Coordination, planning and implementation


Support the Project Manager in planning and scheduling all the project’s activities through the submission of regular work plans (including budget forecasts, travel plans etc.), ensuring quality of the implementation, and in compliance with the project design and timetable;
Coordinate and directly supervise day-to-day activities related to field... work implemented by both CEFA and partners.
Attend and organize weekly internal coordination meeting with field staff, and with partners, to plan future activities, discuss about the challenges and successes and share lessons learned;
Assist the Project Manager in ensuring the project is given appropriate visibility in line with the EU Visibility Guidelines, and in drafting and disseminating comprehensive project visibility products;
Submit a fund request for field activities to the Project Manager, according to the Financial SoPs of the project.
Ensure that all project documents are available (attendance sheets, MoU, minutes of meetings, contracts and agreements, activity reports, supporting documents of the expenses etc.);
Ensure that partner’s implementation is coordinated, monitored, and that implementing partners receive the necessary support.


Monitoring and Reporting


Develop and revise MEAL plans and data collection tools, including questionnaires, reporting formats, and templates.
Lead data collection, analysis, and periodic reporting according to the LogFrame and regularly update the Indicator Tracking Tool.
Organize routine project monitoring and implement data quality control processes.
Conduct lessons learned analyses to support continuous improvement of project activities and report on project achievements, including success stories and best practices.
Drafts reports for submission to the donor, local authorities, and institutional stakeholders.
Contribute to the design of project assessments, including mid-term and final evaluations.


Technical Assistance


Provides technical assistance and capacity building to project staff on matters related to peacebuilding and prevention of conflicts, including: promotion of interreligious dialogue, prevention of identity-based or gender and sexual-based violence, countering violence and anti-social behaviors, human rights protection and promotion, Human Rights and Survivor-centered approaches, promotion of gender and youth-sensitive communication.
Assist the PCM Consultant with the development, oversight, and coordination of the provision of sub-grants to CSOsby:
Coordinating the vetting, selection, and co-creation of project proposals submitted by CSOs.
Managing and following up on the signing of grant agreements with selected CSOs.
Providing ongoing monitoring and technical support to CSOs throughout the grant implementation.
Contributing to the development and on-going adaptation of MEAL and Accountability and Learning tools for small-scale projects monitoring and evaluation;
Work closely with grantees to identify any challenges during implementation and coordinate follow-up services to address needs as they arise.
Ensure awarded organizations meet compliance requirements by reviewing technical and financial reports (i.e. narrative reports, expenditure lists, supporting documents for tranche releases).
Plan and carry out regular field visits to monitor the grantees’ adherence to their project plans, assess challenges, and provide necessary assistance.
Supports the identification of new funding opportunities and the development of concept notes and full proposals.


Synergies


Liaise with local authorities and other stakeholders representing CEFA when requested.
Develops strategic networks in Kwale and Mombasa with local communities, key community figures (e.g., religious leaders, Human Rights Defenders), youth and women-led CSOs/CBOs, media, educational officers, and local authorities.
Ensures quality, consistency, and synergies of all project components with project partner;
Attend conferences, roundtables and other key fora relevant for the project.


Conducts other activities in line with the profile and technical expertise, as required by the Project Manager.

Qualifications, Skills and Experience

Mandatory Requirements


Proved working experience (at least 4 years) working in a similar position with local/international organizations, government and humanitarian sector;
Proved experience coordinating consortium partners;
Bachelor’s degree in a relevant discipline e.g. related to community development, social sciences, project management, international and human rights law;
Excellent communication (writing and oral) skills and reporting skills in English;
Excellent computer skills, MS Office, social media management;
leadership skills, networking skills, ability to liaise with government, local authorities, private sector, donors, and civil society;
organizational skills and ability to manage effectively multiple tasks;
Ability to manage and monitor complex budgets;
skills in MEAL, reporting, result-based project cycle management ;
abide by and demonstrate adherence to NGO values, including integrity, honesty, professionalism, transparency, non-discrimination, inclusion and respect for diversity, as well as cultural, gender, religion, race, nationality and age sensitivity.


