Primary Responsibility

The officer’s responsibilities include receiving, storing, processing, and managing Sacco records at the central archive, ensuring their proper maintenance for future use.

Key Responsibilities

Implement records management per Sacco’s records management policy.
Coordinate the filing, indexing, digitization, and disposal of obsolete records following expired conservation periods.
Act as the custodian of Sacco files, data (records), and assets, ensuring protection against liabilities arising from customer data loss, inadequacy, inaccuracy, or misrepresentation.
Design, develop, and maintain robust records management systems aligned with best practices and legal requirements.
Ensure adherence to relevant legislation and regulations.
Establish a records retention, disposal, and information preservation system compliant with the Data Protection Act, Sacco policies, and regulations.
Implement the digitization of Sacco’s records management.
Maintain society’s registers to facilitate efficient retrieval and utilization of stored information/data.
Manage and maintain an inventory of Sacco records.
Organize and centralize records within a central archive for ease of retrieval.
Prepare operational and other necessary reports as required by statutory bodies.
Develop disposal schedules in line with government regulations and Sacco policies.
Receive, register, and maintain records at the central archive.

Requirements

A Bachelor’s degree or Diploma in Records/Information Science/Archives Management
3 years of relevant experience
Proficient in computer skills, particularly in electronic document management
Demonstrate a working knowledge of Microsoft Office Suite and document management system (DMS).
Proficient in problem-solving, report writing, creativity, innovation, interpersonal relations, attention to detail, integrity, and maintaining confidentiality