Duties and responsibilities

Carrying out office administration and handling enquiries;
 Receiving and attending to clients;
Assisting in reserving appointments and maintaining office diary;
Assisting in handling correspondences, telephone calls, office documents and equipment; transcription; typing, processing data and reprography;
Coordinating the general administration of the respective directorate/office;
Assisting in dealing with protocols and travel itineraries;
Ensuring good office layout;
Operating office machines;
Assisting in planning and organizing meetings, workshop/conferences and seminars;
Handling office petty cash and ensure security of office documents, records and secretarial equipment.

Job Specifications
For appointment to this grade, a candidate must have: -

Bachelors Degree in Business/Office Management or any other equivalent and relevant qualification from a recognized institution;
Diploma in Secretarial Studies or equivalent qualification from a recognized institution;
Certificate in Secretarial Management Course from a recognized institution;
Certificate in Public Relations and Customer Care Course lasting not less than two (2) weeks from any recognized institution.
Be proficient in computer applications; and
Fulfill the requirements of Chapter six (6) of the Constitution