Job Purpose
The Office Assistants are responsible for attending to general routine office services, which include providing cleaning services, messengerial duties and preparing tea.
Job Specifications
This is the entry position for Office Assistants. An Officer at this level will work under supervision of a Senior Officer.
Duties and Responsibilities

Cleaning offices, machines/... equipment/apparatus;
Collecting and disposing waste;
Dusting offices and ensuring habitable office conditions;
Moving or carrying office equipment, furniture and ensuring orderly arrangement; and dispatching letters.
Arranging for meeting venues professionally and timely;
Keeping inventory of kitchen equipment;
Preparing and serving office tea; and
Performing office and messengerial duties.

Person Specifications
For appointment to this grade a candidate must have: -

At least a mean grade D+ (plus) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution;
Proficiency in English and Kiswahili languages;
Good inter-personal skills; and
Fulfilled the requirements of Chapter Six of the constitution. more

Job Purpose
The Drivers are responsible for ensuring that all vehicles are maintained in good order to ensure smooth mobility of employees of the Authority.
Job Specifications

Duties and Responsibilities -

Maintaining cleanliness of the vehicle;
Keeping up to date work tickets for vehicles;
Cleaning of the assigned motor vehicle;
Submitting regular reports on motor vehicle... assigned;
Reporting any mechanical/accident problems; and
Proper mechanical working condition of the vehicle.

Person Specifications

For appointment to this grade a candidate must have: -

At least a mean grade D+ (plus) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution;
 The Occupational Trade Test II Certificate;
Valid driving license free from any current endorsements(s) for classes of the vehicles the driver is required to drive;
Certificate of Good Conduct (renewable after two (2) years);
First Aid Certificate course lasting not less than one (1) week from St. Johns Ambulance or any other recognized institution; and
An accident free driving period of 3 years.
Proficiency in computer applications;
Fulfilled the requirements of Chapter six (6) of the Constitution more

Job Purpose
Ensuring appropriate reception of visitors and facilitating communication into and out of the Authority, taking care of a given office in terms of making appointments and dealing with enquiries; receiving and attending to visitors; handling correspondence, office documents and equipment; recording dictation in shorthand, drafting and operating computers, photocopying and undertaking... routine office duties; and ensuring security of office documents and equipment
Job Specification
Duties and responsibilities at this level will entail;

Ensuring security of office equipment, documents and records;
Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;
Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;
Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;
Handling protocols and confirming travel itineraries; and managing office petty cash;
Guiding and supervising lower secretarial personnel.

Person Specifications

For appointment to this grade, an Officer must:

Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution;
Have passed the following examinations from the Kenya National Examinations Agency (KNEC);

Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
Shorthand III (120 w.p.m);
Business English III/Communications I;
Office Management III/Office Administration and Management III;
Secretarial Duties II;
Commerce II;


Supervisory Course lasting not less than two (2) weeks from a recognized institution;
Should have relevant experience for a minimum period of three (3) years;
Proficiency in computer applications;
Demonstrated results in management of office and administrative services.
Good communication skills;
Meet the provision of Chapter Six of Constitution;. more

Job Purpose
The Legal Officer is responsible for assisting in Board Matters.
Duties and responsibilities

Assist in provision of guidance to the Board on their duties and responsibilities and on matters of Governance;
Assisting to faciliate Board induction and development and implementation of the Capacity building programmes;
Assisting in preparation and management of Board... Work-Plans;
Assisting to faciliate Annual Board Evaluation;
Assisst in facilitating Governance Audits;
Assist in the development and implementation of the Board Charters, Terms of Reference and the Code of Conduct and Ethics;
Assiat in the preparation and circulation of Board and Committee Papers; and
Maintain and update the Register of Conflict of Interest.

Personal Specifications

For appointment to this grade, a candidate must have: -

Bachelor of Business management/administration from a recognized institution;
Minimum KCSE C+ (plus) or its equivalent;
Certified Public Secretary CPS(K) or its equivalent qualification from a recognised Institution;
Proficiency in computer applications; and
Fulfilled the requirements of Chapter Six of the Constitution. more

Job Purpose
The Merchant Shipping Fees Officers are responsible for assisting supervision and management of the MS Fees (Oversight and Monitoring Fees).
Duties and responsibilities

Assist in data mining and analysis of MS Fees;
Assist in projection and reconciliation of MS Fees;
Assist in maintaining records and data on MS Fees;
Assist in processing refunds of excess MS Fees charged... against importers and exporters;
Assist in production of periodic reports on MS Fees collections;

Person Specifications

For appointment to this grade, a candidate must have: -

Bachelor degree in Maritime Studies, Port Management, Shipping, Transport Economics, logistics, Business Management/Administration or any other relevant qualification from a recognized institution;
Proficiency in Computer Applications;
Fulfill the requirements of Chapter 6 of the Constitution; more

