   dispute   with   any   Government   Agency, or
National/International Aid Organizations? ☐Yes ☐No
If you answered yes, please provide details (Attached on a separate paper):                               
Do you agree with terms of payment of 100% after delivery? ☐Yes ☐No
PART II: CERTIFICATION
I, the undersigned, certify that the information in these forms is correct and that any changes will be communicated to EYN Projects in writing as soon as feasible. I also accept that EYN Projects does not do business with companies, subsidiaries, or affiliates that violate EYN Projects' child protection, sexual exploitation, abuse, conflict of interest, anti-fraud, or data protection policies.
Name:     
Date:                                                 
e-mail address
Title/Position Place:                     
(for contact for verification purposes):
Signature:                                                               Phone number                                                            (for contact for verification purposes): Company Stamp:
Check list of supporting documents For EYN Projects use only

Trading license
VAT registration/tax clearance certificate
Company profile
Proof of trading/dealership/agent
Evidence of similar contracts
References (optional)
Particulars of CEO and key personnel
Certificate of incorporation
Latest Financial statements (optional)

Other (specify):

Attached
ttached

Checked
I certify that I am the company's chosen legal representative and that the information provided above is accurate. I understand that I will be held accountable if I provide false information. To the best of my knowledge, I certify that the information above is true and accurate. I understand and acknowledge that any fraudulent or misleading information provided by the Bidder may result in the Bidder's offer being canceled, even if found later.
Name
Position:                                                    
Signature & Stamp:
Date:                                              
PART D - B IDDER’S ETHICAL DECLARATION  –EYN PROJECTS
Date:                                                     
Tenderer’s name:                                                                
Tenderer’s address:                                                          
CODE OF CONDUCT:

Labour Standards. The labour standards in this code are based on the conventions of the International Labour Organization (ILO).

Employment is freely chosen
There is no forced, contractual, or forced labor. Workers are not compelled to leave "deposits" or identity documents with their employer, and they are allowed to leave after giving reasonable notice.
The right to association and collective bargaining rights are preserved
Workers of all stripes have the freedom to join or create trade unions of their choosing and negotiate collectively. The employer takes a positive approach to trade unions' authorized activity. Workers' representatives are not discriminated against in the workplace and have full access to carry out their duties. Where the right to freedom of association and collective bargaining is restricted by law, the employer supports rather than hinders the establishment of independent and free means of association and bargaining.
Working conditions are safe and hygienic
A safe and hygienic working environment shall be provided, bearing in mind the prevailing knowledge of the industry and of any specific hazards. Adequate steps shall be taken to prevent accidents and injury to health arising out of, associated with, or occurring in the course of work, by minimizing, so far as is reasonably practicable, the causes of hazards inherent in the working environment. Workers shall receive regular and recorded health and safety training, and such training shall be repeated for new or reassigned workers. Access to clean toilet facilities and potable water, as well as sanitary facilities for food storage, is required. Accommodation, where provided, shall be clean, safe, and meet the basic needs of the workers. A senior management representative will be in charge of health and safety for the company that follows the standards.
Child Labour shall not be used
There will be no new recruitment of child laborers. Companies must develop, participate in, and contribute to policies and programs that enable any child found to be performing child labor to attend and remain in quality education until she or he is no longer a child. Children below the age of 18 should not work at night or in hazardous conditions. The International Labor Organization (ILO) has set standards that these policies and procedures must meet.
 Living wages are paid
Wages and benefits paid for a typical working week meet, at the very least, national standards. Legal requirements or industry-standard Wages should always be high enough to meet basic needs while providing some discretionary income. Before beginning work, all employees must be given written and understandable information about their employment conditions in terms of wages and the specifics of their wages for the pay period in question each time they are paid. Wage deductions as a disciplinary measure are not permitted. No deductions from wages not authorized by national law may be made without the express and informed consent of the worker in question. All disciplinary actions should be documented.
Working hours are reasonable.
Working hours are in accordance with national laws and industry benchmarks, whichever provides greater protection. Workers shall not be required to consistently work more than the local legal hours. Overtime must be voluntary, not exceed local legal limits, is not required regularly, and is always compensated at a premium rate.
There is no discrimination.
There is no discrimination based on race, caste, national origin, religion, age, disability, gender, marital status, sexual orientation, union membership, or political affiliation in hiring, pay, access to training, promotion, termination, or retirement.
Regular employment is provided
To the maximum extent possible, work performed must be on the basis of a recognised employment relationship established through national law and practice. Obligations to employees under labor or social security laws and regulations arising from the regular employment relationship shall not be avoided by using labor-only contracting, subcontracting, or home-working arrangements, or apprenticeship schemes where there is no real intent to impart skills or provide regular employment, nor shall any such obligations be avoided by the excessive use of fixed-term contracts of employment.
No harsh or inhumane treatment is allowed.

