Key Responsibilities: % of 

Time

Conduct market research to identify potential suppliers and analyse market to assess present and future product availability and prices to advice management.
Receive sourcing orders and forecast from finance department as basis for supplier negotiations, prepare purchase orders and order goods in a timely manner from suppliers.
Interact with suppliers on a day to day basis and negotiate aggressively for the very best cost reducing market prices, payment period, expired notice and damaged goods.
Resolve any irregularities and non-compliance issues with suppliers concerning purchase orders, tax, payments or any conditions of purchase.
Process purchase requisitions / orders as approved by Management
Prepare and maintain purchasing records, reports and cost price lists. 
Liaise with management for updated cost price lists and communicate to the team.
Develop, manage and co-ordinate the procurement processes.
Administer supplier performance, including delivery, receipt, warranty, damages and insurance.
Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
Produce and maintain regular reports on a weekly and monthly basis.
Manage records and supplier documents.
Work with internal stakeholders to determine procurement needs, quality, and delivery requirements.

 

Competence for this role - Knowledge; Skills and Experience required for this Role

Diploma in procurement and Supply Chain management degree is an added advantage.
At least 3 years of experience in procurement and sourcing
Preferably from a Wholesaler, Distributor or Factory dealing with BUYING AND SELLING FMCG 
Good problem-solving and analytical skills
Ability to prioritize and work on own initiative
Skilled in purchasing.
Knowledge of Microsoft suite & Excellent IT skills.
Contract & Supplier relationship management
Good communication skills.
Ability to establish and maintain effective working relationships with those contracted in the course of work
Knowledge of purchasing principles and practices.
Knowledge of local laws, regulations and policies governing procurement.
Ability to organize receipts, documents, and information from multiple sources.
Ability to effectively write reports, maintain documentation, and complete required forms.
Driving license will be an added advantage.