DUTIES AND RESPONSIBILITIES

Monitor online portals, newspapers, and other sources for relevant tenders and bidding opportunities.
Maintain a database of ongoing and upcoming tender opportunities in line with company services.
Prepare comprehensive tender responses and proposals according to the client’s requirements.
Ensure all bid documents are accurate, complete, and aligned with submission guidelines.
Coordinate with internal teams to gather necessary information (pricing, technical data, certifications, etc.).
Develop a checklist for each tender to ensure all mandatory documents are included.
Draft compelling proposals that highlight the company's strengths, capabilities, and value propositions.
Ensure the proposals meet both technical and financial criteria set by the client.
Customize submissions to suit the unique requirements of each tender or bid.
Submit tenders on time, following both electronic and manual submission processes where applicable.
Ensure the packaging and delivery meet the instructions stated in the tender documents.
Track the status of submitted tenders and follow up with clients for feedback.
Maintain a tender log and update the status of each bid regularly.
Communicate promptly with clients to clarify queries or provide any additional information post-submission.
Maintain proper records of all tenders and proposals submitted.
Generate weekly or monthly reports summarizing tender activities and outcomes for management.

KEY REQUIREMENT SKILLS AND QUALIFICATION

Proven experience in tender preparation and management, preferably in the events industry.
Strong proposal writing skills with attention to detail.
Good understanding of compliance and bid submission processes.
Excellent time management and ability to meet strict deadlines.
Strong research, analytical, and organizational skills.
Proficiency in MS Word, Excel, and PowerPoint.