Job Description

Supervises the cleaners.
Ensure the premises are clean and well weeded.
Identify and report all necessary repairs on any part of the building.
Monitor fuel level and routine maintenance of office generating set.
Raise request memos for office generator once the fuel level is at 600litres
Monitor and manage electricity and electricity bills for the office.
Manage the Hilux vehicles and hold meetings with the drivers weekly.
Monitor the condition, performance and mileage of all vehicles.
Arrange for the servicing of each vehicle as and when due.
Monitor the movement of vehicles.
Ensure the renewal of all vehicle papers as and when due.
Carry out spot inspection on vehicles that are sent to regions.
Recommend exit pass for all the Hilux vehicles.
Generate all admin related memos.
Collation of bills to be paid to artisans and cleaners before the end of the month
Register and dispatch memos for effective tracking.
Record and process gate pass, and petty cash as required and instructed.
Prepare and maintain an accurate record of the company’s assets and ensure that the relevant updates are made across all departments.

Responsibilities

Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Answer queries by employees and clients
Update Office policies as needed
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations
Schedule in-house and external events

Qualifications / Job Competencies

Candidates should possess an HND / Bachelor's Degree.
5 or 6 years relevant experience in an administrative role
Excellent communication and presentation skills
Ability to multi-task and work under pressure
Good planning and stress management skills
Ability to work independently and execute tasks effectively
Proficiency in Microsoft Office Skills (Microsoft Office, Word Excel PowerPoint & Outlook
Solid knowledge of Office procedures
Experience with Office management software like MS Office (MS Excel and MS Word, specifically)
Strong organization skills with a problem-solving attitude