DESCRIPTION

Active contracts 100 estimated at $5,157m and Annual turnover $800m via 500 orders.
Decentralised Purchases estimated at $0.08m via 10 orders
Approximately 16,000 registered suppliers and 100 new supplier applications per year.
Material Purchases of $75m from over 2,000 POs per annum
Decentralized Purchases estimated at $0.6m via 100 orders
Approx 20,000 registered suppliers; approx 600 new suppliers applications per year.
Importation 400 Tons Sea Freight and 20 Tons of Air Freight, via 200 importation files.
C&P Business Tools including UNISUP, CONTIKI(AGORA), ARIBA & NIPEX
CONTACTS: Foreign and Local Manufacturers/Suppliers, other subsidiaries, User Departments, Various Government Ministries and Agencies, Banks, Scanning Companies, other third parties.

The Service holder ensures compliance

 Ensure that all local contracts personnel under his/her supervision is in line with the company’s standardized norms and codes of conduct
 Ensure compliance of the purchasing process with all internal Company rules (including guide to conduct) and all applicable laws and regulation (JV rules, Country laws...)
 Ensure the application of COMPANY and/or affiliate General Terms and Conditions for purchase of equipment
 Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc... are filed in line with the applicable procedures.
 Ensure that all purchasing activities meet audit requirements in order to minimize any potential partner/audit claims or court actions.

The Service holder liaises with other teams and participates to the processes and communication of the contracts entity by performing the following tasks

 Work closely with the DUET counterpart to create the contracts dossier, maintain a clear definition of contractual responsibilities and discuss the agenda including:
 Preparation of contracts strategy
 Negotiation and analysis of commercial bids
 Preparation of recommendations to award in all Call for Tenders
 Participate in the TGP CATMAN network
 Ensure that all insurance issues of company assets and personnel are dealt with
 Supervise and train contract engineers and Graduate contracts engineers
 Define the workload of his/her team
 Ensure the update of the contracts management tool
 Keep informed of best practices in contracts procedures in other entities and affiliates for improvement of contracts practices in his/her affiliate
 Use frame agreements FALTC signed by headquarters

The Service holder executes the following contracts activities

 Prepare and maintain an uptodate list of qualified contractors/suppliers/potential tenders/contracts with updated information in order to perform market studies; analyze and assess all possible answers from the market
 Participate to the validation of the contracts strategy through:
 Arranging and attending Contracts Committee Meetings
 Prequalifying bidders
 Contributes and ensures criteria for evaluation are apt
 Creation of CFT commercial documents
 Preparation and issuance of call for tender to contractors and suppliers on the bidders list

Ensure the preparation and send out the dossiers of preconsultation and Standard or Complex invitations to bid

 Verify the alignment with HSE clauses, Company rules, Procedures, Instructions and applicable legislation when issuing all technical contracts and when drafting contractual and commercial terms and conditions
 Verify the Terms & Conditions (standard, general and financial)
 Participate in the establishment of the technical, contractual and commercial agreements of complex contracts
 Conduct the Terms & Conditions bid analysis and negotiation
 Conduct the commercial bid analysis and negotiation thereby creating a clear definition of responsibilities and documents together with the DUET
 Participate in Recommendation to award (RTA) through contract committee/DOA and award validation where he/she evaluates RTAs
 Handle the approval from authorities and partners, clarification of rights and obligation of signing parties and the signature process of formal documents
 Ensures that own contracts are created and managed in UNISUP and AGORA, ensure effective use of
tools and systems (Ariba, NIPEX, REX+, AGORA) for optimum productivity.
 Ensure the handover of contracts to the Métier Partner
 Assist the head of contracts in the settlement of claims and lawsuits, in relation with the Juridical, Insurance, Finance and TGP Directors by proposing strategies and actions and participating to the negotiations
 Monitor contractor’s performance with Duet, promoting and attending service quality meetings, claims, amendments and contract renewal discussions with contractor and manage and maintain a network with Stakeholders such as NAPIMS, NCD, Department of Petroleum Resources, etc.

The Service holder executes the following purchasing activities

 Handles Purchases in the Lab Office designated to him through PR assignment
 Analysis all Purchase Requisitions for adequate material specification, budget authorizations and cost centres to which the purchases are being charged
 Reviews all PRs assigned, Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation, ensure the use of e sourcing tools
 Answer to tenderers requests for clarification
 Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions
 To optimize by all means possible by bringing his professional experience to bear, Purchases with emphasis on making Savings for the Company
 Pay attention to TUCN General Conditions and terms of purchase to ensure the Company is not exposed to legal liabilities.
 Organize and lead negotiations with suppliers associated with award and performance of POs
 Issue RTAs in Duet with Métier Partners
 Where applicable to clearly state in purchase orders QA/QC requirements (in the form of Mill/Test Certificates, MSDS, other certificates).
 Ensure the followup of purchase orders until complete reception and payment
Ensure rapid and correct validation of PO’s
Ensure reception of acknowledgement of receipt for PO’s from suppliers
Ensure Suppliers’ deliveries on time
Followup of goods receipt until affiliate’s central warehouse.
Negotiate and solve all changes leading to amendment from Métier Partners or suppliers/contractors
Clarify discrepancies between material received and orders, if any with suppliers
Input all purchase data in SAP

ACCOUNTABILITIES

Ensure 100% compliance to COMPANY rules, SOX and local rules
Ensures the establishment of suitable lists of potential bidders in accordance with vendor management
policies and procedures to obtain good value for money.
Ensures contracts are drafted in accordance with approved model which reflect to company’s ethic policy, procedure thereby minimizing company’s exposure to risk.
Contributes during negotiation either for dispute resolution and claim settlement or for generation of saving.
Mentors Contracts Engineers, Buyers, Contracts Administrators.

JOB REQUIREMENT

A degree in Engineering, Management or Social Sciences (preferably Supply Chain)
Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
7years work experience (preferably in Oil and Gas Industry) of which 3 should be in contract administration.
Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting the company in general.
Good command of English language and excellent communication skills.

Date of Expiry
30th September, 2023