IPOA/HR/06/2024:
Job Purpose
Responsible for coordinating administrative support services to ensure that services are provided in an effective and efficient manner in the Authority.
Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Lead development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures that impact on administration services while ensuring compliance to applicable legislations and circulars;
Coordinate all administrative activities in the Authority;
Coordinate the general management of transport services;
Manage outsourced services and assets in the Authority;
Coordinate disaster management and emergency response initiatives;
Coordinate maintenance activities, repairs and renovation projects in the Authority;
Supervise implementation of Authority’s development projects in consultation with the department of supply chain management;
Supervise timely settlement of the Authority’s utility bills and other related claims;
Guide organization of Authority’s workshops, seminars and other functions in consultation with supply chain management department;
Manage inventory of the Authority’s assets;
Oversee management of records in the division;
Coordinate development of reports in the division;
Collaborate with other departments and divisions for effective administrative services;
Lead in identification of risks and formulate measures to mitigate risks in the division;
Coach, mentor, supervise and facilitate capacity development activities in the division;
Lead in the development and monitor implementation of division’s annual work plan and budgets; and
Guide staff performance management in the division.

Operational Responsibilities / Tasks

Foster collaborative working relationships with other stakeholders and departments for effective administrative services;
Develop and implement individual work plan;
Compile data on corporate annual staff performance appraisal.

Job Dimensions:
Financial Responsibility

Prepare annual work plan, procurement plan and budgets.

Responsibility for Physical Assets

Responsible for Office equipment, furniture and records

Decision Making / Job Influence

Managerial decisions
Operational decisions

 Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Master’s Degree in any Social Science or its equivalent qualification from a recognized Institution; and
Bachelor’s Degree in any Social Science or its equivalent qualification from a recognized Institution.

Professional Qualifications / Membership to professional bodies

Professional qualification and membership to a professional body where applicable;
Leadership course lasting not less than six (6) weeks from a recognized institution.

Previous relevant work experience required.

Served in the position of Principal Administration Officer for a minimum period of three (3) years at IPOA grade 6 or for a period of twelve (12) years in administration in the public or private sector.