Main Duties and Responsibilities
Human Resources

Lead and coordinate national staff onboarding and coordinate with HQ HR on international staff onboarding.
Coordinate and monitor national staff performance monitoring, grievance management, etc.
Prepare national staff monthly payroll, other calculations related to allowances, overtime (if applicable)
Provide support to internal and external audit requests.
Act as the in-country project management focal point for all HR.
Act as safeguarding focal point and participate in awareness sessions related to code of conduct
Implement and monitor all INSO regulations related to personnel and HR
Manage the implementation and maintenance of Cezanne HR information systems
Ensure timesheets are collected and verified, monitoring of R&R cycle for international staff and personnel filing systems are maintained in hard copy and HR shared point, updated org chart.

Legal and Compliance

Maintain a tracker to monitor staff visas and work permits.
Lead audit follow-up and implement recommendations in all areas of Operations.

Facilities and Asset Management

Manage the entire scope of facilities management.
Prepare and maintain the country office’s leases and contracts with suppliers.
Establish and maintain a central asset register and ensure that all the INSO assets are registered, managed, and accounted for in accordance with the asset policy

Procurement and Logistics

Enforce compliance with procurement and logistics regulations.
Oversee full implementation of procurement processes.
Enforce all controls to prevent fraud and corruption.
Carry out routine local market surveys for goods and services.
Carry out supplier checks and vet them against anti-terror or sanction lists.
Contribute to donor reporting for asset management/logistics/procurement.

Safety and Security

Maintain an updated incident register.

Requirements

Fluency in English (written and spoken).
A Bachelor’s degree in a relevant field from a recognized academic institution.
At least 5 years of humanitarian professional operations experience.
Highly self-motivated, a problem solver, solution-focused, and a strategic thinker with the ability to manage multiple priorities and work to set deadlines.
Proficient use of MS Office and experience with database management.