Desired Requirements


Master’s degree in a relevant related field;
Expertise in peacebuilding, prevention of identity-based violence, human rights, mentoring, capacity strengthening of and sub-granting to CSOs/CBOs;
Previous working experience in the target areas, and with the targeted groups;
Type B driving license. more

Objectives and general characteristics of the position:

(S)he is represents the Organization in the countries of assignment and is responsible for the strategic planning, management and implementation of the country programs on the basis of defined strategies and indications.
(S)he manages and coordinates the operations, security, human and financial resources in the region.

Detailed... assignments:
(S)he is responsible to:

Establish and maintain collaborative relations with Local Authorities and Institutions, Donors, International Agencies, NGOs and other stakeholders.
Follow up, guarantee and monitor government recognition procedures for the organization in compliance with the host country formalities.
Monitor donor’s priorities and intervention strategies in the country as well as to map and approach new donors.
Supervise, monitor and evaluate the implementation of the country operations – and all related administrative, financial, human resources, logistics and security aspects – ensuring timely and quality assistance delivery, as well as cost efficiency and accountability, in compliance with CEFA and donors guidelines, regulations and procedures.

Duties and Responsibilities:
(S)he is responsible to:

Define country priorities based on context and needs analysis; monitor donor intervention strategies in the country; design, promote and elaborate new intervention.
Assess, promote and submit new projects, following the procedures defined and promoting a spirit of participation among beneficiaries at all management stages, ensuring the transparency of the intervention.
Continuously assess, analyze and evaluate the impact of the country operations, also through periodic visits to the areas of intervention
Define the Regional Office’s financial plan, ensuring self-sufficiency and consistency of expenses, and assume responsibility for the mission funds management, including bank account
Coordinate, guide and supervise the regional support staff and PMs, and evaluate their performance.
Ensure the respect for the values, Code of Conduct and compliance with Organization Management and Control Policies and Procedures of CEFA within the region.
Proactively participate in relevant coordination meetings (i.e Somalia NGO consortium, Kenya CD coordination, donors meeting, project’s steering committees, security meetings etc)
Act as secretary of CEFA board in Kenya, provide periodical information to the board and organize/chair meetings as per CEFA’s constitution in Kenya.
Ensure constant coordination with the relevant security agencies and hold final responsibility for any decision concerning security

Mandatory Requirements:

Fluency in Italian mandatory (oral and written).
Fluency (C1/C2 level) in English (oral and written).
University degree in a relevant field.
Minimum of five (5) years of relevant working experience in Senior Management Position (CD/RC).
Extensive experience working at a senior management level in medium to large-scale programs in the development and humanitarian sector.
Proven record of solid program management skills.
Demonstrated skills in people and financial management, as well as previous experience working in environments that require sensitivity and relationship-building skills.
Extensive experience in networking, representation and liaison capacity, as well as strategic vision and leadership.
Solid experience in needs assessments and project proposal writing.
Previous experience working in highly volatile context through remote management.
Self-motivated, flexible, resilient, able to take initiative and work independently.
Ability to work under pressure, without compromising quality of work.
Proven ability to handle challenging work load with high attention to details
Demonstrate commitment towards diversity, equality and inclusion.
Excellent problem-solving and analytical skills.
High level of IT skills (Windows, Office package).

Desired skills and experiences:

Master degree in a relevant field.
Knowledge of and experience working in Kenya and/or Somalia highly desirable. more

General Objectives and Responsibilities:
Under the supervision of the Project Manager, the Project Field Coordinator will be responsible for the overall coordination of the project activities, including planning, implementation and monitoring of the activities in Mombasa and Kwale Counties, Kenya. S/he will provide technical assistance to the project staff and to the partners, and s/he will... report to the Project Manager and maintain effective relations and coordination with all project stakeholders.
The Field Coordinator is expected to ensure compliance and abide by all Donor regulations and CEFA’s internal policies and procedures.
Main Duties:
Coordination, planning and implementation

