The Sales Administrator will provide administrative support to the sales team, ensuring smooth operations, efficient handling of bids and tenders, and effective lead generation. This role involves managing sales documentation, tracking sales performance, coordinating with other departments, and maintaining excellent client relationships to drive the company's growth.

Job Description

Sales... Support


Assist the sales team in preparing proposals, quotations, and contracts for clients.
Handle bidding and tender filling processes, including documentation preparation, compliance checks, and timely submission.
Track sales leads, opportunities, and follow-ups in the CRM system.
Maintain and update client records, ensuring data accuracy and confidentiality.
Coordinate with clients to address queries and provide timely responses.


Lead Generation


Identify and research potential leads through various channels (online platforms, referrals, events, etc.).
Qualify leads and distribute them to the sales team for follow-up.
Develop and maintain a lead database for ongoing sales opportunities.
Monitor industry trends and opportunities for generating new business leads.


Administrative Functions


Prepare and manage sales reports, tracking KPIs and sales performance.
Handle correspondence, including emails, calls, and other communications related to sales.
Organize and maintain sales documents, ensuring they are easily accessible.
Coordinate internal meetings and maintain schedules for the sales team.


Customer Relationship Management


Act as a liaison between the sales team and clients to ensure customer satisfaction.
Manage post-sale activities, including follow-ups and feedback collection.
Assist in resolving client issues promptly and professionally.


Coordination with Other Departments


Collaborate with the finance team for invoicing and payment tracking.
Work closely with the operations and HR teams to ensure seamless service delivery.
Support marketing initiatives by coordinating promotional events and campaigns.


Bidding and Tender Filling


Research available tender opportunities relevant to the company's services.
Prepare tender and bidding documents in collaboration with the sales and operations teams.
Ensure all bid requirements are met and documents are submitted within deadlines.
Track bid outcomes and provide detailed feedback for future improvements.


Process Improvement


Suggest and implement improvements to sales processes and workflows.
Monitor sales trends and provide recommendations to enhance team efficiency.


Job Requirements

Education and Experience:


Diploma or Degree in Business Administration, Sales, Marketing, or a related field.
Minimum of 2 years experience in a sales administrative or similar role.
Proven experience in bidding, tender preparation, and lead generation is an added advantage. more

Logistics Coordination and Management


Coordinate and manage all logistics, including domestic and international travel arrangements (flights, accommodations, transportation).
Oversee office logistics and ensure timely deliveries and inventory management.
Monitor and manage petty cash for daily operations, ensuring proper documentation and compliance with company policies.
Ensure smooth... movement of goods and materials to support office and operational needs.
Liaise with suppliers, vendors, and service providers to manage logistics needs efficiently.


Diary and Schedule Management


Manage and coordinate daily schedules, meetings, and appointments for the management team.
Ensure timely updates and reminders for meetings, deadlines, and commitments.


Travel and Document Coordination


Organize travel arrangements, including visa applications, for local and international trips.
Maintain proper documentation for travel and logistical purposes.


Office Management


Maintain a well-organized and professional office environment.
Manage office supplies, equipment, and vendor relationships.
Coordinate IT support, maintenance, and other service provider interactions.
Assist in monitoring and tracking office expenses and budget preparations.
Administrative Support and Communication
Prepare and edit correspondence, reports, and presentations.
Organize filing systems, ensuring confidentiality and easy retrieval of documents.
Assist with planning, coordinating meetings, preparing agendas, and taking minutes.
Draft, proofread, and edit professional documents, including letters, emails, and reports.
Use of Planning Tools
Utilize planning and scheduling tools such as Microsoft Outlook, Google Workspace, or similar software to manage tasks, appointments, and meetings.
Ensure efficient time management and task tracking using appropriate tools.


Job Requirements

Experience:


Degree or Diploma in Business Administration or a related field.
A minimum of 3-4 years of experience in administrative roles, with hands-on experience in logistics coordination and petty cash management.
Proven experience in handling logistics in a fast-paced environment and managing day-to-day office operations.
Experience in working with administrative and logistical elements while ensuring smooth and efficient operations. more

Our client based in Ruiru, a leading real estate developer company is seeking to find a highly qualified QA/QC Electrical Inspector to join their dynamic team. This is a pivotal role that ensures the highest standards of quality and compliance are upheld in their electrical systems, aligning with the company’s reputation for excellence in the real estate sector.


