Responsibilities

Key Performance Areas: 


Proactively manage the assigned Exec’s diary, and seamlessly plan his/her itinerary, schedule and meetings.
Liaise with Finance Expenditure to ensure payments to third party suppliers in relation to expenses of the Exec’s office.
Manage the day-to-day administration of the assigned exec’s office and diary.
Develop and maintain an efficient documentation and filing (electronic and hard) process.
Write minutes of meetings and produce memos of such for review.
Tactfully manage sensitive matters and information regarding peculiar issues within the department.
Cross-examine documents for Exec’s review to ensure quality control and compliance to MTN policies. 
Handle assigned Exec’s internal and external designated correspondence.
Collate monthly activity reports from the different units within the assigned department for the exec’s review.
Processes all requisitions for the Exec’s office.
Performs quality control checks on Exec’s presentations, to ensure proper formatting and elimination of errors.
Respond to customer queries and requests on non-technical issues and escalate to the Exec when necessary.
Coordinate the organization of social events connected to the Exec’s office. This includes preparing cost estimates, managing the budgets and coordinating all activities for the success of the programme.
Make efficient travel arrangements for the Exec’s office.


Supervisory / Leadership / Managerial Complexity:


Efficient self-supervision to ensure smooth running of the office.


Qualifications

Education:


Matric
A good first degree preferably in Secretarial Administration


Experience:


At three years’ experience in an administrative capacity in a reputable company.
Experience in administrative support for a top management personnel of a reputable company, with local and international operations.