CONSULTANCY PURPOSE

The Storyteller will lead the conceptualization of the documentary series, acting as the main point of contact for storylines and the production of scripts for a reel and at least two episodes. They will manage and work closely with Adeso’s Executive Director, Director of Consulting and Learning and the Research Coordinator who will present topics to be covered in the... docuseries. Currently, the shooting is already ongoing but there is a need for someone creative to translate the content that largely covers political and economic issues into a compelling simple storyline.

SPECIFIC ACTIVITIES
Adeso is looking for a consultant who can:

Participate in weekly team calls and strategy sessions
Review the content on aid, debt crisis, food sovereignty, global governance, etc and advise on the storyline
Develop storylines and scripts for various topics to be shot
Turn political, social and economic content into a compelling storyline.

EXPECTED DELIVERABLES

Review interview footage and research to help deliver a storyline
Deliver a storyline and script for a reel and two episodes
Finalized script on a reel and two episodes

SKILLS AND QUALIFICATIONS

Educational experience in a related area such as literature, film
Strong writing skills
Understanding of political and economic issues
Interest in decolonization
Strong communication and problem-solving skills
Ability to coordinate activities of parties throughout the production process
Communicating major production changes with the Adeso team
Monitoring the process after production to ensure that details are accurately captured and deadlines are met
Strong project management skills more

The successful candidate will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes. This is a high demand position requiring someone with excellent communication skills who can be available at the... request of the ED and her schedule.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Executive Director Support

Serve as the ED’s administrative liaison to Adeso’s Senior Leadership, COO, Heads of Department and Programs Team.
Efficiently manage the ED's daily schedule and coordinate meetings across multiple time zones, both virtual and in-person. Ensure she is aware of her schedule 24 hours in advance, providing necessary information for thorough preparation.
Support the ED in arriving and concluding meetings on time, ready to adjust schedules as needed.
Work closely and effectively with the COO and her Chief of Staff to keep the ED well informed about upcoming commitments and responsibilities, following up appropriately to ensure that ED apprised and updated.
Collect receipts and prepare expense reports.
Arrange complex and detailed travel plans, itineraries, and agendas, and compile documents for travel-related meetings.
Coordinate activities, such as conferences, field visits, internally and externally organized workshops; and other tasks that facilitate the ED’s ability to effectively lead the organization.
When the ED chairs meetings: work with the Chief of Staff to prepare an agenda in advance; assist with and provide research/background information, content development, and creation of presentations, coordinate meetings and take meeting notes.

Board Management

Lead the planning and coordination of all aspects of quarterly board meetings, including tracking, monitoring, following the progress of action items, and producing accurate Board minutes at each meeting when in attendance.
Drafting the meeting agenda, establish the timetable, and preparation of board materials.
Manage effective contacts and relationships with Board Members, including arranging board member travel arrangements, expense reimbursements, and board meeting logistics, and acting as a first point of contact for Board Member queries.

External Communications and Other Responsibilities

Work with the COO and Chief of Staff to manage external contacts for the ED, proactively understanding who they are, which are the priority contacts and keeping track of periodic communication needed for priority contacts.
Work closely with the Chief of Staff to perform liaison services on behalf of Adeso and the ED to donors, Government Officials, and other relevant partners.
Review correspondence (mail and email) addressed to the ED. Take the appropriate follow-up actions as required in consultation with her Chief of Staff and maintaining high respect for confidentiality.
Abide by the policies and procedures of the organization and adhere to the organization’s compliance system and understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.

TO EXCEL IN THIS ROLE, YOU NEED TO:

Anticipate the ED’s needs and proactively bring together appropriate people and resources to support the executive office in addressing issues in collaboration with the Chief of Staff.
Manage upward: Monitor the ED's tasks and priorities, ensuring their timely completion.
Demonstrate exceptional flexibility and responsiveness in handling requests from Executive Team members as well as other internal and external sources.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
Demonstrate proactivity on processes and show initiative on composing correspondence/reports for the ED, COO, and/or executive team’s replies in collaboration with the Chief of Staff.

EMPLOYMENT PERIOD

2 years with the possibility of an extension.

SKILLS AND QUALIFICATIONS

Bachelor’s degree in Social Sciences, Development Studies or related qualification.
Minimum of 5 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors is desirable.
Demonstrated ability to handle confidential information appropriately.
Keen attention to detail, ability to exercise initiative, and work independently.
Highly proficient in Word, Excel and PowerPoint,
Well experienced in Zoom and other similar platforms for scheduling virtual meetings.
Extensive experience in preparation of board and donor presentations.
Excellent writing, proofreading and verbal communication skills.
Ability to stay focused, efficient, and effective in managing multiple priorities.
Professional demeanor and ability to handle sensitive situations in a calm, focused and professional manner.
Strong interpersonal skills and good judgment.
Proven ability to work independently to achieve accomplishments.
Ability to communicate effectively with all levels of employees and external contacts.
Experience working in an international environment a plus.
Proven ability to effectively collaborate with internal and cross-functional teams, and external parties in a rapidly growing environment.
Passion for helping others with the ability to provide after hours and flexible support a must.
Aligned with the mission, vision, and values of Adeso. more

