Ref No. CAK/06.10/2024

Reports to: Manager, Planning, Policy and Research

Job Description


Implementing records management policies, procedures and guidelines;
Preparing and reviewing filing classification scheme;
Developing a filing index system;
Preparing quarterly reports to inform on the progress, challenges and opportunities in the unit;
Designing and preparing retention and disposal schedules as per relevant guidelines;
Initiating records appraisal and disposal schedule of in-active records for approval by relevant committee and subsequent approval by the Kenya National Archives and Documentation Services;
Developing and maintaining control measures for records covering both physical and electronic security;
Managing online records storage facility to ensure it is adequate and safe in liaison with ICT;
Ensuring timely response to internal and external information enquiries;
Participating in at least one statutory committee; and
Sensitizing staff on records management. 


Job Specifications


Diploma in information studies/Library Science / Records management/Inmformation management or other relevant and equivalent qualifications from recognized institutions
Proficiency in computer skills
Proficiency in Library information systems
Conversant with the relevant Laws, standards and regulations
Interpersonal skills
Ability to maintain confidentiality
Teamwork skills
Multitasking skills
Fulfilled the requirements of Chapter Six of the Constitution