Job Summary

The Executive Officer will work closely with the Chief Executive Officer (CEO) and its management team as necessary to provide support to the CEO.
S/he will provide executive level administrative support, clerical support, receiving partners/visitors, arranging travels and correspondences, and scheduling meetings with high level report writing as necessary.
The Executive Officer will enhance the CEO’s effectiveness by ensuring information management as well as representing the CEO to others.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
As assigned by the CEO, Support specific initiatives, activities, projects, and research under the office of the CEO or wider SMT.
Maintains CEO’s appointment schedule by coordinating travels, planning, and scheduling meetings, take minutes, action notes and deal with any follow up action.
Maintains confidence and protects operations by keeping information confidential.
Secures information by completing data base backups.
Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
Produce reports, presentations, and briefs for office of the CEO.
Contributes to team effort by accomplishing related results as needed.
As necessary, collaborate with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
Arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the CEO.
Undertake any other duties as maybe required commensurate with the level of the post.

Minimum Recruitment Standard

Bachelor’s degree in social/Behavioural Sciences, Public Administration and Health related courses.
Masters in any of this related field will be an added advantage.
A minimum of 5-6 years’ strong experience in similar position within the INGO / Development sector.
Membership of Chartered Institute of Administrators added advantage.
Experience in program Management within the INGO/ Development Sector.
Strong time management, planning and organizational skills.
Strong interpersonal skills with a pleasant personality.
Discretion and confidentiality.
Ability to multitask and prioritize daily workload.
Proficiency in English.
Strong verbal and written communications skills.
Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
Demonstrated expertise working with management teams.
Critical thinking and problem-solving.