Job Specifications
The Grants Management Officer will support grant management activities of various projects undertaken by ACTS including the on-going Research and Innovation Management project within the Science Granting Council Initiative (SGCI).
Key Responsibilities of the Grants Management Officer:

Work with the relevant heads of programs to conduct due diligence on sub-grantees, implementing partners, and consultants’ contracts before any contract/grant agreement is issued;
Prepare contracts, grant agreements and the necessary amendments as required for review and approval in line with the policies;
Support development of Requests for Proposal, placing advertisements and opening tenders, evaluation of the tenders and later negotiating contractual terms in line with the approved policies;
Prepare monthly reports on all open contracts, grant agreements and contractual payments
Guide on the on boarding of consultants and grantees in line with the procurement policy and documentation requirements;
Review contracts for all consultants, partners, market actors and suppliers and prompt users of the expiry or near expiry of the contracts and grants;
Track and report progress of implementation of projects by sub-grantees, consultants and partners;
Review the financial reports from sub-grantees, consultants, partners, market actors for the grants issued and ensure that they are in compliance with the contractual reporting requirements and the set budgetary-allocations.

Minimum Requirement

A Bachelor’s degree in Business related fields (Finance or Accounting, Project Management, Economics, Economic and Statistics)or related field with CPA (K) qualification
A minimum of 3 years’ experience in grants management preferably in NGO / IGO set up.
Experience in procurement especially in management of contracts and
Working experience with international donors / funders
Ability to analyse contracts/ grants/ any other specialised procurement and anticipate any future contractual challenges, taking into account the wider organisation and policy context;
Strong relationship management and communication skills;
Resourcefulness and ability to work well in a team offering hands-on support;
In-depth understanding of contracts management (legal, execution, obligations, responsibilities and rights).

Minimum Competences
Skills

Writes effectively and efficiently in a professional approach relevant for policy makers and/or academic audiences
Multi-tasking and problem solving to adapt well to situations
Project management
Analytical skills
Attention to details
Proficiency in French desired but NOT a must

Knowledge

Research management

Behaviours

Recognizes the importance of delivering results through teamwork,
taking responsibilities for actions and taking initiative
Demonstrates respect for others inside and outside the workplace

Desirable competences
Knowledge

African STI actors and institutions including African government policy processes

Experience

Working with or advising African science granting councils or African ministries of science, technology and/or innovation and/or Ministries of Education
Managing and reporting on international development partner funding