REF. NUMBER, KNH/EX/M/FIN/10/29 (1 POST)

Job Purpose

An officer at this level will be responsible to Director, Finance in the provision of accounting services in the hospital.

Duties & Responsibilities


Develop the road map for implementation of Internal controls to minimize financial and operational risk to the hospital;
Coordination of the billing services to ensure timely and accurate bills and related reports;
Evaluate the Credit management system to ensure that it aids in timely recording, collection and reporting of all debts;
Design revenue collection procedures for efficient collection and accounting of hospital revenue;
Design expenditure control procedures that ensure all payments made are dully authorized and are within the provisions of the Public Finance Management Act 2012 and its Regulations 2015;
Provide guidance on financial reporting processes to ensure generation of timely and accurate statutory and non-statutory financial statements;
Coordinate external audits and action plans for audit issues resolution;
Coordinate preparation, implementation, control and monitoring of the hospital budget;
Set up fixed assets management processes to ensure prompt and accurate identification, recording and reporting of all hospital fixed assets;
Coordinate cost accounting management processes and procedures to ensure accurate costing of all hospital services and goods;
Design management reports that should be generated to facilitate prompt management decision making;
Design cash management procedures to ensure all revenue collected and GOK Grants are timely and accurately banked, recorded and reported;
Coordinate tax management processes to ensure the hospital compliance with the provisions of tax laws;
Coordinate Implementation of hospital investment plans and advise on availability of funds & investment opportunities;
Set mechanisms for ensuring that performance targets are achieved;
Direct staff deployed in the Unit on all technical financial matters;
Supervise, train and mentor staff deployed in the Unit;
Implementation of financial regulations, policies, strategies and plans;
Monitoring the billing processes to ensure accuracy and timeliness of billing and related reports;
Reviewing credit management procedures and processes to ensure that all debts are fully recorded, invoices promptly submitted to debtors and debt collected within the stipulated credit period and accurately reported;
Appraising the revenue collection processes and procedures to ensure timely collection, reconciliation, banking and reporting of all hospital revenue;
Reviewing the accounts payable, imprest and accountable documents archiving management procedures to ensure accurate and prompt recording, payment and reporting;
Prioritize the settlement of hospital obligations as they fall due
Maintenance of General Ledger and generation of timely periodic, statutory and nonstatutory financial statements;
Managing external financial & special audits and ensure resolution of audit issues
Coordinating and facilitating the preparation and consolidation of the hospital’s annual and Medium-Term Expenditure Framework (MTEF) setting out three-year spending plans of the hospital, manage implementation, control and monitoring of the budget;
Maintenance of a fixed assets register, ensuring that all assets are identified, tagged, recorded and reported in line with International Public sector Accounting Standards;
Guiding the process of costing of items and services offered in the hospital to ensure that the user fee manual is dully updated;
Ensuring that management reports are prepared on a timely basis to guide in decision making;
Maintenance of proper books of accounts for revenue collected and GOK Grants received to facilitate timely recording and reporting;
Ensuring all cash received in the hospital is promptly banked, recorded, reconciled and reported;
Timely and accurate cash flow projections are generated to facilitate management decision making;
Filling all statutory and non-statutory deductions and remittances are timely and accurately done, recorded, filed, paid and reported;
Ensuring timely and accurate execution, recording and reporting of all hospital investments;
Setting performance targets for the Unit and staff and conduct staff performance appraisal;
Prepare periodic financial Board papers.


Qualification & Experience


Master’s degree in any of the following: Commerce, Accounting, Tax, Business Administration, Finance, or their equivalent qualification, from a recognized institution;
Bachelor’s degree in Commerce (Accounting or Finance option), Business Administration (Accounting or finance option) or its equivalent qualification from a recognized institution;
Leadership/management Course lasting not less than four (4) weeks from recognized institution;
Certified Public Accountants (K) or its equivalent from a recognized institution;
Valid membership certificate by the Institute of Certified Public Accountants of Kenya (ICPAK); 
Served for a minimum period of eight (8) years relevant work experience and at least three (3) years’ experience in a supervisory capacity.