Job Purpose
The licensing and seaborne trade officers are responsible for assisting in coordinating and implementing strategies towards orderly development of an efficient and effective framework for provision of optimal commercial maritime services.
Duties and responsibilities

Work with IT personnel to develop business rules for data analysis for subsequent automation of the... processes,
Compile data for Kenyan Imports and Exports captured from Cargo Manifests;
Mine data from Primary and Secondary sources;
Validate data to discard irrelevant information for cargo destined to DR Congo (OGEFREM);
Sort out cargo manifest data related to OGEFREM;
Prepare and send shipment lists to shipping lines related to OGEFREM;;
Prepare freighted lists on OGEFREM;
Produce statistical reports for cargo destined to D.R.Congo ( OGEFREM);
Analyse and interpret results using standard statistical tools and techniques;
Produce concise data reports for clear visualizations for the industry;
Assist in maintaining records and data of licensed maritime service providers;
Assist in maintaining records and data of approved service providers related to SOLAS VGM for containerized cargo;

Person Specifications

For appointment to this grade, a person must have: -

Bachelor’s degree in Maritime Studies, Port Management, Shipping, Transport Economics, logistics, Business Management/Administration or any other relevant qualification from a recognized institution;
Proficiency in Computer Applications;
Fulfill the requirements of Chapter 6 of the Constitution; more

Job Purpose
Responsible for assisting in coordinating the setup of the industry efficiency monitoring framework for maritime transport services and regulation of commercial maritime services. They are also responsible for coordinating and implementing strategies towards orderly development of an efficient and effective framework for provision of optimal commercial maritime services. They are... also responsible for adminstering programs towards the development of the maritime cluster.
Job Specification

Duties and responsibilities

Work with IT personnel to develop business rules for data analysis for subsequent automation of the processes,
Compile data on maritime transport and logistics costs and standards of maritime transport services;
Mine data from Primary and Secondary sources;
Assist in organizing trade facilitation workshops;
Assist in monitoring of the industry performance;
Analyse and interpret results using standard statistical tools and techniques;
Produce concise data reports for clear visualizations for the industry;
Assist in monitoring and evaluation under the MPCC and the MOC;
Inputting data on maritime cluster;
Conducting analysis and generate trade/statistical reports on maritime cluster;
Mining data from Primary and Secondary sources;
Maintaining a data base on maritime cluster (including related to maritime investments, maritime services, coastal shipping, inland waterways, multimodal transport and natural resources);
Analyzing and interpret results using standard statistical tools and techniques;
Producing concise data reports for clear visualizations for the industry;
Working with IT personnel to develop business rules for data analysis for subsequent automation of the processes;

Person Specifications

For appointment to this grade, a person must have: -

Bachelor’s degree in Maritime Studies, Port Management, Shipping, Transport Economics, logistics, Business Management/Administration or any other relevant qualification from a recognized institution;
Proficiency in Computer Applications;
Fulfill the requirements of Chapter 6 of the Constitution; more

Job Purpose
The licensing and seaborne trade officers are responsible for coordinating and implementing strategies towards orderly development of an efficient and effective framework for provision of optimal commercial maritime services.
Job specifications

Duties and responsibilities

Advise on a system to carry out analysis of seaborne and inland water transport data;
Assist production of... seaborne and inland water transport trade reports;
Developing maritime transport service communication framework to facilitate disputes resolution and sharing on information.
Preparing the departmental budget
Coordinating seaborne and inland water transport trade activities with relevant cluster stakeholders.
Overseeing the licensing process for maritime service providers;
Coordinating license vetting process for maritime service provider’s
Taking a lead role in the vetting process of licensing the commercial
maritime Service Providers.
Maintaining a register of duly licensed maritime service providers.
Responding to internal and external inquiries related to licensing process for the maritime Service Providers.
Enforcing programs designed to assist in detecting malpractices and violations on use/application of Maritime Service Providers license as provided for in the regulations;
Ensuring that accurate and up-to-date records of the vetting committee meetings are kept.
Oversee maintenance of a database on industry complaints;
Oversee production of quarterly and annual reports on industry complaints;
Scheduling of meetings and visitations for vetting shippers/service providers under Method 2 of SOLAS VGM;
Collaborating and coordinating with relevant stakeholders on matters pertaining to SOLAS VGM;
Writing periodic reports on status of implementation of SOLAS VGM;
Developing structures and mechanism for approval of SOLAS VGM;
Issuing of certificates under method 2 of SOLAS VGM to approved shippers/service providers;
Maintain a database of approved shippers/service providers (by KMA) and registered service providers (by Department of Weights and Measures) under SOLAS Methods 2 and 1 respectively;
Carrying out audits on compliance with the SOLAS VGM in collaboration with the Maritime Safety Directorate;
Promoting and creating awareness on the mandatory use of SOLAS VGM through meetings, workshops, publicity campaigns, publicity materials among other means;
Prepare monthly, quarterly and annual performance management reports;