POSITION SUMMARY
Based in Nairobi, Kenya, the Finance Officer will be a full-time member of the Adeso Finance team and will play a crucial role in supporting the finance affairs of Adeso and its subsidiaries and work closely with the Finance Manager with the following responsibilities:
FINANCE ROLES AND RESPONSIBILITIES

Provide accounting support to Adeso projects and management while... ensuring compliance with internal controls, donor regulations and budget restrictions.
Work with all field finance staff to ensure that all financial transactions are recorded in an accurate and consistent manner and in accordance with quality of the data and agreed timelines. This includes coding of payment vouchers before making payment, and ensure an efficient, proper and transparent financial filing system of all documents relating to finance are maintained (e.g., monthly payment of bills, contracts, rent and local salaries).
Work closely with the Finance Manager to ensure all reconciliations are performed and posted on a timely basis. This includes cash and bank reconciliations as well as control accounts such as prepayment, accruals, advances, salary control accounts, PAYE Accounts etc.
Prepare and examine accounting records, financial statements, and other financial reports and ensure accuracy, completeness and conformance to reporting and procedural standards.
Plan for cash flow requirements for the project and submit updated cash forecast and monthly cash requests to the Finance Manager on a timely basis.
Process and make payments as provided in the approved budgets.
Ensure timely recovery of all advances including travel and mid-month advances and provide monthly update of any outstanding advances to the staff for liquidations.
Ensure proper procurement procedures are adhered to at all times, including maintaining of vendor contracts, lease agreements, and any other service contracts as may be required.
Ensure that proper authorization is obtained for all disbursements. Assess accuracy and completeness of documentation and conformity with reporting and procedural standards.
Assist in the orientation of new staff (Finance and non-finance staff).
Assist in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.
Help in assessing any system gaps and bottlenecks to improve the finance system.
Assist in the institutional and programme audits and where necessary liaise regularly with auditors (internal and external) and government agencies.
Undertake regular financial monitoring in the field/country sub-offices and ensure that staff adhere to Adeso and donor financial requirements, policies and procedures; including on matters of recruitment, procurement, allocations of expenses, compliance and reporting.
Perform systems audit of Adeso Country offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures. Verify that financial reports are coherent and adhere to donor and Adeso standards before submission.
Assist in the drafting of annual financial statements as and when required.
Other finance tasks as required.

SKILLS AND QUALIFICATIONS

Undergraduate degree in a relevant subject.
Minimum 5 years’ management experience in Finance and Administration in non-profit and private sector organizations.
Demonstrable knowledge in the following areas: compliance, donor rules and regulations, project management, logistics (including asset management, office management) procurement (including tendering processes, procurement plans).
Excellent in both spoken and written English.
Excellent analytical skills.
Strong command of software applications, such as Microsoft Navison, Word processing, Excel, PowerPoint, etc.
Experience in writing, rolling out and institutionalizing policies and procedures.
Personal qualities of integrity and commitment to the mission of Adeso.
Strong decision making, team building and negotiation skills.
Excellent management, leadership and people skills. more

SPECIFIC ROLES AND RESPONSIBILITIES
The main responsibilities of the Community Engagement Manager including:

Leading the development of the strategy for growing KujaLink member community with support from the team of Community Facilitators and engagement with the KujaLink leadership team
Overseeing community engagement facilitators whose main job is to source, recruit, onboard and support new... users from existing networks and partners as well as new partners
Engaging and retaining current community members
Learning from the member community to adjust and revise the strategy as the community grows and working with the platform development team to make adjustments to the platform.
Work with the KujaLink team to develop and implement the KujaLink online community engagement strategy - defining the approach, discussion and communication activities, and responsibilities of team members and platform users.
Work with community facilitators to recruit and welcome new members to the KujaLink platform - ensuring they understand and can make use of all the features including develop and update onboarding materials, including guide, graphics, and video(s).
Post as a brand ambassador and implement the strategy to develop the community including participating in discussions, finding new users and listening to the current ones.
Work with the team to develop and measure metrics to understand Community Growth and Evolution;
Understand the needs of users over time and develop strategies for retaining users;
Engage with the KujaLink development and user experience team to ensure user feedback is captured. Support the team in managing the platform User Support discussion forum.
Support development of internal community management processes and guide for future managers.

SKILLS AND QUALIFICATIONS

Degree, certificate, training or coursework in communications, journalism, public relations, marketing, business, or a related field
Significant and relevant years in the social sector (5+)
Demonstrated experience supporting online community platforms
Experience working remotely and coordinating activities across multiple time zones
Background in support-related field such as communications, PR, social media with the ability to interact with people online and understand how online trust works
Extremely strong written communication skills and ability to communicate ideas and concepts digitally. Ability to create content and work with others to create content.
Comfortable with using a very wide range of digital platforms (email, Slack, Twitter, Whatsapp, Zoom, Wordpress) and experience with a range of online community platforms (Facebook, Linkedin)
Digitally savvy and able to keep up with the activity on the platform
Flexible and adaptable with a high level of empathy and the ability to connect with users
Fluency in English required, competency in French, Arabic or Spanish desired
Must come from a country supported by the platform (non OECD DAC countries) more