Job Description


Quality... Assurance (QA): Ensuring Standards and Procedures
Quality Control (QC): Field Inspections and Testing
Documentation and Reporting
Coordination and Communication
Health, Safety, and Compliance


Job Requirements


Diploma or degree in electrical engineering 
2-5 years of experience in electrical engineering 
C1 license from EPRA more

Job Overview


We are seeking a skilled and organized Administrative Assistant to support daily operations by managing schedules, travel arrangements, office management, and logistical supplies. The ideal candidate will have excellent communication and writing skills, experience with planning tools, and a proven ability to handle complex administrative tasks efficiently.


Key... Responsibilities

Diary and Schedule Management


Manage and coordinate the daily schedules and appointments for the team or management.
Ensure timely updates and reminders for meetings, deadlines, and commitments.


Travel and Logistics Coordination


Organize domestic and international travel arrangements, including flights, accommodations, and transportation.
Coordinate visa applications and travel documents as needed.
Oversee logistical supply needs and manage inventory for office operations.


Office Management


Maintain a well-organized office environment to ensure efficiency and professionalism.
Manage office supplies, equipment, and vendor relationships.
Ensure smooth day-to-day operations by liaising with service providers, including IT support and maintenance teams.
Monitor office expenses and assist in budget preparation and tracking.


Administrative Support


Prepare and edit correspondence, reports, and presentations.
Maintain and organize filing systems, ensuring confidentiality and easy retrieval of documents.
Assist with planning and coordinating meetings, including preparing agendas and taking minutes.


Communication and Writing


Draft, proofread, and edit professional documents, including letters, emails, and reports.
Ensure clarity, professionalism, and accuracy in all written and verbal communications.


Use of Planning Tools


Utilize planning and scheduling tools such as Microsoft Outlook, Google Workspace, or other relevant software.
Ensure efficient task tracking and time management using appropriate tools.


Key Qualifications


Experience:


Degree or Diploma in Business or related courses
Minimum 3-4 years of experience in administrative roles, with proven expertise in diary management, travel coordination, logistics, and office management.


Technical Skills:

Proficiency in using planning tools such as Microsoft Outlook, Google Calendar, or other scheduling software.
Strong computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint).


Communication Skills:

Exceptional verbal and written communication skills.
Strong writing skills with an eye for detail and professionalism.


Soft Skills:

Highly organized with strong time management abilities.
Proactive and able to handle multiple tasks under tight deadlines.
Ability to work independently and as part of a team. more

Responsibilities:

Brand Strategy Implementation


Development and execution of comprehensive brand strategies aligned with company objectives.
Develop and Implement brand-building activities and initiatives.


Marketing Campaigns


Coordinate and Execute marketing campaigns across various channels, including digital, print, and social media.
Collaborate with internal and external... stakeholders to ensure campaigns are delivered on time and within budget.


Brand Communication


Craft brand messaging and communication materials, including advertising copy, product descriptions, and brand presentations.
Ensure consistency in brand messaging across all communication channels and touchpoints.


Market Research and Analysis


Conduct market research to identify consumer trends, competitor activities, and market opportunities.
Analyse market data and consumer insights to inform brand strategies and decision-making processes.


Product Management


Implement Product management activities, including new product launches, product positioning, and portfolio management.
Collaborate with cross-functional teams to develop and execute product marketing plans.


Brand Performance Tracking 


Monitor key performance indicators (KPIs) to evaluate the effectiveness of brand initiatives and marketing campaigns.
Prepare regular reports and presentations to communicate brand performance and recommend areas for improvement.


Brand Guidelines Compliance


Ensure compliance with brand guidelines and standards in all marketing materials and activities.
Work closely with creative teams and agencies to maintain brand consistency and integrity.


Cross-Functional Collaboration 


Collaborate with internal departments, including Sales, Product Development, and Supply Chain, to align brand strategies with overall business objectives.
Partner with external agencies and vendors to execute marketing programs and initiatives.


Budget Management


Manage the brand budget, track expenses, and ensure cost-effective utilization of resources within allocated budgets.


Team Management


Managing a team of Brand Managers (Coaching as well as Tracking KPIs and performance)


Job Requirements

Qualifications:


Bachelor’s degree in marketing, Bachelor of Commerce, or related field
Proven experience in brand management and marketing within the consumer goods industry. 
Proven Experience in Shopper marketing, Trade marketing, or customer marketing
Experience managing the Personal Care/ haircare category.
Experience working with agencies will be an added advantage
Strong understanding of brand-building principles, marketing concepts, and consumer behavior, shopper Marketing
Proficiency in market research methodologies and data analysis techniques.
Familiarity with digital marketing platforms and tools, including social media, email marketing, and web analytics.
Excellent written and verbal communication skills.
Ability to work effectively under pressure and meet tight deadlines.
Exceptional organizational and project management skills
Creative thinking and problem-solving abilities
Proficiency in media monitoring and analysis tools more

The Personal Assistant (PA) to the Managing Director (MD) will provide high-level administrative and operational support to ensure the efficient management of the MD's office. The PA will act as the primary point of contact for internal and external stakeholders, managing schedules, communications, and confidential matters with professionalism and discretion.

