Job purpose:
Saferworld is working towards creating an inclusive workplace where every individual feels celebrated for their difference, can be themselves and can contribute meaningfully. The IDEAS Coordinator will play a key role in supporting, engaging and collaborating with diverse communities within the organisation, and in ensuring the operational delivery of key elements of the Inclusion, Diversity, Equality, Anti-racism and Solidarity Policy and Strategy in liaison with the Strategy Implementation Team. They will provide administrative and logistical support necessary for this delivery and promote its adoption through actionable commitments to reforming systems, operational procedures, and decision-making processes.
This position will be based in London or other Saferworld location and will report to the Head of People and Culture, as well as receiving guidance from the organisational Implementation Support Team.
Roles and responsibilities:

Maintain and support implementation of the organisational IDEAS strategy work plan across teams
Coordinate the roll-out of training workshops across the organisation and provide administrative and logistical support for these sessions, which will be conducted by expert facilitators
Work in collaboration with IDEAS champions/Country Directors/Manager/Function Heads to promote and ensure SW is following through with IDEAS commitment in line with our objectives
Support inductions and refreshers to SW staff members and maintain staff training records and other related documents.
Liaise with the IDEAS Project Team/Strategy Implementation Support team, and the Executive Management Team to implement policies, procedures and strategic direction on IDEAS.
Ensure that horizontal and collaborative relationships are maintained with relevant stakeholders and external partner agencies, such as other peace-building organisations
Establish contact with IDEAS networks within the INGO sector including the Bond People of Colour in Development Group.
Capture programme and organisational learning on IDEAS through reviews, regular monitoring and evaluation, and contribute to organisation learning events, programme planning, and annual planning
Represent the organisation at external events, including through close coordination with organisations undertaking similar work
Create and maintain an internal IDEAS SharePoint site and be the first point of contact for internal and external communication on IDEAS
Work in collaboration with current focus groups (Bouquet, Safer Sisters) IDEAS champions/Country Directors/Manager/Function Heads to promote and ensure SW is following through with IDEAS commitment in line with our objectives
Liaise with People Officers to have regular update on investigations, trends on discrimination cases and when required, conduct or coordinate discrimination investigations
Facilitate monthly IDEAS Project Team meetings, training for the team and organise external expert to present current trend and good practice in the sector to the team.
Organise quarterly meetings and provide updates for Board of Trustees focal point for the Board Meetings

Key working relationships

IDEAS Project Team / Strategy Implementation Team
Head of People and Culture
Director of International Programmes
Country Directors/Managers
Senior Gender Advisor
MEL Coordinator/Advisor
Head(s) of Programme Support and Learning
Communications team
People Officers in London and HR focal points in Saferworld country offices
IDEAS Champions in Saferworld Country Offices / Functional Areas

Person specification
Knowledge, qualifications and experience

Experience in project management and of managing projects spanning across multiple countries.
Prior experience working on inclusion and diversity or related field
Experience of working in a multi-cultural environment and on sensitive issues
Excellent working knowledge of MS Office software packages, databases, and project management tools
Strong commitment to, and experience of, team and cross-organisational working
Prior experience of working on inclusion and diversity in an aid sector organisation is desirable
Experience with internal or external communications in an organisation

Skills and abilities

Strong organisational skills including planning, developing, implementing and maintaining administrative systems
Demonstrable experience of working with colleagues in ways that reflect the principles of power-sharing and accompaniment.
Ability to work independently, taking initiative and problem solving abilities
Excellent verbal and written communication skills in English (essential) and professional competency in an additional language (desired)