Person Specification
For appointment to this grade, a person must have: -

Bachelor’s degree in Maritime Studies, Port Management, Shipping, Transport Economics, logistics, Business Management/Administration or any other relevant qualification from a recognized institution;
Masters in Maritime Transport, Port Management, Shipping, Transport Economics, Business Management/Administration or any other relevant qualification from a recognized institution will be an added advantage;
Should have relevant experience for a minimum period of three (3) years;
Member of Institute of Chartered Ship Brokers;
Membership to a shipping, transport, logistics, economics professional body or any other relevant qualification from a recognized institution;
Shown merit and ability as reflected in work performance and results;
Proficiency in Computer Applications more

Job Purpose
Responsible for investigation into maritime casualties and charges of incompetence of seafarers. They are also responsible the receipt, preservation and safe disposal of wrecks in line with international conventions and national legislations. Further, the officers evaluate flag, port and coastal state obligation, performance and effectiveness.
Job Description

Overseeing the... investigations in the maritime field;
Conducting investigation into maritime casualties including wreck under the Casualty Investigation Code;
Managing enquiries with respect to charges of incompetence on the part of the seafarers;
Co-ordinate the implementation of policies relating to safety of navigation and promote the integration of such policies into the national development plan;
Oversee implementing the Nairobi International Wreck Removal Convention;
Taking the command and preservation of vessels and lives of persons and cargo when ship is wrecked in Kenyan waters;
Reporting outcomes of maritime casualty investigations as required by IMO to the DG;
Publishing lessons learned from casualty investigation
Oversee evaluation of flag, port and coastal state obligation, performance and effectiveness;
Oversee investigation of maritime occupational accidents/incidences;
Oversee the investigation of seafarers and ships certificate suspensions and withdrawal.

Person Specifications

Bachelor Degree in the Maritime field such as Nautical Science, Marine Engineering, Mechanical Engineering, Marine Environment or any other relevant qualifications from a recognized institution;
Master’s Degree in any of the following; Maritime Affairs, Nautical Science, Marine Engineering, Naval Architecture or equivalent qualifications from a recognized institution will be added advantage
Certificate of Competency Class 1 (II/2 or III/2) in accordance with the International Convention on Standards of Training, Certification and Watch keeping 1978,as amended
Should have relevant experience for a minimum period of three (3) years;
Certificate in a Management Course lasting not less than four weeks from a recognized institution;
Good interpersonal relations, high leadership qualities and integrity
Demonstrated values of governance as provided in the Constitution of Kenya
Member of a relevant professional body in good standing where applicable;
Proficiency in computer applications;
Demonstrated Asst. Dir. ial, administrative and professional competence in work performance.
Proficiency in Computer Applications more

Job Purpose
Responsible for ensuring protection of marine environment from shipping activities in accordance with International Conventions and national legislations relating to the marine environment.
Job Description

Duties and responsibilities

Co-ordinates the development of the national oil spill response contingency plan for coastal and inland waterways
Supervises the review and... update of the national oil spill response contingency plan for coastal and inland waters
Co-ordinates the implementation of the national oil spill response contingency plan for coastal and inland waters
Co-ordinates the implementation of strategies for monitoring and preventing oil spills in the coastal and inland waters
Co-operate with relevant stakeholders in the protection of marine environment from shipping activities
Conduct of pollution prevention inspections of Kenyan ports and navigable waterways
Conducting public awareness campaigns on prevention of ship source pollution.
Implementation of International Conventions and other instruments relating to marine pollution response and coordination
Integrate the climate change action plan into sectoral strategies, action plans and other implementation projections for the assigned legislative and policy functions;
Report on sectoral greenhouse gas emissions for the national inventory;
Regularly monitor and review the performance of the integrated climate change functions through sectoral mandates;
Put in place and implement mechanisms for sustainability in performance of sectoral mandates; and
Report annually to the Council on the status and progress of performance and implementation of all assigned climate change duties and functions.

Person Specifications

For appointment to this grade, an officer must:

Bachelor Degree in the Maritime field such as Nautical Science, Marine Engineering, Mechanical Engineering, Marine Environment or any other relevant qualifications from a recognized institution OR Certificate of Competency as Marine Engineer Officer or Deck Officer in accordance with the International Convention on Standards of Training, Certification and Watch keeping 1978,as amended
Master’s Degree in any of the following: Maritime Affairs, Marine Environment,Nautical Science, Marine Engineering, Naval Architecture or equivalent qualifications from a recognized institution will be an added advantage;
Must be a member of a relevant professional body in good standing;
Should have relevant experience for a minimum period of three (3) years;
Certificate in a Management Course from a recognized institution;
Good interpersonal relations, high leadership qualities and integrity;
Demonstrated values of governance as provided in the Constitution of Kenya;
Proficiency in computer applications;
A Management Course lasting not less than Four (4) weeks from a recognized institution;
Be a member of a relevant professional body where applicable; more