Physical or verbal abuse, the threat of physical abuse, sexual or other harassment, verbal abuse, or other forms of intimidation are all prohibited.

Environmental Standards

Suppliers should, as a minimum, comply with all statutory and other legal requirements relating to the environmental impacts of their business. Suppliers are in charge of coming up with detailed performance standards, but they should cover at least the following:

Waste Management

Waste is minimized and items recycled whenever this is practicable. Waste pollution has been effectively controlled in terms of ground, air, and water pollution. In the case of hazardous materials, emergency response plans are in place.

Packaging and paper

Undue and unnecessary use of materials is avoided, and recycled materials are used whenever appropriate.

Conservation

Processes and activities are monitored and modified as necessary to ensure the conservation of scarce resources, including water and productive land in certain situations.

Energy Use

All production and delivery processes, including the use of heating, ventilation, lighting, IT systems, and transportation, are based on the need to maximize efficient energy use and to minimize harmful emissions.

Safety precautions for transport and cargo handling

All transport and cargo handling processes are designed to maximize safety precautions and minimize potential injuries to EYN Projects beneficiaries and staff, as well as the employees of suppliers and subcontractors.

Business Behavior
The conduct of the supplier should not violate the basic rights of EYN Projects’ beneficiaries. The supplier should not be engaged  in any of the following:

In the manufacture of arms
Sell arms to governments that violate the human rights of their own people on a regular basis, where there is an internal armed conflict or major tensions, or where selling arms could threaten the peace and security of the region.

EYN Projects procurement rules and regulations
Suppliers should comply with EYN Projects procurement rules and regulations as outlined in EYN Projects Procurement Manual. EYN Projects expects suppliers to:

Accept responsibility for labour and environmental conditions under which products are made and services provided. This includes all work that is contracted, subcontracted, or done by people who work from home or other places.
Assign responsibility for implementing the Code of Conduct to a senior manager.
Make a written Statement of Intent regarding the company’s policy in relation to the Code of Conduct and how it will be implemented, and communicate this to staff and suppliers as well as to EYN Projects.

Both parties will

Require the immediate cessation of serious breaches of the Code and, where these persist, terminate the business relationship.
Seek to ensure all employees are aware of their rights and involved in the decisions which affect them
Avoid discriminating against enterprises in Nigeria.

EYN PROJECTS
EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
Recognize that the government regulates and inspects workplace standards, as well as the needs of legitimate trade unions and other groups that speak for workers.
Qualifications To The Policy Statement
The humanitarian imperative is paramount. Where speed of deployment is essential in saving lives, EYN Projects will purchase necessary goods and services from the most appropriate source. EYN Projects cannot accept either uncontrolled cost increases or drops in quality. It accepts appropriate internal costs but will work with suppliers to achieve required ethical standards as far as possible at no increase in cost or decrease in quality. I                                                        hereby agree to adopt the aforementioned Code of Conduct and to commit to adhering to the specified labor and environmental standards, both in my own company and those of my suppliers.
Name & Position of Tenderer’s authorized representative                                       
Authorized signature & stamp                                                              
PART E - CONSENT LETTER EYN PROJECTS
Your personal data that you share with EYN Projects is collected through this document as part of the tender process in order to conduct proposal assessments. During this process, EYN Projects will physically or electronically store the data you have shared, classify it under the appropriate headings, and share it with EYN Projects headquarters if necessary. Furthermore, the company will keep this data within the scope of the tender process and determine a reasonable retention period after the process is completed. Furthermore, you have the right to request that your data be changed, updated, destroyed, or anonymized. You can exercise these rights by contacting EYN Projects. Your data will be changed, updated, destroyed, or anonymized in response to this request, or EYN Projects will take other appropriate actions. Any request to exercise these rights must be sent via email to Procurements@eynprojects.org, and must include a copy of a signed identity document. It is assumed that you have obtained the necessary consent from the relevant individuals to process the personal data of the individuals named in this document. You accept and accept legal responsibility for processing this data in this context. I agree and confirm that I gave EYN Projects my data in the scope of this document with my explicit consent after they explained the purposes of data processing, the method of data collection, legal reasons, my legal rights, and the purpose of transferring my data to HQ.
Name/Surname:                                                                                      
Date:                                                                        
Signature:                                                                                     
EYN PROJECTS
EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
 
 
PART F - BIDDER’S CHECK LIST EYN PROJECTS:
 
 
Date:                                                        
 
Tender number EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299
 
 
Please ensure that each of the following items is complete and meets the following criteria before submitting your bidding documents:
 




Description


To be filled in by
Bidder Company


For EYN Projects use only (to be filled
in by Purchase Committee)




Included


Present


Comments




Yes


No


Yes


No




1.An original of the bid have been
provided (Required).


