Responsibilities
Administration
- Prepare administrative documents such as internal memos and letters upon request.
- Ensure that administrative procedures are implemented according to organisation guidelines;
- Have E-mail contact with HQ offices regarding arrival and departure of International staff.

2. Filing:
- Maintain all administration files in the country office, including personal folders for every staff member
- Ensure that no-one has access to personal folders, except upon specific request from Manager.

3. Staff Follow-Up
- Make sure all HR procedures are implemented according to ACTED guidelines and standards;
- Ensure that attendance sheets, leave request forms and other required forms are maintained in the area office
- Collect attendance sheets, leave request forms and other required forms from the sub offices on a monthly basis
- Maintain vacation and sick leave follow-up table for all area staff
- Prepare contract amendments upon request of Coordination.
- Ensure that staff appraisals are regularly made, as per ACTED policies.
- Prepare the monthly HR reports according to ACTED policies

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”