Support the Project Manager in planning and scheduling all the project’s activities through the submission of regular work plans (including budget forecasts, travel plans etc.), ensuring quality of the implementation, and in compliance with the project design and timetable;
Coordinate and directly supervise day-to-day activities related to field work implemented by both CEFA and partners, including baseline/endline surveys, studies and researches, mapping and capacity building of CSOs/CBOs, workshops on peacebuilding and human rights protection with relevant stakeholders and key community actors (security agencies, local authorities, religious leaders, educational officers), awareness raising sessions, peace awareness campaigns;
Attend and organize weekly internal coordination meeting with field staff, and with partners, to plan future activities, discuss about the challenges and successes and share lessons learned;
Assist the Project Manager in ensuring the project is given appropriate visibility in line with the EU Visibility Guidelines, and in drafting and disseminating comprehensive project visibility products;
Submit a fund request for field activities to the Project Manager, according to the Financial SoPs of the project.
Ensure that all project documents are available (attendance sheets, MoU, minutes of meetings, contracts and agreements, activity reports, supporting documents of the expenses etc.);
Ensure that partner’s implementation is coordinated, monitored, and that implementing partners receive the necessary support.

Monitoring and Reporting

Support Monitoring, Evaluation, Accountability and Learning (MEAL), and the project knowledge management, through data collection, Indicator Tracking Tool update, and regular reporting on project achievements (including documentation of success stories, best practices, and lessons learnt);
Support the draft of reports to be submitted to the Donor, or official documentation to be submitted to local authorities and institutional stakeholders.

Technical Assistance

Provides technical assistance and capacity building to project staff on matters related to peacebuilding and prevention of conflicts, including: promotion of interreligious dialogue, prevention of identity-based or gender and sexual-based violence, countering violence and anti-social behaviors, human rights protection and promotion, Human Rights and Survivor-centered approaches, promotion of gender and youth-sensitive communication.
Provides technical assistance and facilitates training sessions on capacity strengthening of CSOs and CBOs (including result-based project cycle management, proposal writing, financial management).
Reviews/Prepares modules and learning materials for trainings and sensitization sessions
Assist and facilitate ToTs to project staff and trainings to the project beneficiaries;
Support the project staff (both CEFA and partners) in preparing/updating learning material and schedules and supervise training and awareness events;
Supports the identification of new funding opportunities and the development of concept notes and full proposals.

Synergies

Liaise with local authorities and other stakeholders representing CEFA when requested.
Builds strategic networks with actors in Kwale and Mombasa counties, including but not limited to local communities, key community actors (religious leaders, gate keepers, Human Rights Defenders), youth-led and women-led CSOs and CBOs, media actors, educational officers and schools management, institutional stakeholders, Local Authorities.
Ensures quality, consistency, and synergies of all project components with project partners;
Attend conferences, roundtables and other key fora which are relevant for the project.

Conducts other activities in line with the profile and technical expertise, as required by the Project Manager.
Qualifications, Skills and Experience
Mandatory Requirements

Proved working experience (at least 4 years) working in a similar position with local/international organizations, government and humanitarian sector;
Proved experience coordinating consortium partners;
Bachelor’s degree in a relevant discipline e.g. related to community development, social sciences, project management, international and human rights law;
Excellent communication (writing and oral) skills and reporting skills in English;
Excellent computer skills, MS Office, social media management;
leadership skills, networking skills, ability to liaise with government, local authorities, private sector, donors, and civil society;
organizational skills and ability to manage effectively multiple tasks;
Ability to manage and monitor complex budgets;
skills in MEAL, reporting, result-based project cycle management ;
abide by and demonstrate adherence to NGO values, including integrity, honesty, professionalism, transparency, non-discrimination, inclusion and respect for diversity, as well as cultural, gender, religion, race, nationality and age sensitivity.

