Receive and check for clarity and approval of all procurement requests from various departments.
Support the country wide procurements in a timely and cost – effective manner.
Ascertain specifications, financial codes and appropriate authorization on procurements.
Obtain quotations from ALIGHT’s pre – qualified vendors in effecting competitive and fair procurement processes, in line with ALIGHT and donor regulations.
Prepare Purchase Orders (PO) for approved Purchase Request Forms, Bids Analysis and negotiate competitive prices and delivery timelines.
Support to the field offices in terms ensuring that all the procurements are conducted as per the approved procurement plans, as well as abiding by the different doner procurement guidelines
Participate in tender evaluations and present the reports to the Tendering Committee (Procurement Committee) for review and recommendation of award of orders or contract.
Responsible for conducting supplier sourcing as a way of identifying credible vendors in pre-qualified supplier database to transact supply Alight in a transparent, competitive and fair manner.
Support in tendering processes by issuing out bids to interested bidders.
Support the Logistics & Supply Chain Manager with handling of country program tender processes to ensure effectiveness, transparency, accountability and competitive purchase of goods and services.
Regular follow up of purchase orders (PO) with suppliers to ensure timely delivery of supplies and services.
Providing weekly updates to the various programs on the status of the procurement being handled at the country office through sharing the weekly status updates.
Proactively track all orders issued out to vendors and ensuring deliveries are made with in the shortest time possible.
Provide regular feedback to all requesters on the status of their procurement requisitions and delivery timelines upon order placement.
Liaise with the finance department to administer the final payments to vendors in line with the terms and conditions outlined in the PO.