We are looking for an office assistant to take care of our office space and carry out cleaning, maintenance, and secretarial duties. S/he will ensure the cleanliness and safety of the office area and environment. S/he will also provide support for basic administration management, such as procurement and purchases.
 Essential Job Responsibilities

Perform administration and secretarial functions.
Receive partners, and guests and attend to them.
Assist in preparing for meetings (setting up the venue, accommodation, and other required logistics).
Document and file minutes of meetings.
Perform general cleaning functions including the removal of cobwebs as required and maintenance of the whole office.
Maintain and clean all cleaning equipment utilized.
Accountable for all equipment and consumables entrusted to him/her.
Be willing to take on new roles and tasks as needed and assigned.
Notify the DEC-Admin Officer of occurring deficiencies or needs for repairs.
Dust furniture, equipment, partitions, walls, windows, etc. daily and weekly.
Clean and disinfect sink, countertops, doors, floors, toilets, mirrors, tables, chairs, refrigerators, microwaves, etc. in restrooms, offices, and kitchenettes regularly.
Sweep, mop, and/or hand scrub floors using brooms, and mop daily.
Empty trash cans and recyclables into disposal areas.
Ensure adequate supplies within the facility.
Replenish supplies in restrooms and kitchenette.
Assist in the procurement process.
Ensure timely purchase of supplies needed at the office.
Identify, monitor, and report potential safety or maintenance issues and communicate them to the Administration Officer immediately.
Comply with all safety policies and procedures relating to performance tasks, and the use of products and supplies.
Early arrival to work to perform services to established standards and ensure office facility is locked and secured daily after work.
Any other general administrative duties as will be assigned.

 Qualifications

Minimum of OND/ND/NCE
Minimum of 1 year in a related role
Basic knowledge of administrative processes
Basic computer knowledge/literacy (Microsoft Office, email, etc)
Ability to communicate (speak, listen, read & write) in the English language is required for this role.
Agility and Stamina to work long hours
Smart, Neat with good communication skills.
Ability to work flexible hours
Advanced knowledge of cleaning processes
Well-organized
Ability to work successfully in a cross-cultural, team-based environment

 General Specification: This includes and is not limited to-

Punctuality.
Good team player.
Proactive; flexible approach to change.
Client-focused; attention to detail.
Professional approach.
Enthusiasm for the role.

 Others:

Be honest and trustworthy.
Be respectful.
Possess cultural awareness and sensitivity.
Be flexible.
Demonstrate sound work ethics.