Desired Requirements

Master’s degree in a relevant related field;
Expertise in peacebuilding, prevention of identity-based violence, human rights, mentoring, capacity strengthening of and sub-granting to CSOs/CBOs;
Previous working experience in the target areas, and with the targeted groups;
Type B driving license. more

MAIN TASKS

Being the focal person for the collection, review and organization of all communication material by the Project staff: field Officers, consultants and Project Managers.
Edit and review texts, photographic and video material received, according to the requirements of the Project and the Donor.
Directly collect visibility and information material on the Project activities, through... field visits, interviews with the beneficiaries and stakeholders of the Project, participation to events
Review web content, links, and design of Arabika website and Arabika social media, providing necessary updates and enhancements in a timely manner in collaboration with web developer.
Elaborate and propose communication campaign and actions
Collaborate to the implementation of the activities of the Project, providing support in communication issues;
Support the PMs and MEAL staff in the reporting activities, providing visibility material as requested
Provide graphic design support in the elaboration and finalization of all visibility and training material, including manuals, brochures, posters, gadgets etc
Actively participate to events, field visits and other activities, to collect narrative and visual material
Performs other related duties as assigned by the line manager.

Qualifications and Professional experience required

Bachelor’s or Master’s degree in graphic arts, English language, IT, Computer science, Communication
Excellent knowledge of English and Kiswahili, written and spoken
Excellent knowledge of IT technologies: Office package, graphic design software, web development
Excellent organizational skills and attention to detail.
Ability to articulate complex concepts in a clear and concise manner and tailormade to the needs of the project.
At least 2 years of experience in a similar role
Understanding of the latest trends and best practices in web development, as well as an understanding of the user experience (UX) design process.
Ability to adapt to new technologies, tools, and methodologies as the web design industry evolves.
Availability to participate to field activity when required. more

Duties and Responsibilities:
The Project Accountant will be responsible for the day-to-day cash management, transaction recording, and accounting system updating on a daily basis, and for ensuring correctness of support documentation for the projects implemented. He/she will report to the Program Administrator (PA) and collaborate with the Project Manager (PM) for all financial and... accounting-related activities. The project Accountant will support the reporting on expenditures related to projects implemented in Somalia, and will collaborate with the team in the regional office (Nairobi) as well as field team based in Somalia.
Detailed Responsibilities:

Record all transactions into the accounting system while ensuring proper coding as assigned and exhaustive description of all the expenses;
Coordinate with field teams in Somalia to ensure that monthly project accounting documents are received, verified, recorded and properly filed;
Prepare and process all project related financial transactions into CEFA’s Accounting System (such as vouchers, requisitions, etc.);
Support the PA and PM in maintaining monthly bank and cash reconciliations and ensuring the trial balances are reconciled every month;
Comply with CEFA financial system and help staff to understand and work with them as needed;
Provide support in all other financial matters in collaboration with the PA and PM;
Support the PM to manage and account for day-to-day cash inflows and outflows ensuring proper systems and procedures;
Preparation of payrolls and statutory deductions, in line with CEFA internal policies and local norms and legislations;
Follow up on Partners supporting: compile and check expenditures and supporting documents of project implementing partners;
Archiving and filing staff contracts and HR documents;
Management and disbursement of petty cash, in line with CEFA’s internal policies and procedures and in coordination with the PA and with the PM;
Ensure operations adhere to CEFA’s and the donor’s internal policies and regulations;
Maintain an up to date Inventory register for the project and ensure all assets are properly tagged.
Ensure timely payment of all statutory taxes to the relevant national authority/institution;
Ensure that all administrative and financial records are properly kept and filed based on;
Ensure monthly PIT/withholding remittance to the Authority within the set time frame at all times;
Facilitate all audit processes availing documents as needed;
When needed, handle logistical requests for the project;

Key Qualifications and Requirements:

Bachelor’s Degree in finance, Accounting or Economics;
Minimum of 4 years of work experience as accountant;
Minimum of 2 years of work experience as an Accountant with NGOs;
Familiarity with the Microsoft package. Good professional use of MS Excel is mandatory. Familiarity with computerized accounting packages will be a definite added advantage. Knowledge of QuickBooks is desired.
Proficiency in English (written and spoken);
Accurate and precise work style;
Ability to use own initiative and to work with minimal supervision. more