Job Description

Administrative... Support


Manage and maintain the MD's schedule, including meetings, appointments, and travel arrangements.
Organize and coordinate events, conferences, and business meetings.
Prepare agendas, meeting minutes, and follow-up action plans for meetings.
Handle correspondence (emails, letters, and calls) on behalf of the MD.
Manage office filing systems, both digital and physical, ensuring quick access to required documents.


Communication and Liaison


Serve as the first point of contact between the MD and internal/external stakeholders.
Screen, prioritize, and route inquiries and requests to the MD.
Draft and proofread correspondence, reports, and presentations for the MD.
Coordinate communication with senior executives, clients, and board members.


Project and Task Management


Assist in managing key projects and initiatives, tracking progress and deadlines.
Research and compile information for reports or decision-making.
Monitor and follow up on delegated tasks to ensure deadlines are met.


Confidentiality and Discretion.


Handle sensitive and confidential information with utmost discretion.
Ensure compliance with organizational policies and procedures.


Office Management


Oversee office supplies, equipment, and other resources required for the MD's operations.
Coordinate with other departments to ensure seamless operations.


Travel Coordination


Arrange domestic and international travel, including flights, accommodations, and itineraries.
Ensure the MD's travel arrangements are optimized for efficiency and comfort.


Job Requirements

Attributes


Proactive and detail-oriented.
Trustworthy and reliable.
Flexible and adaptable to changing priorities.
Strong interpersonal skills and ability to build relationships at all levels.


Qualifications


Bachelor's degree in Business Administration, Management, or a related field (preferred).
At least 5 years of experience as a Personal Assistant or Executive Assistant, preferably supporting senior executives more

The Sales Representative for the Government Sector will be responsible for identifying, developing, and maintaining relationships with government clients. This role requires a deep understanding of government procurement processes, the ability to navigate public sector regulations, and a strategic approach to delivering tailored solutions that meet the unique needs of government entities.

Job... Description

Business Development


Identify and pursue opportunities to sell products and services to government agencies and institutions.
Develop a pipeline of government sector prospects through market research and networking.
Build and nurture relationships with key stakeholders, including procurement officials and decision-makers.


Sales Execution


Prepare and deliver compelling proposals, presentations, and product demonstrations tailored to government clients.
Meet or exceed sales targets and quotas specific to the government sector.
Negotiate contracts and agreements in compliance with government procurement laws and policies.


Strategic Account Management


Serve as the primary point of contact for government clients, ensuring excellent customer service.
Understand client needs and propose customized solutions that address their challenges.
Monitor client satisfaction and resolve issues promptly to maintain long-term relationships.


Knowledge of Regulations and Compliance


Stay updated on government procurement guidelines, regulations, and tendering processes.
Ensure all proposals and sales activities comply with relevant laws and standards.
Coordinate with internal teams to ensure alignment with government compliance requirements.


Reporting and Analysis


Maintain accurate records of sales activities, opportunities, and client interactions using CRM software.
Provide regular sales forecasts and reports to management.
Analyze market trends and client feedback to identify opportunities for growth and improvement.


Collaboration


Work closely with product development, marketing, and customer support teams to ensure seamless delivery of services to government clients.
Participate in cross-functional meetings to align strategies for government sector growth.


Job Requirements

Education & Experience


Bachelor's degree in Business, Sales, Public Administration, or related fields.
3-5 years of experience in B2G (Business-to-Government) sales, specifically in
dealing with government tenders, procurement, and project management.
Proven track record of securing and managing government projects and working
with government entities such as ministries, parastatals, or county governments.
Experience in tendering and proposal writing, with a deep understanding of   government procurement processes. more

Job Summary:
The Housekeeper will be responsible for maintaining a clean, safe, and orderly environment within the school facilities. This role involves performing various cleaning tasks, ensuring that all areas meet hygiene and safety standards, and providing a pleasant and welcoming atmosphere for students and visitors

