Program - TUMEL/HR&ADM/PROC./INTERN/17/09/2024
Reporting to Procurement Officer
 

The Intern is responsible for supporting the procurement department and coordinating the day-to-day procurement operations. The ideal candidate should not have benefited from a similar internship program or been exposed to work experience related to their area of study since graduating.

Key Responsibilities:

Identification of needs from user departments through weekly standard requisition and categorizing requests into discrete groups of similar products.
Keeping a detailed and organized stock control management system for auditing purposes.
Conduct market research to identify potential suppliers suitable to fulfilling our requirement
Inviting and analyzing negotiated quotations through submission of Standard quote comparison
Raising purchase orders to respective suppliers based on the user department’s requirements and following up with the accounts team regarding payment.
Coordinating delivery of goods within specified lead time with suppliers by confirming PO, Delivery note, and invoice match quality and specifications before acceptance of goods
Ensure safe custody of procurement-related documents such as invoices and delivery notes for purposes of reference, supplier dispute, and reconciliation of accounts.
Represent the interest of the company in all supplier negotiations, ensure the company gets the best deals that project the best value for money, setup and manage supplier contracts.
Carry out other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority.

Professional Requirements and Eligibility

A Degree/Diploma in Procurement and Supplies Management from a recognized Institution or its equivalent.
Registered with a relevant professional body with Good Standing (KISM)
Good working knowledge with Microsoft Excell
Bea Kenyan citizen not over the age of 35 years
Bean unemployed graduate from a recognized training institution who has completed a relevant diploma/degree course in the last 24 months or less.
Not have exited from formal employment.

Personal Attributes

Highest Integrity
Ability to get on well with a diverse workforce.
Good Knowledge in the professional field of specialization
Good communication skills
Ability to take instructions

Skills & Attitudes

Good knowledge of the Employment Laws of Kenya
Planning, organizing and coordinating skills
Good communication & negotiation skills
Team works and people management skills
Report writing skills
Ethics and Integrity