About the job

The Admin Assistant will provide administrative support to the Regional Office on the full range of the Administration Service areas.
These include travel bookings, accommodation, payment of invoices, visa processing and administrative filing.

Your main duties and responsibilities will be:

Maintain office supplies and stationary
Ensure timely payment of admin vendors
Provide admin support for conferences and seminars
Arrange staff travel for regional & international travel.
Provide support to RO and visiting teams with visa processing and advise visitors accordingly on requirements for various visas.
Maintain flight tracking records
Monitor the performance of approved travel agents
Maintain monthly reports on tickets issued, and hotel reservations in the travel tracker.
Receive, screen and welcome visitors and direct them to relevant staff
Receive, record, and distribute all incoming correspondence and deliveries

About you
To be successful in this role we expect you to have a minimum of 1 year’s relevant experience in Administration in an NGO. Moreover, we also expect the following:

Positive attitude and service oriented.
High level of personal initiative and ability to work with minimum supervision.
Experience in providing administrative support for events and trainings
A proven systematic approach to maintain tracking systems for admin work processes
Diploma in Business Administration or equivalent professional qualification

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 
Collaborating: You involve relevant parties and encourage feedback. 
Taking the lead: You take ownership and initiative while aiming for innovation. 
Communicating: You listen and speak effectively and honestly. 
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.