Job Description

The role is a  Fixed term contract for 2 years, and will be reporting to the Manager-Foundations Finance. 

The role purpose is to:


Ensure the implementation of sound financial management practices for the Safaricom and M-PESA Foundations.
Ensure accuracy and completeness in the management of contracts and grants to grantees of the Foundations.
Prepare accurate and timely financial reports for the Foundations management, trustees.
Ensure due diligence regarding financial management requirements of grantees at all levels of the project cycle. 
Ensure that grant agreements and addenda are completed in a timely and accurate manner and that they comply with the Foundations policies, terms, and conditions.
Provide technical support in financial management to grantees and stakeholders as may be required.


Responsibilities

Key accountabilities and decision ownership: 


Ensure awareness of financial policies and procedures by Foundation staff and Foundation partners.
Provide ongoing feedback on mechanisms to improve financial management (Foundation and grants) through continuous review of processes and feedback from project partners and stakeholders.
Based on the outcomes of the Trustees Meetings, develop, and update a commitment and disbursement schedule for all approved projects. 
Prepare a financial analysis on the projects funded per category and payments made and undertake a critical analysis of disbursement status and forecasts and make recommendations to ensure appropriate fund management. 
Provide inputs for internal and external progress and financial reports. 
Ensure that project accounts are properly reconciled during preparation for payments. 
Advise on the availability of funds and details of payments and funds transfers made. 
Coordinate raising of LPO’s for all expenses for the foundation in the Oracle system and follow up on the payments facilitation to the suppliers.
Ensure monthly reconciliation of all of the foundations General Ledger accounts and sub accounts between the cash book and bank accounts is completed. 
Liaise with the banks for any issues relating to the bank accounts held by the Foundations.
Monitor and revise the status of the Foundations opex budgets ensuring correct postings.
Prepare all schedules required for audit purposes and liaise with both internal and external auditors to facilitate the audit process.
Provide inputs into project audit processes (where applicable), review reports and provide inputs on how to address any audit issues.
Ensure all proper checks are done to all the approved projects before disbursing funds for the projects, including review and cross checking of all statutory requirements.
Prepare grant agreements as required, paying particular attention to any special conditions or requirements.
In collaboration with the Monitoring and Evaluation Officer, maintain a database for reporting schedules and ensure timely reporting by proactive database management for half year, annual or other reports as required.
Review all half year and annual reports received from partners, provide written feedback to partners, and offer solutions to address areas that may need technical support. 
Make follow up calls to partners or conduct visits (if required) to grantees to address any concerns with regards to their financial reporting.
Review reports received (Construction project managers, Project champion, Pamoja, Usamaria, Foundation staff, projects) to ensure that projects are progressing well before the disbursement of funds.
Ensure timely disbursement of funds to partners and acknowledgement of receipt of the same.
Work with the Supply Chain department for procurement of equipment or services to be made by the foundation.
Work with the Legal Department to address any queries that may arise from Foundations contracts.


Qualifications


Bachelors’ degree in a business-related field e.g. Commerce or Economics from a recognized university. 
Qualified Accountant with CPA (K)/ACCA/CIMA/ACA or equivalent will be desirable.
At least two years’ work experience in project accounting and reporting. 
Working with a computerized accounting system preferably with Oracle application.