Responsibilities
- Administration
- Ensure that administrative procedures are implemented according to ACTED guidelines;
- Prepare administrative documents such as internal memos and letters upon request;
- Be responsible for communication follow up (make sure all staff has corporate SIM card and working e-mails, as well update Ukraine Directory monthly);
- Be in charge of premises contract making and / or renewal as and when requested by Coordination.
- Conducting trainings of Code of Conduct, organizational Policies of ACTED and HR Manual for new employees
- Track employee anniversaries for implementation Individual Employee Grade Progression policy on a monthly basis. Make a request to the relevant Managers, prepare a MEMO and additional agreements.

- Filing:
- Coordinate collection of attendance sheets, leave request forms and other required forms from the sub offices on a monthly basis;
- Providing the necessary information about service contracts upon request of the Finance department.

- Recruitment:
- If requested by Manager, prepare vacancy announcements for recruitment of national staff for the area and circulate through relevant channels;
- For recruitment, set up short listing and interview panel, to be approved by Coordination;
- Check references of candidates
- Inform candidates about result of interviews and follow up hiring of successful candidates;
- Prepare employment contracts for new staff;

- Staff Follow-Up
- Ensure that attendance sheets, leave request forms and other required forms are sent to the capital office on a monthly basis;
- Maintain vacation and sick leave follow-up table for all area staff;
- Ensure that field staff appraisals are regularly made, as per HR Manual;
- Prepare the mission orders and leave orders, check the compliance of accounting documents.
- Maintain staff records and effective HR databases; monitor contractual status of staff.

Performing other related duties as required.
Required skills:
- University degree (economics, human resources)
- 1+year of relevant experience in HR
- Fluent written/ verbal English
- Strong command of Excel
- Excellent oral and written communication skills
- Ability to multitasking
- Self-organized, very attentive to details,
- pro-active, problem solver

Conditions
- Official employment according to Ukrainian legislation;
- 3 month of trial period
- Competitive official salary defined by the ACTED salary grid;
- Regular performance evaluation and salary increase;
- 28 working days of paid vacation per year;
- Friendly international team of professionals;
- Flexible working hours;
- Career development possibilities;
- Medical insurance in 6 month of work with ACTED.

Applications in English should be submitted with the title or reference of the position (CV without mentioned position will not be considered). Only short-listed candidates will be contacted for an interview. ACTED is an equal opportunity employer.