Key Responsibilities

Clean classrooms, offices, restrooms, common... areas, and other school facilities as per the cleaning schedule assigned while adhering to school's cleaning protocols and housekeeping standards.
Clean and disinfect restrooms and replenish restroom supplies in line with the housekeeping standards. Ensure restrooms are clean and presentable throughout the day.
Dispose of waste properly according to established procedures and ensure that waste and recycling areas are clean and organized.
Manage the cleaning supplies and equipment assigned to you and ensure proper usage.
Properly store and handle cleaning products in compliance with safety regulations.
Follow health and safety guidelines and regulations to ensure a safe environment, including the proper use of cleaning chemicals and equipment.
Use appropriate personal protective equipment (PPE) while performing cleaning tasks. Report any damages, repairs, safety hazards, maintenance issues, or accidents to the Head of Housekeeping immediately.
Address any cleaning-related concerns or requests promptly and efficiently.
Assist with special cleaning projects such as deep cleaning during school breaks or preparation for special events.
Follow cleaning protocols for cleaning and maintaining areas used for events or activities.
Help set up and clean up after-school events, meetings, or functions as needed.
Work collaboratively with other housekeeping to ensure all tasks are completed efficiently.
Complete checklists and update the housekeeping log for the assigned areas to ensure tasks are performed correctly and on schedule.

Key Requirements & Skills

Diploma/Certificate in housekeeping
Knowledge of cleaning techniques, equipment, and chemicals used in janitorial operations. Strong attention to detail and the ability to follow instructions and procedures accurately. Ability to work independently and as part of a team.
Good communication and interpersonal skills. Excellent time management skills and the ability to prioritize tasks effectively.
Reliable and punctual with a strong work ethic.
Commitment to maintaining a clean, safe, and healthy environment for students, staff, and visitors. more

Job Summary:
The School Cook will be responsible for delivering food that is delicious, cooked, safe, and fresh to the specifications of the school standard.

Key Responsibilities

Ensure ingredients and final products are fresh and of good quality
Ensure food is well cooked, not overcooked or under cooked
Ensure food is ready on time
Keep a sanitized and orderly environment in the... kitchen Ensure all food and other items are stored properly
Monitor stock and place orders when there are shortages
Serve the food presentably and timely to the pupils and staff
Maintain a clean and safe work area, including handling utensils, equipment and dishes
Handle and store ingredients and food as well as Execute opening and closing procedures
Clean and sanitize work areas, equipment and utensils Monitor station inventory levels and operate kitchen equipment

Cook skills and qualifications

Cooks must exercise the following qualities and skills: Knowledge of safety procedures, including safe temperatures at which ingredients must be kept and to which food must be prepared to avoid food-borne illness Ingredients quantity measurement per meal
Ability to work as part of a team, collaborating on different dishes
Interpersonal skills to interact with a variety of other people, such as students and teachers and sometimes parents and outsiders
Calm demeanor to work in a fast-paced environment Accountability for the dishes they prepare measuring up to the expectations of management and staff alike
Comprehension and organization to follow direct orders and recipes and to correctly prepare dishes to the standards of the school

Key Requirements & Skills

Diploma in a related food Production programs
At least 2 years' experience in a similar position Fluent in English and Kiswahili more

Job Summary:
The Student Affairs Coordinator provides coordination of student services and activities, maintaining student records, and serving as a liaison between students, parents, and the administration.

Key Responsibilities

Coordinate day-to-day administrative support operations of the Office of International Students Office, which include responsibilities, such as but not limited to:... Assisting and directing callers, visitors, students and faculty.
Scheduling appointments.
Preparing and posting all announcements involved in ISO office.
Ordering Office supplies. Coordinate with Senior Student Affairs Officer (International Students) in conducting orientation for newly admitted international students, alongside the local students.
Provide advising on areas such as cultural adaptation, health, travel, immigration and other personal issues that might affect international students' status in Kenya, including being able to make appropriate referrals where necessary.
Assist in handling materials and mailings with exchange partner institutions.
Coordinate travel arrangements and assist in handling itineraries for students participating in Exchange & Study Abroad programs.
Accompany Exchange & Study Abroad students on planned excursions (if need be).
Maintain accurate profiles of all international students as well as for Exchange & Study-Abroad Programs.
Do research on websites on information of other institutions abroad with the aim of expanding Exchange & Study Abroad programs.
Review and update information posted on the website regarding international students, Exchange & Study Abroad programs and International Students' Handbook.
Assist in coordinating social events and gatherings for international students.

Key Requirements & Skills

A Bachelor's degree in PR and Communication or Related Field
2-3 years of administrative support experience. Good computer skills, with emphasis on Microsoft Office Suite.

Personal Attributes & Competencies

Possess the proficiency and knowledge of principles to provide high-quality customer and personal services to both internal and external customers of the university.
Excellent interpersonal and communication skills.
An interest in International affairs and good international exposure.
Open minded.
Good organizational and administration skills. Willingness to work with students from all parts of the world.
Ability to work independently.
Must be a team player more