REF. HR/07/2023
Job Purpose
Working in the finance department under the supervision of the Head of Finance and Administration, the Finance Officer will be responsible for all financial functions of the programme including accounting, payments and banking, documentation, budgeting, financial reporting and compliance. Specific tasks include;
Key Responsibilities
Financial Management and Control
Review and verify all invoices /payment vouchers for approval of payment. Review and verify all transactions posted into sub ledgers for all the programs.
Prepare the general ledger and run the trial balance to confirm accuracy of the general ledger. Remit statutory deductions and taxes including but not limited to corporate tax, VAT, PAYE, withholding tax for all the programme activities.
Review and verify bank reconciliations and supplier accounts
Ensure adherence to internal controls, organizational policies, donor, and statutory regulations for all the program activities.
Maintain Asset register and conduct asset verification exercise
Carry out monthly inter-project reconciliation for all the program activities.
Financial Systems
Ensure effective management of Navision ERP line with approved plans.
Ensure effective filing, manual or electronic for all documentation
Ensure configuration of the report set up in Navision
Updating of MESPT program budgets in Navision
Risk Management
Co-ordinate, the risk management function including compilation of the risk register for the activities.
Budgeting
Work with respective managers to develop operations annual and interim budgets.
Confirm that proposed budgets adhere to organizational, donor, statutory and professional guidelines.
Review the individual budgets and consolidate budgets to create the overall institutional budget for Board of Trustees approval.
Implementing Partner Reviews, Internal and External Audits
Plan for partner reviews, Internal and External audits for all the programs activities
Address issues raised in draft reports and management letters and give responses in terms of program activities.
Undertake corrective and preventive actions identified by partner reviews and audits, investigations, or other assessment mechanisms within the agreed time frame in all the program activities.
Monitoring and Reporting
Prepare monthly Financial Accounts and Management reports for review
Discuss the reports with the respective managers and to understand the reasons for any variance and document the same.
Policy, Procedure and Controls
Develop procedures aligned to approved policies, ensure compliance, and effect controls and sensitize program staff on the policies and procedures.
Ensure all financial controls are put in place and monitor the same.
Conduct staff sensitization sessions periodically to keep staff abreast of policies and procedures.
Any other duties as assigned by the Supervisor from time to time
Key Relationships
Internal: HR Officer, Programme Managers, Credit and Business Development Manager, ICT Manager, Programme Officers, Finance Assistants and Programme Assistants
External: Banks, Donors, Suppliers and Partner Organizations
Qualifications & Other Requirements
A minimum of bachelor’s degree in commerce, Finance, Accounting, Economics, or Related Field from an Accredited Institution of Higher Learning
CPA (K) holder or equivalent professional qualification
At least 5 years of experience in Finance/Audit
Experience in using financial software.
Solid Knowledge of Financial and accounting procedures
Excellent understanding of Financial ERP system
Excellent knowledge of IFRS and its application and International Accounting Standards (IAS)
Experience of handling financial projects in Agribusiness will be an added advantage.
Excellent working knowledge of MS Office Suite
Knowledge on Risk Management will be an added advantage.
Terms: Contract up to 31st December 2024, three-month probation and notice period of one month.
