Roles:

Ensuring the implementation of the purchase order process controls
Analysing the aging of the purchase order listing and goods received listing
Ensure accurate matching of purchase orders, goods received notes and the invoice

Ap Capturing Of Invoices And Credit Notes

Receive and manually capture all supplier invoices and credit notes
Ensure that only approved invoices are accurately and completely captured
Ensure all relevant fields are captured completely and accurately
Ensure that all costs are allocated to the correct GL accounts and cost centers

Supplier Age Analysis And Reconciliation

Perform a monthly reconciliation of the supplier age analysis to ensure that all payments are accounted for and properly posted to avoid long outstanding items and debit balances.
Ensuring all supporting documents are attached (PO, Delivery Notes, Statements and Fiscalised Invoices) all invoices must be approved for payment accordingly before forwarding to Treasury.
Ensure that supplier accounts are not blocked
Accurately and completely reconcile the supplier statement to the AP ledger
Ensure all credit notes are requested where applicable
Timeously follow up on reconciling items to ensure that they are resolved accordingly within the following month
Respond to and resolve all supplier related queries in the shortest time possible

Supplier Payments

Transmit creditor reconciliations to treasury for payment
Ensure that all supplier payments are handled in an organized and
timely manner and payments are within the agreed supplier payment terms.
Ensure that all remittances and proof of payments are distributed to suppliers and stakeholders timeously, accurately, and regularly.

Cost Control

Assist Financial controller in overseeing, review and analysing cost expenditures and purchases within the organization and make recommendations about cost-efficient and financially feasible cost options.

Requirements:

Relevant bachelor’s degree
Must have CPA – Part 2.
Must be analytical, detail and results oriented individual.
Must have the ability to work within strict deadlines and limited supervision
Ability to work in a multi-cultural environment.
Must have an impeccable integrity and diligence.
Ability to communicate effectively.