Annual work plan: responsible for the development and or review of the Administration & Procurement departmental work plan and ensures that all set activities are implemented as planned.
Customer Service & stakeholder Management: Manages feedback regarding service provision (internal/external) to ensure compliance with SLA as well as building sustainable relationships with all service stakeholders to secure critical customer relationships and benefits arising thereof.
Operational Performance: Implements UGAFODE’s procurement system, policies and procedures and initiate reviews where necessary, benchmark new processes, approaches, and technology that will continually drive improvements on performance and business results.
Strategic Sourcing: Manages the implementation of early sourcing involvement in the project life cycle to better influence strategy i.e. COPEX activities and sourcing strategies, market approach, negotiating “best in class” commercial solutions that are aligned to business drivers or delivering specified components thereof in compliance with set standards.
Budget control: Reviews all requisitions to ensure that purchases are made within the various cost centers’ set capital and Operational expenditure budgets.
Pre-qualification: Continuously reviews and updates UGAFODE supplier pre-qualification processes and where applicable, negotiate offers from only pre-qualified suppliers based on the Procurement Policy in a timely manner and at lowest total cost of ownership without compromising quality.
Stores management: Ensures adequate provision of administrative services and manage bank stock-in and stock-out processes of essentials and ensures safety and records.
Fixed assets management: Manages the provision of furniture and office equipment to all UGAFODE offices and ensuring engraving of company assets throughout the network. Maintenance of an inventory system of the company assets and taking insurance of all the company assets.
Team Leadership and Management: Takes full responsibility for performance management of all direct reports, focusing on all aspects of sound people management e.g. Recruitment, Development, Performance Management, Remuneration and Rewards, Career path planning, On-the-job training, coaching & mentoring and Employee engagement.