 


 


 


 


 




2. PART 1 – Instructions to Bidders
is attached, filled, signed and stamped by the supplier (Required)


 


 


 


 


 




3. PART 2 –Offer Form is attached,
filled, signed and stamped by the supplier. (Required)


 


 


 


 


 




4. The prices in the Offer Form are
in NGN, including all applicable taxes (Required)


 


 


 


 


 




5. PART 3 – Bidders Questionnaire
Form is attached, filled, signed and stamped by the supplier. (Required)


 


 


 


 


 




6. PART 4 – Bidder’s Ethical
Declaration is attached, filled, signed and stamped by the supplier. (Required)


 


 


 


 


 




EYN PROJECTS
EYNPN/TENDER/NCA/WASH/BOR/MARCH/2024/299




7. PART 5 – Consent Letter is
attached, filled, signed and stamped by the supplier. (requested)


 


 


 


 


 




8. The Bidding documents are
filled in English


 


 


 


 


 




9. ANNEXES – Proofs of past
performances in a similar field of activity (e.g. past deliveries of similar items) are provided (requested).


 


 


 


 


 




10. ANNEXES – A Copy of
Company registration documents and license are included and ID of the legal representative of the company (requested)


 


 


 


 


 




11. PART 6 – Bidder’s Checklist is
attached, filled, signed and stamped by the supplier (Required)


 


 


 


 


 




Name & Position of Bidder’s authorized representative                                
Authorized signature more

ABOUT THE JOB:
Under the supervision of the project coordinator, the Clinical Officer will be responsible for providing support for health care activities, monitoring activities, report making, will also engage in identifying and documentation of appropriate success stories, experiences, best practices and lessons learned as well as maintain a close collaboration with health facility staff and... managers. The job holder will undertake routine clinical and community awareness- raising activities. She will equally maintain a good record keeping system. S/he will also provide technical assistance to community based clinical and engagement activities to optimize quality and maximize the project’s reach to particularly vulnerable women and girls in the implementing communities.
MAIN RESPONSIBILITIES:
The  Clinical Officer will be responsible for the following, including those not listed but are extensions of those expressly stated:

Provide technical and program support to ensure quality provision of sexual and Reproductive Health Rights Services in Primary health Facilities and mobile clinics
Participate in the provision of clinical care for sexual assault survivors
Support in the development of a coasted project work plan, budget and develop a weekly work plan and movement plan for activities in the facilities and communities
Capacity building for service providers through training and retraining and continuously identifying other training need for quality program implementation.
Provide basic psychological first aid and support adolescents to access the social services needed.
Obtains patient histories, and insurance approvals as appropriate; prepares and updates medical charts and associated records and enters patient data into files and automated databases.
Receives, screens, interviews, and registers patients or clinical research subjects; takes and records vital signs, as appropriate to clinic operations; may assist with routine medical procedures, as appropriate to training and/or certificate.
Maintain a clean and hygienic work environment to promote patient health.
Disseminate best practices at the community level to community elders, Traditional Birth Attendants, and women groups.
Manage Reproductive Health activities both at the community and Health Facilities.
Build technical capacity of the service providers, Traditional Birth Assistants, and communities
Provide regular feedback to the program manager on the facility and mobile clinic activities.
Develop a good working relationships with service, community and CSOs, IGNOs etc.
Develop a good communication and interpersonal relationship with other project staff and EYN project staff so as to manage and resolve problems amicably following appropriate communication channels and procedures.
Experience in CMR and other aspects of clinical care for sexual assault survivors.
Represent EYN Projects at Coordination meetings in the Location.
And any other duties that may be assign to him by the line manager

Required Skills and Competencies:

Register doctor, Nurse, Nurse/Midwife, CHEW with practical experience in SRHR Services
Proven experience in community-based programming with the ability to motivate and lead community volunteers.
Ability to work with displaced communities with diverse cultural and ethnic backgrounds.
Experience in working in a team.
Ability to plan training sessions, provide supervision, monitoring and evaluation of medical activities.
Good communication and report-writing skills
Ability to multitask and prioritize activities
Fluent in Hausa and other local languages
Proficiency in computer skills, especially in MS Word and Excel

Qualification:

B.sc/HND Nursing, Public Health, or any related field from a certified tertiary institution.
At least 3 years field experience in health related /developmental work
Must possess the practicing license or qualifying certificate more